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Home My WebLink About2014-02-27 - Board of Directors Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 27, 2014, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4. ADDITIONS /DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held February 13, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,277,711.89. 6.3. Progress Payment No. 10 for the Yorba Linda Blvd Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 10 in the net amount of $47,437.30 to ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008 -17B. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Amendments to the District's Conflict of Interest Code Recommendation: That the Board of Directors approve Resolution No. 14 -02 Adopting a Conflict of Interest Code for the Yorba Linda Water District. 8. REPORTS. INFORMATION ITEMS. AND COMMENTS 8.1. President's Report UWI Spring Water Conference - February 19 -21, 2014 (Kiley) 8.2. Directors' Reports 8.3. Acting General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive - Administrative - Organizational Committee (Kiley / Collett) • Minutes of the meeting held February 10, 2014 at 4 :00 p.m. Next meeting is scheduled to be held March 10, 2014 at 4:00 p.m. 9.2. Finance - Accounting Committee (Beverage / Hawkins) • Minutes of the meeting held February 24, 2014 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held March 24, 2014 at 4:00 p.m. 9.3. Personnel -Risk Management Committee (Hawkins / Melton) Minutes of the meeting held February 11, 2014 at 4:00 p.m. Next meeting is scheduled to be held March 4, 2014 at 4:00 p.m. 9.4. Planning- Engineering- Operations Committee (Melton / Beverage) Next meeting is scheduled to be held March 6, 2014 at 4:00 p.m. 9.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) • Next meeting is scheduled to be held March 3, 2014 at 4:00 p.m. 9.6. Organizational Performance Review Ad Hoc Committee (Beverage / Hawkins) • Meeting held February 20, 2014 at 12:00 P.M. • Next meeting is yet to be scheduled. 9.7. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) • Minutes of the meeting held February 3, 2014 at 9:30 a.m. Next meeting is yet to be scheduled. 9.8. YLWD -City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held February 25, 2014 at 6:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 9.9. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) Next meeting is scheduled to be held March 25, 2014 at 4:00 p.m. 9.10. Citizens Advisory Committee (Kiley) • Minutes of the meeting held February 24, 2014 at 8:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held March 24, 2014 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. Yorba Linda LMAD CAC - February 13, 2014 (Beverage) 10.2. YL City Council - February 18, 2014 (Kiley) 10.3. MWDOC Board - February 19, 2014 (Melton) 10.4. OCWD Board - February 19, 2014 (Collett) 10.5. YL Planning Commission - February 26, 2014 (Melton) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 28, 2014 - March 31, 2014 12. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is excused during these discussions. 12.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania, et al. (OC Superior Court - Case No. 00486884) 12.2. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 12.3. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Charles Busch. Number of Potential Cases: One 12.4. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 12.5. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Drive, Yorba Linda CA Agency Negotiators: Steve Conklin Negotiating Parties: To Be Determined Under Negotiation: Price and Terms of Payment 12.6. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager 12.7. Conference with Labor Negotiators (Recruitment) Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Koff & Associates, Inc. Unrepresented Employee: General Manager 13. ADJOURNMENT 13.1. The next Regular Board of Directors Meeting will be held Thursday, March 13, 2014 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: February 27, 2014 ITEM NO. 6.1 Subject: Minutes of the Board of Directors Regular Meeting held February 13, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 021314 BOD - Minutes.doc BOD Mtg Minutes 02/13/14 Minutes Approved by the Board of Directors of the Yorba Linda Water District 2/27/2014 GM /RC 5 -0 1 K MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 13, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 F'LCUUM Vr ALLr-U1A1V1.t President Kiley led the pledge 3. ROLL CALL DIRECTORS PRESENT Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 1i 'TAFF PRESENT >teve Conklin, Acting General Manager ohn DeCriscio, Operations Manager :ina Knight, Human Resources /Risk Manager )elia Lugo, Finance Manager krt Vega, Acting IT Manager knnie Alexander, Executive Secretary )amon Micalizzi, Public Information Officer ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Mayor Pro Tem, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP Eddy Beltran, Senior Counsel, Kidman Law LLP Daniel Mole, Chair, YLWD Citizens Advisory Committee 4. ADDITIONS /DELETIONS TO THE AGENDA Mr. Conklin requested to add the following item to the agenda as there was a need to take immediate action and the need for action came to staff's attention subsequent to the agenda being posted. 8.3. Resolution Calling for Enhanced Water Use Efficiency Efforts Recommendation: That the Board of Directors approve Resolution No. 14 -01 Calling for Enhanced Water Use Efficiency Efforts. Director Beverage made a motion, seconded by Director Collett, to add Item No. 8.3. to the agenda. Motion carried 5 -0. 1 5. PUBLIC COMMENTS None. 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Kiley) ■ Minutes of the meeting held January 27, 2014 at 8:30 a.m. were provided in the agenda packet. Mr. Mole addressed the Board and commented on a video regarding tribal water rights to the Colorado River which was provided during the meeting. He then welcomed Director Kiley as the Board's new liaison to the Committee. Mr. Mole then provided a summary regarding topics discussed during the meeting including the drought, previous and future District efforts related to water conservation, the postponement of appointments to OCWD's Ocean Desalination Citizen Advisory Committee, and the status of the District's Organizational Performance Review. Mr. Mole stated that the Committee had not yet received a copy of Koff & Associates' response to Mr. Baker's questions regarding the draft review. ■ Next meeting is scheduled to be held February 24, 2014 at 8:30 a. m. 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5 -0. Director Collett abstained from voting on Item No. 7.4. as he has a financial interest with one of the vendors. 7.1. Minutes of the Board of Directors Regular Meeting held January 9, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting held January 23, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held January 30, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,300,338.45. 0 7.5. Investment Report for Period Ending December 31, 2013 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending December 31, 2013. 7.6. Proposed Change Order No. 1 for the Yorba Linda Blvd Pump Station Project Recommendation: That the Board of Directors approve Change Order No. 4 in the amount of $75,259.22 and 31 additional days to TBU Construction Inc., for construction of the 2012 Waterline Replacement Phase II Project, Job No. 2011 -20. ACTION CALENDAR 8.1. Proposed Revision of Board of Directors Committee and Intergovernmental Meeting Assignments Mr. Conklin explained that consideration of this matter had been previously deferred in order to allow a full complement of the Board to be present. President Kiley then explained that additional revisions had been requested to the committee and intergovernmental meeting assignments. In addition, Townsend Public Affairs had recently notified the Executive - Administrative- Organizational Committee that Senator Huff had introduced a bill (SB 946) proposing to revise the governing body of the Orange County Sanitation District (OCSD) to include one member of the District's Board of Directors in substitution of the City of Yorba Linda's seat. If the bill moves forward successfully, the District could have a seat on the OCSD Board of Directors by September or October. President Kiley suggested that it would be ideal to have a Director attend OCSD's Board meetings now so that the District will be up to speed when the seat is approved. 3 President Kiley made a motion to assign himself as member and Director Collett as alternate to attend OCSD Board meetings. Director Hawkins seconded the motion. The Board then discussed the process involved with assigning a Director to attend OCSD Board meetings as an observer versus an official OCSD Director when the seat becomes available as well as compensation that would be received for their attendance. Following a lengthy discussion, the Board determined to refer this matter to the Executive- Administrative- Organizational Committee for further evaluation. Director Beverage made a motion, seconded by Director Hawkins, to table voting on the assignment of Director attendance at OCSD Board meetings to a future meeting. Motion carried 5 -0. Director Hawkins made a motion, seconded by Director Collett, to approve the revised committee and intergovernmental meeting assignments for the 2014 calendar year excluding the assignment of Director attendance at OCSD Board meetings. Motion carried 5 -0. 8.2. Board of Director Non - Member Attendance at Committee Meetings Mr. Conklin explained that consideration of this matter had also been deferred from a previous meeting in order to allow all the Board members to be present. Director Collett stated that the Executive- Administrative- Organizational Committee had reviewed this issue in detail and have recommended that no action be taken to modify the current policy. No action was taken on this item. 8.3. Resolution Calling for Enhanced Water Use Efficiency Efforts Mr. Conklin explained that the MWD Board had recently adopted a Water Supply Alert resolution calling for local agencies to achieve extraordinary water conservation by adopting and enforcing drought ordinances and other measures. MWDOC's Administration and Finance Committee echoed this appeal at its meeting held February 12, 2014 and MWDOC's Board will be considering a resolution on February 19, 2014 requesting enhanced water use efficiency efforts by all its member agencies and water users. In response to these developments, staff has prepared a similar resolution for consideration by the Board affirming MWD /MWDOC's appeals and encouraging enhanced water use efficiency efforts by District customers. There are no additional mandatory water conservation measures being proposed at this time. Director Barbre addressed the Board and briefly commented on the drought, the current water supply situation, and MWD /MWDOC's efforts related to water storage and reclamation. 12 Director Collett stated that the Public Affairs - Communications - Technology Committee would be discussing the District's message to its constituents regarding the need to continue their current water conservation efforts. Director Collett made a motion, seconded by Director Melton, to approve Resolution No. 14 -01 Calling for Enhanced Water Use Efficiency Efforts. Mr. Micalizzi responded to questions from the Board regarding the associated draft media advisory. He further clarified that it would be edited to reflect the Board's decision and message immediately following the meeting and prior to release. Mr. DeCriscio responded to questions from the Board regarding current and historical water demands. Mr. Mole addressed the Board and commented on the District's previous campaign for increased water conservation and customers' tremendous response and the resulting financial impact. Mr. Conklin then reviewed the water conservation measures that are currently in force in accordance with YLWD's Ordinance No. 09 -01. He clarified that if MWD were to change its current alert status at some point in the future, the District would in turn need to change its status which would invoke additional mandatory water -use restrictions. 9.1. President's Report President Kiley did not have any comments at this time. 9.2. Directors' Report ■ MWDOC Water Policy Forum — February 6, 2014 (Collett / Kiley / Melton) Directors Melton, Collett and Kiley attended and noted that it was a very nice event featuring an excellent speaker. 9.3. Acting General Manager's Report Mr. Conklin reported that he had attended a meeting of the Association of American Cities (OC Branch) during which a presentation regarding the Bay Delta Conservation Plan was provided. He stated that he had 5 siG7 provided a copy of the meeting handouts to each of the Directors. Mr. Conklin then commented on the status of various construction projects. He noted that staff had also begun efforts on preparing the FY 2014/15 budget. 9.4. General Counsel's Report Mr. Kidman did not have any comments at this time but did state that a Closed Session would be needed. ■ Minutes of the meeting held February 10, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Minutes of the meeting held February 11, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held March 11, 2014 at 4:00 p.m. (This meeting was subsequently rescheduled to March 4, 2014 at 4:00 p.m.) 10.4. Planning- Engineering- Operations Committee (Melton / Beverage) ■ Minutes of the meeting held February 4, 2014 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held March 6, 2014 at 4:00 p.m. I 10.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) ■ Minutes of the meeting held February 3, 2014 at 12:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held March 3, 2014 at 4:00 p.m. 10.6. Organizational and Efficiency Study Ad Hoc Committee ■ Next meeting is yet to be scheduled. 10.7. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) ■ Minutes of the meeting held February 3, 2014 at 9:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting is yet to be scheduled. 10.8. YLWD -City of Yorba Linda Joint Agency Committee (Kiley / Collett) ■ Next meeting is scheduled to be held February 25, 2014 at 6:00 p.m. 10.9. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) ■ Minutes of the meeting held January 28, 2014 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held March 25, 2014 at 4:00 p.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. Yorba Linda LMAD CAC —January 23, 2014 (Collett) Director Collett attended and stated that he had previously provided a report to the Board. 11.2. YL Planning Commission — January 29, 2014 (Melton) Director Melton attended and commented on a presentation regarding a proposed housing development on Lakeview Ave and Mariposa Ave which was provided during the meeting. 11.3. YL City Council —February 4, 2014 (Collett) Director Collett attended and commented on action taken to authorize the condemnation of property on Lakeview Avenue and Valencia Avenue that 7 took place during the meeting. The Council also voted 3 -2 in favor of continuing the use of speaker cards for public comments. 11.4. MWDOC Board — February 5, 2014 (Melton) Director Melton attended and reported that the majority of the meeting focused on the current water supply situation. He also noted that MWD had increased its water conservation budget by $20M. 11.5. OCWD Board — February 5, 2014 (Collett) Director Collett attended and noted that Jan Flory had officially taken on her new position as an OCWD Director. 11.6. WACO — February 7, 2014 (Kiley) Director Kiley attended and commented on a presentation regarding hydraulic facturing which was provided during the meeting. 11.7. YL Planning Commission — February 12, 2014 (Beverage) This meeting was cancelled. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 14, 2014 — March 31, 2014 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES. SEMINARS. AND SPECIAL EVENTS 13.1. ACWA Small Hydro Workshop & Tour — March 21, 2014 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case ACWA/JPIA, et al vs. State of Pennsylvania, Case No. 00486884) Insurance Company of the et al (OC Superior Court — 14.2. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 14.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Charles Busch. Number of Potential Cases: One 14.4. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Drive, Yorba Linda CA Agency Negotiators: Steve Conklin =` Negotiating Parties: To Be Determined Under Negotiation: Price and Terms of Payment 14.5. Public Employment (Recruitment) Pursuant to Section 54956 of the California Government Code Title: General Manager 14.6. Conference with Labor Negotiators (Recruitment) Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Koff & Associates, Inc. Unrepresented Employee: General Manager The Board reconvened in Open Session at 10:47 a.m. President Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 9 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:48 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 27, 2014 at 8:30 a.m. Steven R. Conklin =4 10 AGENDA REPORT Meeting Date: February 27, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Delia Lugo, Finance Manager Prepared By: Richard Cabadas, Accounting Assistant I Budgeted: Cost Estimate: Funding Source: Dept: Reviewed by Legal: CEQA Compliance: Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: ITEM NO. 6.2 Yes $1,277,711.89 All Funds Finance N/A N/A Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,277,711.89. DISCUSSION: The major items and wire on this disbursement list are as follows: A wire of $571,111.38 to MWDOC for December 2013 water purchase; a wire of $36,995.11 to SCE for January 2014 electric service; and a check of $103,403.23 to ACWA /JPIA for March 2014 Medical and Dental premium. The balance of $334,978.98 is routine invoices. The Accounts Payable check register total is $1,046,488.70; Payroll No. 04 total is $231,223.19; and the disbursements of this agenda report are $1,277,711.89. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi - monthly. ATTACHMENTS: Name. 14 -CS 0227.odf 14 CC 0227.0 f CkReg022714.pdf Approved by the Board of Directors of the Yorba Linda Water District 2/27/2014 GM /RC 5 -0 Description: CAP SHEET CREDIT CARD SUMMARY CHECK REGISTER Type: Backup Material Backup Material Backup Material CHECK NUMBERS: Computer Checks WIRES: W021414 W021414 February 27, 2014 62905 -63011 MUNICIPAL WTR DIST SCE TOTAL OF CHECKS & WIRES PAYROLL NO. 04: Direct Deposits Third Party Checks 5766 -5777 Payroll Taxes TOTAL OF PAYROLL 438,382.21 438,382.21 571,111.38 36,995.11 $ 147,238.32 $ 45,109.94 $ 38,874.93 231,223.19 $1,046,488.70 $231,223.19 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,277,711.89 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF February 27, 2014 ------------------------------------------------------------------ ------------------------------------------------------------------ Date Vendor Name 01/13/14 GARVIN INDUSTRIES 01/13/14 CALIFORNIA SECTION - AWWA 01/20/14 NEGOTIUM /STROPHE 01/23/14 PRAXAIR 01/23/14 HOME DEPOT 01/27/14 SPECIAL DISTRICT (SDLF) 01/28/14 WESTSIDE 01/30/14 FULLERTON PAINT 02/03/14 STEFANOS 02/05/14 FULLERTON PAINT 02/06/14 PRAXAIR 02/06/14 FULLERTON PAINT 02/06/14 INLAND GROUP 02/08/14 FTPTODAY 02/10/14 ACWA 02/10/14 CA -NV -AWWA 02/10/14 WELLS SUPPLY CO. 02/11/14 RAKUTEN.COM 02/11/14 LEARN NOWONLINE.COM 02/11/14 ANSWER ONE COMMUNICATIONS 02/11/14 WELLS SUPPLY CO. Cal Card Credit Card U S Bank 1/13/14- 2/11/14 Amount Description 89.60 MAGNETIC CABLE HANGERS 1,925.00 AWWA REGISTRATION - 2014 CONFERENCE 3,200.00 POST IMPLEMENTATION - PAYROLL 90.75 WELDING SUPPLIES 21.74 LUMBER FOR FACILITY WORK 65.00 RECOGNITION IN SPECIAL DIST. GOVERNANCE - DIR. MELTON 291.60 TAPPING BITS 258.69 MARKING PAINT FOR VALUE CREW 40.48 PACT COMMITTEE MEETING 02/03/14 366.05 HYDRANT PAINT 113.76 WELDING SUPPLIES 244.03 HYDRANT PAINT 3,883.94 POSTAGE /MAILING NEWSLETTERS 49.95 YLWD.FTPTODAY.COM 89.00 REG. FOR DIR. KILEY - ACWA SMALL HYDROTOUR 495.00 AWWA SPRING CONFERENCE 2014 REGISTRATION 3,378.78 WAREHOUSE SUPPLIES 79.96 CELL BATTERY AND CHARGER 99.99 VIDEO TURORIAL 692.94 ANSWERING SERVICE - FEBRUARY 2014 14,051.75 WAREHOUSE SUPPLIES & INVENTORY ITEMS TOTAL 29,528.01 Yorba Linda Water District Check Register For Checks Dated: 2/14/2014 thru 02/27/2014 Check No. Date Vendor Name Amount Description 62921 02/27/2014 5M CONTRACTING INC 812.18 CUSTOMER REFUND 62922 02/27/2014 A.D.S CONSTRUCTION CO. INC 970.00 CUSTOMER REFUND 62923 02/27/2014 ACWA /JPIA 103,403.23 MEDICAL & DENTAL PREM - FEB'14 62913 02/27/2014 ALAN CHU 16.33 CUSTOMER REFUND 62924 02/27/2014 Anaheim Wheel & Tire 150.00 WMB 6 TIRES CC 62925 02/27/2014 Apollo Technologies Inc. 430.00 WTR TREATMENT FOR CLOSED LOOP 63011 02/27/2014 Applied Best Practices LLC 765.00 CON'T DISCLOSURE SVC 62926 02/27/2014 Aramark 1,141.78 UNIFORM SERVICE 62934 02/27/2014 ARC 40.00 PLANWELL DATA NETWORK - 12/13 62927 02/27/2014 Associated Laboratories 1,913.40 JANUARY INVOICE 62928 02/27/2014 AW Direct Inc. 256.09 TUFLEX & STINGER LED FLSHLIGHT 62935 02/27/2014 BERNETTE CRIPE 310.00 SETTLEMENT CLAIM 62929 02/27/2014 Cal Society - Municipal Finance Officers 90.00 CSMFO LUNCHEON- D.L, C.B., M.T 62930 02/27/2014 CalCard US Bank 29,528.01 CREDIT CARD TRANSACTIONS FOR JAN & FEB 2014 62931 02/27/2014 CDM Smith 2,510.60 SEP'13- DEC'13 - 2009 -22 #21 62932 02/27/2014 Centa Corporation 618.33 CX 35 V BEARING AXIAL - RADIAL 62933 02/27/2014 Coastal Ignition & Controls 1,458.50 CHAMPION SPARK PLUGS 62974 02/27/2014 County of Orange 170.39 WASTE & RECYCLING 62936 02/27/2014 Culligan of Santa Ana 1,990.85 EQUIP - PE SOFTENER 62937 02/27/2014 Dan Copp Crushing Corp. 150.00 TW DUMP FEES 62938 02/27/2014 Dapper Tire Co. Inc. 2,618.85 TIRES - 140, 134, 180, RANGER 63009 02/27/2014 Dell Marketing L.P. 2,854.03 TARGUS LAPTOP CARRYING BAG 62939 02/27/2014 Delta Wye Electric, Inc. 516.00 TROUBLESHOOT NUISANCE 62940 02/27/2014 Dick's Lock & Safe Inc. 362.54 5200 AMERICAN PADLOCK & (3) AMERICAN A1200 62941 02/27/2014 DLT Solutions, LLC. 1,487.00 AUTODESK - 1 YEAR SUBSCRIPTION 62942 02/27/2014 DIME Incorporated 1,909.33 GASKETS 62943 02/27/2014 Eisel Enterprises, Inc. 2,815.88 2004 -35 - 666 MTR BOX & COVER 62944 02/27/2014 Elite Equipment Inc 2,272.41 REPAIRS -APT TRENCH DIG E188 62907 02/27/2014 ELIZABETH GOMEZ 125.00 CUSTOMER REFUND 62945 02/27/2014 Energy Environmental Soln, Inc 2,200.00 ICE TESTING (YLWD LAKE VIEW) 62946 02/27/2014 Environmental Construction Inc 47,437.30 PROG PMT #10 - 2008 -17B 62947 02/27/2014 EyeMed 1,346.12 EYE MED PREMIUM - FEB 2014 62948 02/27/2014 Fleet Services, Inc 132.97 TRACK & D -RING - #147 62949 02/27/2014 Flex Advantage 282.50 FLEX ADVANTAGE - 21 MBRS 62915 02/27/2014 FRED LUEDTKE 132.64 CUSTOMER REFUND 62950 02/27/2014 Fry's Electronics 3,133.11 COMPUTER EQUIPMENT 62951 02/27/2014 Grandpoint Bank 2,496.70 RETENTION #10 - 2008 -17B 63010 02/27/2014 Graybar Electric Co 4,017.22 IT HARDWARE 62952 02/27/2014 Haaker Equipment Co. 480.39 CONNECTION BALL - TOOL PARTS 62953 02/27/2014 Hall & Foreman, Inc 540.00 13 -15S & 13 -16S - PROJ. ENG. 62954 02/27/2014 Harrington Industrial 3,762.43 KIT 257 - REBUILD PARTS 62955 02/27/2014 Infosend Inc. 6,223.39 EBILL & BILLING SVC 62956 02/27/2014 International Society of Automation (IS) 110.00 MEMBERSHIP DUES -RICK W. 62958 02/27/2014 J & S Construction 1,755.00 SAW CUT, DEMO, HAUL & CONCRETE 62957 02/27/2014 Jackson's Auto Supply - Napa 562.97 DISC BRAKE ROTOR #172 62918 02/27/2014 JEAN NAVARRO 48.94 CUSTOMER REFUND 62910 02/27/2014 JIM FLETCHER 22.81 CUSTOMER REFUND 62906 02/27/2014 JOSEPH PACHECO 52.16 CUSTOMER REFUND 62912 02/27/2014 JOSHUA RIVAS 56.66 CUSTOMER REFUND 62909 02/27/2014 JUDY THOMPSON 70.82 CUSTOMER REFUND 62959 02/27/2014 Kidman Law 16,079.50 J0309 SVCS THRU JUL10 09 & GENERAL LEGAL SVCS 62911 02/27/2014 KIMBERLY MICHAEL 35.71 CUSTOMER REFUND 62960 02/27/2014 Koff & Associates, Inc 1,210.99 GM RECRUITMENT 63006 02/27/2014 Konica Minolta Business 1,692.26 BIZHUB C224 & C552 62905 02/27/2014 LARRY CLAPP 181.19 CUSTOMER REFUND 62961 02/27/2014 Lee & Ro, Inc. 1,653.00 2008 -17B -ENG SVCS 12/28 -01/31 62962 02/27/2014 Lewellyn Technology LLC 5,290.00 2012 -12 - MODEL CREATION & ENG 62963 02/27/2014 LPR -Laser Printer Repair Co 182.19 SERVICE CALL - HP5500 & 620N 62908 02/27/2014 LYNN KAY 110.01 CUSTOMER REFUND 62964 02/27/2014 Marina Landscape, Inc 4,114.68 LANDSCAPE - JANUARY 2014 62965 02/27/2014 Mc Fadden -Dale Hardware 500.90 WAREHOUSE HARDWARE 62966 02/27/2014 Mc Master -Carr Supply Co. 479.95 STEEL PLANKS 36 "X11 -3/4" 62967 02/27/2014 Morton Salt, Inc. 2,389.95 SOLAR WHITE CRYSTAL MEDIUM 62968 02/27/2014 Mouse Graphics 4,338.46 ATLAS PRINT OUTS 63008 02/27/2014 Municipal Water District 84.96 RES. SMART TIMER - DEC. 2013 W021414 02/14/2014 Municipal Water District 571,111.38 WATER PURCHASE - DECEMBER 2013 62920 02/27/2014 NATIONAL CORPORATE HOUSING 18.78 CUSTOMER REFUND 62969 02/27/2014 NatPay Online Business Solutions 714.55 DOCULIVERY - JANUARY 2014 62970 02/27/2014 Nickey Kard Lock Inc 5,778.04 FUEL 62971 02/27/2014 O.C. Driveline 50.00 1 P BALANCE BIG -WELL 18 62972 02/27/2014 Office Solutions 444.56 OFFICE SUPPLIES 62980 02/27/2014 P.T.I. Sand & Gravel, Inc. 1,396.91 10.2 TONS MIX ASPHALT & 25.75 TONS BASE 62975 02/27/2014 Parts Source Anaheim 49.13 WELL MAINTENANCE - #18 62976 02/27/2014 Pascal & Ludwig Constructors, Inc 3,787.48 RET RELEASE - 2009 -22 #21 62994 02/27/2014 Petty Cash 303.89 PETTY CASH - Y021114 & 0021314 62914 02/27/2014 POON CHOI CHAO 101.89 CUSTOMER REFUND 62977 02/27/2014 Powerstride Battery 109.12 6 - 6V BATTERIES 62978 02/27/2014 Praxair Distribution 131.78 SPEC MD ALUM 100 -200 62979 02/27/2014 Priority Mailing Systems LLC 184.32 INK FOR IM /IS SERIES - EQ46352 62981 02/27/2014 Quinn Power Systems Associates 4,002.19 GASKETS /SEALS - WELL 5 62916 02/27/2014 RALPH WADSWORTH 121.82 CUSTOMER REFUND 62919 02/27/2014 RICHARD KRUEGER /DQM 120.78 CUSTOMER REFUND 62982 02/27/2014 Robotic Sewer Solutions Inc 6,500.00 SPOT REPAIRS - 5 SECTIONS 62983 02/27/2014 Sanders Paving, Inc. 15,459.00 ASPHALT REPAIR 62986 02/27/2014 SC Prime Source Inc. 4,800.00 JANITORIAL SVC - FEB 2014 62984 02/27/2014 Schorr Metals, Inc. 47.97 CUTTING SERVICE 62985 02/27/2014 Scott Coffman 120.00 CERTIFICATE RENEWAL - D3 62973 02/27/2014 SHARON OLSON 450.00 SETTLEMENT CLAIM 62987 02/27/2014 Shred -It USA Inc 88.70 SHREDDING SVC - JANUARY 2014 62988 02/27/2014 South Coast AQMD 3,473.85 AQMD- ANNUAL EMMISION RPT- 2013 63007 02/27/2014 Southern Calif Edison Co. 2,528.05 4959 -0114 - PLUMOSA DR. W021814 02/18/2014 Southern Calif Edison Co. 36,995.11 7573 -0114 - JAN 2014 62989 02/27/2014 Southern Calif Gas Co. 15,931.84 70000 -0114 62995 02/27/2014 St.Jude Hospital Yorba Linda 70.00 DMV PHYSICAL EXAM 62990 02/27/2014 Staples Business Advantage 65.47 OFFICE SUPPLIES 62991 02/27/2014 Stater Bros. Markets 42.93 MEETING SUPPLIES 62992 02/27/2014 Step Saver Inc 357.11 EXTRA COURSE SALT 62993 02/27/2014 Steven Engineering 2,357.24 RITTAL AC 4460BTU 115V 62996 02/27/2014 Sunrise Medical Group 360.00 HEP B VACCINES 62997 02/27/2014 Terminix Processing Center 185.00 PEST CONTROL 62998 02/27/2014 Terryberry Company 627.55 EMPLOYEE RECOGNITION 62999 02/27/2014 TMobile 0.99 T- MOBILE 63000 02/27/2014 Townsend Public Affairs, Inc. 5,000.00 CONSULTING SVC - FEB 2014 63001 02/27/2014 Underground Service Alert 184.50 DIGALERT - 123 TICKETS 63002 02/27/2014 United Industries 32.59 HI -VIS YELLO MESH VEST 63003 02/27/2014 Villa Ford 85,948.19 F150 4X4 - UNIT 201 63004 02/27/2014 Walters Wholesale Electric Co. 535.34 HOFF CP3630 PANEL 62917 02/27/2014 WILLIAM COOPER 887.22 CUSTOMER REFUND 63005 02/27/2014 Yorba Linda Hardware 119.82 HARDWARE SUPPLIES 1,046,488.70 Meeting Date To: From: Presented By Prepared By: Subject: SUMMARY: AGENDA REPORT February 27, 2014 Board of Directors Steve Conklin, Acting General Manager Steve Conklin, Acting General Manager Budgeted: Total Budget: Cost Estimate: Funding Source Account No: Job No: Dept: Reviewed by Legal: Joe Polimino, Project Engineer CEQA Compliance: ITEM NO. 6.3 Yes $2.6M $2.3M All Water Funds 101 -2700 200817B Engineering No MND Progress Payment No. 10 for the Yorba Linda Blvd Pump Station Project Work is continuing on the construction of the Yorba Linda Blvd Pump Station Project. The project consists of three electric motor driven vertical turbine pumps, flow control valves, a motor control center, various yard piping and a new masonry block building. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 10 in the net amount of $47,437.30 to ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008 -17B. DISCUSSION: In accordance with the contract documents, ECI, Inc. submitted a request for Progress Payment No. 10, in the amount of $49,934.00 for completed work through January 31, 2014. During this period, the contractor continued work on the electrical installations including completing and testing of the PLC, miscellaneous electrical conduit, wiring, lighting and conductor installations. They also continued work on the pump station exhaust fans. The status of the construction contract with ECI, Inc. is as follows: • The current contract is $1,581,179.00 and 365 calendar days starting April 1, 2013. • If approved, Progress Payment No. 10 is $49,934.00 (3.2% of the total contract amount), less 5% retention of $2,496.70 for a net payment of $47,437.30. • If approved, total payments to date including retention will be $1,338,353.30 (84.6% of the total contract amount). • As of January 31, 2014, 306 calendar days were used (83.8% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 10 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of $1,581,179.00. The Board of Directors has approved nine progress payments to date, the last of which was approved on January 23, 2014. ATTACHMENTS: Name ECI YL Blvd. PS Progress Pay Request 10.odf Approved by the Board of Directors of the Yorba Linda Water District 2/27/2014 GM /RC 5 -0 Description: Type: Progress Payment No. 10 for YL Blvd. PS Project Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Yorba Linda Blvd. Pump Station PROGRESS PAY REQUEST NO. 010 LOCATION Yorba Linda, CA PROJECT NO. 2008178 PAGE 1 OF 1 PAGES CONTRACTOR Environmental Construction Inc. DATE 2/11114 ORIGINAL CONTRACT AMOUNT: $ 1,581,179.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 1,581,179.00 PROGRESS PAY ESTIMATE FOR PERIOD VALUE OF WORK COMPLETED CHANGE ORDER WORK COMPLETED TOTAL VALUE OF WORK COMPLETED LESS RETENTION 5% LESS OTHER DEDUCTIONS NET EARNED TO DATE LESS AMOUNT PREVIOUSLY PAID BALANCE DUE THIS ESTIMATE NOTICE TO PROCEED COMPLETION TIME APPROVED TIME EXTENSIONS TOTAL CONTRACT TIME TIME EXPENDED TO DATE TIME REMAINING January 1, 2014 PREVIOUS TO January THIS MONTH 31, 2014 TO DATE CALENDAR DAYS $ 1,288,419.30 $ 49,934.00 $ 1,338,353.30 59 CALENDAR DAYS $ 1,288,419.30 $ 49,934.00 $ 1,338,353.30 $ 11223,998.34 $ 47,437.30 $ 1,271,435.64 Electronic Wire Fees $ 1,271,435.64 $ 1,223,998.34 $ 47,437.30 April 1, 2013 365 CALENDAR DAYS 0 CALENDAR DAYS 365 CALENDAR DAYS 306 CALENDAR DAYS 59 CALENDAR DAYS REQUESTED BY: �t N1 DATE: Mike Domanski, Project Manager, ECI Inc. RECOMMENDED: DATE: 0 �/ Joe oli in , ProjetTEngineer, YLWD APPROVED BY: DATE: Steve Conklin, Engineering Manager, YLWD AGENDA REPORT Meeting Date: February 27, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Steve Conklin, Acting General Manager Prepared By: Annie Alexander, Executive Secretary Dept: ITEM NO. 7.1 Administration Reviewed by Legal: Pending Subject: Amendments to the District's Conflict of Interest Code STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 14 -02 Adopting a Conflict of Interest Code for the Yorba Linda Water District. COMMITTEE RECOMMENDATION: The Executive - Administrative - Organizational Committee discussed this matter at its meeting held February 10, 2014 and supports staff's recommendation. DISCUSSION: The Political Reform Act requires every local government agency to notify its code reviewing body (in YLWD's case this is the Orange County Board of Supervisors) when its Conflict of Interest code requires amendment. Staff recently reviewed the District's code and has identified the following minor revisions: • The position of Associate Engineer was added. • The position of Project Engineer was renamed to Construction Project Supervisor. • The position of Operations Assistant was renamed to Operations /Warehouse Assistant. • The position of Chief Plant Operator was renamed to Water Production Superintendent. The attached exhibits reflect these modifications and will be sent to legal counsel for review along with the associated resolution. PRIOR RELEVANT BOARD ACTION(S): The Conflict of Interest Code for the District was last amended on October 25, 2012 by Resolution No. 12 -26. ATTACHMENTS: Name: Description: Type: Resolution No. 14- 02 Adootino a Conflict of Interest Code.doc Resolution Resolution COI Combined Report - Draft.0 Exhibits - Red Line Exhibit COI Combined Report - Final.pdf Exhibits - Final Exhibit Approved by the Board of Directors of the Yorba Linda Water District 2/27/2014 RC /PH 5 -0 Roll Call RESOLUTION NO. 14 -02 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING A CONFLICT OF INTEREST CODE WHICH SUPERSEDES ALL PRIOR CONFLICT OF INTEREST CODES AND AMENDMENTS PREVIOUSLY ADOPTED WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et. seq. ( "the Act "), requires a local government agency to adopt a Conflict of Interest Code pursuant to the Act; and WHEREAS, the Yorba Linda Water District has previously adopted a Conflict of Interest Code and that Code now requires updating; and WHEREAS, amendments to the Act have in the past and foreseeably will in the future require conforming amendments to be made to the Conflict of Interest Code; and WHEREAS, the Fair Political Practices Commission has adopted a regulation, Title 2, California Code of Regulations, Section 18730, which contains terms for a standard model Conflict of Interest Code, which, together with amendments thereto, may be adopted by public agencies and incorporated by reference to save public agencies time and money by minimizing the actions required of such agencies to keep their codes in conformity with the Political Reform Act. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The terms of Title 2, California Code of Regulations, Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, together with Exhibits A and B in which positions are designated and disclosure categories are set forth, constitute the Conflict of Interest Code of the Yorba Linda Water District. Section 2. The provisions of all Conflict of Interest Codes and Amendments thereto previously adopted by the Yorba Linda Water District are hereby superseded. Section 3. The Filing Officer is hereby authorized to submit the updated Conflict of Interest Code to the Clerk of the Orange County Board of Supervisors for review and approval by the Orange County Board of Supervisors as required by California Government Code Section 87303. Resolution No. 14 -02 Adopting a Conflict of Interest Code PASSED AND ADOPTED this 27th day of February 2014, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Robert R. Kiley, President Yorba Linda Water District ATTEST: Steve Conklin, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP Resolution No. 14 -02 Adopting a Conflict of Interest Code ��lOFO� -as 1889- 9LIfi RN1P Conflict of Interest Code EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Position Disclosure Category Files With Status Associate Engineer OC -05 COB Added Attorney OC -01 COB Unchanged Construction Project Supervisor OC -05 COB Renamed Consultant OC -30 Agency Unchanged Customer Service Supervisor OC -05 COB Unchanged Engineering Manager OC -41 COB Unchanged Human Resources and Risk Manager OC -41 COB Unchanged Information Systems Administrator OC -05 COB Unchanged Information Technology Manager OC -41 COB Unchanged Management Analyst OC -05 COB Unchanged Operations Manager OC -41 COB Unchanged Operations /Warehouse Assistant OC -05 COB Renamed Public Information Officer OC -05 COB Unchanged SCADA Administrator OC -05 COB Unchanged Senior Accountant OC -05 COB Unchanged Senior Project Manager OC -05 COB Unchanged Water Maintenance Superintendent OC -05 COB Unchanged Water Production Superintendent OC -05 COB Renamed Water Quality Engineer OC -05 COB Unchanged Total: 19 OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b)), are NOT subject to the Agency's Conflict of Interest Code, but are subject to the disclosure requirements of the Political Reform Act, Government Code section 87100, et seq. Gov't Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Finance Manager (Treasurer) Files with COB Unchanged General Manager (Secretary) Files with COB Unchanged Member of the Board of Directors Files with COB Unchanged The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the Run date /time: Wednesday, February 05 2014 04:35:15 PM Page 1 of 2 Conflict of Interest ' , ��,�25.1889 2p74 EXHIBIT A (Final Draft) O'911F R�� Entity: Water Districts Agency: Yorba Linda Water District disclosure of interests in real property in the agency's jurisdiction, as well as investments, business positions and sources of income (including gifts, loans and travel payments). Run date /time: Wednesday, February 05 2014 04:35:15 PM Page 2 of 2 �/�C�y5.1889 2plg �`9LtF RN1P Disclosure Descriptions EXHIBIT B (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Disclosure Category Disclosure Description Status It has been determined that this position manages public investments and 87200 Filer will file a statement of economic interests pursuant to Government Code Unchanged Section 87200. All interests in real property in Orange County, the authority or the District OC -01 as applicable, as well as investments, business positions and sources of Unchanged income (including gifts, loans and travel payments). All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, OC -05 materials, machinery, equipment (including training and consulting Unchanged services) used by the County Department, Authority or District, as applicable. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director /General Manager /Superintendent /etc. may determine that a particular consultant, although a "designated position," is hired to perform a range of duties that OC -30 is limited in scope and thus is not required to fully comply with the Unchanged disclosure requirements in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income OC -41 (including gifts, loans and travel payments) from sources that provide Unchanged services, supplies, materials machinery, vehicles orequipment ( includin g training and consulting services) used by the County Department, Authority or District, as applicable. Total: 5 Run date /time: Wednesday, February 05 2014 04:35:15 PM Page 1 of 1 ��lOFO� Conflict of 1 1 X. 2p74 EXHIBIT A (Final Draft) �9LIfi RN1P Entity: Water Districts Agency: Yorba Linda Water District Position Disclosure Category Files With Associate Engineer OC -05 COB Attorney OC -01 COB Construction Project Supervisor OC -05 COB Consultant OC -30 Agency Customer Service Supervisor OC -05 COB Engineering Manager OC -41 COB Human Resources and Risk Manager OC -41 COB Information Systems Administrator OC -05 COB Information Technology Manager OC -41 COB Management Analyst OC -05 COB Operations Manager OC -41 COB Operations/Warehouse Assistant OC -05 COB Public Information Officer OC -05 COB SCADA Administrator OC -05 COB Senior Accountant OC -05 COB Senior Project Manager OC -05 COB Water Maintenance Superintendent OC -05 COB Water Production Superintendent OC -05 COB Water Quality Engineer OC -05 COB Total: 19 OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b)), are NOT subject to the Agency's Conflict of Interest Code, but are subject to the disclosure requirements of the Political Reform Act, Government Code section 87100, et seq. Gov't Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Finance Manager (Treasurer) Files with COB General Manager (Secretary) Member of the Board of Directors Files with COB Files with COB The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the Run date /time: Wednesday, February 05 2014 04:09:22 PM Page 1 of 2 Conflict of Interest ' , ��,�25.1889 2p74 EXHIBIT A (Final Draft) O'911F R�� Entity: Water Districts Agency: Yorba Linda Water District disclosure of interests in real property in the agency's jurisdiction, as well as investments, business positions and sources of income (including gifts, loans and travel payments). Run date /time: Wednesday, February 05 2014 04:09:22 PM Page 2 of 2 �/�C�y5.1889 2plg �`9LtF RN1P Disclosure Descriptions EXHIBIT B (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Disclosure Category Disclosure Description 87200 Filer It has been determined that this position manages public investments and will file a statement of economic interests pursuant to Government Code Section 87200. All interests in real property in Orange County, the authority or the District as OC -01 applicable, as well as investments, business positions and sources of income (including gifts, loans and travel payments). All investments in, business positions with and income (including gifts, loans and OC -05 travel payments) from sources that provide services, supplies, materials, machinery, equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head /Director /General Manager /Superintendent /etc. may determine that a particular consultant, although a "designated position," is hired to OC -30 perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including OC -41 gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, vehicles, or equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Total: 5 Run date /time: Wednesday, February 05 2014 04:09:22 PM Page 1 of 1 AGENDA REPORT Meeting Date: February 27, 2014 Subject: Executive - Administrative - Organizational Committee (Kiley / Collett) ATTACHMENTS: Name: 021014 EAO - Minutes.docx ITEM NO. 9.1 Minutes of the meeting held February 10, 2014 at 4:00 p.m. Next meeting is scheduled to be held March 10, 2014 at 4:00 p.m. Description: EAO Mtg Minutes 02/10/14 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING Monday, February 10, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3 The February 10, 2014 meeting of the Yorba Linda Water District's Executive - Administrative- Organizational Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Ric Collett Damon Micalizzi, Public Info Officer OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Chris Townsend, Principal, Townsend Public Affairs (By Teleconference) Heather Dion, Senior Director, Townsend Public Affairs (By Teleconference) PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Status of Legislative Affairs (Verbal Report) Mr. Townsend and Ms. Dion discussed with the Committee items of political interest to the District on the state and local level. At the completion of the discussion, Mr. Townsend and Ms. Dion ended their teleconference connection with the meeting. 5. ACTION CALENDAR 5.1. Amendments to the District's Conflict of Interest Code Mr. Conklin reported that staff recently reviewed the District's Conflict of Interest Code and determined that it requires amendment for minor revisions for an added position title and the renaming of three other positions. Following discussion, the Committee supported the staff recommendation that the Board approve Resolution No. 14 -XX Adopting a Conflict of Interest Code for YLWD for said revisions. 1 6. DISCUSSION ITEMS CONTINUED 6.1. Draft BOD and Admin Department Budgets FY 14/15 (To be provided at the meeting.) Mr. Conklin handed out copies of the subject draft Supplies and Services Budgets. The additions, deletions and changes from the current to the proposed budgets were reviewed and discussed with the Committee. There were no changes requested by the Committee to the draft budgets provided. 6.2. MWDOC Turf Removal Rebate Program Mr. Conklin recalled that the Board recently approved an agreement with the City of Placentia for the Joint Turf Replacement Demonstration Project that includes a rebate from MWDOC for removal of turf grass and replacing it with artificial turf. With the recent inclusion of artificial turf into the MWDOC Rebate Program, there was discussion with the Committee on the District opting back into the MWDOC Program. Following discussion the Committee recommended that with the noted change in the program and the increasing emphasis on more conservation, the District should consider rejoining the program. As such, staff will work with MWDOC on the necessary documentation and bring it to our Board for consideration of approval. 6.3. Directors and General Manager Fees & Expense Report — Second Qtr FY 2013/14 The quarterly reports were reviewed by the Committee with no comments. 6.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that he was not aware of any new developments on the proposed projects. The comment period on the draft EIR for each project recently closed. 6.5. Status of Legal Services Being Provided to the District (Verbal Report) Mr. Conklin reviewed with the Committee the various providers of legal service to the District, as well as current and projected budgets and costs. 6.6. Future Agenda Items and Staff Tasks None. The Committee adjourned to Closed Session at 5:18 p.m. Directors Kiley and Collett were present. Also present were Messrs. Conklin, Micalizzi and Kidman. 0 7. CLOSED SESSION 7.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 7.2. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 7.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Charles Busch. Number of Potential Cases: One 7.4. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: Agency Negotiators Negotiating Parties Under Negotiation 4622 Plumosa Drive, Yorba Linda CA Steve Conklin To Be Determined Price and Terms of Payment The Committee reconvened in Open Session at 5:38 p.m. Director Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 8. ADJOURNMENT 8.1. The meeting was adjourned at 5:39 p.m. The next Executive - Administrative- Organizational Committee meeting is scheduled to be held Monday, March 10, 2014 at 4:00 p.m. 3 Meeting Date Subject: ATTACHMENTS: ITEM NO. 9.3 February 27, 2014 Name: 021114 PRM - Minutes.doc AGENDA REPORT Personnel -Risk Management Committee (Hawkins / Melton) Minutes of the meeting held February 11, 2014 at 4:00 p.m. Next meeting is scheduled to be held March 4, 2014 at 4:00 P.M. Description: PRM Mtg Minutes 02/11/14 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, February 11, 2014 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4 The February 11, 2014 meeting of the Yorba Linda Water District's Personnel - Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Phil Hawkins, Chair Steve Conklin, Acting General Manager Director Gary T. Melton Gina Knight, HR and Risk Manager John DeCriscio, Operations Manager Lorena Isais, Safety /Training Coordinator PUBLIC COMMENTS None. DISCUSSION ITEMS 4.1. Status of Safety Program (Verbal Report) Mrs. Isais, the District's Safety and Training Coordinator updated the Committee members on what she has accomplished in the first three months with the District. Mrs. Isais identified which written Safety programs need to be revised and /or developed for 2014. She presented the Training Calendar that she prepared that identified the specific training and month the training will be rolled out for all District employees for 2014. In addition, several safety policies will be completed in 2014. The Committee members were pleased to see the different programs, policies and procedures and training scheduled for 2014. 1 4.2. Status of Policies and Procedures (Verbal Report) Mrs. Knight presented a list of the various policies and procedures that need to revised and /or developed for Human Resources, Risk Management and Safety. The Committee members were pleased to see that specific policies and procedures were identified and assigned to the Human Resources department. Mr. Conklin shared with the Committee that this is a standing item for discussion in the Managers meetings. All department heads are aware and acknowledge which policies and procedures pertain to their departments. The Committee Chair commented on the significant progress made by the Management staff to identify and list which District policies and procedures needed revision. 4.3. Status of Assessment of Job Descriptions and Titles (Verbal Report) Mr. DeCriscio presented a draft model of a reorganization of Operations staff. The Committee members were pleased with the presentation and directed staff to prepare a proposal for the 2014/2015 Budget. Mrs. Knight shared with the Committee the need to revise the District's job descriptions. The Committee discussed the importance of revising the job descriptions. Mrs. Knight asked if funds were available from this year's HR Budget (2013/2014) could those funds be used to hire a consultant to revise the District's job descriptions. The Committee members instructed staff to prepare an agenda report with the findings for the next Personnel - Risk Management Committee. 4.4. Status of Performance Evaluations (Verbal Report) Mrs. Knight reported on the increase in timely completed employee Performance Evaluations compared to the prior month. The Committee was extremely pleased to see the continued progress from management staff. 4.5. ACWA /JPIA Property Insurance Premium for April 2014 -2015 (Verbal Report) Mrs. Knight informed the Committee that the property insurance premium was received via email earlier in the afternoon. The District was not in receipt of the invoice. However, staff informed the Committee that this item would be added to the agenda of the February 20, 2014 Board of Directors meeting. 4.6. Human Resources, Risk Management, and Safety Activity Mrs. Knight reported that Marcus Millen joined the District on February 2, 2014 as the new Records Management Specialist. A conditional job offer was extended to the top candidate for the Sr. Accountant position. The Customer Service Rep II position was filled with Charmaine Holland. The recruitment for the Associate Engineer closed January 23, 2014 and the Maintenance Distribution Operator II closed on February 2, 2014. Mrs. Knight reported that the District's Safety Committee elected to go with the following safety slogan: Safety is Not an Accident! This was one out of eleven entries submitted by our employees. 2 4.7. Future Agenda Items and Staff Tasks The Committee requested that future legal counsel invoices from the District's Employment law firm be presented to the Executive - Administrative- Organizational Committee for review. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:30 p.m. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, March 4, 2014 at 4:00 p.m. 3 AGENDA REPORT Meeting Date: February 27, 2014 Subject: YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) ITEM NO. 9.7 Minutes of the meeting held February 3, 2014 at 9:30 a.m. Next meeting is yet to be scheduled. ATTACHMENTS: Name: Description: 02 -03 -14 Minutes.doc YLWD /City of Placentia Mtg Minutes 02/03/14 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, February 3, 2014 9:30 a.m. 1717 E Miraloma Avenue, Placentia CA 92870 The February 3, 2014 meeting of the YLWD /City of Placentia Joint Agency Committee was called to order at 9:30 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. AMW 1. CALL TO ORDER 2. 3. 4. 5 ROI I CAI I YLWD COMMITTEE MEMBERS Michael J. Beverage, Director Gary T. Melton, Director General Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Scott W. Nelson, Mayor Troy L. Butzlaff, City Administrator Michael McConaha, Senior Mgmt Analyst PUBLIC COMMENTS ACTION CALENDAR 4.1 Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held October 14, 2013 The Council member and District board members had no changes or corrections to the minutes from the prior meeting. Director Beverage abstained from voting because he was not present at the October meeting. DISCUSSION ITEMS 5.1 Joint Turf Replacement Demonstration Project Mr. Conklin reported that the Agreement for the subject project has been approved by the City Council and by the District Board and has been provided to the City for signatures. Mr. Butzlaff confirmed receipt and Mr. McConaha provided a Jan 30 City Memorandum with status and details. It was noted that the selected contractor for the work visited the median sites and determined that the actual area for artificial turf is 4,448 sq. ft. rather than the 7,986 sq ft as previously described in the work plan. As such, it was proposed by City staff that the project be extended one additional median island westerly to Valencia Avenue, which would add 956 sq. ft, with a new total of 5,404 sq. ft. Following discussion, the YLWD directors on the committee agreed to the proposed changes, as the total is less than that previously approved by the YLWD Board, and the additional median island is within the YLWD service area. Discussion continued regarding the possibility of adding other road median islands to the project, up to the budget approved by the two agencies. Suggested were islands in Rose Avenue, from Alta Vista to YL Blvd. Also suggested was the possibility of an artificial turf area in Champions Park, which would be more visible and accessible to residents to see and touch than in the roadway median. It was agreed that we will proceed with the originally conceived project for median islands in YL Blvd. If there is budget remaining after completion in YL Blvd, we will look at other sites for artificial turf. There was discussion regarding providing information to the public for the use of artificial turf as a water - saving measure. It was agreed that the project should include temporary signs during construction and permanent signs thereafter naming the project and the participants. In addition, messages will be provided on the websites of each agency, and literature will be available to download or as handouts for interested parties. Included will be information prepared by MWDOC on water conservation programs and turf replacement rebates. YLWD will follow up with MWDOC regarding continued participation in the Turf Rebate Program. The City of Placentia is preparing the rebate application and will organize an initial inspection of the project site with MWDOC, as required by the rebate program. 5.2 Vehicle and Equipment Sharing As a summary for new members on the committee, the purpose of this item is to pursue the opportunity for the loaning of vehicles and equipment on an infrequent or emergency basis as a cost - saving measure. In previous meetings, each agency provided a list of its vehicles and equipment, and each has been investigating if other similar public agencies have agreements in place that could be considered for use. No success to date. Messrs. Butzlaff and Conklin indicated that they will make a further attempt to find an agreement already prepared, and if unsuccessful, will work together to prepare a draft agreement addressing cost, insurance requirements, indemnification, and other requirements necessary. Any such agreement will be subject to review and approval by legal counsel for the City and the District. 5.3 Drought Conditions and Message to Residents The continuing drought conditions were acknowledged and discussed. Mr. Conklin noted the press release by MWDOC, which was included with 2 the meeting agenda. The MWDOC notice described the current drought conditions and the major investment made by southern California water agencies over the last 15 years to improve and expand water storage, water recycling and water conservation. As a result, southern California and Orange County are not in the same dire condition as other areas in central and northern California. We will continue to strongly encourage increased water conservation but do not need to request major cuts or rationing at this time. 5.4 Matters Initiated by Committee Members Director Beverage asked if the issue of the transfer of the sewers in Placentia from the City to the District was still under consideration. Mr. Butzlaff said yes, noting that the City was currently proceeding with hiring a consultant to prepare a sewer masterplan. Thereafter, the City would have a better idea of the condition of its sewer system. He also indicated that the City currently employing Empire Pipe Cleaning and Video to maintain and clean the system. All sewer lines have been videoed and recorded. 5.5. Items for Next Agenda All of the above items will be agendized for the next meeting. The committee asked that the next meeting be scheduled at the time that the turf replacement project is going into construction. 6. ADJOURNMENT 6.1. The meeting was adjourned at 9:28 a.m. The date and time of the next YLWD /City of Placentia Joint Agency Committee meeting is yet to be determined. 3 Meeting Date Subject: ATTACHMENTS: AGENDA REPORT February 27, 2014 Meetings from February 28, 2014 - March 31, 2014 ITEM NO. 11.1 Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: February 2014 Board of Directors Regular Meeting Thu, Feb 27 8:30AM Yorba Linda LMAD CAC Thu, Feb 27 6:30PM Collett March 2014 Pub Affairs - Communications -Tech Committee Meeting Mon, Mar 3 4:OOPM Collett/Kiley Personnel -Risk Management Committee Meeting Tue, Mar 4 4:OOPM Hawkins /Melton Yorba Linda City Council Tue, Mar 4 6:30PM Collett MWDOC Wed, Mar 5 8:30AM Melton OCWD Wed, Mar 5 5:30PM Collett Planning- Engineering- Operations Committee Meeting Thu, Mar 6 4:OOPM Melton /Beverage WACO Fri, Mar 7 7:45AM Kiley /Hawkins Exec - Admin- Organizational Committee Meeting Mon, Mar 10 4:OOPM Kiley /Collett LAFCO Wed, Mar 12 8:30AM Beverage Yorba Linda Planning Commission Wed, Mar 12 6:30PM Beverage Board of Directors Regular Meeting Thu, Mar 13 8:30AM Yorba Linda LMAD CAC Thu, Mar 13 6:30PM Beverage Board of Directors Workshop Meeting Mon, Mar 17 3:OOPM Yorba Linda City Council Tue, Mar 18 6:30PM Kiley MWDOC Wed, Mar 19 8:30AM Melton OCWD Wed, Mar 19 5:30PM Collett ACWA Small Hydro Workshop Fri, Mar 21 8:OOAM Kiley Citizens Advisory Committee Meeting Mon, Mar 24 8:30AM Kiley Finance - Accounting Committee Meeting Mon, Mar 24 4:OOPM Beverage /Hawkins Joint Committee Meeting with MWDOC and OCWD Tue, Mar 25 4:OOPM Kiley /Beverage Children's Water Education Festival Wed, Mar 26 8:OOAM Yorba Linda Planning Commission Wed, Mar 26 6:30PM Melton Children's Water Education Festival Thu, Mar 27 8:OOAM Board of Directors Regular Meeting Thu, Mar 27 8:30AM Yorba Linda LMAD CAC Thu, Mar 27 6:30PM Collett 2/20/2014 3:43:01 PM