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Home My WebLink About2014-03-04 - Personnel-Risk Management Committee Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, March 4, 2014, 4:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Phil Hawkins, Chair Steve Conklin, Acting General Manager Director Gary T. Melton Gina Knight, HR and Risk Manager 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Property Insurance Premium for April 1, 2014 to April 1, 2015 Recommendation: That the Committee recommend the Board of Directors authorize payment in the amount of $47,445 to renew the District's property insurance coverage through ACWA/JPIA for the period April 1, 2014 through April 1, 2015. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Draft Human Resources Department Budget for FY 2014 -2015 5.2. Draft Salaries and Benefits Budget for FY 2014/15 (Verbal Report) 5.3. Human Resources, Risk Management, and Safety Activity 5.4. Status of Assessment of Job Descriptions and Titles (Verbal Report) 5.5. Status of Performance Evaluations (Verbal Report) 5.6. Status of Policies and Procedures (Verbal Report) 5.7. Future Agenda Items and Staff Tasks 6. ADJOURNMENT 6.1. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, April 1, 2014 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: March 4, 2014 To: Personnel -Risk Management Committee From: Steve Conklin, Acting General Manager Presented By: Gina Knight, HR /Risk Manager Budgeted Total Budget: Cost Estimate: Funding Source Account No: Reviewed by Legal: ITEM NO. 4.1 Yes $60,000 $47,445 Water Operating Fund 1- 7020 - 0690 -30 N/A Prepared By: Amelia Cloonan, Human Resources Analyst Subject: Property Insurance Premium for April 1, 2014 to April 1, 2015 SUMMARY: Submitted for consideration of payment is the annual premium to renew property insurance through the Association of California Water Agencies /Joint Powers Insurance Authority (ACWA /JPIA) for the period April 1, 2014 through April 1, 2015 at a cost of $47,445. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize payment in the amount of $47,445 to renew the District's property insurance coverage through ACWA /JPIA for the period April 1, 2014 through April 1, 2015. DISCUSSION: The District obtains property insurance through ACWA/JPIA. The District also obtains workers compensation and general liability insurance coverage through ACWA /JPIA and receives a multiple program discount of 5 %. The District's adopted purchasing policy authorizes the General Manager to procure services identified in the budget in amounts not to exceed $25,000 with three written quotes. The payment for the annual insurance premium to ACWA /JPIA, while administrative in nature, falls outside the adopted purchasing policy since the premium exceeds the General Manager's authority, and the District does not receive three separate quotes. Therefore Board authorization is needed to renew the policy and pay the annual insurance premium. The District's current property insurance policy will expire on March 31, 2014. District property covered under this insurance program includes buildings, personal property, fixed equipment, mobile equipment, licensed vehicles and certain catastrophic events. The District's buried reservoirs are not covered under the policy. Attached for the Personnel -Risk Management Committee's review is a summary of the coverage. 1. The values for mobile equipment and licensed vehicles are computed on actual cash value basis. As these items depreciate, staff adjusts the values accordingly. 2. Mobile equipment includes backhoes and tractor /lawn mower and has a deductible of $1,000 per occurrence. 3. Licensed vehicles covered include the sewer jet vactors, hydro excavator, dump trucks, portable pumps, portable generator and other large vehicles with a $500 deductible per occurrence. 4. The majority of the District's vehicles, such as sedans, pickup trucks and utility trucks, are covered. 5. Buildings, fixed equipment and personal property have a deductible of $1,000 per occurrence. This year's invoice is based on values and items listed on the Schedule of Covered Property. Values for buildings and other structures have been increased by 2.64 %. Fixed equipment values have been increased by 1.85 %. Per the JPIA, these increases are based on the average increases in construction /acquisition costs as calculated by published indexes. PRIOR RELEVANT BOARD ACTION(S): On March 28, 2013, the Board of Directors approves last year's annual property insurance premium payment in the amount of $47,186. ATTACHMENTS: Name: 2014 -15 Yorba Linda WD - Property Invoice.pdf Description: Property Program Invoice 2014 -2015 Type: Backup Material ASSOCIATION OF CALIFORNIA WATER AGENCIES ,PIA JOINT POWERS INSURANCE AUTHORITY INVOICE Property Program Renewal Billing for 411/2014 - 411/2015 Invoice Date 212012014 Billable Member #Y002 Yorba Linda Water District P.O. Box 309 Yorba Linda, CA 92885 -0309 Rate Basic Property Billable Total Rate Premium A Buildings Value $14,158,074 $14,158,074 0.00100 $14,158 B Fixed Equipment Value $10,273,102 $10,273,102 0.00100 $10,273 C Personal Property Value $2,320,012 $2,320,012 0.00100 $2,320 $26,751,188 X 0.00100 = $26,751 Credit for $1,000 Deductible Amount - $0 Mobile Equipment A Mobile Equipment Value $83,200 X 0.00150 = $125 Credit for $1,000 Deductible Amount - $0 Licensed Vehicle A. Comprehensive and Collision Count Value Rate Premium 1 All Other 29 $2,128,395 X 0.00850 = $18,091 2. Light Truck 32 X $125 = $4,000 3 Passenger Car 1 X $107 = $107 4 SUV /Jeep 5 X $149 = $745 5 Van 1 X $123 = $123 Total Vehicle Premium = $23,066 Credit for $500 Deductible Amount - $0 B Catastrophic Coverage Billable Total Rate Premium 1 Bask $0 $100.000 X 0.00000 = $0 2. Extra $0 $0 X 0.00130 = $0 Credit For $1,000 Deductible Amount - Sub Total JPIA Multiple Program Discount (5 %) - Deposit Premium Premium Adjustment + Total Amount Due Payment due within 30 Days P. O. Box 619082, Roseville, CA 95661 -9082 - (800) 231 -5742 - www.acwajpia.com $0 $49,942 ($2,497) $47,445 $0 $47,445 Meeting Date; To: From: Presented By Prepared By: Subject: SUMMARY: AGENDA REPORT March 4, 2014 Personnel -Risk Management Committee Steve Conklin, Acting General Manager Gina Knight, HR /Risk Manager Dept: Gina Knight, HR /Risk Manager ITEM NO. 5.1 Human Resources /Risk Management Draft Human Resources Department Budget for FY 2014 -2015 The preliminary Human Resources Department Budget for FY 2014 -2015 is presented for review and discussion. DISCUSSION: The Human Resources Department is responsible for all employment services for the District including recruitment and testing, employee relations, employee benefits, employee training and development, occupational safety, workers' compensation, employee health services, procurement of liability and property insurances as well as handling tort claims and risk management programs. The Human Resources Department consists of three divisions: Human Resources Administration, Risk Management and Safety. The staff continually works to operate an efficient and cost - effective department by ensuring staff are knowledgeable and trained to provide consultation services to managers and employees surrounding the issues of both State and Federal employment regulations. The Department regularly searches for ways to improve services while reducing costs. Overall, the Human Resources Department has increased its Supplies and Services budget by 0.1 % to $475,195. The net adjustment is a result of a decrease in Communications of $11,000, an increase in the General Liability insurance premium of $13,500, an increase in Professional Services of $2,200 due to providing Confined Space Rescue and a decrease in Travel & Conferences due to a reduction in travel expenses because the 2015 Liebert Cassidy Whitmore conference will be held in Anaheim, CA. The Human Resources Department will continue to proactively work with other District departments, staff and the Employees' Association to address the ongoing effects of pension reform that could effect our employee population. The Human Resources Department will continue to maintain high levels of service at reduced costs and to ensure the appropriate training of the District's future leaders. ATTACHMENTS: Name: Description: Draft HR 2014- 15 Proposed Budget FY Comparison w- out Variance.xlsx Copy of 7010 FY14 -15 Budget.XIsx Copy of 7020 FY14 -15 Budget.xlsx Copy of 7030 FY14 -15 Budget.xlsx FY Comparison HR Budget HR Division Budget RISK DIVISION BUDGET SAFETY DIVISION BUDGET Backup Material Backup Material Backup Material Backup Material Human Resources Budget Document Proposed For Fiscal Year 2014/15 FY 2014/15 FY 2013/14 ProposedB Budget udget Supplies & Services Communications $ 14,000 $ 3,000 Contractual Services $ 37,500 $ 34,150 Dues & Memberships $ 5,500 $ 5,635 Insurance $ 298,000 $ 311,500 Materials $ 1,000 $ 1,400 District Activities & Events $ 17,650 $ 17,510 Non - Capital Equipment $ - $ - Office Expense $ 725 $ 700 Professional Services $ 68,500 $ 70,700 Training $ 24,900 $ 25,500 Travel & Conferences $ 7,000 $ 5,100 Supplies & Services Sub -Total $ 474,775 $ 475,195 Section Detail Expense Budget Dept /Section: HR (Admin) (7010) FY 2015 Primary GIL Category 1- 7010 - 0580 -00 Communications CategoryTotal $3,000 Su Acct No./Sub Category 1- 7010 - 0580 -05 Advertising Sub Acct 3,000 Detail Description Job Advertising Expenses Detail 3,000 1- 7010 - 0600 -00 Contractual Services $29,300 1- 7010 - 0600 -00 Contractual Services 13,500 CPS Testing 2,000 Flex Advantage 500 COBRA Solutions 1,500 Shred -it 1,500 Neo Gov- Online Applications 3,000 Neo Gov- Performance Evaluations 5,000 1- 7010 - 0600 -10 DOT Physicals 5,000 Fit for Duty 5,000 1- 7010 - 0600 -20 Post - Employment Physicals 1,500 Pre - Employment Physicals 1,500 1- 7010 - 0600 -30 Health & Welfare 9,300 Interactive Process 8,000 I Flu Shots 1,300 1 -7010- 0640 -00 Dues, Memberships & Subscriptions $4,485 1- 7010 - 0640 -00 Dues, Memberships & Subscriptions 4,485 CALPELRA Annual Dues 400 SHRM Membership 200 Jobs Available Subscription 85 LCW Consortium 3,200 PELRAC 600 1- 7010 - 0715 -00 District Activities & Events $15,810 1- 7010 - 0715 -10 District Activities & Events 4,500 Employee Recognition Event (Holiday Luncheon) 2,000 Employee Picnic 2,500 1- 7010 - 0715 -20 District Events - Employee Recognition 4,810 Retiree Event (2) 4,000 Retiree Recognition (2) 210 Service Recognition 600 1- 7010 - 0715 -30 Distirct Events - Benefit Fair 2,000 Benefit Fair 2,000 1- 7010 - 0715 -40 District Events - Employee Promotional Items 3,000 Employee Promotional Items 3,000 1- 7010 - 0715 -50 Meeting Supplies 1,500 Meeting/Training Supplies 1,500 1 -7010- 0760 -00 Office Expense $700 1- 7010 - 0760 -00 Office Expense 250 Office Supplies 250 1- 7010 - 0760 -30 Books & Publications 450 Books & Publications 200 Public Retirement Journal 250 1 -7010- 0780 -00 Professional Services $68,700 1- 7010 - 0780 -05 Legal Services 55,000 Liebert Cassidy Whitmore Employment Law 55,000 1- 7010 - 0780 -55 Investigations 13,700 Investigations, Backgrounds and EE Relations 13,700 1 -7010- 0810 -00 Training $11,500 1- 7010 - 0810 -00 Training 11,500 LCW 4,500 On -going Job Training 2,000 Great Plains Training- HR Module 5,000 1 -7010- 0830 -00 Travel & Conferences $3,600 1- 7010 - 0830 -00 Travel & Conferences 3,600 PELRAC (3 employees) 600 LCW (3 employees) 2,000 Public Retirement Seminar 1,000 Section Total 1 $137,095 Section Detail Expense Budget Dept /Section: HR (Risk Management) FY 2015 (70201 Primary GL Category Category Total Sub Acct No./Sub Category Sub Ac Zetail item Description Deta Arm 1- 7020 - 0600 -00 $1,850 1- 7020 - 0600 -00 1,850 DOT Physicals 1,500 Contractual Services Contractual Services AED Medical Director Oversight 350 1- 7020 - 0640 -00 $100 1- 7020 - 0640 -00 100 PARMA Membership 100 Dues, Memberships & Dues, Memberships & Subscriptions 1- 7020 - 0690 -00 $311,500 1- 7020 - 0690 -10 8,000 Tort Claims - < 15K 8,000 Insurance Tort Claims 1- 7020 - 0690 -20 243,500 ACWA -JPIA Liability Insurance 243,500 Liability Insurance 1- 7020 - 0690 -30 60,000 ACWA -JPIA Property Insurance 60,000 Property Insurance 1- 7020 - 0780 -00 $2,000 1- 7020 - 0780 -00 2,000 First Aid - Workers Compensation 2,000 Professional Services Professional Services 1- 7020 - 0810 -00 $1,000 1- 7020 - 0810 -00 1,000 Risk Management Training 1,000 Training Training 1- 7020 - 0830 -00 $1,500 1- 7020 - 0830 -00 1,500 PARMA Conference (1 employee) 1,500 Travel & Conferences Travel & Conferences Section Total 1 $317,950 Section Detail Expense Budget Dept /Section: HR (Safety) (7030) FY 2015 Primary GL Category 1 -7030- 0600 -00 Contractual Services F C-a-tegony-T—ofal-j $3,000 Sub Acct No./Sub Category 1- 7030 - 0600 -00 Contractual Services Sub Acct 3,000 Detail Item Description Industrial Hearing Management Detail 2,000 HEP B 1,000 1- 7030 - 0640 -00 Dues, Memberships, & Subscriptions $1,050 1- 7030 - 0640 -00 Dues, Memberships & Subscriptions 1,050 Cal -OSHA Reporter 500 PASMA 200 Pacific Safety Council - COSS 350 1- 7030 - 0710 -00 Materials $1,400 1- 7030 - 0710 -00 Materials 1,400 First Aid Supplies (Field Backpacks) 1,200 First Aid Kit 200 1- 7030 - 0715 -00 District Activities and Events $1,700 1- 7030 - 0715 -50 Meeting Supplies 1,700 Meeting/Training Supplies 500 Safety Recogntion Eventes 1,200 1- 7030 - 0810 -00 Traiing $13,000 1- 7030 - 0810 -10 OSHA Compliance 13,000 OSHA Compliance Training 13,000 Section Total j $20,150 ITEM NO. 5.3 AGENDA REPORT Meeting Date: March 4, 2014 To: Personnel -Risk Management Committee From: Steve Conklin, Acting General Manager Presented By: Gina Knight, HR /Risk Manager Dept: Human Resources /Risk Management Prepared By: Amelia Cloonan, Human Resources Analyst Subject: Human Resources, Risk Management, and Safety Activity SUMMARY: The attached spreadsheet is updated on a monthly basis for presentation to the Committee. DISCUSSION: The updated Department Activity spreadsheet shows the status of Human Resources, Risk Management and Safety /Wellness activities as well as revisions to the District's policies and procedures, job related and employee development training offered to District employees, claims activity and District sponsored employee events. Items in red have been revised or updated since the last report. The successful candidate for the Records Management Specialist position joined the District on February 10, 2014. A conditional offer of employment was extended to the top candidate for the full -time regular Sr. Accountant position. Background checks were completed, and the successful candidate joined the District on February 26, 2014. The applications for the vacant Associate Engineer position have been under review in the Engineering Department. A meeting was held between Engineering and Human Resources staff to evaluate the applicants and review the qualifications matrix compiled by Bryan Melton to determine which candidates would move on to the next step of the selection process. ATTACHMENTS: Name: Description: Type HR DEPARTMENT ACTIVITY fiscal 2013 - 2014 PRM Committee 02- 25- 2014.doc HR Dept Activity Backup Material Budgeted Positions 02- 25- 2014.xlsx Authorized Positions Backup Material HR DEPARTMENT ACTIVITY FISCAL 2013 -2014 POLICIES AND PROCEDURES ACTIVITY STATUS 7010 Human Resources Drug and Alcohol Policy On hold. Employee Performance Evaluation HR Manager and To be submitted to Procedure staff to reviewed Bargaining Unit. Draft policy. Employee Time -Off Request Policy Draft policy to be Second revision submitted presented to to Bargaining Unit on Managers for 1/30/2014. review. Recruitment Procedure Update to be (In process) performed by HR staff. New Hire Procedure Update to be (In process) performed by HR staff. Separation /Termination Procedure Update to be (In process) performed by HR staff. Student Intern Policy Rejected by former HR Manager and staff will GM. revise and present to Managers and Pers /Rsk Management Committee. Revised 02/25/2014 POLICIES AND PROCEDURES ACTIVITY STATUS 7020 Risk Management Employee's Responsibility for Management Needs further Maintenance of District Vehicles reviewed Draft development. policy. Driver Record Review Policy None Policy has not been developed. Facilities Use Policy Rejected by former Determined that there is a GM. need for further material to be included in the policy to cover more situations. Risk Management Admin Policy HR Mgr reviewed On Hold. Draft policy and commented. 7030 Safety Development and Maintenance of Management On hold Safety Procedures reviewed Draft policy Confined Space Entry HR and Managers Policy to be reviewed by Policy /Procedures reviewed draft K. Mendum, G. Knight, L. policy. Isais Dump Truck Safety Procedure Draft reviewed by Policy to be reviewed by HR. K. Mendum, G. Knight, L. Isais Backhoe Safety Draft reviewed by Policy to be reviewed by HR K. Mendum, G. Knight, L. Isais Trenching /Excavation Safety Draft reviewed by Policy to be reviewed by HR K. Mendum, G. Knight, L. Isais Personal Protective Equipment Draft reviewed by Policy to be reviewed by Procedure HR K. Mendum, G. Knight, L. Isais TRAINING - ON SITE /OFF SITE DATE VENDOR CLASS TITLE 7/18/2013 Attendance by HR and Accounting Staff at 5 District staff attended the CSMFO (California Society of Municipal Finance Officers) presentation on Affordable Care 8/15/2013 Pacific Safety Council: Confined Space Instrumentation Entry Technician attended 8/24/2013 OSHA Arc Flash Training Instrumentation Technician attended 9/18/2013 Public Sector Employment Law Update 3 HR staff will attend presented by Liebert Cassidy Whitmore 9/19/2013 PEPRA (Public Employees Pension 2 HR staff will attend Reform Act) update presented by Public Retirement Journal 10/2/2013 Global Harmonization System of Hazard 11 District employees Communication (GHS) webinar October 2, attended. 63 employees 2013. (OSHA mandated training to be previously completed completed by all District employees by the training. 12/1/2013.) 10/9/13- Pacific Safety Council: Certified 2 District employees 11/6/13(5 Occupational Safety Specialist (COSS) attended days) 11/26/2013 Safety & Training Coordinator (OSHA 3 District employees GHS Trainer) to present GHS training for trained remaining employee and new employees who need to be trained by 12/1/2013. 01/06/2014 OSHA Standards for the Construction 1 District employee Industry four -day training class. attended 2/25 & ACWA/JPIA CalOSHA 10 -hour 3 District employees will 2/26/2014 Construction Safety training class attend RECRUITMENTS MONTH POSITION APPLICATIONS PROCESSED 07 -22 -2013 General Manager Pending. 07 -22 -2013 Accounting Assistant II (internal only) Internal candidate in acting capacity promoted August 6, 2013. 07 -30 -2013 Accounting Assistant I Successful candidate joined October 7, 2013. 07 -30 -2013 Water Production Superintendent Successful candidate started Nov. 18, 2013. 08/12/2013 Sr. Accountant, limited term Successful candidate joined September 30, 2013 09/04/2013 Acting GIS Administrator (to replace Pt. Time GIS Technician employee who resigned) placed in acting capacity 09/23/2013 Maintenance Worker I Filled September 30, 2013 by a candidate within 6 months of previous recruitment. 11/25/2013 Records Management Specialist Candidate started 2/10/2014. 12/9/2013 Sr. Accountant Candidate started 2/26/2014. 01/06/2014 Associate Engineer Recruitment closed 01/23/2014. Applications in review by Engineering. 01/06/2014 Customer Service Representative II Qualified applicant (Internal) commenced in the position 1/20/2014. 1/22/2014 Maintenance Distribution Operator II Recruitment closed (internal) 2/05/2014. Successful candidate promoted. CURRENT RISK MANAGEMENT /TORT CLAIM ACTIVITY DATE OF NATURE OF RISK ACTION TAKEN CLAIM HANDLED BY ISSUE/ CLAIM MANAGEMENT DISTRICT REC'D RELATED ISSUE /CLAIM &SUBMITTED TO ACWA/JPIA July 31, 2013 Claim received for incident The item taken to the at Placentia -Linda PRM committee on Hospital (Tenet 8/13/2013. Board Healthcare Corporation for rejected and referred loss that occurred the claim to ACWA/ 4/10/2013. JPIA on 9/12/2013. Oct 28, 2013 Claim received 2/4/2014 Claim investigated. District agreed to pay for plumbing services on $310.00. Westfield St. Nov. 27, 2013 Potential claim received Potential claim to be Claim referred to for damages caused by referred to ACWA/JPIA ACWA/JPIA copper pipe leaking at after agenda reports to residence on Fairmont PRM Committee and Blvd. Board of Directors Dec. 11, 2013 Claim for $450 for Investigation by District District initially denied plumbing bill. Line staff under way. claim. After consultation blocked. Toilets, bathtub & w /ACWA -JPIA, District washer overflowed. paid claim. Jan 21, 2014 Main Line Break Claim form provided to Claim referred to ACWA Meadowview Drive. Water homeowner's JPIA for handling. damage to property. representative. DISTRICT'S CLAIMS ON THE ACWA/JPIA LIABILITY INSURANCE PROGRAM DATE OF INCIDENT NATURE OF RISK MANAGEMENT RELATED ISSUE /CLAIM AMOUNTOF CLAIM CLAIM SUBMITTED TO ACWA/JPIA CURRENT WORKERS COMPENSATION ACTIVITY DATE OF INJURY NATURE OF W.C. CLAIM STATUS REPORTABLE INCIDENT 05 -16 -2013 Fractured ankle Closed Yes 11 -13 -2013 Dog bite Closed Yes 11 -20 -2013 Arc Flash incident Closed No 11 -26 -2013 Puncture to left ring finger Closed No 12/09/2013 Needle from sewer punctured employee's hand. Open Yes DISTRICT EMPLOYEE ACTIVITIES /FUNCTIONS MONTH ACTIVITY /FUNCTION DEPARTMENT March 4, 2014 All Hands Meeting and Mardi Gras International Potluck Admin & HR May 17, 2014 District Picnic — details to be announced HR August 2014 Hot Tap Demo & Horseshoe Competition OPS & HR Dec. 17, 2014 Holiday Luncheon Admin & HR 2/19/2014 Safety Committee Meeting Safety Committee 2/3/2014 Check AED's HR /Safety 2/19/2014 Safety Committee Meeting Safety Committee DISTRICT SAFETY AND WELLNESS- ACTIVITIES /FUNCTIONS MONTH ACTIVITY /FUNCTION DEPARTMENT 01/06/2014 Check AED's HR /Safety 01/21/2014 Safety Committee Meeting HR /Safety 1/21/2014 Safety Slogan Contest Winner to be selected Safety Committee 2/06/2014 Check AED's HR /Safety 2/19/2014 Safety Committee Meeting Safety Committee 2/3/2014 Check AED's HR /Safety 2/19/2014 Safety Committee Meeting Safety Committee HR ACTIVITIES /FUNCTIONS MONTH ACTIVITY /FUNCTION DEPARTMENT Feb 20/21, LCW 2014 Public Sector Employment Law HR Staff attended 2014 Conference Mar 19, 2014 Budgeting workshop conducted by Shay District wide Olivarria (2 hours — 7 -9 a.m.) April 30, 2014 Debt Handling & Planning for Retirement District wide workshop conducted by Shay Olivarria (2 hours — 7 -9 am As of February 25, 2014 FY 2013 -2014 Budgeted Positions Salary Range Position Classification Budget Emp Status /Comments 1 -11 (Temporary Help) 0 0 12 13 14 15 Customer Service Representative 1 0 0 16 Meter Reader 1 2 1 One position on hold. 17 Accounting Assistant 1 1 1 Customer Service Representative 11 2 3 One CSR 11 is underfilling one CSR III position Engineering Secretary 1 0 Maintenance Worker 1 9 9 18 Meter Reader 11 2 2 19 Customer Service Representative 111 2 1 One Long -term employee retired 2/27/2014 Records Management Specialist 1 1 ,Operations Assistant 1 1 20 Engineering Technician 1 0 0 Maintenance Distribution Operator 11 8 8 Water Quality Technician 1 0 0 21 Accounting Assistant 11 1 1 Facilities Maintenance 1 1 Mechanic 11 1 1 22 Information Systems Technician 1 1 1 Water Quality Technician II 1 1 23 Maintenance Distribution Operator 111 4 4 Meter Services Lead 1 1 Mechanic 111 1 1 Human Resources Technician 1 1 Plant Operator 11 3 3 24 Construction Inspector 1 1 Engineering Tech 11 2 2 25 Human Resources Analyst 1 1 Instrumentation Technician 1 1 26 GIS Administrator 1 1 Filled on an acting basis 9 -4 -2013 by GIS Tech. Sr. Construction Inspector 1 1 Sr. Fleet Mechanic 1 1 Sr. Maintenance Distribution Operator 4 4 Sr. Plant Operator 1 1 As of February 25, 2014 FY 2013 -2014 Budgeted Positions Salary Range Position Classification Budget Emp Status /Comments 27 Customer Service Supervisor 1 1 Associate Engineer 1 0 Applications are in review process. 28 Management Analyst 1 1 Construction Project Supervisor 1 1 Programmer Analyst 1 1 30 Public Information Officer 1 1 Water Maintenance Superintendent 1 1 SCADA Administrator 1 1 Information Systems Administrator 1 1 Temporarily on Acting Assignment Safety and Training Coordinator 1 1 Sr. Accountant 1 Successful candidate joined the District 02/26/2014. 31 Water Quality Engineer 1 1 Water Production Superintendent 1 1 32 Executive Secretary 1 1 34 Sr. Project Manager 1 1 37 Engineering Manager 1 1 Temporarily on Acting Assignment Finance Manager 1 1 Human Resources and Risk Manager 1 1 IT Manager 1 0 IS Administrator assigned to Acting IT Manager Operations Manager 1 1 38 39 40 General Manager 1 0 Temporarly filled through Acting Assignment by Engineering Manager. Total FY 2012 -2013 Budgeted Part- Time /Intern Positions Salary Range Position Classification Budget Emp Status /Comments 1 -11 Public /Governmental Affairs Intern 0.5 0 HR Clerk 0.5 0.5 PT Records Management Clerk 0.5 0 24 GIS Technician 1 0.5 1 0 Acting GIS Administrator as of 9 -4 -2013 Total 1 2