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HomeMy WebLinkAbout2014-03-17 - Board of Directors Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Monday, March 17, 2014, 3:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 5. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 5.1. Draft FY 2014/15 Budget (Materials to be provided at the meeting.) . Capital Improvement Projects . Labor and Benefits . Authorized Positions . Engineering Department . Operations Department 6. ADJOURNMENT 6.1. The next Regular Board of Directors Meeting will be held Thursday, March 27, 2014 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: March 17, 2014 Subject: Draft FY 2014/15 Budget (Materials to be provided at the meeting.) • Capital Improvement Projects • Labor and Benefits • Authorized Positions • Engineering Department • Operations Department ATTACHMENTS: Budget Workshop #1 FY2014- 15.pdf Budget Backup.pdf Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting ®Yorba Linda Water District P. `�/ { - Budget Workshop #1 FY 2014/15 Presented By: Steve Conklin, General Manager Delia Lugo, Finance Manager sow- March 17. 2014 Fiscal Year 2014/15 Outlook 11 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Total Volume of Water Purchased Total Volume of Water Sold Additional Employees Added Expected Property Tax Revenue Scheduled Merit & Cost of Living Increases OCWD Replenishment Assessment (RA) MWDOC Blended Rate 21,980 AF 20,881 AF 0 $1.3M $301,467 $294/AF $890/$925 AF Income (Loss) $4,071,575 $8,030,821 $4,619,446 :..Note: Operating Revenues & Expenses Only�t:� ,+ f "tom_- v->•. N Current Forecast Budget (FY 13/14) (FY 13/14) (FY 14/15) Revenue Total Operating Revenue $29,969,760 $32,847,678 $31,497,894 Total Revenue $29,969,760 $32,847,678 $31,497,894 Expenses Variable Water Costs $13,767,658 $14,083,002 $14,441,093 Salary- Related Expenses $7,904,873 $7,238,894 $8,186,340 Supplies & Services $4,225,654 $3,494,961 $4,251,015 Total Operating Expenses $25,898,185 $24,816,857 $26,878,448 Income (Loss) $4,071,575 $8,030,821 $4,619,446 :..Note: Operating Revenues & Expenses Only�t:� ,+ f "tom_- v->•. N Backup Material Distributed Less Than 72 Hours Prior to the Meeting Note: As of February 2014 $15,00"" Total Revenues $195,928 $201,000 SM0p000p $200,797 $25.00.000 $20,000.00 $15,000.000 $10.000.000 $SA90 o90 s 2013/16 9ua$ee 2013/16 Projeam 2m6/15 Proposed water 9ewoue (&euaePOml ■ water, ae eoue (wmoereai &Ere oecj. water8evenue(urv■capeAdga0on) ■ service Cnar$es . Sevrer Marge rlesenue ■ Sewer Parcel Assessments 3 Note: As of February 2014 $100°0'000 Total Expenses & Outlay 535,000.000 $921,000 $611,000 530.000,000 $398,500 $25,000,000 $6,225,656 520.000.000 $15,000,000 $10,000,000 ssodoo90 s 1013/16 Budget 2013114 Projected M4111 Proposed ■Vadable CmM ■ Salaries &BeseeOts ■supplies &services ■CiP ■VE IS CO 4 3 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Total ..- Cost by Month FY 2013 -14 $I.BOD,000AO 5,.334133 SLQBN96 5,.6,3.3M $1.6 AOGAD $1,40OpppAp 5,166.633 SUM.- 51.3 &,358 $1.100.GOOM 51.056.]5) $1,000,0ODA0 se+6sw uw.m6 $eoG,GpG.4G s63p.3za $EIgAWA0 w s..4s63 $400,400130 uma44m s tut 13 Mqt -13 Sep 43 Oct -13 Nov -13 ltec -13 1arv14 Feb-11 Mx -14 AP3.11 May-14 p3m14 .Grwn4waler •Import Waler •CUP .ElMrlc •Gas CO. 51.ea4.tuo.ao $l,fA4,044.0p St34Wr SU6395 $y404,000.Op $1,104pO0A0 $I,ampOO.m $�4.4p4m l $4�ap4m $300.400.00 s -13 / 913 Se 13 FY 2014 -15 �5531a, 5,154366 5,.161141 59]31W SB5M35 5364035 5330dN —3 —3 04c13 1a n14 F -4 - -Mx 14 Npr -14 M4U J.- .4r0uMwahr •Import Wahe .cu, .E . .4asc0 Note: Includes 150 /65stimated Increase in Energy Costs 4� l ,A Ar r -It � 4 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Total Water Purchases N n r N � � n � n N M •--I W W tp N N V . 00 rl� W W ' M O ey O N N � p O N N W N �..� N 0 V1 ri 111 $1,000 $800 $600 $400 $200 eQA7 $890 $925 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 OCWD MWD 5 Backup Material Distributed Less Than 72 Hours Prior to the Meeting 5 Year .Projections See attachment $444,000 $396,500 $921,000 FY 14/15 Detail- See attachment -:tom+ 1 11 Backup Material Distributed Less Than 72 Hours Prior to the Meeting • $670,000 -- Total Variable Water Cost Increase — Includes MWD & OCWD Pass - Through Costs, Power & Pumping • $25,000 -- Supplies & Services Increase — ($100,000) in Professional Services — Org Study /Legal /Records Mgmt — $75,000 in Election Expenses — $50,000 in Various Expenses • $300,000 -- Personnel - Related Expenses Increase — Includes Merit & COLA, PIERS, Medical Increases, OPEB Contribution — Offset by Employee Contribution — Does Not Include Proposed Staffing Changes • $477,000 -- Vehicle Equip. & Capital Outlay Increase Includes Sewer Vactor Truck ($400,000)x;, Yorba Linda Water District Salaries and Benefits Budget Comparison (FY 2013 -14 and FY 2014 -15) Budget FY 13/14 FY 13/14 FY 14/15 Increase Budget Forecast Budget /Decrease Total Wages $ 5,770,274 $5,194,595 $ 5,950,647 $ 180,373 Overtime $ 185,300 $161,772 $ 180,989 $ (4,311) Standby $ 32,100 $43,686 $ 32,100 $ - Mandatory Benefits $ 794,260 $616,540 $ 836,985 $ 42,725 Fringe Benefits $ 1,209,883 $1,154,029 $ 1,122,944 $ (86,939) Retiree Insurance $ 167,656 $147,000 $ 149,519 $ (18,137) OPEB Contribution $ - $175,297 $ 187,756 $ 187,756 Unemployment Insurance $ 10,400 $3,312 $ 10,400 $ - $ 8,169,873 $ 7,496,233 $ 8,471,340 $ 301,467 Note: Does not include Proposed Staffing Changes sj 7 Backup Material Distributed Less Than 72 Hours Prior to the Meeting • Title Changes: — Personnel Technician to Human Resources Technician — Project Coordinator to Associate Engineer — Chief Plant Operator to Water Production Superintendent — GIS Administrator to GIS Analyst • Not Budgeted: — Engineering Secretary, Range 17 — Meter Reader I, Range 16 • Additions /Reclassifications: — Operations Clerk, Range 12 (FT) —from a HR Clerk, Range 12 (PT) — Public Information Assistant, Range 15 (PT) —from a Public Affairs Intern, Range 12 (PT) - Not included in Budget, until Authorized Net Financial Impact: $32,324 - a.T�,,. See attachment f y r L-13 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Engineering D-• t Budget See attachment 9 YLWD Reserve Types Water Capital Replacement Planned CIPs $7.9M $1.8M Water Operating Fund Day -to -Day $3.9M $2.4M Payments Water Emergency Fund Catastrophes $1.01V! $1.OM 2008 COP Bond Regulated $2.1M $2.1M Debt Service Reserve Regulated $2.7M $2.7M Maintenance Reserve Unanticipated R &R $191,000 $200,000 Employee Liabilities Retiree Payout of $100,000 $100,000 Vacation /Sick Time TOTAL: $17.9M $10.3M 9 Backup Material Distributed Less Than 72 Hours Prior to the Meeting FY 14/15 Water Capital Projects Reserve Balance @ February 28, 2014: $7,863,144 Less Draw Amount From Wells Fargo LOC as of February 28, 2014: ($3,049,459) Net Water Capital Projects Reserve Balance Available for Future Capital Expenditures: $4,813,685 2008 -17B YL Blvd BPS (Booster Pump Station) $ Total Project Increase/ Total Project Expenditures FY 13/14 FY 13/14 FY 13/14 FY 13/14 Year- 100,000 $ FY 15/16 FY 16/17 FY 17/18 FY 18/19 5 Year Future Project JJ Project Description Bud (Decrease) Budget(14 /15) Through Budget (Jul -Feb) Marthru June End Forecast FY 14/15 Budget Budget Budget Budget Budget Projected 2009 -22 #22 S & W Well Project (Well No. 22) $ 2,500,000 - $ 2,500,000 $ 6/30/2013 - $ Expenditure Forecast 51000 $ 445,000 $ 800,000 $1,247,258 $ - $ - $ Budgets 2008 -17B YL Blvd BPS (Booster Pump Station) $ 3,115,000 (1,217,009) $ 1,897,991 $ 602,885 $ 2,075,000 $ 1,084,208 $ 110,898 $ 1,195,106 $ 100,000 $ - $ - $ - $ - $ 100,000 2009 -22#21 S& W Well Project (Well No. 21) $ 1,750,000 556,789 $ 2,306,789 $ 44,832 $ 1,000,000 $ 133,614 $ 952,356 $ 1,085,970 $ 940,790 $ 235,197 $ - $ - $ - $ 1,175,987 2009 -22 #22 S & W Well Project (Well No. 22) $ 2,500,000 - $ 2,500,000 $ 2,742 $ - $ 579 $ 4,421 $ 51000 $ 445,000 $ 800,000 $1,247,258 $ - $ - $ 2,492,258 2010 -02 Lakeview Grade Separation $ 600,000 - $ 600,000 $ 275,689 $ 300,000 $ 4,863 $ 55,137 $ 60,000 $ 264,311 $ - $ - $ - $ - $ 264,311 - Lakeview Landscaping $ 50,000 - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 2010 -11B Fairmont BPS Upgrade $ 6,300,000 - $ 6,300,000 $ 142,012 $ 500,000 $ 111,921 $ 308,079 $ 420,000 $ 2,500,000 $ 2,937,988 $ 300,000 $ - $ - $ 5,737,988 2012 -13 Yorba Linda High School Park $ 370,000 - $ 370,000 $ 47,014 $ 20,000 $ - $ 150,000 $ 150,000 $ 172,986 $ - $ - $ - $ - $ 172,986 Rehabilitation & Restoration Total Project P13/14 Over /(Under) Actual Project Expenditures FY 13/14 fY 13/14 (Jul- FY 13/14 Mar FY 13/14 Year- Project fJ Projects Completed in FY 13/14 Budget Budget Total * Meter Replacement Program $ 2,500,000 (2,500,000) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - - Future Pipeline Project $ 2,690,000 - $ 2,690,000 $ - $ 50,000 $ - $ 40,000 $ 40,000 $ 660,000 $ 160,000 $ 1,500,000 $ 330,000 $ - $ 2,650,000 Timber Ridge BPS Rehabilitiation $ 250,000 - $ 250,000 $ - $ 50,000 $ - $ 10,000 $ 10,000 $ 240,000 $ - $ - $ - $ - $ 240,000 Richfield Campus Spoils $ 150,000 - $ 150,000 $ - $ - $ - $ 20,000 $ 20,000 $ 130,000 $ - $ - $ - $ - $ 130,000 Lakeview Booster Piping $ 100,000 - $ 100,000 $ - $ - $ - $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 Future PRS Rehabilitation $ 1,430,000 - $ 1,430,000 $ - $ - $ - $ - $ - $ 100,000 $ 700,000 $ 100,000 $ 530,000 $ - $ 1,430,000 - Annual Routine Capital R &R $ 1,520,000 $ - $ 1,520,000 $ $ $ $ $ - $ $ $ $ 1,520,000 $ 2,500,000 $ 4,020,000 R &RSubtotal $ 8,640,000 $ (2,500,000) $ 6,140,000 $ $ 100,000 $ $ 70,000 $ 70,000 $ 1,230,000 $ 860,000 $ 1,600,000 $ 2,380,000 $ 2,500,000 $ 8,570,000 TOTAL $ 23,325,000 $ (3,160,220) $ 20,164,780 $ 1,115,174 $ 3,995,000 $ 1,335,184 $ 1,650,892 $ 2,986,076 $ 5,703,087 $ 4,833,185 $ 3,147,258 $ 2,380,000 $ 2,500,000 $ 18,563,530 2011 -20 2012 Waterline Project $ 1,645,000 185,943 $ 1,830,943 $ 1,135,006 $ 500,000 $ 295,938 $ 400,000 $ 695,938 Elk Mountain Booster Surge Tank $ 100,000 (10,000) $ 90,000 $ - $ 100,000 $ - $ 90,000 $ 90,000 TOTAL $ 1,745,000 $ 175,943 $ 1,920,943 $ 1,135,006 $ 600,000 $ 295,938 $ 490,000 $ 785,938 GRAND TOTAL $ 25,070,000 $ (2,984,277) $ 22,085,723 $ 2,250,180 $ 4,595,000 $ 1,631,122 $ 2,140,892 $ 3,772,014 Water Capital Outlay Water Capital Projects Reserve Balance Available for Future Expenditures: $ 2,672,793.10 * Project Needs To Be Assessed in FY 17/18 $ 449,000 ($3,479,294) ($8,312,479) ($11,459,737) ($13,839,737) ($16,339,737) Total Project P13/14 Over /(Under) Actual Project Expenditures FY 13/14 fY 13/14 (Jul- FY 13/14 Mar FY 13/14 Year- Project fJ Projects Completed in FY 13/14 Budget Budget Total Through 6/30/2013 Budget Feb) Expenditure thru June Forecast End Forecast 2011 -20 2012 Waterline Project $ 1,645,000 185,943 $ 1,830,943 $ 1,135,006 $ 500,000 $ 295,938 $ 400,000 $ 695,938 Elk Mountain Booster Surge Tank $ 100,000 (10,000) $ 90,000 $ - $ 100,000 $ - $ 90,000 $ 90,000 TOTAL $ 1,745,000 $ 175,943 $ 1,920,943 $ 1,135,006 $ 600,000 $ 295,938 $ 490,000 $ 785,938 GRAND TOTAL $ 25,070,000 $ (2,984,277) $ 22,085,723 $ 2,250,180 $ 4,595,000 $ 1,631,122 $ 2,140,892 $ 3,772,014 Water Capital Outlay Water Capital Projects Reserve Balance Available for Future Expenditures: $ 2,672,793.10 * Project Needs To Be Assessed in FY 17/18 $ 449,000 ($3,479,294) ($8,312,479) ($11,459,737) ($13,839,737) ($16,339,737) Backup Material Distributed Less Than 72 Hours Prior to the Meeting Vehicle Equipment & Capital Outlay FY 2014/15 Department / Item Amount Board of Directors None Administration None Engineering None Meter Reading (1) Handheld Meter Reading Units $ 6,000 Total Vehicle Equipment & Capital Outlay- Finance $ 6,000 Human Resources None Y1 Administration Server Replacements (Virtual, Exchsrv, Secsrv, ISTSsrv, etc.) $ 41,000 Network Improvements $ 20,000 Disaster Recovery (Information Backup) $ 60,000 Information Systems Replace Obsolete PCs (15 years +) $ 10,000 SCADA Box Canyon PLC (Control System) Upgrade $ 16,000 Well -10 PLC (Control System) Upgrade $ 14,000 Well -12 PLC (Control System) Upgrade $ 10,000 Well -7 PLC (Control System) Upgrade $ 10,000 Total Vehicle Equipment & Capital Outlay- IT $ 181,000 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Deaartment / Item Amount Operations Water Operations & Maint. (2) Pickup Trucks $ 58,000 Backhoe $ 90,000 Sewer Operations & Maint. Sewer Vacuum /letter Truck $ 400,000 1 Ton Truck with Service Body $ 72,000 Water Production Lakeview Chlorine Pump Replacement $ 20,000 Mechanics Portable Emissions Analyzer $ 14,000 Facilities Maintenance Richfield Gate Reconfiguration $ 55,000 Warehouse Reconfiguration $ 25,000 Total Vehicle Equipment & Capital Outlay- Operations $ 734,000 TOTAL VEHICLE EQUIPMENT & CAPITAL OUTLAY $ 921,000 Reconciliation by Fund Water Fund $ 449,000 Sewer Fund $ 472,000 TOTAL $ 921,000 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Operations Department Supplies & Services Comparison Expenses (Operating) Supplies & Services Communications Contractual Services Dues & Memberships Fees & Permits Materials District Activities & Events Maintenance Non - Capital Equipment Office Expense Training Travel & Conferences Utilities Vehicle Expense Supplies & Services Sub -Total FY 2013/14 FY 2014/15 Budget Budget $ 500 $ 500 $ 153,900 $ 176,500 $ 700 $ 700 $ 37,900 $ 37,050 $ 548,500 $ 613,900 $ 1,500 $ 1,200 $ 393,900 $ 362,600 $ 34,100 $ 32,100 $ 9,500 $ 7,500 $ 10,900 $ 12,750 $ 4,150 $ 5,600 $ 90,800 $ 90,800 $ 367,150 $ 358,400 $ 1,653,500 $ 1,699,600 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Ops (Admin) (5010) FY 2015 Primary GIL Category 1 -5010- 0710 -00 Category $9,000 Sub Acct No./Sub Category 1 -5010- 0710 -65 5 Detail Item Description 9,000 PPE Equipment Detail 9,000 1 -5010- 0715 -00 $1,500 1 -5010- 0715 -50 1,500 Meeting Supplies 1,500 1 -5010- 0760 -00 Office Expense $9,500 1 -5010- 0760 -00 3,500 Misc Supplies 3,500 1 -5010- 0760 -10 400 Paper Supplies 400 1 -5010- 0760 -20 1,500 Printer Ink 1,500 1 -5010- 0760 -30 100 Manuals /Books /Magazines 100 1 -5010- 0760 -40 4,000 Breakroom Supplies 4,000 1 -5010- 0810 -00 Professional Development $800 1 -5010- 0810 -00 500 Training 500 1 -5010- 0810 -40 300 Certificate Reimbursement 300 1 -5010- 0830 -00 Travel & Conferences $900 1 -5010- 0830 -10 100 Travel 100 1 -5010- 0830 -30 300 Meals 300 1 -5010- 0830 -40 500 Registration 500 Section Total j $21,700 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Ops (Water Ops & FY 2015 Maintenance) (5020) Primary GL Category 1 -5020- 0600 -00 Category To $9,700 Sub Acct No./Sub Category Sub Acc" Detail Item Description 1 -5020- 0600 -50 9,700 Uniforms Detail Amt 9,700 1 -5020- 0645 -00 Fees & Permits $19,500 1 -5020- 0645 -25 2,000 NPDES Deminimus (RWQCB) 2,000 1 -5020- 0645 -45 12,000 Landfill (Orange County & Dan Coop) 12,000 1 -5020- 0645 -55 5,500 Encroachment Permits 5,500 1 -5020- 0710 -00 Materials $456,000 1 -5020- 0710 -05 27,500 Road Material 27,500 1 -5020- 0710 -13 7,000 Air -Vac parts 7,000 1 -5020- 0710 -15 11,000 Cla Valve Parts 11,000 1 -5020- 0710 -25 60,000 Hydrant Repair Parts 60,000 1 -5020- 0710 -30 75,000 Valve Repair Parts 75,000 1 -5020- 0710 -40 140,000 Replacement Meters 140,000 1 -5020- 0710 -50 10,000 MXU's 10,000 1 -5020- 0710 -55 7,000 Meter Boxes /Lids /Vaults 7,000 1- 5020- 0710 -60 8,000 Hardware Supplies 8,000 1 -5020- 0710 -81 1,500 Welding Supplies 1,500 1 -5020- 0710 -85 3,000 Cleaning /Painting Supplies 3,000 1 -5020- 0710 -90 85,000 Water Service Repair Parts 85,000 1 -5020- 0710 -94 14,500 Miscellaneous Warehouse Parts 14,500 1 -5020- 0710 -96 3,500 Ready Mix Concrete 3,500 1 -5020- 0710 -98 3,000 Landscape Supplies 3,000 1 -5020- 0730 -00 Maintenance $205,700 1 -5020- 0730 -00 5,000 Maintenance 5,000 1 -5020- 0730 -66 165,000 Asphalt Paving 165,000 1 -5020- 0730 -67 35,000 Concrete Repair 35,000 1- 5020 - 0730 -72 700 Safety Equipment Repairs 700 1 -5020- 0750 -00 Non - Capital Equipment $9,500 1- 5020 - 0750 -15 500 Equipment Rental 500 1 -5020- 0750 -30 8,000 Tool & Equipment 8,000 1 -5020- 0750 -50 1,000 Traffic Cones, Barricades, and Signs 1,000 1 -5020- 0810 -00 Professional Development $5,500 1 -5020- 0810 -00 4,500 Training 4,500 1 -5020- 0810 -40 1,000 Certificate Reimbursement 1,000 1 -5020- 0830 -00 Travel & Conferences $1,000 1 -5020- 0830 -10 300 Travel 300 1 -5020- 0830 -30 200 Meals 200 1 -5020- 0830 -40 500 Registration 500 Section Total $706,900 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Ops (Sewer Ops & FY 2015 Maintenance) (5030) Primary GL Category 2 -5030- 0580 -00 Category Total $500 Sub Acct No./Sub Categor i YJ 2 -5030- 0580 -00 Sub Acct Total 500 Detail Item Description I FOG Materials Detail 500 2 -5030- 0600 -00 $1,900 2 -5030- 0600 -50 1,900 Uniforms 1,900 2 -5030- 0640 -00 $300 2 -5030- 0640 -00 300 CWEA Memberships 300 2 -5030- 0645 -00 Fees & Permits $5,900 2 -5030- 0645 -20 3,000 3,000 2 -5030- 0645 -30 1,900 WDR - SSO (SWRCB) 1,900 2 -5030- 0645 -55 1,000 Encroachment Permits 1,000 2- 5030 - 0710 -00 Materials $16,000 2 -5030- 0710 -60 1,000 Hardware Supplies 1,000 2 -5030- 0710 -92 15,000 Sewer Main Repair Parts 15,000 2- 5030 - 0730 -00 Maintenance $113,700 2 -5030- 0730 -59 60,000 Sewer Line Repairs 60,000 2 -5030- 0730 -65 8,000 Vector Control in Manholes 8,000 2 -5030- 0730 -66 30,000 Asphalt Paving 30,000 2 -5030- 0730 -67 5,000 Concrete Repair 5,000 2 -5030- 0730 -71 10,000 CCTV Repairs 10,000 2 -5030- 0730 -72 700 Safety Equipment Repairs 700 2 -5030- 0750 -00 Non - Capital Equipment $9,000 2 -5030- 0750 -30 8,000 Tools & Equipment 8,000 2 -5030- 0750 -50 1,000 Traffic Cones, Barricades, and Signs 1,000 2 -5030- 0810 -00 Professional Development $2,500 2 -5030- 0810 -00 2,200 2,200 2 -5030- 0810 -40 300 Certificate Reimbursement 300 2 -5030- 0830 -00 Travel & Conferences $600 2 -5030- 0830 -10 200 Travel 200 2 -5030- 0830 -30 100 Meals 100 2 -5030- 0830 -40 300 Registration 300 2 -5030- 0870 -00 $800 2 -5030- 0870 -10 800 800 2 -5030- 0890 -00 Vehicle Expenses $48,000 2 -5030- 0890 -46 25,000 OPS -Sewer Vehicle Maint 25,000 2 -5030- 0890 -47 1,000 OPS - Sewer - Equipment Maintenance 1,000 2 -5030- 0890 -48 8,000 OPS - Sewer - Gas 8,000 2 -5030- 0890 -49 14,000 OPS - Sewer - Diesel 14,000 Section Total $199,200 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Ops (Water FY 2015 Production) (5040) Primary GL Category 1 -5040- 0600 -00 Contractual Services Category Total $3,300 Sub Acct No./Sub Category 1 -5040- 0600 -25 Sub Acct 2,500 Detail Item Description Distribution System Disinfection Detail 2,500 1 -5040- 0600 -50 800 Uniforms 800 1 -5040- 0640 -00 Dues, Memberships, $400 1 -5040- 0640 -00 Dues, Memberships, Subscriptions 400 AW WA Memberships 350 OCWA Memberships 50 1 -5040- 0710 -00 Materials $52,000 1 -5040- 0710 -17 4,000 Pump Parts 4,000 1 -5040- 0710 -35 10,000 CL2 Parts 10,000 1 -5040- 0710 -60 2,500 Hardware Supplies 2,500 1 -5040- 0710 -75 30,000 Salt 30,000 1 -5040- 0710 -84 5,000 Valves, Gauges, AV, etc. 5,000 1 -5040- 0710 -85 500 Cleaning /Painting Supplies 500 1 -5040- 0730 -00 Maintenance $41,137 1 -5040- 0730 -05 4,500 CL2 System Service 4,500 1 -5040- 0730 -10 Electrical Motor Repairs 13,637 Electrical Motor Repairs /Services 5,000 Transfer from Mainteance Reserve 8,637 1 -5040- 0730 -20 10,000 Electric General Maintenance 10,000 1 -5040- 0730 -24 2,000 Reservoir Repairs 2,000 1 -5040- 0730 -25 6,000 Reservoir Inspections & Cleaning 6,000 1 -5040- 0730 -75 5,000 Pump Station Repairs 5,000 1 -5040- 0750 -00 Non - Capital Equipment $3,500 1 -5040- 0750 -30 1,000 Tools & Equipment 1,000 1 -5040- 0750 -90 2,500 Hoses /Fittings /Cabling for Pumps /Generators 2,500 1 -5040- 0810 -00 Professional Development $2,100 1 -5040- 0810 -00 1,500 Training 1,500 1 -5040- 0810 -40 600 Certificate Reimbursment 600 1 -5040- 0830 -00 Travel & Conferences $1,400 1 -5040- 0830 -10 200 Travel 200 1 -5040- 0830 -30 200 Meals 200 1 -5040- 0830 -40 Registration 1,000 City Works User Conference 500 Registration 500 Section Total $103,837 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Ops (Mechanical FY 2015 Services) (5050) primary GL Category 1 -5050- 0600 -00 Category Total $1,500 Detail Item Description Sub Acct No./Sub Catego ub Ac i Tota I= 1 -5050- 0600 -50 1,500 Uniforms Detail 1,500 1 -5050- 0645 -00 Fees & Permits $9,950 1 -5050- 0645 -05 8,000 AQMD Permits 8,000 1 -5050- 0645 -15 350 E.P.A. Fees 350 1- 5050- 0645 -35 100 HAZ Mat Fees (OCFA) 100 1 -5050- 0645 -60 1,500 C.A.R.13 Fee 1,500 1 -5050- 0710 -00 Materials $4,500 1 -5050- 0710 -60 2,500 Hardware Supplies 2,500 1 -5050- 0710 -80 1,500 Mech. Shop Supplies 1,500 1 -5050- 0710 -81 500 Welding Supplies 500 1 -5050- 0750 -00 Non - Capital Equipment $10,000 1 -5050- 0750 -40 Mech Shop Equipment 10,000 Misc Mech Shop Equipment/Tools 5,000 Power Train Lift 5,000 1 -5050- 0810 -00 $250 1 -5050- 0810 -40 250 Certificate Reimbursment 250 1 -5050- 0890 -00 Vehicle Expenses $319,150 1 -5050- 0890 -10 500 Admin - Gas 500 1 -5050- 0890 -11 750 Admin -Vehicle Maint 750 1 -5050- 0890 -20 13,200 Finance - Gas 13,200 1- 5050- 0890 -21 4,000 Finance -Vehicle Maint 4,000 1 -5050- 0890 -30 9,300 Engineering - Gas 9,300 1 -5050- 0890 -31 3,000 Engineering - Vehicle Maint 3,000 1 -5050- 0890 -42 50,000 OPS Water Vehicle Maintenance 50,000 1 -5050- 0890 -43 5,000 OPS - Water Equipment Maintenance 5,000 1- 5050- 0890 -44 63,000 OPS- Water - Gas 63,000 1- 5050- 0890 -45 24,000 OPS - Water - Diesel 24,000 1 -5050- 0890 -50 3,000 OPS - Production Vehicle Maint 3,000 1- 5050- 0890 -51 500 OPS - Production Equipment Maint 500 1 -5050- 0890 -52 13,000 OPS - Production - Gas 13,000 1 -5050- 0890 -53 2,000 OPS Mech Svcs - Vehicle Maint 2,000 1 -5050- 0890 -S4 3,800 OPS - Mech Svcs - Gas 3,800 1 -5050- 0890 -55 1,000 OPS - Facilities - Vehicle Maint 1,000 1 -5050- 0890 -56 1,900 OPS - Facilities - Gas 1,900 1 -5050- 0890 -57 1,000 OPS - Tool Repair 1,000 1 -5050- 0890 -70 1,000 IT - Vehicle Maintenance 1,000 1 -5050- 0890 -71 2,700 IT - Gas 2,700 1 -5050- 0890 -80 105,000 Stationary Engine Maint 105,000 1 -5050- 0890 -81 9,000 Stationary Engine Emissions Testing 9,000 1- 5050- 0890 -90 2,500 Haz Mat Disposal 2,500 Section Total $345,350 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Ops (Facilities FY 2015 Maintenance) (5060) Primary GIL Category 1 -5060- 0600 -00 Contractual Services Category Total $137,500 Sub Acct No./Sub Categor i Yj 1 -5060- 0600 -05 Sub Acct Total 25,000 Detail Item Description I AC & Heating Detail 25,000 1 -5060- 0600 -29 5,500 Disposal Service 5,500 1 -5060- 0600 -35 60,000 Janitorial Service 60,000 1 -5060- 0600 -40 40,000 Landscape Service 40,000 1 -5060- 0600 -45 3,500 Pest Control Service 3,500 1 -5060- 0600 -50 3,500 Uniforms & Mats 3,500 1 -5060- 0645 -00 Fees & Permits $2,550 1 -5060- 0645 -00 1,050 Alarm Fees 1,050 1 -5060- 0645 -35 1,500 Haz Mat Fees (OCFA), Permits 1,500 1 -5060- 0710 -00 Materials $11,000 1 -5060- 0710 -00 2,000 2,000 1 -5060- 0710 -10 4,500 Building Repair Parts 4,500 1 -5060- 0710 -60 3,000 Hardware Supplies 3,000 1 -5060- 0710 -85 1,000 1,000 1 -5060- 0710 -98 500 Landscape Supplies 500 1 -5060- 0730 -00 Maintenance $42,000 1 -5060- 0730 -00 15,000 Misc Facility Maint (Doors, fences, etc.) 15,000 1 -5060- 0730 -20 5,000 Electrical Repair Work S,000 1 -5060- 0730 -35 2,000 Fire Extinguisher Maint /Calibration 2,000 1 -5060- 0730 -50 10,000 Painting 10,000 1 -5060- 0730 -66 5,000 Asphalt Paving 5,000 11-5060-0730-67 5,000 Concrete Repair 5,000 1 -5060- 0750 -00 Non - Capital Equipment $2,100 1 -5060- 0750 -00 100 100 1 -5060- 0750 -30 2,000 Tools & Equipment 2,000 1 -5060- 0870 -00 $90,000 1 -5060- 0870 -10 90,000 Electric 90,000 Section Total $285,150 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Engineering Department Supplies & Services Comparison FY 2013/14 FY 2014/15 Budget Budget Expenses (Operating) Supplies & Services Contractual Services $ 111,380 $ 96,160 Dues & Memberships $ 3,063 $ 2,963 Fees & Permits $ 27,875 $ 28,050 Materials $ 2,000 $ 2,000 Non - Capital Equipment $ 1,400 $ 5,000 Office Expense $ 2,450 $ 2,950 Professional Services $ 20,000 $ 26,000 Professional Development $ 2,950 $ 3,850 Travel & Conferences $ 3,300 $ 3,300 Supplies & Services Sub -Total $ 174,418 $ 170,273 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Eng (Admin) (4010) FY 2015 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Eng (Planning & FY 2015 Design) (4020) Primary GL Category 1- 4020- 0600 -00 Category Total $35,000 Sub Acct No./Sub Category 1- 4020 - 0600 -00 Sub Acct 35,000 Detail Item Description The Chambers Group (Hidden Hills) Detail 35,000 1- 4020 - 0645 -00 Fees & Permits $6,050 1- 4020 - 0645 -00 4,050 OCWD/ Well 21 Lease Agreement Fee 4,050 1- 4020 - 0645 -20 2,000 USA Underground Service Alerts 2,000 1- 4020 - 0640 -00 Dues, Memberships, & $500 1 -4020- 0640 -00 Dues, Memberships, & 500 AWWA 250 ASCE 250 1- 4020 - 0760 -00 Office Expense $1,800 1- 4020 - 0760 -00 1,500 Office Expense 1,500 1- 4020 - 0760 -30 300 Library Reference Books 300 1 -4020- 0780 -00 Professional Services $26,000 1 -4020- 0780 -00 3,000 Cathodic Protection Consulting Services 3,000 1- 4020 - 0780 -36 15,000 Water Consulting Services 15,000 1- 4020 - 0780 -39 8,000 Sewer Consulting Services 8,000 1- 4020 - 0810 -00 Professional Development $1,000 1- 4020 - 0810 -00 Professional Development 1,000 AWWA 500 Certification Courses 500 1- 4020- 0830 -00 $500 1- 4020 - 0830 -00 500 Cathodic Protection 500 Section Total $70,850 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Eng (Construction) FY 2015 (4030) Primary GL Category 1- 4030 - 0640 -00 Dues, Memberships, & Category Total I $500 Sub Acct No./Sub Category i 1 -4030- 0640 -00 Dues, Memberships, & Sub Acct Total 500 Detail Item Description Construction Management Association of America Detail 350 AWWA 150 1- 4030 - 0750 -00 Non - Capital Equipment $5,000 1- 4030 - 0750 -00 Non - Capital Equipment 5,000 Inspection Related Tools & Equipment 1,400 Locator 3,600 1- 4030 - 0760 -00 Office Expense $850 1- 4030 - 0760 -00 350 Office Supplies 350 1- 4030 - 0760 -30 500 Code Books 500 1- 4030 - 0810 -00 Professional Development $1,800 1- 4030 - 0810 -00 Professional Development 1,800 Inspector Certification 1,200 Training 600 Section Total $8,150 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Section Detail Expense Budget Dept /Section: Eng (Water Quality) FY 2015 (4040) Primary GL Category 1- 4040 - 0600 -00 Contractual Services Category Total $61,160 Sub Acct No./Sub Category i 1- 4040 - 0600 -00 Sub Acct Total 3,000 Detail Item Description System Disinfection /Blending Detail 3,000 1- 4040 - 0600 -12 350 Backflow Device Repair 350 1- 4040 - 0600 -25 5,590 Distribution System Disinfection 5,590 1- 4040 - 0600 -50 220 220 1- 4040 - 0600 -60 52,000 Microbiological Examination 52,000 1- 4040 - 0640 -00 Dues, Memberships, & Subscriptions $1,663 1- 4040 - 0640 -00 Dues, Memberships, & Subscriptions 1,663 American Academy of Environmental Engineers (Nguye 100 ABPA (Maldonado) 100 Water Purveyor Membership 1,000 American Society of Civil Engineers (Nguyen) 225 AWWA (Nguyen) 238 1- 4040 - 0645 -00 $22,000 1- 4040 - 0645 -10 22,000 Dept. of Health Services 22,000 1- 4040 - 0710 -00 $2,000 1- 4040 - 0710 -20 2,000 Wtr Quality Test Reagents 2,000 1- 4040 - 0760 -00 $300 1- 4040 - 0760 -30 300 AWWA Books 300 1- 4040 - 0810 -00 $850 1- 4040 - 0810 -00 850 Training 850 1- 4040 - 0830 -00 $2,000 1- 4040 - 0830 -00 2,000 Travel and Conferences 2,000 Section Total 1 $89,9731 i