HomeMy WebLinkAbout2014-05-14 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Wednesday, May 14, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
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The May 14, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Robert R. Kiley
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF PRESENT
Steve Conklin, Acting General Manager
Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
4.1. Draft 2014 Water Quality Report
The Committee reviewed the report and recommended that the draft
report be taken to the full Board for approval with minor edits.
DISCUSSION ITEMS
5.1. Revised Draft Public Affairs Division Budget
The Committee reviewed a revision to the Draft Public Affairs Division
Budget with a proposed increase of $3,144 to the Supplies and Services
Budget. This increase is for Water Conservation Programs, MWDOC
Choice Program, which will increase from $26,000 to $29,144. This latest
change increases the Public Information Division budget from $207,000 to
$210,144, an increase of 1.5 %. The $3,144 increase includes a $3,000
contribution from each agency that wishes to continue participation in the
Poseidon CHOICE Program and a close -out of the AMP Sale Agreement,
which YLWD's share would be $144.
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5.2. Microsoft Software Licensing Status (Verbal Report)
Mr. Vega briefly went over Microsoft's "Select Plus Licensing." He
explained the different types of licenses, the District's current licenses and
the anticipated cost to renew these licenses particularly the District's
"Software Assurance" licenses. The Committee had no further questions
on this subject.
5.3. Phase 3 of Storage Solution and Recovery Plan Outline: Archiving Status
(Verbal Report)
Mr. Vega kept the Committee apprised of the current status of this project.
He explained that the hardware had arrived and has been rack - mounted in
the data center. He further explained that in the coming weeks IT staff
plans to install, test and configure the software portion of this project. The
Committee had no further questions on this subject.
5.4. History Video Update (Verbal Report)
Mr. Micalizzi updated the Committee on the initial outreach to interviewees
for the History video, noting that some who were targeted for interviews
are no longer in a position to participate.
5.5. 2014 YLWD Bottled Water (Verbal Report)
Mr. Micalizzi presented to the Committee the new edition of YLWD bottled
water. The District is now distributing 12 oz bottles instead of 16.9 oz
bottles that were previously purchased. Due in part to this change, the
District was able to purchase an additional 35,000 bottles of water for
distribution.
5.6. Public Relations Society of American Western District Conference &
California Association of Public Information Officials Annual Conference
(Verbal Report)
Mr. Micalizzi reported on his attendance at the Public Relations Society of
America's Western District Conference, in San Diego, in March and the
California Association of Public Information Officials Annual Conference,
in Santa Barbara, in April. Both conferences were well attended by Public
Affairs Officials from Orange County and water issues were topics of
discussion at both as well. In addition to the networking opportunities,
these conferences offered insight of key drivers of critical business
functions, solutions for organizational challenges, and strategies and value
propositions with measurable outcomes for Public Relations initiatives.
5.7. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on items of potential media interest
pertaining to the District.
5.8. Status of Current Public Outreach Activities
The Committee reviewed the report, noting the growth of the bottled water
program and the growing task of managing the outreach calendar.
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5.9. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:35 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Monday, June 2, 2014 at 4:00 p.m.
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