HomeMy WebLinkAbout2014-06-11 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Wednesday, June 11, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
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The June 11, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Robert R. Kiley
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
STAFF PRESENT
Steve Conklin, Acting General Manager
Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
4.1. CMMS & GIS Services Status (Verbal Report)
Mr. Vega kept the Committee apprised of the current status of this project.
Mr. Vega indicated that IT staff and ECS staff had a kick -off meeting. He
displayed an outline for the tasks needed to complete the Strategic Plan
for CMMS and GIS as discussed in the kick -off meeting. Mr. Vega further
explained that a survey would be filled out by District staff in order to get
their feedback for these Strategic Plans. Finally, Mr. Vega indicated that
staff was planning to work on two Fridays to make sure GIS, CMMS,
AutoCAD and the Hydraulic Model software are upgraded to the latest
version.
4.2. Summer Newsletter Content and Target Mailing Date (Verbal Report)
The Committee discussed content for the newsletter and set a target date
of August 15, 2014 for mailing.
4.3. YLWD.com Updates (Verbal Report)
Mr. Micalizzi reviewed with the Committee some changes made to the
District's website and reported that the District would be working to create
a "Transparency in Government" page that would greater facilitate public
access to records, agendas, minutes, Board contact info and salary
information.
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4.4. Future Media Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on recent and potential upcoming
stories of interest, potentially involving the District and or pertaining to
special districts.
4.5. Status of Current Public Outreach Activities
The Committee reviewed the report, noting the upcoming Yorba Linda
Relay for Life was not publicized as much as it has been in year's past.
4.6. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:15 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Monday, July 7, 2014 at 4:00 p.m.
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