HomeMy WebLinkAbout2014-07-10 - Board of Directors Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 10, 2014, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Recognition of Employee for their Service to the District
• Diane Dalton, Senior Maintenance Distribution Operator (35 Years)
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Kiley)
Minutes of the meeting held June 23, 2014 at 8:30 a.m.
Next meeting is scheduled to be held July 28, 2014 at 8:30 a.m.
8. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
8.1. Minutes of the Board of Directors Regular Meeting held June 12, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $636,467.34.
9. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
9.1. Authorized Officers for Investments Held at Pershing
Recommendation: That the Board of Directors adopt Resolution No. 14 -09
Authorizing the Acting General Manager and Finance Manager to Act on Behalf of
the District Relating to District Investments Held at Pershing LLC and Rescinding
Resolution No. 13 -02.
9.2. Sewer Charges Collected on the Tax Roll for Fiscal Year 2014/15
Recommendation: That the Board of Directors adopt Resolution No. 14 -10 Electing
to Have Certain Sewer Maintenance Charges Collected on the FY 2014115 Tax Roll
and Superseding Resolution No. 13 -12.
9.3. OPEB Deposit with CERBT
Recommendation: That the Board of Directors authorize staff to deposit $192,919
(the District's Annual Required Contribution) to the California Employees'
Retirement Benefit Trust ( CERBT) for FY 2014115.
9.4. Final Draft of District Organizational Performance Review
Recommendation: That the Board of Directors receive and file the 2013
Organizational Performance Review.
10. REPORTS INFORMATION ITEMS AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
10.3. Acting General Manager's Report
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS CONTINUED
11.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
• Next meeting is scheduled to be held July 14, 2014 at 4:00 p.m.
11.2. Finance - Accounting Committee
(Hawkins / Beverage)
• Minutes of the meeting held June 23, 2014 at 4:00 p.m.
• Next meeting is scheduled to be held July 28, 2014 at 4:00 p.m.
11.3. Personnel -Risk Management Committee
(Hawkins / Melton)
• Minutes of the meeting held July 8, 2014 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
Next meeting is scheduled to be held August 12, 2014 at 4:00 p.m.
11.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
• Next meeting is scheduled to be held July 15, 2014 at 4:00 p.m.
11.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
• Minutes of the meeting held July 7, 2014 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Next meeting is scheduled to be held August 4, 2014 at 4:00 p.m.
11.6. Organizational Performance Review Ad Hoc Committee
(Beverage / Hawkins)
• Next meeting is yet to be scheduled.
11.7. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
Minutes of the meeting held May 12, 2014 at 4:00 p.m.
Next meeting is yet to be scheduled.
11.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
Minutes of the meeting held June 24, 2014 at 5:00 p.m.
Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m.
11.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
Next meeting is scheduled to be held July 22, 2014 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council - July 1, 2014 (Collett)
12.2. MWDOC Board - July 2, 2014 (Melton)
12.3. OCWD Board - July 2, 2014 (Collett)
12.4. YL Planning Commission - July 9, 2014 (Beverage)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 11, 2014 - August 31, 2014
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. Urban Water Institute Annual Water Conference - August 13 -15, 2014
Recommendation: That the Board of Directors authorize Director attendance at this
event if desired.
15. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is
excused during these discussions.
15.1. Public Employment (Recruitment)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
16. ADJOURNMENT
16.1. The next Regular Board of Directors Meeting will be held Thursday, July 24, 2014 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
July 10, 2014
Citizens Advisory Committee
(Kiley)
Name:
062314 - CAC Minutes.docx
ITEM NO. 7.1
Minutes of the meeting held June 23, 2014 at 8:30 a.m.
Next meeting is scheduled to be held July 28, 2014 at 8:30 a.m.
Description:
CAC Mtg Minutes 06/23/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
Monday, June 23, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The June 23, 2014 meeting of the Yorba Linda Water District's Citizens Advisory
Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting
was held in the Training Room at the District's Administration Building located at
1717 East Miraloma Avenue, Placentia, California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT
Daniel Mole, Chair Bill Guse
Rick Buck, Vice Chair Lindon Baker
Modesto Llanos Oscar Bugarini, Sr.
Cheryl Spencer- Borden
YLWD DIRECTORS PRESENT
Robert R. Kiley, President
YLWD STAFF PRESENT
Steve Conklin, Acting General Manager
Damon Micalizzi, Public Information Officer
ALSO PRESENT
Art Kidman, Partner, Kidman Law LLP
Brett Barbre, Director Metropolitan Water District of Southern California,
Representing Municipal Water District of Orange County
OTHER ATTENDEES
David Ramocinski
Heather Whitmore
3. PUBLIC COMMENTS
None.
4. PRESENTATIONS
4.1. Turf Removal and Smart Timer Programs
Per the request of several Committee members to ensure enough time for
the other presentation, Staff deferred to Director Barbre, who was in
attendance and gave a much abbreviated update to the Committee noting
that Metropolitan had increased the rebate offered for Turf Removal to
$2.00 per square foot.
1
4.2. Water Agency Liability for Fire Flow Failure: The Yorba Linda Water
District Experience — Presented by Steve Conklin, Acting General
Manager, and Art Kidman, General Counsel
Mr. Conklin and Mr. Kidman presented to the Committee an update on the
Conclusion of the litigation pertaining to the District resulting from the
Freeway Complex Fire. This comes after more than five and a half years
of litigation where the District was exposed to unprecedented potential
liability and the water industry as a whole was threatened with adverse
legal precedents.
5. DISCUSSION ITEMS
5.1. President's Report
President Kiley reported to the Committee that SIB 946 is scheduled to be
approved by the governor before the legislature breaks for summer
recess. He also informed the Committee that the District's search for a
General Manager is ongoing.
5.2. Future Agenda Items
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 10:30 a.m. The next Citizens Advisory
Committee meeting is scheduled to be held Monday, July 28, 2014 at 8:30
a. m.
2
AGENDA REPORT
Meeting Date: July 10, 2014
ITEM NO. 8.1
Subject: Minutes of the Board of Directors Regular Meeting held June 12, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
061214 BOD - Minutes.doc BOD Mtg Minutes 06/12/14 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/10/2014
RC /PH 5 -0
1
K
3
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, June 12, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
rLCUUM Vr ALLCUTADJUM
President Kiley led the pledge.
ROLL CALL
niPFrTOWR PPFSFNT
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
STAFF rrccacnl I
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources / Risk Manager
Delia Lugo, Finance Manager
Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
Bryan Hong, Associate Engineer
Damon Micalizzi, Public Information Officer
Alex Thomas, Water Quality Engineer
Tom Lindsey, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Partner, Kidman Law LLP
4. ADDITIONS /DELETIONS TO THE AGENDA
Mr. Conklin requested that Item No. 7.9. be removed from the Consent Calendar
for separate action.
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Introduction of Recently Hired Employees
• Alex Thomas, Water Quality Engineer
• Bryan Hong, Associate Engineer
1
Mr. Conklin introduced Mr. Thomas and Mr. Hong and provided the Board
with an overview of their background and work experience. The Board
welcomed Mr. Thomas and Mr. Hong to the District.
Mr. Thomas and Mr. Hong left the meeting at this time.
7. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Collett, to approve the
Consent Calendar. Motion carried 5 -0.
7.1. Minutes of the Board of Directors Regular Meeting held May 22, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Special Meeting held May 30, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $719,107.81.
7.4. Unaudited Financial Statements for the Period Ending March 31, 2014
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Period Ending March 31, 2014.
7.5. Progress Payment No. 2 for Well 21 Drilling Contract
t0;
Recommendation: That the Board of Directors approve Progress
Payment No. 2 in the net amount of $366,903.30 to Bakersfield Well and
Pump, Co. for Drilling of Well No. 21, Job No. 2009 -22.
7.6. No -Cost Change Order No. 1 for Well 21 Drilling Contract
Recommendation: That the Board of Directors approve Change Order
No. 1 in the amount of $0.00 and 70 additional calendar days to
Bakersfield Well and Pump Co., for construction of the Well 21 Drilling
Project, Job No. 2009 -22.
7.7. Construction Contract for the YLHS Park Pipeline Relocation Project
Recommendation: That the Board of Directors award the Construction
Contract for the YLHS Park Pipeline Relocation Project to Vido
Samarzich, Inc. for $345,780, Job No. 2012 -13.
7.8. Awarding of Uniform - Supply Contract
Recommendation: That the Board of Directors authorize the Acting
General Manager to enter into a Uniform Supplier Contract with Aramark.
The term of the contract will be 36 months with service starting on July 1,
2014 and ending on June 30, 2017, with a total estimated contract cost of
$30,000.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.9. Renewal of Janitorial Contract
Mr. DeCriscio stated that staff had discovered a calculation error in the
agenda report that was included in the agenda packet. A revised report
was distributed at the meeting. He explained that the cost to renew the
contract would be $4,911.48 per month with an estimated annual cost of
$58,937.76. This amount is lower than what was previously listed.
8.1. Appropriations Limit for FY 2014/15
Mrs. Lugo explained that the District is required to adopt an Appropriations
Limit and factors used to calculate this number on an annual basis. This
limit assures that government agencies do not assess and collect taxes in
excess of controlled limits. The District's property tax revenue of
$1,283,642, budgeted for FY 2014/15 is substantially lower than the
calculated limit of $6,025,347. Therefore, there are no excess
appropriations that must be returned to the taxpayers.
Director Hawkins made a motion, seconded by Director Melton, to
approve Resolution No. 14 -03 Adopting the Appropriations Limit for Fiscal
Year 2014115. Motion carried 5 -0 on a Roll Call vote.
8.2. Proposed Budgeted Positions for Fiscal Year 2014/2015
Mrs. Knight explained that subsequent to the agenda being posted, staff
had made a revision to Exhibit A in regards to the position of Safety and
Training Coordinator. The range for this position is being proposed at 27
with the new title of Safety and Training Analyst. A revised copy of Exhibit
A was distributed at the meeting. Mrs. Knight then responded to
questions from the Board regarding the purpose of this change and the
duties of the position.
3
Director Melton made a motion, seconded by Director Hawkins, to
approve Resolution No. 14 -04 Approving the Budgeted Positions for Fiscal
Year 201412015 and Rescinding Resolution No. 13 -18. Motion carried 5 -0
on a Roll Call vote.
8.3. Adopting a Public Investment Policy
Mrs. Lugo explained that the District is required to review and adopt an
investment policy on an annual basis. Staff has recommended no
changes from the policy.
Director Collett made a motion, seconded by Director Hawkins, to approve
Resolution No. 14 -05 Setting a Forth a Public Funds Investment Policy
and Rescinding Resolution No. 13 -06. Motion carried 5 -0 on a Roll Call
vote.
8.4. Financial Reserves Policy for FY 2014/15
Mrs. Lugo explained that the District is required to review its reserves
policy on an annual basis. Staff has recommended only minor changes
related to the account balances in the Employee Liabilities Reserve.
Director Collett made a motion, seconded by Director Beverage, to
approve Resolution No. 14 -07 Setting Water Rates Effective July 1, 2014
and Rescinding Resolution No. 13 -13. Motion carried 5 -0 on a Roll Call
vote.
8.6. Proposed Budget for FY 2014/15
Mr. Conklin explained that staff had incorporated comments received from
the Board in the most recent draft of the proposed budget. He thanked
staff for their collaborative efforts in putting this document together. The
Board also thanked staff and commended them for their significant efforts.
12
N
Director Hawkins made a motion, seconded by Director Beverage, to
approve Resolution No. 14 -08 Adopting the Budget for Fiscal Year
2014115 and Rescinding Resolution No. 13 -10.
Motion carried 5 -0 on a Roll Call vote.
REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
• OCSD 60th Anniversary Video Presentation
President Kiley presented a video issued by OCSD regarding its
60th anniversary celebration to the Board.
9.2. Directors' Reports
None.
9.3. Acting General Manager's Report
Mr. Conklin reported on the status of various construction projects in
progress including the Yorba Linda Booster Station and Well 21. He
explained that in order for the District to get the full benefit of the
combined flow from Wells 20 and 21 a second parallel pipeline will need to
be constructed in Richfield Rd. Funding for this pipeline was included in
the FY 2014/15 budget and staff plans to design this pipeline at the same
time the wellhead facilities for Well 21 are to be designed. Mr. Conklin
further reported that with the wrap up of the budget, staff will turn their
attentions to updating the District's policies. Following brief discussion, it
was determined that a Board workshop would be held July 31, 2014 at
8:00 a.m. to discuss this project. The District's financial model and future
planning will also be discussed.
Mr. DeCriscio reported that there had been a small brush fire behind
MWD's Diemer Water Filtration Plant that was handled by the Brea Fire
Department. Staff made appropriate preparations in regards to water
storage during this event. In addition, Well 1 is down due to extensive
damage. Repairs should be complete mid -July.
9.4. General Counsel's Report
Mr. Kidman commented on his most recent report regarding legislative
activities including the status of the water bond and groundwater
management. He also commented on a public records request submitted
to the District requesting employees' names and salaries. Legal counsel
will be working with staff on a response.
9.5. Future Agenda Items and Staff Tasks
None.
5
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
■ Minutes of the meeting held June 9, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held July 14, 2014 at 4:00 p.m.
10.2. Finance - Accounting Committee
(Hawkins / Beverage)
■ Minutes of the meeting held May 20, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held June 23, 2014 at 4:00 p.m.
10.3. Personnel -Risk Management Committee
(Hawkins / Melton)
■ Minutes of the meeting held June 10, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held July 8, 2014 at 4:00 p.m.
10.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
■ Minutes of the meeting held June 5, 2014 at 10:00 a.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held July 3, 2014 at 4:00 p.m.
10.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
■ Minutes of the meeting held May 14, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Minutes of the meeting held June 11, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held July 7, 2014 at 4:00 p.m.
I
10.6. Organizational Performance Review Ad Hoc Committee
(Beverage / Hawkins)
■ Next meeting is yet to be scheduled.
Director Beverage mentioned that Koff & Associates had submitted
another draft report for which a committee meeting would need to
be scheduled to discuss. Directors Beverage and Hawkins will
work together to set a date and time. (This meeting was
subsequently scheduled for June 17, 2014 at 4:00 p.m.)
10.7. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
■ Minutes of the meeting held May 12, 2014 at 10:00 a.m. will be
provided at the next regular Board meeting.
■ Next meeting is yet to be scheduled.
10.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
• Minutes of the meeting held April 22, 2014 at 5:00 p.m. were
provided in the agenda packet.
• Next meeting is scheduled to be held June 24, 2014 at 5:00 p.m.
10.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
■ Minutes of the meeting held May 27, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held July 22, 2014 at 4:00 p.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL Planning Commission -May 28, 2014 (Melton)
Director Melton attended and noted that it was a very short meeting.
11.2. OCSD - May 28, 2014 (Kiley)
Director Kiley attended and commented on certificates of commendation
and a safety award that were presented during the meeting. He also
noted that Tom Beamish and John Nielsen had been elected as Board
Chair and Vice Chair respectively.
7
11.3. ISDOC -May 29, 2014 (Hawkins)
Director Hawkins attended and commented on a presentation regarding
campaign contributions which was provided by the guest speaker, Dan
Schnur, a candidate for California Secretary of State.
11.4. YL City Council - June 3, 2014 (Kiley)
Director Kiley attended and commented on certificates of recognition to
Medal of Merit recipients which were presented during the meeting. A
presentation regarding the status of law enforcement services was also
provided.
11.5. MWDOC Board -June 4, 2014 (Melton)
Director Melton attended and commented on the status of drought
conditions in northern California.
11.6. OCWD Board -June 4, 2014 (Kiley)
Director Kiley attended and noted that the OCWD Board had voted 7 -1 to
defer consideration of the agreements for financial analysis of Poseidon's
proposed Ocean Desalination Project in Huntington Beach. OC Grand
Jury's report regarding desalination was also discussed.
11.7. YL LMCAC -June 5, 2014
Director Beverage attended and noted that the majority of the meeting
consisted of a discussion regarding Willdan's Annual Engineer's Report
for 2014/15.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from June 13, 2014 — July 31, 2014
The Board reviewed the activity calendar and made no additional
changes.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. MWDOC Water Policy Forum & Dinner— July 30, 2014
Directors Collett, Hawkins, Kiley and Melton expressed a desire to attend
this event.
Director Hawkins made a motion, seconded by Director Collett, to
authorize Director attendance at this event if desired. Motion carried 5 -0.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:40 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin, Kidman, and
Beltran.
14.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Steve Conklin
Negotiating Parties: To Be Determined
Under Negotiation: Price and Terms of Payment
14.2. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
14.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Charles Busch.
Number of Potential Cases: One
14.4. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Christopher and Milany
Pineda.
Number of Potential Cases: One
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14.5. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communication received by the District.
Number of Potential Cases: One
14.7. Public Employment (Recruitment)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 10:40 a.m. President Kiley reported
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
15. ADJOURNMENT
Steven R. Conklin
Board Secretary
10
ITEM NO. 8.2
AGENDA REPORT
Meeting Date:
July 10, 2014
Budgeted:
Yes
To:
Board of Directors
Cost Estimate:
$636,467.34
Funding Source:
All Funds
From:
Steve Conklin, Acting General
Manager
Presented By:
Delia Lugo, Finance Manager
Dept:
Finance
Reviewed by Legal:
N/A
Prepared By:
Richard Cabadas, Accounting
CEQA Compliance:
N/A
Assistant I
Subject:
Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $636,467.34.
DISCUSSION:
The major items and wires on this disbursement list are as follows: A check of $46,986.50 to Cal Card US
Bank for June 2014 credit card transactions; a check of $62,921.00 to City of Yorba Linda for street
rehabilitations FY13/14 — Sewer Agreement; and a check of $45,433.03 to Dell Marketing L.P. for IT —
hardware and computer equipment. The balance of $238,562.82 is routine invoices.
The Accounts Payable check register total is $393,903.35; Payroll No. 13 is $242,563.99; and the
disbursements of this agenda report are $636,467.34. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
Name:
14 CC 0710.pdf
14 -CS 0710.pdf
CkReg071014.lodf
Approved by the Board of Directors of the Yorba
Linda Water District
7/10/2014
RC /PH 5 -0
RC abstained from voting on this item as he has
a financial interest with one of the listed vendors.
Description:
CREDIT CARD SUMMARY
CAP SHEET
CHECK REGISTER
Type:
Backup Material
Backup Material
Backup Material
Date Vendor Name
06/03/14 ADVANCED THERMAL PRODUCTS
06/03/14 TRENCH SHORING
06/03/14 FULLERTON PAINT
06/04/14 HOME DEPOT
06/05/14 USA BLUE BOOK
06/05/14 TRUCKTOYS41-ESS.COM
06/09/14 AMAZON.COM
06/10/14 AMAZON.COM
06/11/14 HARRINGTON INDUSTRIAL
06/11/14 HARRINGTON INDUSTRIAL
06/11/14 HOME DEPOT
06/11/14 HARRINGTON INDUSTRIAL
06/11/14 CAL SOCIETY OF MUNICIPAL FINANCE OFFICER
06/11/14 MONOPRICE.COM
06/12/14 VILLAGE NURSERIES
06/12/14 RACK SOLUTIONS
06/16/14 IT /DEV CONNECTIONS
06/17/14 IDW HOLESALER.COM
06/18/14 HOME DEPOT
06/18/14 ORCHARD HARDWARE & SUPPLY
06/18/14 AMAZON.COM
06/18/14 ANSWER ONE COMMUNICATIONS
06/18/14 VERIZON WIRELESS
06/18/14 PLACENTIA DISPOSAL
06/19/14 ORANGE COUNTY ICE
06/23/14 SOLARWINDS INC.
06/24/14 ORCHARD HARDWARE & SUPPLY
06/24/14 ORCHARD HARDWARE & SUPPLY
06/24/14 CHICK -FIL -A
06/24/14 MONOPRICE.COM
06/24/14 KONICA MINOLTA
06/24/14 WELLS SUPPLY
06/26/14 THOMAS MAP
06/26/14 HOME DEPOT
06/26/14 ZEP INC.
06/26/14 VILLAGE NURSERIES
06/26/14 HARRINGTON INDUSTRIAL
06/26/14 MONOPRICE.COM
06/27/14 HEDRICK FIRE PROTECTION
06/27/14 SEARS STORES
06/27/14 WELLS SUPPLY
06/30/14 FRY'S ELECTRONIC
Cal Card Credit Card
U S Bank
6/03/14- 6/30/14
Amount
Description
1,985.00
THERMAL WRAP & FLANGE COVERS
247.26
SAFETY EQUIPMENT REPAIRS
258.69
VALVE CAN MARKING PAINT
159.08
CONCRETE
74.51
HYTREX GX FILTERS FOR CL2 SYSTEM
327.08
CARGO CADDY WITH DIVIDERS AND CARPET
43.16
PORTABLE DUAL PORT USB CAR CHARGERS
176.91
DOOR SIGN, NAME PLATE AND GRASS SIGN
156.06
CL2 PARTS
57.92
CL2 PARTS
11.50
SAND FOR PAVER REPAIR
151.97
CL2 REPAIR PARTS
110.00
MEMBERSHIP INTO CSMFO - K. MCCANN
91.74
IT HARDWARE
102.55
SOD FOR LANDSCAPE REPAIR
250.97
OPTIPLEX 790 WALL MOUNTS
1,595.00
REGISTRATION FOR CONFERENCE
110.00
NGYMCKOK2 COLOR RIBBON
159.84
LADDER 8' FOR VEHICLE
21.56
SAND FOR REPAIR
44.56
IT HARDWARE
675.07
ANSWERING SERVICE
2,916.90
JUNE 2014 - WIRELESS & DATA
1,000.96
WASTE DISPOSAL
71.28
ICE FOR CANCER WALKATHON
4,957.00
SOLARWINDS SERVER MONITOR
18.33
BUILDING REPAIR PARTS
99.32
VARIOIUS ITEMS
16.74
IT STAFF MEETING LUNCH
31.48
IT HARDWARE AND COMPUTER EQUIPMENT
1,283.10
BIZHUB C181, 224 & 552
14,438.95
MAY 2014 PURCHASES
53.00
STREET MAP GUIDES
137.43
BATTERIES
645.18
TRASH BAGS
86.83
SOF FOR LANDSCAPE REPAIR
38.60
CL2 REPAIR PARTS
53.70
IT HARDWARE
450.00
TESTING OF FIRE SYSTEM
611.12
TOOLS, TOOL BOXES, SUPPLIES
12,496.80
MAY /JUNE 2014 PURCHASES
769.35
IT HARDWARE AND COMPUTER EQUIPMENT
TOTAL 46,986.50
July 10, 2014
CHECK NUMBERS:
Computer Checks 63682 -63773 $ 342,778.12
$ 342,778.12
WIRE:
W062714 CALPERS $ 12,459.00
W062714A SO. CAL GAS CO. $ 26,387.06
W063014 SO CAL GIB - WELS FARGO$ 12,279.17
$ 51,125.23
TOTAL OF CHECKS & WIRES $393,903.35
PAYROLL NO. 13:
Direct Deposits $ 155,453.93
Third Party Checks 5890 -5898 $ 45,031.47
Payroll Taxes $ 42,078.59
$ 242,563.99
TOTAL OF PAYROLL $242,563.99
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $636,467.34
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF July 10, 2014
------------------------------------------------------------------
------------------------------------------------------------------
Yorba Linda Water District
Check Register
For Checks Dated: 06/27/2014 thru 07/10/2014
Check No.
Date Vendor Name
Amount
Description
63697
07/10/2014 A Plus Awards By Dewey
89.10
NAME PLATES
63687
07/10/2014 AGI GENERAL CONTRACTORS
401.64
CUSTOMER REFUND
63698
07/10/2014 Aqua- Metric Sales Co.
4,698.00
1 -1/2" & 2" OMNI 100 CF
63699
07/10/2014 Aquatic Inspections, Inc.
5,975.00
INSPECTION & CLEANING LAKEVIEW
63700
07/10/2014 Aramark
513.28
UNIFORM SERVICE
63702
07/10/2014 AT & T
91.36
ATT - 78KS315PT- MAY & JUNE 14
63701
07/10/2014 AT & T - Calnet2
3,837.72
ATT CALNET2
63703
07/10/2014 Autoscribe Corporation
565.50
TRANS. PMT - VISION GATEWAY API
63704
07/10/2014 Bee Busters, Inc
150.00
SWARM ABATEMENT
63684
07/10/2014 BETTY LOVEJOY
77.44
CUSTOMER REFUND
63705
07/10/2014 Bio Acoustical Corporation
536.50
HEARING TEST & TRAINING
63685
07/10/2014 BLANCA REYNOSO
202.19
CUSTOMER REFUND
63706
07/10/2014 Brithinee Electric
920.00
MOTOR FIELD SERVICE LABOR
63716
07/10/2014 C & L Refrigeration Corp.
1,011.24
R410A - 1 LB & MISC SUPPLIES
63720
07/10/2014 C. Wells Pipeline
2,116.80
HYDRADAPT X 6H SST
63707
07/10/2014 CalCard US Bank
46,986.50
CREDIT CARD TRANSACTIONS FOR JUNE 2014
W062714
06/27/2014 CAPERS
12,459.00
FUND FULL FY13/14 CONTRIBUTION
63709
07/10/2014 CDW Government, Inc
3,983.10
IT HARDWARE /EQUIPMENT
63691
07/10/2014 CENTURY 21 AWARD
62.41
CUSTOMER REFUND
63710
07/10/2014 Certified Laboratories
680.71
LOK CEASE 20/20 BRUSH TOP
63711
07/10/2014 City Of Placentia
12,491.25
CO -OP AGREEMENT - TURF REPLACE
63712
07/10/2014 City Of Placentia
5,795.88
SEWER FEES - JUNE 2014
63713
07/10/2014 City Of Yorba Linda
62,921.00
ST. REHAB FY13/14 - SWR AGRMT
63714
07/10/2014 Cla -Val Co.
438.40
BRASS INDICATORS W/ SIGHT TUBE
63715
07/10/2014 Clinical Lab. Of San Bern.
1,960.00
LAB SAMPLING
63717
07/10/2014 Coastal Ignition & Controls
96.81
CHAMPION SPARK PLUGS
63690
07/10/2014 CONRAD A ESPOSITO II
225.00
CUSTOMER REFUND
63718
07/10/2014 Culligan of Santa Ana
2,095.65
TRANSPORTATION FEE ROUTE
63719
07/10/2014 Cummins Cal Pacific, LLC
86.94
COIL IGNITION
63721
07/10/2014 Dell Marketing L.P.
45,433.03
IT HARDWARE /EQUIPMENT
63722
07/10/2014 Delta Wye Electric, Inc.
480.00
SERVICE CALL
63724
07/10/2014 Department of Toxic Substance Control
150.00
CA TOXIC SUBSTANCE CONTROL
63686
07/10/2014 DICK CHIANG
67.38
CUSTOMER REFUND
63723
07/10/2014 Dick's Lock & Safe Inc.
231.92
KEYS, PADLOCKS & CYLINDER CHNG
63725
07/10/2014 Dunweizer Fabrication, Inc.
2,565.00
INSTALL CATALYST - HIGHLAND #1
63726
07/10/2014 Eisel Enterprises, Inc.
648.00
438 METER BOX, LID & COVER
63727
07/10/2014 Energy Environmental Soln, Inc
4,800.00
ICE TESTING - HIGHLAND #1 & #2
63728
07/10/2014 Equarius Waterworks
1,026.00
PR13- United Way Deduction
63693
07/10/2014 ERNIE LIM
96.46
CUSTOMER REFUND
63729
07/10/2014 ESRI
1,620.00
ARCGIS SINGLE USER LICENSE
63730
07/10/2014 Facility Solutions Group Inc
1,097.06
REPAIR OFFICE LIGHTING
63731
07/10/2014 Fuller Truck Accessories
1,219.04
LADDER RACK INSTALLATION
63689
07/10/2014 GEORGE SHAVER
18.20
CUSTOMER REFUND
63732
07/10/2014 Graybar Electric Co
4,493.28
PS- 121000 POWER SONIC
63733
07/10/2014 Haaker Equipment Co.
2,116.78
PIRAHNA RODDER HOSE
63734
07/10/2014 Hach Company
1,317.55
AMMONIA REAGENT RPLCMT
63735
07/10/2014 Infosend Inc.
12,999.85
DATA PROCESSING /POSTAGE
63736
07/10/2014 Jackson's Auto Supply - Napa
423.57
OXYGEN SENSOR
63737
07/10/2014 Jeff Mc Donald
168.48
SAFETY BOOT ALLOWANCE
63738
07/10/2014 Jesus Sosa
60.00
WATER TREATMENT CERTIFICATE
63695
07/10/2014 JOAN NELMS
73.81
CUSTOMER REFUND
63696
07/10/2014 JOHNSON PELTIER ELECTRIC
110.00
CUSTOMER REFUND
63683
07/10/2014 KATHERINE BLACK
46.57
CUSTOMER REFUND
63739
07/10/2014 Kidman Law
16,597.75
LEGAL SERVICES
63740
07/10/2014 Konica Minolta Business
833.78
BIZHUB C224
63741
07/10/2014 Layne Christensen Company
8,180.00
WELL 1 EQUIP - TEAR DOWN & INSP
63742
07/10/2014 Liebert Cassidy Whitmore
4,906.50
LEGAL SERVICES
63743
07/10/2014 LPR -Laser Printer Repair Co
192.99
SERVICE CALL - HP460ON
63744
07/10/2014 Marina Landscape, Inc
4,950.00
REMOVAL OF TREES - HIGHLAND
63745
07/10/2014 Mc Fadden -Dale Hardware
165.20
HARDWARE SUPPLIES
63746
07/10/2014 Mc Master -Carr Supply Co.
160.79
HARDWARE SUPPLIES
63747
07/10/2014
MCR Technologies Inc.
2,439.89
IT HARDWARE /EQUIPMENT
63748
07/10/2014
Minuteman Press
162.00
BUSINESS CARDS - HONG & THOMAS
63749
07/10/2014
MR2 Solutions Inc
4,978.83
BACK UP & YEARLY MAINTENANCE
63750
07/10/2014
Murcal, Inc.
172.27
105C PC BOARD - HIGHLAND #5
63751
07/10/2014
Nickey Kard Lock Inc
5,691.23
FUEL
63752
07/10/2014
Occu -Med, Ltd.
135.50
OUT OF AREA EXAM
63753
07/10/2014
Office Solutions
1,746.71
OFFICE SUPPLIES
63755
07/10/2014
P.T.I. Sand & Gravel, Inc.
2,166.49
+30 FILL SAND, 3/4 CL 2 BASE, COLD MIX ASPHALT
63754
07/10/2014
Parts Source Anaheim
82.17
OXYGEN SENSOR
63682
07/10/2014
PAUL FLEJTER
304.16
CUSTOMER REFUND
63756
07/10/2014
Quinn Power Systems Associates
316.86
DIAPHRAGM - HIGHLAND #1
63758
07/10/2014
R & S Overhead Doors of So -Cal, Inc
613.40
REPAIR EMISSION
63764
07/10/2014
Rachel Padilla /Petty Cash
105.64
PETTY CASH - YARD
63757
07/10/2014
Robotic Sewer Solutions Inc
8,250.00
CIPP SPOTS REPAIRS
63760
07/10/2014
Safelite Autoglass
201.21
WINDSHIELD #134 & LABOR
63759
07/10/2014
Safety -Kleen Systems Inc
347.26
WASTE DISPOSAL
63708
07/10/2014
SARBS -CWEA
670.00
2014 SUMMER SAFETY & COLLECTIO
W063014
06/30/2014
SoCal GIB -Wells Fargo Bank
12,279.17
JUNE '14 - LOC FEES & INTEREST
63761
07/10/2014
SoCal Office Technologies, Inc
4,320.00
PLOTTER HP T7100
63762
07/10/2014
Southern Calif Edison Co.
866.38
4959 - PLUMOSA - JUNE 2014
63763
07/10/2014
Southern Calif Gas Co.
16,666.32
3500 VALLEY VIEW - JUNE 2014
W062714A
06/27/2014
Southern Calif Gas Co.
26,387.06
RICHFIELD - MAY 2014
63766
07/10/2014
Stantec Consulting Services Inc.
5,790.00
CONSULTING /PROF. SERVICES
63765
07/10/2014
Staples Business Advantage
761.93
OFFICE SUPPLIES
63768
07/10/2014
Step Saver Inc
522.13
3760 LBS EXTRA COURSE SALT
63767
07/10/2014
Steve Clayton
205.52
BOOT ALLOWANCE AND CERT. REIMBURSEMENT
63769
07/10/2014
Steven Engineering
2,948.43
IT HARDWARE
63770
07/10/2014
Sunrise Medical Group
120.00
HEP B VACCINE
63771
07/10/2014
Support Product Services
4,737.16
CATALYST AND GASKET - HIGHLAND #5
63688
07/10/2014
TAYLOR MORRISSON HOMES LLC
22.50
CUSTOMER REFUND
63772
07/10/2014
Terminix Processing Center
185.00
PEST CONTROL
63694
07/10/2014
TIM DUNDAS
25.00
CUSTOMER REFUND
63773
07/10/2014
United Industries
870.72
PPE EQUIPMENT
63692
07/10/2014
YORBA LINDA VINEYARD
95.00
CUSTOMER REFUND
3ys,yu3.s2
AGENDA REPORT
Meeting Date: July 10, 2014
To: Board of Directors
ITEM NO. 9.1
From: Steve Conklin, Acting General
Manager
Presented By: Delia Lugo, Finance Manager Dept: Finance
Prepared By: Delia Lugo, Finance Manager
Subject: Authorized Officers for Investments Held at Pershing
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 14 -09 Authorizing the Acting General Manager
and Finance Manager to Act on Behalf of the District Relating to District Investments Held at
Pershing LLC and Rescinding Resolution No. 13 -02.
COMMITTEE RECOMMENDATION:
The Finance - Accounting Committee discussed this item at its meeting held on June 23, 2014 and
supports staffs recommendation.
DISCUSSION:
The District currently has a portion of its reserves invested at Pershing. In September 2012, the
Finance - Accounting Committee supported staff's recommendation by recommending the Board to
approve a resolution identifying to Pershing that the Acting General Manager and Finance Manager
are authorized to act on behalf of the District pertaining to District investments held at Pershing. The
Board went on to pass the same item as Resolution No. 12 -24 on October 11, 2012.
Due to personnel changes at the District, Pershing requires a new resolution that will identify District
personnel that currently hold the positions of Acting General Manager and Finance Manager, who
are authorized to act on behalf of the District pertaining to District investments held at Pershing.
In the District's current investment policy adopted June 2014, the Board authorizes the District's
Treasurer to invest funds of the District. Staff recommends adding the Acting General Manager to
the resolution as a back -up should the Treasurer not be available for an extended period of time.
PRIOR RELEVANT BOARD ACTION(S):
On December 22, 2011, the Board adopted the Public Funds Investment Policy in Resolution No.
11 -24.
On October 11, 2012, The Board adopted Resolution No. 12 -24 Authorizing the Acting General
Manager and Finance Manger to Act on Behalf of the District Relating to District Investments Held
at Pershing, LLC.
On February 24, 2013, the Board adopted Resolution No. 13 -02 that removed some minor verbiage
in the "Whereas" section included in Resolution No. 12 -24, but still authorizing the Acting General
Manager and Finance Manager to Act on Behalf of the District Relating to District Investments Held
at Pershing, LLC.
ATTACHMENTS:
Name:
Resolution No. 14- 09.doc
Approved by the Board of Directors of the
Yorba Linda Water District
7/10/2014
PH /MB 5 -0 Roll Call
Description:
Resolution
Type:
Backup Material
RESOLUTION NO. 14 -09
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUTHORIZING THE ACTING GENERAL MANAGER AND FINANCE MANAGER TO
ACT ON BEHALF OF THE DISTRICT RELATING TO DISTRICT INVESTMENTS
HELD AT PERSHING LLC AND RESCINDING RESOLUTION NO. 13 -02
WHEREAS, in July 2012, District staff completed the process of vetting Matthew
D'Avanzo, Senior Vice - President - Fixed Income Strategies at First Empire
Securities (First Empire) as a broker /dealer; and
WHEREAS, First Empire has an agreement with Pershing LLC (Pershing) where the
District can choose to have investments purchased through First Empire
be held at Pershing; and
WHEREAS, First Empire requires that a resolution be adopted authorizing people to
act on behalf of the District relating to District investments held at
Pershing; and
WHEREAS, the District's current investment policy adopted June 2014 authorizes the
District's Treasurer to invest funds of the District and the Board of
Directors desires adding the Acting General Manager as a back -up should
the Treasurer not be available for an extended period of time.
NOW, THEREFORE, the Board of Directors of the Yorba Linda Water District does
hereby find, determine, and resolve the following:
Section 1. Resolution No. 13 -02 is hereby rescinded.
Section 2. Steven R. Conklin, Acting General Manager, and
Delia D. Lugo, Finance Manager,
each of whom holds the office indicated, is authorized to act on behalf of the Yorba
Linda Water District to buy, sell, assign, loan, borrow, endorse for transfer, transfer and
receive stocks, bonds, securities, money and other assets now or hereafter registered in
[INTENTIONALLY BLANK]
Resolution No. 14 -XX Authorized Officers for Investments Held at Pershing
the name of or held for Yorba Linda Water District at Pershing LLC.
PASSED AND ADOPTED this 10th day of July 2014 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Robert R. Kiley, President
Yorba Linda Water District
ATTEST:
Steve Conklin, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law LLP
Resolution No. 14 -XX Authorized Officers for Investments Held at Pershing 2
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 10, 2014
Board of Directors
ITEM NO. 9.2
Steve Conklin, Acting General
Manager
Delia Lugo, Finance Manager Dept: Finance
Delia Lugo, Finance Manager
Sewer Charges Collected on the Tax Roll for Fiscal Year 2014/15
This time of each year, the Board of Directors elects to collect certain sewer maintenance charges
on the property tax rolls.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 14 -10 Electing to Have Certain Sewer
Maintenance Charges Collected on the FY 2014/15 Tax Roll and Superseding Resolution No. 13-
12.
COMMITTEE RECOMMENDATION:
The Finance - Accounting Committee discussed this item at its meeting held June 23, 2014 and
supports staffs recommendation.
DISCUSSION:
The District collects the Sewer Maintenance Charge by adding it the water bill of customers where
the District provides water service and the customer also has a connection to the sewer system. For
customers connected to the District sewer system that receive water service from another purveyor
or those customers that do not receive a water bill from the District, the Sewer Maintenance Charge
is collected through the property tax rolls prepared by the County of Orange Auditor /Controller. This
process is legally authorized and established by Resolution of the Board.
Residents of the Locke Ranch area do not receive water service from the District, so their sewer
charges are collected on the tax roll. In addition, due to the disparity in rates between the City of
Yorba Linda and the District's Sewer Maintenance Charges, it has been determined that those
classifications with rate differences need to be placed on the tax roll for collection until a Proposition
218 process can be completed to equalize the rates.
The Sewer Maintenance Charges are subject to the substantive and procedural requirements of
Proposition 218 (California Constitution Article XIII D) barring an increase in the rates and /or a
discretionary CPI increase of more than 5 %, except with proper notifications to the property owners
affected allowing adequate opportunity to protest any such increases. Staff is not recommending a
change to the current sewer maintenance charge at this time. To collect the current maintenance
charges on the tax rolls for Fiscal Year 2014/15, the County of Orange Auditor /Controller's Office
requires a certified Resolution by the Board of Directors directing their office to add the charges to
the tax rolls for the properties assessed. The County establishes a deadline in August to receive this
information.
PRIOR RELEVANT BOARD ACTION(S):
On July 11, 2013 the Board of Directors passed Resolution No. 13 -12 electing to have certain sewer
maintenance charges collected on the Fiscal Year 2013/14 tax roll.
ATTACHMENTS:
Description: Type:
Resolution No. 14- 10.docx Resolution Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/10/2014
PH /MB 5 -0 Roll Call
RESOLUTION NO. 14 -10
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ELECTING TO HAVE CERTAIN SEWER MAINTENANCE CHARGES
COLLECTED ON THE FISCAL YEAR 2014/15 TAX ROLL
AND SUPERSEDING RESOLUTION NO. 13 -12
WHEREAS, Resolution No. 11 -17 set out sewer rates for the Yorba Linda Water
District ( "District ") and via Resolution No. 07 -13 these rates are in
compliance with substantive and procedural requirements of Proposition
218 (California Constitution Art. XIII D); and
WHEREAS, under the authority of the California Water Code Sections 31100 the
District may provide sewer service to property located outside the District
boundaries and the District's Regulations for Rendition of Sanitary Sewer
Service include a provision that a sewer maintenance charge is adopted
by Resolution; and
WHEREAS, under authority of California Water Code Sections 31101 and 31102 the
District may prescribe and collect charges for sewer services and facilities
and may collect sewer charges in any lawful manner; and
WHEREAS, under California Health and Safety Code Sections 5471 and 5473 the
District may elect to have the County of Orange Auditor /Controller collect
sewer charges on the Orange County Property Tax Roll.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Sewer Maintenance Charge as follows:
Section 1. The Board of Directors elects to have the County of Orange
Auditor /Controller collect the charges fixed herein on the tax roll in the same
manner, by the same persons, and at the same time and together with and
not separately from County of Orange taxes.
Section 2. The General Manager or his designee is authorized and directed to file with
the County of Orange Auditor /Controller a copy of this Resolution together
with the listing of parcel numbers and amounts of charges shown in Exhibit
"A" and such other documentation as the County Auditor /Controller may
require in order to accomplish the purposes of this Resolution.
Section 3. Resolution No. 13 -12 is superseded effective immediately by the adoption of
this Resolution.
Resolution No. 14 -XX Electing to Have Certain Sewer Maintenance Charges Collected on the FY 2014/15 Tax Roll
PASSED AND ADOPTED this 10th day of July 2014 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Robert R. Kiley, President
Yorba Linda Water District
ATTEST:
Steven R. Conklin, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law LLP
Resolution No. 14 -XX Electing to Have Certain Sewer Maintenance Charges Collected on the FY 2014/15 Tax Roll
AGENDA REPORT
Meeting Date: July 10, 2014
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Delia Lugo, Finance Manager
Prepared By: Delia Lugo, Finance Manager
Subject: OPEB Deposit with CERBT
STAFF RECOMMENDATION:
Funding Source:
Account No
Dept:
ITEM NO. 9.3
Operating Funds
1- 2010- 0550 -00
Finance
That the Board of Directors authorize staff to deposit $192,919 (the District's Annual Required
Contribution) to the California Employees' Retirement Benefit Trust (CERBT) for FY 2014/15.
COMMITTEE RECOMMENDATION:
The Finance - Accounting Committee discussed this item at its meeting held June 23, 2014 and
supports staff recommendation.
DISCUSSION:
The District's budgeted Annual Required Contribution (ARC) for Other Post - Employment Benefits
(OPEB) for FY 2014/15 is $192,919. The actuarially projected OPEB pay -as- you -go expenses for
FY 2014/15 are $130,719.
For FY 2014/15, staff proposes that the District pre -fund the California Employees Retirement
Benefit Trust (CERBT) with the entire ARC. By pre- funding the CERBT, the District can submit for
reimbursement for actual retiree costs for the periods of July 2014 through June 2015 at the end of
the fiscal year, while being able to take advantage of the CERBT's investment rate of return of
7.61%.
PRIOR RELEVANT BOARD ACTION(S):
On July 11, 2013, the Board authorized staff to deposit $175,291 to the California Employees
Retirement Benefit Trust for FY 2013/14, to pay down a portion of the District's Other Post
Employment Benefits liability.
Approved by the Board of Directors of the
Yorba Linda Water District
7/10/2014
PH /MB 5 -0
AGENDA REPORT
Meeting Date: July 10, 2014
To: Board of Directors
ITEM NO. 9.4
From:
Steve Conklin, Acting General
Manager
Presented By:
Steve Conklin, Acting General
Manager
Prepared By:
Annie Alexander, Executive
Secretary
Subject:
Final Draft of District Organizational Performance Review
STAFF RECOMMENDATION:
That the Board of Directors receive and file the 2013 Organizational Performance Review.
DISCUSSION:
In May 2013, the District contracted with Koff & Associates to conduct a comprehensive
organizational performance review of YLWD. The process was aimed at identifying and enhancing
the District's efficiency, operations and staffing needs. The attached report is a summary of their
findings.
ATTACHMENTS:
Name:
BOD - Agenda Attachment.doc
Approved by the Board of Directors of the
Yorba Linda Water District
7/10/2014
MB /PH 5 -0
Description:
Backup Material
Type:
Backup Material
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
ITEM NO. 10.3
AGENDA REPORT
Meeting Date: July 10, 2014
Subject: Acting General Manager's Report
ATTACHMENTS:
Description:
Backup Material.odf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting
Type:
Backup Material
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Steve Conklin
From:
Harvey De La Torre <HDeLaTorre @mwdoc.com>
Sent:
Wednesday, July 09, 2014 5:41 PM
To:
'Andrea Miller'; 'Andrew Brunhart'; 'Andrew Kanzler'; Annie Alexander; 'Art Valenzuela
(E- mail)'; 'Barbara Mourant'; 'bbaehner @cityoforange.org'; 'Beth Beeman'; 'Bill Murray';
'Bob Hill (E- mail)'; 'BONKOWSL @irwd.com'; 'Brian Jones'; 'Brian Ragland
( brian .rag land @surfcity - hb.org)'; 'Cel Pasillas'; 'Chris Davis'; 'Christine Casper';
'danf @smwd.com; 'Darrick Escobedo'; 'Dave Youngblood'; 'David Rebensdorf
( rebensdorfd @san- clemente.org)'; 'Denise Garcia'; 'Dewellyn de la Cruz'; 'Diana Leach';
'Doug Stack'; 'Eleanor Torres- OCWD'; Elias Saykali (esaykali @lahabraca.gov); 'Eric
Bauman'; 'Francisco Gutierrez'; 'Glen Balogh (glenb @ci.westminster.ca.us)';
'gmurdoch @city.newport- beach.ca.us'; 'Hector Ruiz'; Howard Johnson
(hjohnson @rbrady.net); 'James Tsumura; Javier Martinez; 'Jerry Mendzer'; 'Jerry
Vilander'; 'Jim Biery'; 'Jim Byerrum'; 'Jim Kaylor'; 'Jim Leach'; 'Joan Ackerman'; 'Jody
Brennan'; 'Joe DeFrancesco'; joe mcdivitt; John DeCriscio; 'John Kennedy (E- mail)'; Joone
Lopez olopez @mnwd.com); 'Jose Diaz'; jwatson @ci.seal - beach.ca.us'; 'Katie Victoria';
'Keith Van Der Maaten'; 'Kelly Winsor'; 'Ken Vecchiarelli'; 'Kevin Lussier'; 'Laura Heflin';
'Linda Homscheid'; 'Lisa Ohlund'; 'Luis Estevez'; 'Marc Serna'; 'Marilyn Thoms'; 'Mark
Lewis'; 'Mark Sprague'; 'Matt Collings'; Michael Dunbar
(mdunbar @ebservicedistrict.com); 'Michael Grisso'; 'Michael Ho (mho @ci.seal -
beach.ca.us)'; 'Michael Wolfe, PE'; 'Mike Green'; 'Mike Markus'; 'Mike McGee'; 'Nancy
Sevedra'; 'Paige Gulck'; Pat Meszaros; 'Paul Cook'; 'Paul Shoenberger
(pauls @mesawater.org)'; 'Phil Lauri'; 'Polly Welsch (pweisch @etwd.com)'; 'Renae
Hinchey (E- mail)'; 'Rich Mathis; 'Robert Hanford'; 'RonKr @ci.brea.ca.us';
'rudyc @ci.brea.ca.us'; 'Scott Miller'; 'scrumby @ci.seal - beach.ca.us'; Steve Conklin; 'Teresa
Teichman'; 'Toby Moore'; weghorst @irwd.com; 'Zack Barrett (zackb @ci.garden-
grove.ca.us)'; 'Ziad Mazboudi'; Thom Coughran
Cc:
Robert Hunter; Karl Seckel; Darcy Burke; Joe Berg; Jessica Ouwerkerk; Heather Baez;
Kelly Hubbard; Richard Bell; Melissa Baum -Haley
Subject:
Notice of Proposed Emergency Ruiemaking - Urban Water Conservation Drought
Attachments:
notice proposed rulemaking_urban water drought.pdf, Proposed Emergency
Regulations -Urban Water Conservation Drought.pdf, Emergency Regulations Digest -
Urban Water Conservation Drought.pdf, Fact Sheet- Emergency Regulations Urban
Water Conservation.pdf
0
We would like to inform you that earlier today the State Water Resources Control Board (State Water Board)
released proposed "statewide emergency water conservation regulations that would require urban water
suppliers to implement their water shortage contingency plans at a level that triggers mandatory
restrictions ". The State Water Board is seeking comments and feedback from the water community no later
than July 14.
Due to the implication of these statewide regulations, MWDOC plans to discuss these proposals and its
impact to Orange County at its Monday's, July 14, Planning and Operations Meeting at 8:30 am in room 101.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
The proposed emergency regulations will be considered by the State Water Board at its July 15th Board
meeting. If adopted and subsequently approved by the Office of Administrative Law, they would go into effect
on or about August 1st.
We encourage you to attend our Planning and Operation meeting to provide your comments on these
proposed regulations by the State Water Board.
Harvey F. De La Torre
Principal Water Resource Planner
Municipal Water District of Orange County
(714) 593 -5027 phone
(714) 964 -9389 fax
hdelatorre(cb,mwdoc.com
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
PROPOSED TEXT OF EMERGENCY REGULATIONS
Article X. Prohibition of Activities and Mandatory Actions During Drought
Emergency
Sec. X Findings of Drought Emergency
(a) The State Water Resources Control Board finds as follows:
(1) On January 17, 2014, the Governor issued a proclamation of a state of
emergency under the California Emergency Services Act based on drought conditions;
(2) On April 25, 2014, the Governor issued a proclamation of a continued state of
emergency under the California Emergency Services Act based on continued drought
conditions;
(3) The drought conditions that formed the basis of the Governor's emergency
proclamations continue to exist;
(4) The present year is critically dry and has been immediately preceded by two or
more consecutive below normal, dry, or critically dry years; and
(5) The drought conditions will likely continue for the foreseeable future and
additional action by both the State Water Resources Control Board and local water
suppliers will likely be necessary to further promote conservation.
Authority: Wat. Code, § 1058.5.
References: Wat. Code, §§ 102, 104, 105.
Sec. X.1 Prohibited Activities in Promotion of Water Conservation
(a) To promote water conservation, each of the following actions is prohibited,
except where necessary to address an immediate health and safety need or to comply with
a term or condition in a permit issued by a state or federal agency:
(1) The application of water to outdoor landscapes in a manner that causes runoff
such that water flows onto adjacent property, non - irrigated areas, private and public
walkways, roadways, parking lots, or structures;
(2) The use of a hose to wash an automobile, except where the hose is fitted with
a shut -off nozzle or device attached to it that causes it to cease dispensing water
immediately when not in use;
(3) The application of water to any hard surface, including but not limited to
driveways, sidewalks, and asphalt; and
(4) The use of potable water in a fountain or other decorative water feature,
except where the water is part of a recirculating system.
(b) The taking of any action prohibited in subdivision (a) of this section is an
infraction, punishable by a fine of up to five hundred dollars ($500) for each day in which
the violation occurs.
Authority: Wat. Code, § 1058.5.
References: Wat. Code, §§ 102, 104, 105.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
PROPOSED TEXT OF EMERGENCY REGULATIONS
Sec. X.2 Mandatory Actions by Water Suppliers
(a) The term "urban water supplier," when used in this section, refers to a supplier
that meets the definition set forth in Water Code section 10617.
(b) To promote water conservation, each urban water supplier shall implement all
requirements and actions of the stage of its water shortage contingency plan that imposes
mandatory restrictions on outdoor irrigation.
(c) To promote water conservation, each urban water supplier that does not have a
water shortage contingency plan or has been notified by the Department of Water
Resources that its water shortage contingency plan does not meet the requirements of
Water Code section 10632 shall, within thirty (30) days, limit outdoor irrigation by the
persons it serves to no more than two days per week or shall implement another
mandatory conservation measure or measures intended to achieve a comparable reduction
in water consumption by the persons it serves relative to the amount consumed in 2013.
(d) In furtherance of the promotion of water conservation each urban water
supplier shall prepare and submit to the State Water Resources Control Board by the 15th
of each month a monitoring report on forms provided by the Board. The monitoring
report shall include the amount of potable water the urban water supplier produced,
including treated water provided by a wholesaler, in the preceding calendar month. The
monitoring report shall also estimate the gallons of water per person per day used by the
persons it serves. In its initial monitoring report, each urban water supplier shall state the
number of persons it serves.
(e) To promote water conservation, each distributor of a public water supply, as
defined in Water Code section 350, that is not an urban water supplier shall, within thirty
(30) days, take one or more of the following actions:
(1) Limit outdoor irrigation by the persons it serves to no more than two days per
week; or
(2) Implement another mandatory conservation measure or measures intended to
achieve a comparable reduction in water consumption by the persons it serves relative to
the amount consumed in 2013.
Authority: Wat. Code, § 1058.5.
References: Wat. Code, §§ 102, 104, 105; 350; 10617; 10632.
2
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
The State Water Board to Consider Proposed
Emergency Water Conservation Regulations
On January 17 Governor Edmund G. Brown Jr. issued a drought emergency proclamation
following three dry or critically dry years in California. Extreme drought now covers nearly 80
percent of the state and these conditions will likely continue into the foreseeable future.
More than, 400,000 acres of farmland are expected to be fallowed, thousands of people may be
out of work, communities risk running out of drinking water and fish and wildlife species are in
jeopardy. Many communities are down to 50 gallons a day or less per person for basic sanitation
needs. With our inability to predict the effect of the next rainy season, water saved today can
improve a region's water security and add flexibility to systems that may need to withstand another
year or more with precipitation below average.
There are many ways to boost local water supplies such as recycling treated wastewater and
reusing some household or industrial water onsite. However, conservation is the easiest, most
efficient and most cost effective way to quickly reduce water demand and extend supplies into the
next year, providing flexibility for all California communities. In a survey conducted by the State
Water Board in June, while many communities have significantly reduced their water demand over
time, it is clear that more can be done.
Conservation Actions Needed
Because of these dire conditions and the need to conserve more, the State Water Resources
Control Board (State Water Board) is proposing that individuals and water agencies take
necessary steps to conserve water supplies both for this year and into 2015, and is recommending
that individuals and water agencies do even more voluntarily to manage our precious water
resources.
Most Californians use more water outdoors than indoors. In some areas, 50 percent or more of
our daily water use is for lawns and outdoor landscaping. Some urban communities have been
investing in conservation, particularly indoors, for years, but reducing the amount of water used
outdoors can make the biggest difference of all.
The proposed emergency conservation regulations are primarily directed at reducing outdoor
urban water use.
STATE WATER RESOURCES CONTROL BOARD
1001 1 Street, Sacramento, CA 95814.916- 341.5254 • Mailing Address: P.O. Box 100, Sacramento, CA 95812.0100 • www.waterboarde.ca.gov F,
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
These emergency conservation measures target both individual water use, by identifying the
practices from which every Californian should abstain during this drought emergency, as well as
the steps that local water suppliers should be taking to reduce water demand in their service areas.
These restrictions set a minimum level of effort in this time of emergency and everyone should do
more voluntarily. As the drought wears on, the State Water Board may revisit these regulations
and consider other measures.
Temporary Water Restrictions
All Californians will be affected by the ongoing drought conditions in one form or another,
especially if these conditions persist or worsen in 2015. To promote water conservation statewide,
the emergency regulations would prohibit each of the following, except in case of health or safety
needs or to comply with a term or condition in a permit issued by a state or federal agency:
• The direct application of water to any hard surface for washing.
• Watering of outdoor landscapes that cause runoff to adjacent property, non - irrigated areas,
private and public walkways, roadways, parking lots or structures.
• Using a hose to wash an automobile, unless the hose is fitted with a shut -off nozzle.
• Using potable water in a fountain or decorative water feature, unless the water is
recirculated.
Violations of prohibited activities are considered infractions and are punishable by fines of $500 for
each day in which the violation occurs. Any employee of a public agency charged with enforcing
laws may write and issue a ticket to the violator.
Action by Urban Water Suppliers Required
To reduce water demand, the regulations would require urban water suppliers to implement their
Water Shortage Contingency Plans at a level that triggers mandatory restrictions on outdoor water
use. Almost all urban water suppliers (those with more than 3,000 water connections) have these
plans; about 40 of these larger agencies do not.
If an urban water supplier does not have a Water Shortage Contingency Plan or its Plan does not
meet the requirements of the water code, the supplier must, within 30 days, require customers to
limit outdoor irrigation to no more than two days per week or implement another mandatory
conservation measure to achieve a comparable reduction in water consumption by the people it
serves relative to the amount consumed in 2013.
Water suppliers serving fewer than 3,000 connections must also, within 30 days, require customers
to limit outdoor irrigation to no more than two days per week or implement another mandatory
conservation measure to achieve a comparable reduction in water consumption by the people it
serves relative to the amount consumed in 2013.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Urban water suppliers that violate mandatory actions could be subject to cease and desist orders
for violating emergency regulations with fines up to $10,000 per day per violation. Or, the matter
could be referred to the Attorney General's office for further action.
Keeping Track of Urban Water Use
Each urban water supplier will keep track of its water use and compare it to the same period last
year. Reports that include the amount of potable water the supplier produced in the preceding
month and an estimate of gallons of water per person per day used by its customers
will be submitted to the State Water Board by the 15th of each month.
Looking Forward
The State Water Board is providing the following tips to water suppliers to educate their customers
about the new requirements:
• Retail water suppliers should provide notice of the regulations in English and Spanish in one
or more of the following ways: newspaper advertisements, bill inserts, website homepage,
social media, notices in public libraries;
• Wholesale suppliers should include reference to the regulations in all of their customer
communications;
• All water suppliers should provide signage where recycled or reclaimed water is being used
for activities that the emergency regulations prohibit with the use of potable water, such as
operation of fountains and other water features;
• All water suppliers should train personnel on the regulations; and
• All water suppliers should set conservation targets, measure their service area's progress
and make this information available to their customers.
In addition to letting customers know about the new requirements, water suppliers should also:
• Have an easy way for customers to report leaks and water waste via phone or electronic
submittal (website form, or email); and
• Request that police and fire departments and other local government personnel report leaks
and water waste they encounter during their routine duties /patrols
If drought conditions continue, additional actions by the State Water Board and local water
suppliers will likely be necessary to further increase conservation. All water suppliers are
encouraged to be prepared and plan for a possible dry 2015 now.
Next Steps
The proposed emergency regulations will be considered by the State Water Board at its July 15th
meeting. Written comments are due by 12 noon on July 14, 2014. If adopted and subsequently
approved by the Office of Administrative Law, they would go into effect on or about August 1 st
Meeting Date
Subject:
ATTACHMENTS:
Name:
062314 FA - Minutes.doc
ITEM NO. 11.2
AGENDA REPORT
July 10, 2014
Finance - Accounting Committee
(Hawkins / Beverage)
Minutes of the meeting held June 23, 2014 at 4:00 p.m.
Next meeting is scheduled to be held July 28, 2014 at 4:00 p.m.
Description:
FA Mtg Minutes 06/23/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
Monday, June 23, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The June 23, 2014 meeting of the Yorba Linda Water District's Finance -
Accounting Committee was called to order by Director Hawkins at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District's Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. ROLL CALL
COMMITTEE
3.
4.
Director Phil Hawkins, Chair
Director Michael J. Beverage
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF
Steve Conklin, Acting General Manager
Delia Lugo, Finance Manager
4.1. Sewer Charges Collected on the Tax Roll for Fiscal Year 2014/15
Mrs. Lugo explained that annually, as required by the County of Orange
Auditor /Controller, the Board adopts a resolution to have certain sewer
maintenance charges placed on the tax roll for the coming fiscal year.
Mrs. Lugo informed the Committee that the certain sewer maintenance
sewer charges included in the tax roll pertain to the customers identified in
the Locke Ranch service area as well as the multi - family and
commercial /industrial customers that were previously billed by the City of
Yorba Linda. The Committee supported staff's recommendation to adopt
Resolution No. 14 -XX, which would supersede Resolution No. 13 -02.
4.2. Authorized Officers for Investments Held at Pershing
Mrs. Lugo informed the Committee that back in October 2012 the Board
approved Resolution No. 12 -24 identifying and authorizing the Acting
General Manager and Finance Manager to act on behalf of the District
pertaining to District investments held at Pershing. Due to the personnel
changes that occurred in the Finance Department within the last year,
Pershing is requiring that a new resolution be adopted that would identify
and authorize the current Acting General Manager and Finance Manger to
act on behalf of the District regarding investments held at Pershing.
Currently only Mr. Conklin has this authority.
1
4.3. OPEB Deposit with CERBT
Mrs. Lugo presented a proposed action item that would have the District
deposit the actuarially determined Annual Required Contribution (ARC) for
Other Post - Employment Benefits (OPEB) of $192,919 into the California
Employees Retirement Benefit Trust ( CERBT). Mrs. Lugo explained that
this would mean sending money over to CERBT, pay the retiree pay -go
costs throughout the year, and then pull back the retiree pay -go costs in
June 2014. The effect would be ensuring that the entire ARC was paid,
but depositing $192,919 in the CERBT fund throughout the year to try to
obtain a better investment rate of return. The Committee asked some
clarifying questions and supported staff's recommendation.
5. DISCUSSION ITEMS
5.1. Financial Model Update
Mrs. Lugo informed the Committee that the update of the Financial Model
will be completed by June 25, 2014. At that time there will be a
conference call led by Khanh Phan of Raftelis. Ms. Phan will inform
District staff (Kelly McCann, Cindy Botts, and Delia Lugo) on the
assumptions used, in addition to the adopted 2014/15 Operating Budget,
to compete the updated model. At this time, District Staff is to request any
additional "what -if scenarios" they would like to be added to the model in
order to perform the desired analysis for which the model's use is
intended. Thereafter, an on -site training session to be led by Ms. Phan
will be scheduled. District Staff will be trained on how to fully utilize the
model.
5.2. Investment Report for the Period Ending May 31, 2014
Mrs. Lugo presented the investment reports for the period ending May 31,
2014. She reported that the average yield for May 2014 was 0.57 %. Mrs.
Lugo also reported that the overall increase in the investment balance
from the previous month is approximately $6.1 million. This is primarily
due to the receipt of funds recovered from the resolution of a claim.
5.3. Budget to Actual Results for May 2014
Mrs. Lugo reviewed the May 2014 Budget to Actual Results report with the
Committee. Mrs. Lugo noted that the expenditures to date are trending as
previously reported. The item noted was the recording of the
Extraordinary Item due to the receipt of funds recovered from the
resolution of a claim in the Water Fund.
5.4. Future Agenda Items and Staff Tasks
None.
04
6. ADJOURNMENT
6.1. The meeting was adjourned at 4:45 p.m. The next Finance - Accounting
Committee meeting is scheduled to be held Monday, July 28, 2014 at 4:00
p.m.
3
ITEM NO. 11.7
AGENDA REPORT
Meeting Date: July 10, 2014
Subject: YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
• Minutes of the meeting held May 12, 2014 at 4:00 p.m.
• Next meeting is yet to be scheduled.
ATTACHMENTS:
Name:
051214 City of Placentia - Minutes.doc
Description:
City of Placentia Mtg Minutes 05/12/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA
Monday, May 12, 2014 10:00 a.m.
401 E. Chapman Avenue, Placentia CA 92870
The May 12, 2014 meeting of the YLWD /City of Placentia Joint Agency Committee was
called to order at 10:03 a.m. The meeting was held in the Administrative Conference
Room at Placentia City Hall located at 401 E. Chapman Avenue Avenue in Placentia,
California 92870. ANOW
1. CALL TO ORDER
2.
3.
4.
ROI I CAI I
YLWD COMMITTEE MEMBERS
Michael J. Beverage, Director
Gary T. Melton, Director
General Mgr
CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF
Scott W. Nelson, Mayor Troy L. Butzlaff, City Administrator
Chad P. Wanke, Councilmember
PUBLIC COMMENTS
None.
ACTION CALENDAR
4.1 Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting
held February 3, 2014
The Council member and District board members had no changes or
corrections to the minutes from the prior meeting.
5. DISCUSSION ITEMS
5.1 Joint Turf Replacement Demonstration Project
City Administrator Butzlaff announced the completion of the Turf
Replacement Project. A time lapsed video was presented to the
Committee to show the beginning and end results of the project. City
Administrator Butzlaff recommended placing a permanent sign for the
Water Conservation Project. Director Beverage suggested that the City
look into a groomer for the upkeep of the replacement turf. City
Administrator Butzlaff continued to note the overall success of the project.
YLWD and City Staff discussed the advantages of the new replacement
turf including water and routine maintenance savings. YLWD inquired
about the rebates for the project. City Administrator Butzlaff noted that he
will have to meet with his Staff to go over the rebates. YLWD inquired
about the City's payments to the YLWD for the project. City Administrator
Butzlaff responded that the agreement originally established payments to
the YLWD for fifty (50) percent of the project over the next five (5) years.
City Administrator Butzlaff noted that the City has meet with Golden State
Water Company (GSWC) for potentially replacing the Placentia Civic
Center grass areas with the replacement turf.
5.2 Vehicle and Equipment Sharing
City Administrator Butzlaff noted that they are still researching an
agreement template used by other agencies for vehicle and equipment
sharing. City Administrator Butzlaff suggested a Memorandum of
Understanding (MOU) be drafted between the agencies to be used as a
standard schedule use for vehicle and equipment sharing between the
City and the YLWD. YLWD noted that the MOU should include an
operator for some of the equipment. YLWD and City Staff agreed to move
forward with the MOU.
5.4 Sewer Master Plan /Sewer Services
City Administrator Butzlaff noted that the City is currently in the process of
a Request for Proposals (RFP) for the Sewer Master Plan. He noted that
Willdan Company prepared the GIS layer as the base for the master plan.
City Administrator Butzlaff noted that they would look at the condition of
the current infrastructure and make recommendations of what needs to be
approved. Once the master plan is developed, it could be starting point for
City to take over sewer services from the district. He noted current fee
covers the cost for maintaining the system, and sets aside funds for the
future placements. He noted that fee might not generate sufficient revenue
to pay for the future placements. He noted that the Master Plan would
show this information.
2
6. Matters Initiated by Committee Members
6.1 City Administrator Butzlaff recommended signage for the Water
Conservation Project.
7. Items for the Next Aaenda
7.1 YLWD and City Staff agreed that all items listed on the current agenda be
placed on the next scheduled meeting agenda for further discussion.
8. ADJOURNMENT
8.1. The meeting was adjourned at 10:32 a.m. The date and time of the next
YLWD /City of Placentia Joint Agency Committee meeting is yet to be
determined.
3
ITEM NO. 11.8
AGENDA REPORT
Meeting Date: July 10, 2014
Subject: YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
• Minutes of the meeting held June 24, 2014 at 5:00 p.m.
• Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m.
ATTACHMENTS:
Name:
062414 City of YL - Minutes.docx
Description:
City of YL Mtg Minutes 06/24/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA
Tuesday, June 24, 2014 5:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The June 24, 2014 meeting of the YLWD /City of Yorba Linda Joint Agency
Committee was called to order at 5:00 p.m. The meeting was held in the
District's Board /Training Room located at 1717 E Miraloma Avenue, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
Steve Conklin led the audience in the pledge of allegiance.
3. ROLL CALL
4
5
0
YLWD COMMITTEE MEMBERS
Robert R. Kiley, President
Ric Collett, Vice President
CITY OF YORBA LINDA MEMBERS
Gene Hernandez, Mayor Pro Tern
Tom Lindsey, Councilmember
OTHER ATTENDEES
Bob and Diane Kanne
PUBLIC COMMENTS
4.1. Public Comments
None.
ACTION CALENDAR
YLWD STAFF
Steve Conklin, Acting General Manager
Damon Micalizzi, Public Information Officer
CITY OF YORBA LINDA STAFF
Mark Pulone, City Manager
Michael Wolfe, Director of Pub Works
5.1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee
Meeting held April 22, 2014
Minutes as drafted were approved by the committee.
DISCUSSION ITEMS
6.1. Cielo Vista and Esperanza Hills Development Projects
Mr. Pulone and Mr. Conklin each noted that they are not aware of any new
information on the projects. Members of the committee commented that
there may be no progress until after the lawsuits between the parties have
been addressed.
1
6.2. Sale of Plumosa Property
Director Kiley reported that the District's former office site on Plumosa has
been sold, and he understands that the new owner proposes to construct
residential units on the site.
6.3. YL High School Park and YLWD Pipeline Relocation Projects
Mr. Conklin reported that the District has awarded a contract for
construction of the District's 36 -inch pipeline through the park site. He
noted that water district staff is coordinating with school district staff on the
timing of the work. Mr. Pulone and Mr. Conklin each commented that they
are aware that bids received by the school district for the park construction
came in higher than expected. More will be known after the meeting of
the school board in early July in which they will consider the project.
6.4. Legislation for Transition of Seat on OCSD Board of Directors
Director Kiley reported that legislation for the transition is working its way
through the legislature and may be signed by the governor in the coming
weeks. Following approval, the transition date will be January 1, 2015.
6.5. Sharing of GIS Files
Mr. Wolfe and Mr. Conklin were pleased to report that the District's GIS
files for the water system and for the sewer system have been made
available to City staff. The files are being used as the basis for the City to
create its own GIS data base for the storm drain system. The Committee
complimented the two staffs on this cooperative effort and encouraged
pursuing other joint -use efforts.
6.8. Statewide Drought
It was noted that the drought continues with summer still ahead of us.
Water conditions in southern California are a continuing concern. We
need to be careful in our water use and not wasteful. The conditions are
better here than in northern California because of the investment made
04
over the last 15 years in above- and below - ground water storage facilities,
water recycling and water conservation.
6.9. YLWD Annexation to OCWD
Mr. Conklin reported that the annexation is complete. This will allow
YLWD to draw a higher percentage of its water demand from groundwater
in place of import water. YLWD continues to design and construct
facilities, including wells, pipelines and booster pumps, that will make is
possible to take its full allotment of groundwater. With the completion of
these facilities in the next three years, the District will be able to deliver
groundwater or import water to all parts of its service area, to increase
water - system reliability.
6.10. Potential Future Agenda Items
For next meeting, same agenda items, except delete 6.2 and 6.9, which
are complete. Add a discussion item regarding the history of water rates,
and a comparison of rates with other similar water districts.
7. ADJOURNMENT
7.1. The meeting was adjourned at 6:00 p.m. The date and time of the next
YLWD /City of Yorba Linda Joint Agency Committee meeting was
scheduled for 5:00 pm on August 26, 2014, at Yorba Linda City Hall.
t1
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
July 10, 2014
Meetings from July 11, 2014 - August 31, 2014
ITEM NO. 13.1
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activitv Calendar
Event Date Time Attendance by:
July 2014
WACO
Fri, Jul 11
7:45AM
Kiley /Hawkins
Exec - Admin- Organizational Committee Meeting
Mon, Jul 14
4:OOPM
Kiley /Collett
Planning- Engineering- Operations Committee Meeting
Tue, Jul 15
4:OOPM
Melton /Beverage
Yorba Linda City Council
Tue, Jul 15
6:30PM
Kiley
MWDOC
Wed, Jul 16
8:30AM
Melton
OCWD
Wed, Jul 16
5:30PM
Collett
Joint Committee Meeting with MWDOC and OCWD
Tue, Jul 22
4:OOPM
Kiley /Beverage
OCSD
Wed, Jul 23
6:30PM
Kiley
Yorba Linda Planning Commission
Wed, Jul 23
6:30PM
Melton
Board of Directors Regular Meeting
Thu, Jul 24
8:30AM
Yorba Linda LMCAC
Thu, Jul 24
6:30PM
Collett
Citizens Advisory Committee Meeting
Mon, Jul 28
8:30AM
Kiley
Finance - Accounting Committee Meeting
Mon, Jul 28
4:OOPM
Beverage /Hawkins
MWDOC Water Policy Forum
Wed, Jul 30
5:30PM
Collett/Hawkins /Kiley /Melton
Board of Directors Workshop Meeting
Thu, Jul 31
8:OOAM
ISDOC
Thu, Jul 31
11:30AM
Hawkins
Auqust 2014
WACO
Fri, Aug 1
7:45AM
Kiley /Hawkins
Pub Affairs - Communications -Tech Committee Meeting
Mon, Aug 4
4:OOPM
Collett/Kiley
Yorba Linda City Council
Tue, Aug 5
6:30PM
Collett
MWDOC
Wed, Aug 6
8:30AM
Melton
OCWD
Wed, Aug 6
5:30PM
Collett
Planning- Engineering- Operations Committee Meeting
Thu, Aug 7
4:OOPM
Melton /Beverage
Exec - Admin- Organizational Committee Meeting
Mon, Aug 11
4:OOPM
Kiley /Collett
Personnel -Risk Management Committee Meeting
Tue, Aug 12
4:OOPM
Hawkins /Melton
LAFCO
Wed, Aug 13
8:30AM
Beverage
UWI Water Conference
Wed, Aug 13
1:OOPM
Yorba Linda Planning Commission
Wed, Aug 13
6:30PM
Beverage
UWI Water Conference
Thu, Aug 14
8:OOAM
Board of Directors Regular Meeting
Thu, Aug 14
8:30AM
Yorba Linda LMCAC
Thu, Aug 14
6:30PM
Beverage
UWI Water Conference
Fri, Aug 15
8:OOAM
Yorba Linda City Council
Tue, Aug 19
6:30PM
Kiley
MWDOC
Wed, Aug 20
8:30AM
Melton
OCWD
Wed, Aug 20
5:30PM
Collett
Finance - Accounting Committee Meeting
Mon, Aug 25
4:OOPM
Beverage /Hawkins
Joint Committee Meeting with City of Yorba Linda
Tue, Aug 26
5:OOPM
Kiley /Collett
Yorba Linda Planning Commission
Wed, Aug 27
6:30PM
Melton
OCSD
Wed, Aug 27
6:30PM
Kiley
Board of Directors Regular Meeting
Thu, Aug 28
8:30AM
Yorba Linda LMCAC
Thu, Aug 28
6:30PM
Collett
7/3/2014 3:50:18 PM
AGENDA REPORT
Meeting Date: July 10, 2014
ITEM NO. 14.1
Subject: Urban Water Institute Annual Water Conference - August 13 -15, 2014
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at this event if desired.
ATTACHMENTS:
UWI Conf.pdf
Approved by the Board of Directors of the
Yorba Linda Water District
7/10/2014
RC /PH 5 -0
Description:
Backup Material
Type:
Backup Material
14 uNanN wWHnreINn
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URBAN WATER INSTITUTE'S ANNUAL WATER CONFERENCE
NAME:
ORGANIZATION:
ADDRES
AUGUST 13 -15, 2014
REGISTRATION FORM
TITLE:
CITY /STATE /ZIP:
TEL: FAX: E -MAIL:
CONFERENCE REGISTRATION FEES
Registration fees include handouts, breakfasts, luncheon, breaks and receptions.
Note: Self parking for hotel guests is complimentary
$375 Urban Water Member Registration Fee for Conference August 13 -15, 2014
(Must be a member of the Urban Water Institute with 2013 dues paid in full)
$475 Non - Member Registration Fee for Conference August 13 -15, 2014
$100 Spouse Registration - Includes breakfasts, luncheon, breaks and receptions.
Spouse Name For Nametag:
REGISTRATION INFORMATION
LOCATION
The Annual Water Conference will be conducted in San Diego at The Hilton San Diego Resort & Spa located at:
1775 E Mission Bay Dr., San Diego, CA 92109
Will you stay at the Hilton San Diego Resort & Spa?
Please contact the hotel directly to reserve your room, we have a special conference rate of $209 per night plus tax. To make your
room reservations, call the Hilton San Diego Resort & Spa directly at (619) 276 -4010 and reference Urban Water Institute. Please
note the cut -off date for the group rate is July 20, 2014. Reservations can also be made online at www.hilton.com.
CONFERENCE REGISTRATION (All Registrations Should Be Made In Advance)
To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa, MasterCard or
American Express.
To pay by check, please complete the Registration Form and send it along with a check made payable to:
Urban Water Institute: 24651 Evereve Circle, Suite 1, Lake Forest, CA 92630.
After August 7, 2014 registrations will be accepted at the door on a space available basis, with an additional $25 administrative
charge.
CANCELLATION POLICY
Cancellations must be received in writing by August 7th, 2014. Faxes are accepted at (949) 305 -9919. Registration fee will be
refunded, less a $50 administrative charge if received by August 7th, 2014. Substitutes are accepted. No refunds after
August 7th, 2014. The Institute reserves the right to substitute announced speakers and assumes no responsibility for personal
expenses.
EMUOR&SPONSORONFOW WON
Information on exhibiting and sponsoring may be obtained by calling (949) 679 -9676 or can be found on the Urban Water Website
www.urbanwater.com.
MAIL CONFERENCE REGISTRATION CHECKS PAYABLE TO:
Urban Water Institute: 24651 Evereve Circle, Suite 1 • Lake Forest, CA 92630
Tax ID # 33- 0578523
For More Information Contact Julie Ackman at (949) 679 -9676 or iulie@urbanwater.com
1}flBAN WRTEfl
Ii45TITllTE, INC.
mw<Mn��
Urban Water Institute's 21St Annual Water Conference
August 13-15,2014 • Hilton San Diego Resort & Spa • San Diego, CA
Wednesday, August 13, 2014
12:00 p.m. - Registration, Networking &
Exhibits
1:00 p.m. - Opening Remarks &
Introduction
■ Lisa Ohlund, Chair,
Urban Water Institute
1:15 p.m. - Welcome to San Diego
■ Mayor Kevin Faulconer, San Diego
(Invited)
1:30 p.m. - Polar Vortex or Doomsday
Drought: The New Normal?
■ Hilda Blanco Ph.D., Professor, USC & Lead
Author, National Climate Assessment -
Pacific Southwest
2:15 p.m. - El Nino 2014/2015: Arrival of
the Cavalry?
• Dr. David Pierce, Division of Climate,
Atmospheric Science, and Physical
Oceanography, Scripps Institution of
Oceanography
• Michael Anderson, Climatologist, State of
California
3:15 p.m. - Networking Break
3:30 p.m. - California Water Bond
Politics
• Christopher Townsend, President,
Townsend Public Affairs
• Heather Stratman, Senior Director,
Townsend Public Affairs
4:30 p.m. - Adjourn
5:00 p.m. - Welcome Reception
6:00 p.m. - Dinner On Your Own
Thursday, August 14.2014
8:00 a.m. - Registration, Exhibits,
Networking & Continental Breakfast
9:00 a.m. - Opening Remarks & Outline
For Today's Presentations
■ Jim Noyes, Executive Director,
Urban Water Institute
9:15 a.m. - Keynote Speaker: The
Bureau's Strategy to Alleviate Current
Drought Conditions
■ Anne Castle, Assistant Secretary, U.S.
Department of the Interior (Invited)
10:00 a.m. - Overview of Workgroups
Being Presented
The basin states and all interested parties are hard
at work responding to the Colorado River Supply
Demand Study
■ Carly Jerla, Colorado River Basin Study
Manager, U.S. Bureau of Reclamation
10:30 a.m. - Networking Break
10:45 a.m. - Municipal and Industrial
Conservation and Water Reuse
Workgroup
• Presented By: Jack Safely, Metropolitan
Water District of Southern California
• Comments By: Panel Members
11:45 a.m. - Luncheon, Networking &
Exhibits
12:45 p.m. - Native American
Observations
URBAN WATER
INSTITUTE, INC.
Urban Water Institute's 21St Annual Water Conference
August 13-15,2014 • Hilton San Diego Resort & Spa • San Diego, CA
1:15 p.m. - Belt, Suspenders and Safety
Pins: How America's Driest City is
Preparing for an Uncertain Future
■ John Entsminger, General Manager,
Southern Nevada Water Authority
2:00 p.m. - View from Mexico
2:45 p.m. - Agricultural Conservation
Production and Water Transfers
Workgroup
• Presented By: Ken Nowak, Hydrologic
Engineer, Bureau of Reclamation
• Comments By: Tina Shields, Manager,
Colorado River Resources, Imperial
Irrigation District
• Comments By: Marie Pearthree, Assistant
General Manager, Central Arizona Project
3:45 p.m. - Networking Break
4:00 p.m. - Environmental and
Recreational Flows Workgroup
• Presented By: Alan Butler, Hydrologic
Engineer, Boulder Canyon Operations
Office
• Comments By: Panel Members
5:00 p.m. - Adjourn - Chairman's
Reception
6:00 p.m. - Dinner On Your Own
Friday, August 15, 2014
8:00 a.m. - Registration, Exhibits,
Networking & Buffet Breakfast with
Chairman's Drawing
Don't miss your opportunity to participate in the
Chairman's Drawing! Please pick up your raffle
ticket at the registration desk.
8:30 a.m. - Opening Remarks & Speaker
Introduction
■ Jim Noyes, Executive Director,
Urban Water Institute
8:45 a.m. - The Delta Plan
• Congressman John Garamendi,
California's 3rd District
9:30 a.m. - El Nino Flops ... How Do the
State and Feds Respond?
The 201412015 El Nino is a flop. One year from now
the drought continues. How will the State, Feds and
local agencies respond to even drier conditions?
• Mark Cowan, Director, Department of
Water Resources & Chair, Governor's
Task Force (Invited)
• David Murillo, Regional Director, Mid -
Pacific Region, Bureau of Reclamation
(Invited)
10:30 a.m. - Regional Emergency
Planning
• Representative from Metropolitan Water
District (Invited)
• Jim Fiedler, Chief Operating Officer, Santa
Clara Valley Water District (Invited)
11:30 a.m. - Conference Adjourn
12:00 p.m. - Board of Directors Luncheon
& Meeting
2:00 p.m. - Board Meeting Adjourn