HomeMy WebLinkAbout2014-07-07 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, July 7, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
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The July 7, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Robert R. Kiley
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF PRESENT
Steve Conklin, Acting General Manager
Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
4.1. Letter with District Comments on the Draft Public Review Bay -Delta
Conservation Plan
Following discussion, the Committee determined to cided to take the item
to the full Board for consideration.
DISCUSSION ITEMS
5.1. Status of GIS Upgrade (Verbal Report)
Mr. Vega updated the Committee on the progress of this project which will
include GIS and GIS - related software. He informed the Committee that
there are two parts to this upgrade. The first being updating the desktop
software and the second being the server software update which will
include a new GIS server that will continue to be virtualized. The first part
of this upgrade was completed on Friday, June 20, 2014 where IT staff
upgraded the following desktop software: ArcGIS Desktop, AutoCAD and
InfoWater (Hydraulic Water Model software). CityWorks (CMMS) will be
completed at a later date. Staff also loaded InfoWater license managing
software on the GIS server to share one InfoWater license amongst two
District engineers.
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5.2. Status of CMMS Services (Verbal Report)
Mr. Vega kept the Committee apprised of the current status of this project.
Mr. Vega indicated that the staff - survey for GIS /CMMS has been closed
and that the next phase will be to conduct interviews with staff. Once the
interviews are completed, ECS, the District's consultant, will commence to
draft a strategic plan for CMMS /GIS based on the survey and interview
results.
5.3. Draft Summer Newsletter
The Committee reviewed the Draft Summer Newsletter and approved it for
release in August with only minor edits.
5.4. Portable Water Trailer for Community Events and Emergency Response
(Verbal Report)
Mr. Micalizzi presented to the Committee an option for utilizing the
District's currently owned but seldom used Emergency Response Trailer,
as a Community Outreach tool for special events. The Committee will
review options for decor at the next meeting.
5.5. Future Media Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on possible upcoming news articles
pertaining to the District, noting a piece in the YL Star on the latest rate
increase and a comparison of YLWD rates amongst other agencies in the
region.
5.6. Status of Current Public Outreach Activities
The Committee reviewed the report noting that more than 50,000 bottles
of water were donated for FY 13/14.
5.7. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:15 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Monday, August 4, 2014 at 4:00 p.m.
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