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HomeMy WebLinkAbout2014-08-11 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Monday, August 11, 2014, 10:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. The August 11, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 10:00 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage OTHER ATTENDEES STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Alex Thomas, Water Quality Engr. PUBLIC COMMENTS None. ACTION CALENDAR 4.1. Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes Mr. Conklin reported on the Brandywine Tract 17548 project and the removal of the circa 1920s 20 -inch steel line through the site and extending into YL Blvd. He described the determination that the poor condition of the section in YL Blvd necessitates its removal and that District staff negotiated a cost - sharing for this replacement work with the developer. Following discussion, the Committee supported the staff recommendation that the Board authorize the Acting General Manager to approve the amendment to the application for water service, whereby the District will pay 65% of the estimated $38,300 cost to replace the section of 16" pipe and valves in YL Blvd. 4.2. Amendment No. 1 to the Professional Services Agreement with Stantec Consulting for the Well 21 Wellhead Equipping Project Mr. Conklin reported that staff requested a proposal from Stantec Consulting to provide additional services for engineering design, bidding support and construction management for a proposed well- discharge collection pipeline as part of the Well 21 design project. The pipeline will be in Richfield Rd, beginning south of La Palma and extending north 1 approximately 2,000 feet, providing transmission capacity for Well 21, and proposed wells 22 and 23, to the Richfield Plant. Following discussion the Committee supported the staff recommendation that the Board approve Amendment 1 to the PSA with Stantec in the amount of $87,966 for the described services. 4.3. Brand Name Requirement for Richfield Gate Modifications Mr. Conklin reported that staff is beginning design of modifications to the Richfield Gate, moving it inward to create a larger area for large District trucks and delivery vehicles awaiting opening of the gate. Moving the gate inward provides space so that the vehicles are not blocking the street while waiting. He noted that staff is requesting Board approval for a specific manufacturer of the mechanical swing -gate operator, so that it matches that installed for the swing -gate on Miraloma. Following discussion the Committee supported the staff recommendation for Board approval of the described operator. 4.4. Unbudgeted Sewer Pipeline and Manhole Capital Repairs Mr. DeCriscio reported that Operations Dept staff identified several small capital sewer repair projects that should be addressed but were not included in the FY 2014/15 Capital Outlay Budget. The estimated cost of the repair projects is $150,000. Because these repairs were not identified in the new Budget staff is required to obtain Board authorization prior to transferring from the Sewer Capital Reserves to the Sewer Capital Outlay account. Following discussion, the Committee supported the staff recommendation that the Board authorize the said transfer. 4.5. Backhoe Purchase for Water Operations Mr. DeCriscio reported that staff obtained quotes for the purchase of a new backhoe, which was an approved item in the FY 14/15 budget. Following discussion and review of the written quotes received, the Committee supported the staff recommendation for the purchase of a new backhoe for $80,919. 4.6. Purchase of Ford F350 Service Truck Mr. DeCriscio reported that staff obtained quotes for the purchase of a cab and chassis and purchase of a service body, which will be joined to provide a new service truck for the sewer division. This was an approved item in the new budget. Following discussion and review of the written quotes received, the Committee supported the staff recommendation for the purchase of the new components with a combined cost of $58,818.64. 5. DISCUSSION ITEMS 5.1. Status of Well Siting (Verbal Report) Mr. Conklin reported that he provided information to and made a request for the lease of a new well site (at the southerly end of Fee Ana) from 2 OCWD on July 22 at the OCWD /MWDOC/YLWD joint agency meeting. He made the request to OCWD Director Roger Yoh and General Manager Mike Markus. Mr. Markus said that he will forward the information to his staff for consideration. Mr. Conklin indicated that he will be at OCWD on Aug 13 and will pursue status of his request with Mr. Markus. 5.2. Well Production Report (Verbal Report) Mr. Conklin reported that Mr. Alex Thomas, our Water Quality Engineer, has prepared a new Well Water Blending Report. He and Mr. Thomas briefed the Committee on the report, which will be submitted to the State Health Department. Mr. Thomas described the flow of the various District wells, with the inclusion of Well 20, which was added last year. He noted that blending was required to meet water quality parameters established by the State Health Department. The report was provided as an information item for the Committee. 5.3. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on import and groundwater demand for July 2014, noting that demand for the month is 7% less than budgeted. He also noted that our groundwater production was 57 %, and to date, we have met 42% of our CUP obligation. 5.4. Monthly Preventive Maintenance Report Mr. DeCriscio reported on PM work one -month into the new FY. He noted that for several of the reporting categories, new quantities are listed, which have been updated based on better information available from GIS. 5.5. Monthly Production Summary Report Mr. DeCriscio reported on water production, weather conditions, water quality, and equipment removed and returned to service for the month of July. 5.6. Groundwater Producer Meeting Notes for July 2014 Mr. Conklin reported on items discussed at the OCWD Groundwater Producers meeting on July 9. He noted that OCWD reported that the basin overdraft was estimated to be 342,000 AF as of June 30, 2014. OCWD plans to purchase 65,000 AF of untreated MWD water to the end of the year for recharge. Even with this recharge, it is anticipated that the overdraft may increase to 400,000 AF. 5.7. Status Report on Capital Projects in Progress Mr. Conklin updated the Committee on projects currently in planning, design and construction. 5.8. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 3 6.1. The meeting was adjourned at 11 Operations Committee meeting September 4, 2014 at 4:00 p.m. 12 30 a.m. The next Planning- Engineering- is scheduled to be held Thursday,