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HomeMy WebLinkAbout2002-04-11 - Board of Directors Meeting Minutes2002-41 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING April 11, 2002 8:30 A.M. The April 11, 2002 meeting of the Yorba Linda order by President Arthur C. Korn at 8:30 a.m. 4622 Plumosa Drive, Yorba Linda. Water District Board of Directors was called to The meeting was held at District Headquarters, Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Paul R. Armstrong Michael J. Beverage Staff Present: William J. Robertson, General Manager Janet Morningstar, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Gloria Lujan, Management Analyst Sandi Van Etten, Accounting Assistant II Visitors present: Linda Bauermeister, Barber & Bauermeister SPECIAL RECOGNITION 1. Beverly Meza, Business Manager, introduced Sandi Van Etten and recognized her for ten years of service to the Yorba Linda Water District. 2. Michael Payne, Assistant General Manager, introduced Gloria Lujan, who has joined the District as Management Analyst. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to go into Closed Sesssion at 8:33 a.m. William J. Robertson, General Manager, Michael Payne, Assistant General Manager, Janet Morningstar, General Counsel, and Linda Bauermeister, Barber & Bauenneister also were present in Closed Session. CLOSED SESSION 21. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. OOCC 14623, Keith Ranby Saul v. Yorba Linda Water District, et al. Linda Bauermeister, Barber & Bauermeister, left the meeting at the conclusion of item 21. -1- 2002-42 22. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 9:03 a.m. No action was taken in Closed Session. Lee Cory, Beverly Meza, Michael Robinson, Ken Vecchiarelli, Gloria Lujan and Amelia Cloonan rejoined the meeting. CONSENT CALENDAR Consent Calendar Item 3 was pulled for discussion. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to approve Items 4, 5 and 6 of the Consent Calendar. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $427,507.37. 6. Approve Terms and Conditions for Water Service with Ralph Solesbee, Job No. 0210. ACTION CALENDAR 3. Approve minutes of regular meeting, March 28, 2002. There was a question about whether the minutes accurately reflected Mayor Duvall's comments on the OCSD issue. A lengthy discussion took place. On a motion by Vice President Summerfield, seconded by Director Beverage, the Board of Directors voted 3-2, with Directors Abramowitz and Armstrong voting No, to accept the Minutes of March 28, 2002 as written with respect to Mayor Duvall's comments. There was a lengthy discussion regarding Item 10 in the minutes. General Counsel Kidman was not present at this meeting to address the matter, so the General Manager recommended the Board continue approval of the minutes to the April 25 meeting. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to continue approval of the minutes the next meeting. 7. Consider acceptance of the Financial Statements for eight months ended February 28, 2002. Beverly Meza, Business Manager, presented the report. Questions were asked about the trend for the remainder of the year, and a discussion was held. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept the Financial Reports for eight months ended February 28, 2002. -2- 2002-43 8. Consider Progress Payment No. 7 and Change Order No. 8 for Construction of the Richfield Plant Renovation Project, Phase II, Job No. 9318. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked regarding the security system improvements, and a discussion was held. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to approve Progress Payment No. 7, in the net amount of $133,949.93, and Change Order No. 8, in the net amount of $74,800.27, to International Custom Enterprises (ICE) for construction of the Richfield Plant Renovation Project, Phase II. 9. Consider authorizing purchase of a truck-mounted, sewer-cleaning machine as specified in the bid documents. Lee Cory, Operations Manager, presented the report. Questions were asked regarding plans for possible use of the old unit, the responsiveness of the bids received for the alternative fuel vehicle, and whether it is acceptable for the District to purchase a diesel powered vehicle. Discussion was held. On a motion by Director Beverage, seconded by Vice President Summer field, the Board of Directors voted 5-0 to approve purchase of one diesel-fueled, truck-mounted sewer machine from the lowest responsive bidder, Haaker Equipment Co., in the amount of $237,976.65. 10. Consider Property Insurance Premium - Policy Year April 1, 2002 - March 31, 2003. Michael Payne, Assistant General Manager, presented the report. Michael Payne reported an increase in premiums is expected next year because of the new facilities. Questions were asked. There was a discussion about an analysis of deductible levels. President Korn requested staff follow up on the deductible for next year. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the property insurance premium to ACWA/Joint Powers Insurance Authority (JPIA) and to authorize payment of $10,886 for policy year April 1, 2002 through March 31, 2003. GENERAL MANAGER'S REPORT 11. General Manager's oral report and comments. a) Janet Morningstar, General Counsel, stated they did get a copy of the ACWA SB 221 and 610 Manual. In addition, she reported the District filed a letter with the court opposing an extension of time requested by the City of Huntington Beach. b) Well No. 18 status. Kenneth Vecchiarelli, Engineering Manager, reported this is the new well SWEPI is required to install, which is located at the west property line at the Richfield Plant. No.12 Well is to the north and No. 10 Well is to the south. On the recommendation of the hydrogeologist, the well was cased to 600 feet. Pump testing will be done over the next couple of weeks. Questions were asked about what would be done if volume is not sufficient. Kenneth Vecchiarelli said a second site is Well No. 11 on Richfield Road. -3- 2002-44 c) Well No. 10. Lee Cory, Operations Manager, reported on an incident where there was a high concentration of chlorine in the water caused when a chlorine pump failed to shut down. The system was flushed in the immediate area, and the problem was rectified within an hour. It was isolated in an industrial complex south of the Richfield Plant. d) District activities. Michael Robinson, Assistant Administrator, reported on a Jog-a- Thon taking place at the Mabel Paine School. The District will provide water for this event. Michael Robinson also reported on the toilet giveaway that took place on March 23. 1013 toilets were given away. Those unable to bring in their old toilets on the designated day may take these to another toilet giveaway day or take them to the company location in Orange. Armando Raya, Ruben Gonzales, Stacy Bavol, Cheryl Kielty, Linda Patti, Katy Brown and Chau Le participated. A recess was declared at 9:50 a.m. The meeting reconvened at 10:00 a.m. with all Directors present. William Robertson, Michael Payne, Michael Robinson, Kenneth Vecchiarelli, Gloria Lujan, Amelia Cloonan and Janet Morningstar were also present. COMMITTEE REPORTS 12. Executive-Administration Committee (Kom/Summerfield) Meeting scheduled for Thursday, April 18, 4:00 p.m. Evaluation of General Manager, Revised "To Do" list. 13. Finance-Accounting Committee (Beverage/Kom) 14. Personnel-Risk Management Committee (Abramowitz/Armstrong) Report of meeting held April 10, 9:00 a.m. Discussion of the employee survey was deferred. Director Abramowitz reported the rise in costs for health insurance is affecting employees and reduces the take home pay employees are getting. There is a possibility of the employees going with an outside group for representation. Engineering Department changes were discussed. The latest version of the OCWA salary survey was discussed. As a result of corrections made by the Board, with some exceptions, the District is doing well. Status of recruitment's and Well No. 10 problems were also discussed. 15. Planning-Engineering-Operations Committee (Summerfield/Beverage) Report of meeting held April 3, 4:00 p.m. is in the Agenda. Richfield Plant renovation update. Vista del Verde development: proposed phasing agreement amendments, Bastanchury sewer FFDCA, Well No. 18 construction update. Pulte Yorba Linda Heights development. District project update: proposals for reservoir nitrification prevention and control study, sodium hypochlorite generator, Well No. 18 equipment. A meeting is scheduled for Wednesday, April 17, 4:00 p.m. Richfield Plant renovation update. Vista del Verde development: proposed phasing agreement amendments, Bastanchury sewer FFDCA, Well No. 18 construction update. District project update: proposals for reservoir nitrification prevention and control study, sodium hypochlorate generator, Well No. 18 equipment. -4- 2002-45 16. Public Information Committee (Armstrong/Abramowitz) Report of meeting held April 10, 9:00 a.m. Website. Director Armstrong reported that in reviewing the number of hits to the website, the most popular button is the employment opportunities. There are about ten hits a day. The District is well into the process of implementing a second phase, which should be completed by June. There was some discussion about problems with certain types of browsers, which are unable to access the site, and how far the District should go to be as user friendly as possible. Vice President Summerfield suggested people who cannot access the website with one browser can try another browser. 17. Orange County Water District Ad Hoc Committee (Beverage/Kom) Director Abramowitz suggested inviting the new Manager to the District. 18. MWDOC Ad Hoc Committee (Korn/Abramowitz) Report of meeting held April 8, 4:00 p.m. Metropolitan water rates, MWDOC activities. President Korn reported the committee discussed MWD rates and how MWDOC will pass that through. Janet Morningstar spoke about peaking charges and how these would be applied. Director Abramowitz reported there was some discussion about credits being offered for conservation. INTERGOVERNMENTAL MEETINGS 19. Yorba Linda City Council, Tuesday, April 2, 6:30 p.m. President Korn attended. There was nothing pertinent to the District to report. 20. Yorba Linda Planning Commission, Wednesday, April 10, 7:30 p.m. Director Armstrong attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda City Council, Tuesday, April 16, 6:30 p.m. Korn MWDOC, Wednesday, April 17,9:00 a.m. No OCWD, Wednesday, April 17, 7:00 p.m. No Yorba Linda Planning Commission, Wed., April 24, 7:30 p.m. Armstrong BOARD MEMBER COM ENTSATEMS FOR FUTURE CONSIDERATION Director Armstrong discussed the Nickey Petroleum reports. He noted all the reports were dated in the year 2000. William Robertson stated Leon de los Reyes said the new reports have not arrived yet but the tests have been taken. The tests are done in September each year. Some of the reports were from the year 2001. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to go into Closed Session to discuss item 23 at 10:30 a.m. CLOSED SESSION 23. Performance Evaluation of General Manager (Pursuant to Government Code Section 54957). -5- 2002-46 The Board of Directors came out of Closed Session at 11:35 a.m. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Armstrong, seconded by Director Abramowitz, the Board of Directors voted 5-0 to adjourn at 11:35 a.m. The next regular meeting of the Board is scheduled for Thursday, April 25, 2002 at 8:30 a.m., at -6- Secretary/General Manager