HomeMy WebLinkAbout2014-09-25 - Board of Directors Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 25, 2014, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting held August 14, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Board of Directors Regular Meeting held August 28, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
6.3. Minutes of the Board of Directors Special Meeting held September 3, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
6.4. Minutes of the Board of Directors Special Meeting held September 4, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
7.
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6.5. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,649,651.19.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Revised Budgeted Positions for Fiscal Year 2014/2015
Recommendation: That the Board of Directors adopt Resolution No. 14 -13
Approving the Revised Budgeted Positions for the Remainder of Fiscal Year
201412015 and Rescinding Resolution No. 14 -04.
7.2. Progress Payment No. 1 and Change Order No. 1 for the YLHS Park Bryant Cross
Feeder Pipeline Relocation Project
Recommendation: That the Board of Directors approve Progress Payment No. 1 in
the net amount of $58,723. 11 and Change Order No. 1 adding an additional 98
calendar days to Vido Samarzich, Inc. for construction of the YLHS Park Bryant
Cross Feeder Pipeline Relocation Project, Job No. 2012 -13.
7.3. JPIA Liability Program Rate Decrease
Recommendation: That the Board of Directors approve the payment to JPIA for the
Auto and General Liability Program Invoice dated 0812112014 for the Policy Year
101112014 through 101112015.
7.4. Election of Independent Special District of Orange County (ISDOC) Officers
Recommendation: That the Board of Directors consider nominations for this
election and provide direction to staff.
7.5. Reschedule Board and Committee Meetings
Recommendation: That the Board of Directors reschedule these Board and
Committee meetings as follows:
Reschedule the Personnel -Risk Management Committee on Tuesday,
November 11, 2014 to Wednesday, November 12, 2014 at 4:00 p.m.
Reschedule the Regular Board of Directors meeting on Thursday, November
27, 2014 to Wednesday, November 26, 2014 at 8:30 a.m.
Reschedule the Regular Board of Directors meeting on Thursday, December
25, 2014 to Tuesday, December 23, 2014 at 8:30 a.m.
REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
8.3. General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
COMMITTEE REPORTS
9.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
Minutes of the meeting held September 8, 2014 at 4:00 p.m.
Next meeting is scheduled to be held October 13, 2014 at 4:00 p.m.
9.2. Finance - Accounting Committee
(Hawkins / Beverage)
Minutes of the meeting held August 25, 2014 at 4:00 p.m.
Minutes of the meeting held September 18, 2014 at 4:00 p.m. (To be provided at the
next regular Board meeting).
• Next meeting is scheduled to be held October 27, 2014 at 4:00 p.m.
9.3. Personnel -Risk Management Committee
(Hawkins / Melton)
• Minutes of the meeting held September 15, 2014 at 4:00 p.m.
• Next meeting is scheduled to be held October 14, 2014 at 4:00 p.m.
9.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
Minutes of the meeting held September 4, 2014 at 4:00 p.m.
• Next meeting is scheduled to be held October 8, 2014 at 4:00 p.m.
9.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
Minutes of the meeting held September 2, 2014 at 4:00 p.m.
Next meeting is scheduled to be held October 6, 2014 at 4:00 p.m.
9.6. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
Next meeting is yet to be scheduled.
9.7. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
• Minutes of the meeting held August 26, 2014 at 5:00 p.m. (To be provided at the next
regular Board meeting.)
• Next meeting is scheduled to be held October 28, 2014 at 5:00 p.m.
9.8. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
• Minutes of the meeting held September 23, 2014 at 4:00 p.m. (To be provided at the
next regular Board meeting.)
• Next meeting is scheduled to be held November 25, 2014 at 4:00 p.m.
9.9. Citizens Advisory Committee
(Kiley)
• Minutes of the meeting held September 22, 2014 at 8:30 a.m. (To be provided at the
next regular Board meeting.)
• Next meeting is scheduled to be held October 27, 2014 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL LMCAC - September 11, 2014 (Beverage)
10.2. YL City Council - September 16, 2014 (Kiley)
10.3. MWDOC Board - September 17, 2014 (Melton)
10.4. OCWD Board - September 17, 2014 (Collett)
10.5. YL Planning Commission - September 24, 2014 (Melton)
10.6. OCSD - September 24, 2014 (Kiley)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from September 26, 2014 - October 31, 2014
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
12.1. Placentia Chamber of Commerce Meet the Mayor Luncheon - October 8, 2014
CSDA Special District Leadership Academy Conference - November 17 -19, 2014
ACWA/JPIA Fall Conference - December 1 -2, 2014
ACWA Fall Conference - December 2 -5, 2014
CRWUA Annual Conference - December 10 -12, 2014
Recommendation: That the Board of Directors authorize Director attendance at this
event if desired.
13. ADJOURNMENT
13.1. The next Regular Board of Directors Meeting will be held Thursday, October 9, 2014 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: September 25, 2014
Subject: Minutes of the Board of Directors Regular Meeting held August 14, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
081414 BOD - Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
RC /PH 5 -0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 14, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
ALSO PRESENT
Gene Hernandez, Mayor Pro Tem, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Andrew Gagen, Partner, Kidman Law LLP
Daniel Mole, Chair, YLWD Citizens Advisory Committee
4. ADDITIONS /DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Introduction of Recently Hired Employees
■ Ryan Pace, Maintenance Worker I
Mr. Mendum introduced Mr. Pace and provided the Board with an
overview of his background and work experience. The Board
welcomed Mr. Pace to the District.
1
Mr. Pace left the meeting at this time.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Kiley)
■ Minutes of the meeting held July 28, 2014 at 8:30 a.m. were provided
in the agenda packet.
Mr. Mole addressed the Board and congratulated Directors Kiley and
Melton on their uncontested campaign filings for the November
election. He then provided a report regarding matters discussed
during the previous Citizens Advisory Committee including the Bay
Delta Conservation Plan and the statewide drought.
AORecommendation: That the Board of Directors approve the minutes as
presented.
8.2. Minutes of the Board of Directors Special Meeting held July 17, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
8.3. Minutes of the Board of Directors Special Meeting held July 18, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
8.4. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,679,796.51.
8.5. Progress Payment No. 1 for the Deville Drive Waterline Project
Recommendation: That the Board of Directors approve Progress
Payment No. 1 in the net amount of $36,147.50 to Valverde Construction,
Inc. for construction of the Deville Drive Waterline Project, Job No. 2013-
20.
8.6. Investment Report for Period Ending June 30, 2014
Director Beverage made a motion, seconded by Director Hawkins, to
adopt Resolution No. 14 -11 Instituting Stage 1 Watering Restrictions, to
be effective September 2, 2014. Motion carried 4 -1 on a Roll Call vote
with Director Kiley being absent.
Director Collett suggested that as YLWD would not be paying for the cost
of an election this year, the budgeted funds could be used to further the
District's conservation efforts. Staff was asked to provide suggested ideas
to the Board once reviewed by the Public Affairs- Communications-
Technology Committee. Director Melton suggested that Mr. Micalizzi
attend meetings of various local community organizations to assist in the
District's education efforts in regards to water conservation.
9.2. Amendment No. 1 to the Professional Services Agreement with Stantec
Consulting for the Well 21 Wellhead Equipping Project
Mr. Conklin explained that staff had requested a proposal from Stantec to
provide additional engineering design services, bidding support and
construction management of a well collection pipeline running along
3
Richfield Road from a tie -in location south of La Palma to a tie -in location
at the northeast boundary of the Richfield Plant. Staff has reviewed the
proposed increased contract costs in relation to the expanded scope of
work and found them to be necessary and reasonable. Mr. Conklin then
responded to questions from the Board in regards to pipeline size, wells
being serviced by these lines, impact of OCTA's bridge project on
Lakeview Avenue, and potential well locations.
Mayor Pro Tern Hernandez left the meeting at this time.
Director Melton made a motion, seconded by Director Hawkins, to
approve Amendment No. 1 to the PSA with Stantec Consulting Services,
Inc., in the amount of $87,966 which will increase the original contract
amount of $147,258 to a total revised contract amount not to exceed
$235,224. Motion carried 4 -1 with Director Kiley being absent.
9.3. Reject Claim for Damages
Mrs. Knight explained that staff had received a claim from Ms. Caron
Taylor on behalf of the Coldren Family Trust for damage to a water heater
occurring on June 11, 2014. The plumber who was hired by the claimant
to address the issue indicated that the damage was due to high water
pressure. Following investigation, staffed discussed the claim with an
ACWA/JPIA Sr. Claims adjuster who recommended the District deny and
reject the claim. A denial letter was sent to Ms. Taylor on July 22, 2014.
The Personnel -Risk Management Committee discussed this matter at its
August 12, 2014 meeting and support staff's recommendation.
Director Beverage made a motion, seconded by Director Hawkins, to
authorize staff to purchase a $1,000 table sponsorship for this event and
approve Director attendance if desired. Motion carried 4 -1 with Director
Kiley being absent.
10. REPORTS, INFORMATION ITEMS AND COMMENTS
10.1. President's Report
None.
12
10.2. Directors' Reports
• MWDOC Water Policy Forum — July 30, 2014 (Collett /Hawkins /Kiley)
Directors Hawkins and Collett attended and commented on a
presentation by Mr. Randy Record, newly - elected Chairman of MWD,
which was provided during the meeting.
• MWD Community Leaders Briefing — August 12, 2014 (Collett)
Director Collett attended and commented on the region's water
reserves and water supply reliability which were discussed during the
meeting.
10.3. Acting General Manager's Report
Mr. Conklin reported on the status of various construction projects in
progress including the Yorba Linda Boulevard Booster Pump Station
Project, and the Pipeline Replacement Project on Lakeview Boulevard,
He noted that OCWD's Speakers' Bureau would be providing a
presentation regarding local water issues to the Placentia Rotary Club on
September 10, 2014 at 7:00 a.m. They have offered to provide this same
presentation to YLWD's Board of Directors and other local community
organizations by request.
Mr. Mendum reported on groundwater production and water demands for
the month of July as well as preventive maintenance activities for the
upcoming fiscal year.
10.4. General Counsel's Report
Mr. Kidman reported that the Governor had signed AB 1471 and vetoed
SB 866 as they were identical. This legislation will be placed on the ballot
for the upcoming November 2014 general election.
10.5. Future Agenda Items and Staff Tasks
None. is
11. COMMITTEE REPORTS CONTINUED
11.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
■ Minutes of the meeting held August 11, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held September 8, 2014 at 4:00
p.m.
5
11.2. Finance - Accounting Committee
(Hawkins / Beverage)
■ Minutes of the meeting held July 29, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held August 25, 2014 at 4:00 p.m.
11.3. Personnel -Risk Management Committee
(Hawkins / Melton)
■ Minutes of the meeting held July 8, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Minutes of the meeting held July 21, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Minutes of the meeting held August 12, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held September 15, 2014 at 4:00
p.m.
11.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
■ Minutes of the meeting held July 15, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Minutes of the meeting held August 11, 2014 at 10:00 a.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held September 4, 2014 at 4:00
p.m.
11.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
■ Minutes of the meeting held August 4, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held September 2, 2014 at 4:00
p.m.
11.6. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
■ Next meeting is yet to be scheduled.
I
11.7. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
■ Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m.
11.8. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
■ Minutes of the meeting held July 22, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held September 23, 2014 at 4:00
p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL LMCAC - July 24, 2014 (Collett)
Director Collett attended and reported that the majority of the meeting
dealt with the selection of subzones for outreach action.
12.2. ISDOC - July 31, 2014 (Hawkins)
12.4. YL City Council - August 5, 2014 (Collett)
Director Collett attended and commented on a Public Hearing regarding
an amendment to the Zoning Code for multi - family residential parking
standards which was held during the meeting.
12.5. MWDOC Board - August 6, 2014 (Melton)
Director Melton attended and commented on the Local Resources
Program and water levels at Lake Mead which were discussed during the
meeting.
12.6. OCWD Board - August 6, 2014 (Collett)
Director Hawkins attended in place of Director Collett. He noted there was
a large number of attendees present and commented on the results of the
Groundwater Replenishment System shutdown and pipeline inspection
which was discussed during the meeting.
12.7. YL Planning Commission - August 13, 2014 (Melton)
Director Melton attended and commented on a number of conditional use
permits which were considered during the meeting. He also noted
Sprint /Nextel had requested to modify an existing cell tower located near
the United Methodist Church on Yorba Linda Boulevard.
7
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from August 15, 2014 — September 30, 2014
The Board reviewed the activity calendar and made no changes.
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
14.1. MWD Community Leaders' Briefing - August 12, 2014
Director Hawkins made a motion, seconded by Director Melton, to ratify
Director Collett's attendance at this event. Motion carried 4 -1 with Director
Kiley being absent.
14.2. CASA Annual Conference - August 20 -22, 2014
CSDA Annual Conference - September 29- October 2, 2014
Director Hawkins made a motion, seconded by Director Melton, to
Number of Potential Cases: One
tog
The Board reconvened in Open Session at 10:01 a.m. Vice President Collett
announced that the Board of Directors had voted 4 -1 with Director Kiley being
absent, to reject a claim submitted by Mr. Eric Helmle presented on May 22,
2014. No other action was taken during Closed Session that was required to be
reported under the Brown Act.
16. ADJOURNMENT
16.1. The meeting was adjourned at 10:02 a.m. The next Regular Board of
Directors Meeting will be held Thursday, August 28, 2014 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: September 25, 2014
Subject: Minutes of the Board of Directors Regular Meeting held August 28, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
082814 BOD - Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
RC /PH 5 -0
1
K
3
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 28, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
rLCUUM Vr ALLCUTADJUM
President Kiley led the pledge.
ROLL CALL
DIRECTORS PRESENT
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
STAFF rrccacnl I
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources / Risk Manager
Delia Lugo, Finance Manager
Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
Marcus Millen, Records Management Specialist
ALSO PRESENT
Eddy Beltran, Partner, Kidman Law LLP
Brett Barbre, Director, MWDSC and MWDOC
Tom Lindsey, Councilmember, City of Yorba Linda
Chris Townsend, President, Townsend Public Affairs
Heather Stratman, Senior Director, Townsend Public Affairs
4. ADDITIONS /DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Collett, to approve the
Consent Calendar. Motion carried 5 -0.
6.1. Minutes of the Board of Directors Regular Meeting held July 24, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
1
6.2. Minutes of the Board of Directors Special Meeting held July 31, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
6.3. Minutes of the Board of Directors Regular Meeting held August 7, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
6.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,627,296.28.
6.5. Unbudgeted Sewer Pipeline and Manhole Capital Repairs
Recommendation: That the Board of Directors authorize staff to transfer
up to $150,000 from the Sewer Capital Reserve to fund several
unbudgeted Sewer Capital Outlay projects in FY 2014115.
6.6. Brand Name Requirement for Richfield Gate Modifications
Recommendation: That the Board of Directors approve the Brand Name
Requirement for the Richfield Gate Modifications Project for the proposed
gate shown on the attached Exhibit A.
6.7. Backhoe Purchase for Water Operations
Recommendation: That the Board of Directors authorize the Acting
General Manager to make the purchase of (1) one Backhoe as listed
above and approved in the District's FY 2014115 Budget from Coastline
Equipment in the amount of $80,919. 00.
6.8. Purchase of Ford F350 Service Truck
Recommendation: That the Board of Directors authorize the Acting
General Manager to make the purchase of (1) one Cab & Chassis from
Elk Grove Ford in the amount of $25,017.74 and Service Body from
Pacific Truck Equipment in the amount of $33,800.90, as approved in the
District's Budget for FY 2014115.
6.9. Amendment to Application to and Agreement with YLWD for Water
Service with Brandywine Homes
Recommendation: That the Board of Directors authorize the Acting
General Manager to approve the Amendment to Application to and
Agreement with YLWD for Water Service with Brandywine Homes, Job
No. 201304.
7. ACTION CALENDAR
7.1. Proposed Extension of Professional Services Agreement with Townsend
Public Affairs
Mr. Conklin reported that the Professional Services Agreement (PSA) with
Townsend Public Affairs (TPA) expired June 30, 2014. TPA has proposed
to continue providing its services under the same contract terms and
conditions through June 30, 2015. Ms. Stratman addressed the Board
and briefly commented on the Water Bond and SB 946.
Director Beverage made a motion, seconded by Director Hawkins, to
approve extending the Professional Services Agreement with Townsend
Public Affairs at a fee of $5,000 per month, with a total fee not to exceed
$60,000 for the period of July 1, 2014 through June 30, 2015. Motion
carried 5 -0.
7.2. CSDA Committee and Expert Feedback Team Participation
Mr. Conklin explained that the California Special Districts Association
(CSDA), was looking for volunteers to participate and contribute to one or
more of its Committees and /or expert feedback teams. The Interest Form
must be completed by October 10, 2014. Selection and ratification of
CSDA's 2015 Committees will take place in November 2014 with
participation beginning in January 2015. Director Collett noted that the
Executive - Administrative - Organizational Committee had discussed this
matter at its meeting held August 11, 2014 and recommended that it be
presented to the Board of Directors for consideration. Director Beverage
expressed an interest in participating on the following Expert Feedback
Teams: Budget, Finance & Taxation; Formation & Reorganization; and
Human Resources & Personnel.
Director Collett made a motion, seconded by Director Melton, to approve
Director participation on CSDA's Committees and Expert Feedback
Teams if desired. Motion carried 5 -0.
8. REPORTS, INFORMATION ITEMS AND COMMENTS
8.1. President's Report
■ UWI Water Conference - August 13 -15, 2014
President Kiley reported on his attendance at the above listed event.
President Kiley then presented a proclamation to Mr. Conklin for his
service as Acting General Manager. The Board and audience
applauded Mr. Conklin for his achievements.
8.2. Directors' Reports
None.
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8.3. Acting General Manager's Report
Mr. DeCriscio provided a summary of the 16" transmission water main
break near Costco in SAVI Ranch on Tuesday, August 26, 2014. Mr.
Conklin noted that in response to the break, construction of a new bridge
over the Santa Ana River near SAVI Ranch is being considered. If
approved, customers will have improved vehicular access to the shopping
center.
Mr. Conklin then reported on the status of various construction projects in
progress, the District's turf removal rebate program and the status on
identifying a location for Well No. 22.
Mr. Conklin noted that in response to the statewide drought, the District
would be implementing Stage 1 Water Conservation Measures effective
Tuesday, September 2, 2014. Informational materials have been printed
and are being distributed to all District customers.
Mr. Conklin announced that the District's Open House tentatively
scheduled for October 25, 2014 had been cancelled.
Mr. Conklin also reported the District's comprehensive annual financial
report for the fiscal year ending June 30, 2013, was awarded a Certificate
of Achievement of Excellence in Financial Reporting by the Government
Finance Officers Association (GFOA). This is the fourth year in a row the
District has received this award.
8.4. General Counsel's Report
None.
8.5. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
■ Minutes of the meeting held August 11, 2014 at 4:00 p.m. were
provided in the agenda packet.
12
■ Next meeting is scheduled to be held September 8, 2014 at 4:00
p.m.
9.2. Finance - Accounting Committee
(Hawkins / Beverage)
■ Minutes of the meeting held August 25, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held September 18, 2014 at 4:00
p.m.
9.3. Personnel -Risk Management Committee
(Hawkins / Melton)
■ Minutes of the meeting held August 12, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held September 15, 2014 at 4:00
p.m.
9.4. Planning- Engineering- Operations Committee
(Melton /Beverage) '` `
■ Minutes of the meeting held August 11, 2014 at 10:00 a.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held September 4, 2014 at 4:00
g
p.m.
9.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
■ Next meeting is scheduled to be held September 2, 2014 at 4:00
p.m.
9.6. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
■ Next meeting is yet to be scheduled.
Director Beverage commented on the need for new signage for the YLWD /City of
Placentia joint agency turf replacement demonstration project.
9.7. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
■ Minutes of the meeting held August 26, 2014 at 5:00 p.m. will be
provided at the next regular Board meeting.
5
■ Next meeting is yet to be scheduled.
9.8. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
■ Next meeting is scheduled to be held September 23, 2014 at 4:00
p.m.
9.9. Citizens Advisory Committee
(Kiley)
■ Next meeting is scheduled to be held September 22, 2014 at 8:30
a. m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL LMCAC -August 14, 2014 (Beverage)
Director Beverage attended and commented on a discussion regarding
parcels without records easements which took place during the meeting.
10.2. YL City Council - August 19, 2014 (Kiley)
Director Kiley attended and commented on an Ordinance adding a new
chapter to the City's municipal code related to payment of Parks and
Recreation Impact Fees which was discussed during the meeting. He
further noted that a public hearing regarding an amendment to the Zoning
Code modifying regulations pertaining to multi - family residential parking
standards took place at the meeting.
10.3. MWDOC Board - August 20, 2014 (Melton)
Director Melton attended and commented on a Resolution honoring
Director Jim Edwards on his retirement from MWD's Board. At Director
Hawkins' request, Director Barbre provided an update regarding
MWDOC's activities.
10.4. OCWD Board - August 20, 2014 (Collett)
Director Collett attended and commented on various projects and the
status of groundwater management legislation (SB 1168 and AB 1739)
which were discussed during the meeting.
10.5. OCSD - August 27, 2014 (Kiley)
President Kiley attended and commented on an agreement for labor
relations consulting services which was discussed during the meeting.
10.6. YL Planning Commission - August 27, 2014 (Beverage)
This meeting was cancelled.
I
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from August 29, 2014 —September 30, 2014
The Board reviewed the activity calendar and made no changes.
5. PUBLIC COMMENTS CONTINUED
Councilmember Lindsey addressed the Board and commented on the status of
various construction projects including the Yorba Linda Boulevard Booster Pump
Station.
12. ADJOURNMENT
Robe
Presic
12.1. The meeting was adjourned at 9:33 a.m. A Board of Directors Special
Meeting has been scheduled Wednesday, September 3, 2014 at 8:30 a.m.
The next Regular Board of Directors Meeting will be held Thursday,
September 11, 2014 at 8:30 a.m.
I%.
7
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: September 25, 2014
Subject: Minutes of the Board of Directors Special Meeting held September 3, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:
090314 BOD - Minutes.doc
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
RC /PH 5 -0
Description: Type:
Minutes Minutes
1
K
3
4
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Wednesday, September 3, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
F'LCUUM Vr ALLCUTADJUM
President Kiley led the pledge.
ROLL CALL
DIRECTORS PRESENT
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkin-
Gary T. Mel
ALSO F-rccar-N 1
Marc Marcantonio, General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources / Risk Manager
Delia Lugo, Finance Manager
Steve Conklin, Engineering Manager
Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Damon Micalizzi, Public Information Officer
ALSO PRESENT
Art Kidman, Partner, Kidman Law LLP (Arrived at 8:35 a.m.)
Eddy Beltran, Partner, Kidman Law LLP
PUBLIC COMMENTS
None.
SPECIAL RECOGNITION
4.1. Introduction of Marc Marcantonio, General Manager
President Kiley introduced Mr. Marcantonio and provided the audience
with an overview of his background and work experience. Mr.
Marcantonio shared his thoughts regarding this new opportunity.
Mr. Kidman joined the meeting at this time.
1
5. ACTION CALENDAR
5.1. Appointment of Corporate Officer
Director Beverage made a motion, seconded by Director Collett, to
appoint Mr. Marcantonio, General Manager, as Secretary for the District.
Motion carried 5 -0.
5.2. Authorized Officers for Investments Held at Pershing
Director Beverage made a motion, seconded by Director Melton, to adopt
Resolution No. 14 -12 Authorizing the General Manager and Finance
Manager to Act on Behalf of the District Relating to District Investments
held at Pershing LLC and Rescinding Resolution No. 14 -09. Motion
carried 5 -0 on a Roll Call vote.
The meeting was adjourned to the Public Financing Corporation Special Meeting at 8:35
a. m.
(Minutes of the Public Financing Corporation Special Meeting have been recorded
separately.)
The Public Financing Corporation Special Meeting was adjourned and the Board of
Directors meeting was reconvened at 8:38 a.m.= " "' ""
6. ADJOURNMENT
6.1. The meeting was adjourned at 8:38 a.m. The next Regular Board of
Directors Meeting will be held Thursday, September 11, 2014 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
2
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: September 25, 2014
Subject: Minutes of the Board of Directors Special Meeting held September 4, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
090414 BOD - Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
RC /PH 5 -0
1
K
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, September 4, 2014, 3:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
CALL TO ORDER
The September 4, 2014 Special Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Kiley at 3:03 p.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
ROLL CALL
DIRECTORS PRESENT
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
ALSO PRESENT
Art Kidman, Partner, Kidm
Eddy Beltran, Partner, Kidman Law LLP
3. PUBLIC COMMENTS
None.
Manager
rces / Risk Manager
Manager
Secretary
4. CLOSED SESSION
The meeting was adjourned to Closed Session at 3:04 p.m. All Directors were
present. Also present was Mrs. Knight and Messrs. Marcantonio, Conklin,
Kidman and Beltran.
4.1. Public Employee Performance Evaluation (Goals)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 4:00 p.m. President Kiley announced
that the Board of Directors confirmed that the General Manager was the Board's
designated representative to negotiate salaries for the District's unrepresented
employees. No other action was taken during Closed Session that was required
to be reported under the Brown Act.
1
Item No. 5. 1. was not discussed during this meeting.
ACTION CALENDAR
5.1. Proposed Revision of Authorized Positions and Salary Ranges for FY
2014/15
6. ADJOURNMENT
Marc
Boarc
6.1. The meeting was adjourned at 4:00 p.m. The next Regular Board of
Directors Meeting will be held Thursday, September 11, 2014 at 8:30 a.m.
i•
AGENDA REPORT
Meeting Date: September 25, 2014
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager
Prepared By: Richard Cabadas, Accounting
Assistant I
Budgeted:
Cost Estimate
Funding Source
Dept:
Reviewed by Legal:
CEQA Compliance:
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
ITEM NO. 6.5
Yes
$1,649,651.19
All Funds
Finance
N/A
N/A
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,649,651.19.
DISCUSSION:
The major items and wires on this disbursement list are as follows: A check of $102,711.96 to ACWA /JPIA
for October's 2014 medical & dental premium; a check of $58,723.11 to Vido Samarzich Inc., for Progress
Payment No. 1; a check of $206,645.00 to ACWA /JPIA for 2014/2015 Auto and General Liability premium; a
wire of $727,974.70 to MWDOC for July's 2014 water purchases; a wire of $65,305.21 to So. Cal Edison for
August's 2014 electricity fees; and a wire of $26,891.68 to So. Cal Gas Co. for Richfield August 2014 gas
charges. The balance of $210,660.06 is routine invoices.
The Accounts Payable check register total is $1,398,911.72; Payroll No. 19 total is $250,739.47; and the
disbursements of this agenda report are $1,649,651.19. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
CkReg092514.pdf
14 CC 0925.pdf
14 -CS 0925.pdf
Approved by the Board of Directors of the Yorba
Linda Water District
9/25/2014
RC /PH 5 -0
Description: Type:
CHECK REGISTER Backup Material
CREDIT CARD SUMMARY Backup Material
CAP SHEET Backup Material
Yorba Linda Water District
Check Register
For Checks Dated: 09/12/2014 thru 09/25/2014
Check No.
Date Vendor Name
Amount
Description
64165
09/25/2014 ACWA /JPIA
102,711.96
MEDICAL & DENTAL - OCTOBER 14
64248
09/25/2014 ACWA /JPIA
206,645.00
JPIA PREM 14 -15 AUTO /GL PROG.
64166
09/25/2014 Albert A. Webb Associates
1,511.00
PROF SVCS THROUGH 08/23/14
64167
09/25/2014 Alternative Hose Inc.
375.75
HOSE ASSEMBLY #168
64168
09/25/2014 Anaheim Wheel & Tire
90.00
MOUNT AND BALANCE - UNIT 195
64169
09/25/2014 AnaheimPublic Works
748.21
WATER PURCH - 85 & 88 HCF
64170
09/25/2014 Answer One Communications
0.00
VOID CHECK
64171
09/25/2014 Apollo Technologies Inc.
430.00
WATER TREATMENT SERVICE
64172
09/25/2014 Aqua- Metric Sales Co.
4,638.61
6" OMNI T2 100 C.F.
64173
09/25/2014 Aramark
173.61
UNIFORM SERVICE
64180
09/25/2014 ARC
20.00
PLANWELL DATA NETWORK
64157
09/25/2014 ARCHIE HOVEY
103.27
CUSTOMER REFUND
64163
09/25/2014 ARDOR REALTY INC
224.47
938281 Cheque Deposits 938281
64174
09/25/2014 Associated Laboratories
123.20
(4) SPC /COLIFORM
64176
09/25/2014 CalCard US Bank
16,191.43
CREDIT CARD TRANSACTIONS - AUGUST /SEPTEMBER 14
64175
09/25/2014 CalPERS
614.46
REPLACEMENT BENEFIT CONT.
64177
09/25/2014 Carlos Murillo
246.67
CERT REIMBURSEMENT - MURILLO C
64178
09/25/2014 City Of Placentia
4,687.01
SEWER FEES - AUG 2014
64179
09/25/2014 Coastal Ignition & Controls
2,885.03
SPARK PLUGS & ALTRONIC V UNIT
64181
09/25/2014 Costco
222.24
SUPPLIES FOR TRANING SESSIONS
64182
09/25/2014 Culligan of Santa Ana
1,903.98
EQUIPMENT - PE SOFTENER
64183
09/25/2014 Delta Wye Electric, Inc.
3,570.00
INSTALLATION OF BACK UP POWER PANEL
64185
09/25/2014 Eisel Enterprises, Inc.
2,819.88
METER BOXES /COVERS /LIDS
64186
09/25/2014 Elite Equipment Inc
564.12
MAINTENANCE SUPPLIES
64187
09/25/2014 Employment Development Department
997.00
UNEMPLOYMENT INS. BENEFIT
64188
09/25/2014 Ergot, LLC
1,760.00
MONITOR & SURVEY (NOISE)
64189
09/25/2014 Fry's Electronics
351.93
COMPUTER EQUIPMENT /ACCESSORIES
64190
09/25/2014 Gladwell Governmental Services Inc.
250.00
RECD RETENTION LEGAL REVIEW
64159
09/25/2014 Gregory Brown
638.00
REFUND - SINGLE SERVICE FEE
64191
09/25/2014 Haaker Equipment Co.
8,754.80
SV CAMERA CABLE
64192
09/25/2014 Hydrex Pest Control
175.00
PEST CONTROL
64193
09/25/2014 Industrial Technical Services
865.00
STANDARD SERVICE LABOR & COOLING FAN
64194
09/25/2014 Infosend Inc.
6,765.19
DATA PROCESSING /POSTAGE
64195
09/25/2014 Inland Group
0.00
VOID CHECK
64196
09/25/2014 Innovyze
2,250.00
INFO WTR FLOATING
64198
09/25/2014 J & S Construction
2,950.00
INSTALLATION OF ANTENNA POLE
64197
09/25/2014 Jackson's Auto Supply - Napa
389.62
AUTO MAINTENANCE
64164
09/25/2014 JERRY TRUILLO
959.70
CUSTOMER REFUND
64156
09/25/2014 KELLY DUFFIN
135.50
CUSTOMER REFUND
64199
09/25/2014 Kidman Law
8,635.50
LEGAL SERVICE
64200
09/25/2014 Kimco Staffing Services Inc
1,606.00
CUST. SVC - MORENO P.
64201
09/25/2014 Konica Minolta Business
0.00
VOID CHECK
64202
09/25/2014 Liebert Cassidy Whitmore
112.00
PROF. SVCS THROUGH 08/31/14
64204
09/25/2014 Marina Landscape, Inc
4,114.68
MONTHLY MAINT. FOR AUGUST 2014
64205
09/25/2014 Mc Fadden -Dale Hardware
768.77
HARDWARE SUPPLIES
64206
09/25/2014 Mc Master -Carr Supply Co.
20.78
HARDWARE SUPPLIES
64207
09/25/2014 Measurement Control Systems, Inc
180.65
PSI GAUGES
64162
09/25/2014 MELISSA VASILIE
199.68
934900 Cheque Deposits 934900
64208
09/25/2014 Morton Salt, Inc.
2,587.08
WHITE CRYSTAL MEDIUM
64203
09/25/2014 MSA Company LLC c/o Mag Systems, Inc.
2,252.18
COMBUSTIBLE GAS MONITOR
64247
09/25/2014 Municipal Water District
138.00
SMART TIMER PROGRAM
W091514
09/15/2014 Municipal Water District
727,974.70
MWDOC WTR PURCHASE - JULY 2014
64209
09/25/2014 Murcal, Inc.
2,056.86
SERVICE- 105C PC BOARD
64210
09/25/2014 NatPay Online Business Solutions
33.45
DOCULIVERY FEES
64211
09/25/2014 Nickey Kard Lock Inc
6,965.69
FUEL
64212
09/25/2014 Novusolutions
3,800.00
NOVUSAGENDA ANNUAL MAINT.
64213
09/25/2014 Occu -Med, Ltd.
61.50
EXAM - SCROGGINS, J
64214
09/25/2014 Office Solutions
1,845.42
OFFICE SUPPLIES
64215
09/25/2014 One Source Distributors, LLC
1,500.03
9000X COOLING FAN
64216
09/25/2014 ONLINE Information Services, Inc.
0.00
VOID CHECK
64217
09/25/2014 OUR FIRST AID COMPANY
122.74
FIRST AID REPLENISHMENT
64225
09/25/2014 P.T.I. Sand & Gravel, Inc.
2,198.13
3/4" CL 2 BASE, SAND, ASPHALT
64218
09/25/2014 Pacific Truck Equipment Inc.
2,294.93
REPAIR DAMAGED COMPARTMENTS
64219
09/25/2014 Pascal & Ludwig Constructors, Inc
4,010.00
RETENTION RELEASE
64220
09/25/2014 Pete's Road Service Inc
1,825.49
ROAD SERVICE - REPLACE TIRES
64221
09/25/2014 Placentia Disposal #676
0.00
VOID CHECK
64222
09/25/2014 Powerstride Battery
751.97
BATTERY REPLACEMENTS
64223
09/25/2014 Praxair Distribution
154.94
SPEC MD ALUM 100 -200
64224
09/25/2014 Process Solutions, Inc.
1,617.12
PUMP MICRO GEAR PUMP
64226
09/25/2014 R.F.MacDonald Co
424.03
91835891 SERVICE KIT
64233
09/25/2014 Rachel Padilla /Petty Cash
260.39
PETTY CASH
64227
09/25/2014 RMJ Technologies
19,801.80
1 YR MONITORING SVC FOR UNITS
64228
09/25/2014 Safety -Kleen Systems Inc
433.08
30 G PARTS WASHER
64229
09/25/2014 Sanders Paving, Inc.
16,538.00
ASPHALT REPAIRS
64230
09/25/2014 SC Prime Source Inc.
4,800.00
JANITORIAL SERVICE - SEPT 2014
64231
09/25/2014 South Coast AQMD
451.57
FEE - LAST FISCAL YR EMISSIONS
64232
09/25/2014 Southern Calif Edison Co.
12,506.12
2688 - MIRALOMA AVE - AUG 2014
W091814
09/18/2014 Southern Calif Edison Co.
65,305.21
7573 - AUGUST 2014
W091914
09/19/2014 Southern Calif Gas Co.
26,891.68
RICHFIELD - AUGUST 2014
64236
09/25/2014 St.Jude Hospital Yorba Linda
35.00
DMV PHYSICAL EXAM
64234
09/25/2014 Step Saver Inc
528.16
EXTRA COURSE SALT
64235
09/25/2014 Steven Engineering
398.76
PHOENIX THE SMALL FORM F
64237
09/25/2014 Sunrise Medical Group
75.00
HEP B VACCINE
64238
09/25/2014 Superior Water Technologies
750.00
ACID WASH - WELL 20
64161
09/25/2014 SUSAN NJOO
16.70
CUSTOMER REFUNDS
64158
09/25/2014 THOMAS C CANTWELL
495.42
CUSTOMER REFUND
64239
09/25/2014 Townsend Public Affairs, Inc.
5,000.00
CONSULTING SVC - SEPT 2014
64240
09/25/2014 Underground Service Alert
335.00
NEW TICKET & FAX CHARGES
64241
09/25/2014 United Industries
54.88
PPE EQUIPMENT
64242
09/25/2014 Valverde Construction, Inc.
6,599.70
16" WATER MAIN REPAIR
64243
09/25/2014 Verizon Wireless
0.00
VOID CHECK
64244
09/25/2014 Vido Samarzich Inc
58,723.11
PROGRESS PAYMENT NO. 01
64245
09/25/2014 West Coast Safety Supply Co
11,622.52
WINCH RETRIEVAL SYSTEM & OTHER ITEMS
64246
09/25/2014 Westside Building Material
291.60
DT75 3/4 TAPPING BIT
64184
09/25/2014 White Nelson Diehl Evans LLP
10,000.00
SECOND INTERIM BILLING - 063014
64160
09/25/2014 Yong Kim
4.06
CUSTOMER REFUND
1,398,911.72
Date Vendor Name
08/26/14 FTP Today
08/27/14 Yorba Linda Chamber of Commerce
08/27/14 Government Finance Officers Association
08/28/14 American Red Cross
08/28/14 McMaster Carr
09/03/14 AWWA CA -NV
09/04/14 Village Nurseries
09/04/14 Staples
09/04/14 McMaster Carr
09/08/14 Ameci
09/08/14 CSDA
09/08/14 CMTA
09/08/14 KB Design
09/09/14 Smart & Final
09/09/14 123 Security Products
09/09/14 Placentia Disposal
09/10/14 Wells Supply Co.
09/10/14 Verizon Wireless
09/10/14 John Deere
09/11/14 Dan Copp
Cal Card Credit Card
U S Bank
8/26/14- 9/11/14
Amount Description
49.95 ylwd.ftptoday.com
1,000.00 Table Sponsor for State of City address
330.00 2013 -14 GFOA Budget Award
110.00 Disaster preparedness academy registration fee.
23.05 O -rings for Richfield Plant
315.00 Math review - Deanda, J.
197.26 Sod for landscape repairs
212.71 Aluminum form holder (5)
170.79 Production parts
69.44 Meal for EAO meeting on 09/08/14
80.00 CSDA Conference - Kiley, R & Marcantonio, M
155.00 CMTA - annual membership dues
56.16 (4) polo shirts for GM
86.65 Supplies for all hands meeting
457.04 ECD -1000 Video Decoder
966.43 Recycle roll off & front load waste
9,291.43 July & August Invoices
2,441.20 Verizon Wireless
29.32 Landscape supplies for repairs
150.00 Asphalt dump
TOTAL 16,191.43
September 25, 2014
CHECK NUMBERS:
Computer Checks 63156 -64248 $ 578,740.13
Void Checks 64170, 64195, 64201, $ 0.00
64216, 64221 & 64243
$ 578,740.13
WIRES:
W091514
MWDOC
$
727,974.70
W091814
SCE
$
65,305.21
W091914
SO. CAL GAS
$
26,891.68
$ 820,171.59
TOTAL OF CHECKS & WIRES $1,398,911.72
PAYROLL NO. 19:
Direct Deposits $ 160,015.21
Third Party Checks 5962 -5969 $ 47,813.99
Payroll Taxes $ 42,910.27
$ 250,739.47
TOTAL OF PAYROLL $250,739.47
DISBURSEMENT TOTAL: $1,649,651.19
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF September 25, 2014
------------------------------------------------------------------
------------------------------------------------------------------
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: September 25, 2014
To: Board of Directors
Funding Source: All Funds
From: Marc Marcantonio, General
Manager
Presented By: Marc Marcantonio, General Dept: Human Resources /Risk
Manager Management
Prepared By: Gina Knight, HR /Risk Manager
Subject: Revised Budgeted Positions for Fiscal Year 2014/2015
SUMMARY:
The District's Board of Directors approves the funding of proposed positions for a given Fiscal Year during
the Budget process. However, there are times circumstances arise that require the Board of Directors to
approve a revision to the Budgeted Positions for a specific Fiscal Year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 14 -13 Approving the Revised Budgeted Positions for the
Remainder of Fiscal Year 2014/2015 and Rescinding Resolution No. 14 -04.
COMMITTEE RECOMMENDATION:
This item was presented to the Personnel -Risk Management Committee at its meeting held September 15,
2014.
DISCUSSION:
During early Fiscal Year 2014/2015, the District became aware through an internal assessment that the
District's Public Information Officer position needed to become a Manager position. Staff proposes the
following: the present Public Information Officer position be promoted to a Public Information Manager
position. This position will continue to report directly to the General Manager.
The new Public Information Manager position will be placed at Range 33. In addition, this position will
receive a $400 /month auto allowance, deferred compensation match dollar for dollar not to exceed 2% of
salary earned per payroll period and 40 hours of pro -rated Management Administrative Leave. In addition,
this new position will be At -Will.
ATTACHMENTS:
Resolution No. 14- 13.doc
Resolution No. 14 -13 - Exhibit A.pdf
Approved by the Board of Directors of the Yorba
Linda Water District
9/25/2014
RC /PH 3 -2 Roll Call
MB and GM voted No.
Description:
Resolution No. 14 -13
Resolution No. 14 -13 - Exhibit A
Type:
Backup Material
Backup Material
RESOLUTION NO. 14 -13
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
REVISING THE BUDGETED POSITIONS
FOR THE REMAINDER OF FISCAL YEAR 2014/15
AND RESCINDING RESOLUTION NO. 14 -04
WHEREAS, the Board of Directors adopted Resolution No. 13 -01 on January 24, 2013,
the " Yorba Linda Water District Personnel Rules "; and
WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 14 -04 on June 12, 2014
approving the budgeted positions for the Fiscal Year 2014/15; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
the remainder of Fiscal Year 2014/15 as set forth in Exhibit "A" attached
hereto, and to rescind Resolution No. 14 -04.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2014/15 effective
September 25, 2014.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 14 -04 is hereby rescinded effective September 25,
2014.
Resolution No. 14 -13 Approving Budgeted positions for the Remainder of FY 2014/15
PASSED AND ADOPTED this 25th day of September 2014 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Robert R. Kiley, President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law LLP
Resolution No. 14 -13 Approving Budgeted positions for the Remainder of FY 2014/15
Exhibit "A"
Resolution No. 14 -13
Budgeted Positions for
FY 2014/2015
Effective September 25, 2014
Proposed
Change
Budgeted
as of
9/25/2014
1
0
1
2
1
9
0
2
2 Y
1
1
0
0
8
1
1
1
1
1
4
1
1
3
1
1
2
1
1
1
4
1
1
1
1
1
1
1
1
1
Budgeted
Salary
as of
Range
Position Classification
7/1/2014
12
Office Clerk
1
15
Customer Service Rep 1
0
16
Meter Reader 1
1
17
Customer Service Rep II
2
Accounting Assistant 1
1
Maintenance Worker 1
9
Mechanic 1
0
18
Meter Reader 11
2
19
Customer Service Rep III
2
Records Management Specialist
1
Operations /Warehouse Assistant
1
20
Engineering Technician 1
0
Water Quality Technician 1
0
Maintenance Dist. Operator II
8
21
Facilities Maintenance
1
Accounting Assistant II
1
Mechanic 11
1
22
Water Quality Technician II
1
Information Systems Tech 1
1
23
Maintenance Dist. Operator 111
4
Meter Services Lead
1
Human Resources Technician
1
Plant Operator 11
3
Mechanic III
1
24
Construction Inspector
1
Engineering Technician II
2
25
Human Resources Analyst
1
Instrumentation Technician
1
26
GIS Analyst
1
Sr. Maintenance Dist. Operator
4
Sr. Plant Operator
1
Sr. Construction Inspector
1
Sr. Fleet Mechanic
1
27
Customer Service Supervisor
1
Safety and Training Analyst
1
Associate Engineer
1
28
Management Analyst
1
Construction Project Supervisor
1
Programmer Analyst
1
Proposed
Change
Budgeted
as of
9/25/2014
1
0
1
2
1
9
0
2
2 Y
1
1
0
0
8
1
1
1
1
1
4
1
1
3
1
1
2
1
1
1
4
1
1
1
1
1
1
1
1
1
30
Water Maint. Superintendent
1
1
Sr. Accountant
1
1
SCADA Administrator
1
1
Public Information Officer
1 -1
0
IS Administrator
1
1
31
Water Production Superintendent
1
1
Water Quality Engineer
1
1
32
Executive Secretary
1
1
33
Public Information Manager
0 1
1
34
Sr. Project Manager
1
1
37
Human Resources and Risk Manager
1
1
Finance Manager
1
1
Operations Manager
1
1
Engineering Manager
1
1
IT Manager
1
1
Salary
General Manager
1
1
Set by
Board
Total
77 0
77
Salary
Range Position Classification
10 Public Affairs Specialist 0.5 0 0.5 Z
Total 0.5 0 0.5
Y
One Customer Service Rep III is underfilled with a Customer Service Rep II and is budgeted at a CSRII.
Z
Part -time position budgeted for FY 2014 -2015. This position will be utilized
in the Public /Governmental Affairs division of the Administration Department.
ITEM NO. 7.2
AGENDA REPORT
Meeting Date:
September 25, 2014
Budgeted:
Yes
Total Budget:
$350,000
To:
Board of Directors
Cost Estimate:
$345,780
Funding Source:
All Water Funds
From:
Marc Marcantonio, General
Account No:
101 -2700
Manager
Job No:
J2012 -13
Presented By:
Steve Conklin, Engineering
Dept:
Engineering
Manager
Reviewed by Legal:
N/A
Prepared By:
Joe Polimino, Project Engineer
CEQA Compliance:
Exempt
Subject: Progress Payment No. 1 and Change Order No. 1 for the YLHS Park Bryant
Cross Feeder Pipeline Relocation Project
SUMMARY:
Work has started on the construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation
Project. The project consists of the installation of approximately 520 lineal feet of 39 -inch waterline,
fittings, valves and associated appurtenances.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 1 in the net amount of $58,723.11 and
Change Order No. 1 adding an additional 98 calendar days to Vido Samarzich, Inc. for construction
of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012 -13.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Progress
Payment No. 1, in the amount of $61,813.80 for completed work through August 31, 2014. During
this period, the contractor submitted shop drawings for review, ordered and had all of the pipe
manufactured for the project. This payment is 50% of the pipe manufacturing cost. The remaining
50% of the pipe cost will be paid after the pipe is delivered to the project site by the contractor. Pre -
ordering of the pipe and other materials was necessary because of the short duration for
construction allowed by PYLUSD. This also has made it necessary to give the contractor an
additional 98 days to the contract for submittal review and pipe manufacturing ahead of the
construction window. The status of the construction contract with Vido Samarzich, Inc. is as follows:
The current contract is $345,780.00 and 105 calendar days starting June 23, 2014.
If approved, Progress Payment No. 1 is $61,813.80 (17.9% of the total contract amount), less
5% retention of $3,090.69 for a net payment of $58,723.11.
If approved, total payments to date including retention will be $61,813.80 (17.9% of the total
contract amount).
• If approved, Change Order No. 1 adds 98 additional calendar days to the contract.
• As of August 31, 2014, 70 calendar days were used (66.7% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 1 and Change Order No. 1 is attached for your reference.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On June 12, 2014, the Board of Directors authorized the President and Secretary to execute a
Construction Agreement between Vido Samarzich, Inc., and the Yorba Linda Water District for the
Construction of the YLHS Park Bryant Cross Feeder Pipeline Project in the amount of $345,780.
ATTACHMENTS:
Name:
Description:
Samarzich YLHS Park Bryant Pipeline Relocation Signed PPR 1.pdf Progress Pay Request No. 1 YLHS Project
Samarzich YLHS Bryant Pipeline Signed Change Order No 1.pdf Change Order No. 1 YLHS Project
YLWD Laydown Area Layout.0 YLHS Exhibit
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
MB /PH 5 -0
Type:
Backup Material
Backup Material
Backup Material
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT YLHS Park Bryant Cross Feeder PROGRESS PAY REQUEST NO. 001
Pipeline Relocation
LOCATION Yorba Linda, CA PROJECT NO. 201213 PAGE 1 OF 1 PAGES
CONTRACTOR Vido Samarzich, Inc. DATE 9111114
ORIGINAL CONTRACT AMOUNT: $ 345,780.00
AUTHORIZED CHANGE ORDERS: $ -
REVISED CONTRACT AMOUNT: $ 345,780.00
PROGRESS PAY ESTIMATE FOR PERIOD
June 23, 2014
TO August 31, 2014
PREVIOUS
THIS MONTH
TO DATE
VALUE OF WORK COMPLETED
$ -
$ 61,813.80 $
61,813.80
CHANGE ORDER WORK COMPLETED
$ -
$ - $
-
TOTAL VALUE OF WORK COMPLETED
$ -
$ 61,813.80 $
61,813.80
LESS RETENTION 5%
$ -
$ 58,723.11 $
58,723.11
LESS OTHER DEDUCTIONS
Electronic Wire Fees
NET EARNED TO DATE
$
58,723.11
LESS AMOUNT PREVIOUSLY PAID
$
-
BALANCE DUE THIS ESTIMATE
$
58,723.11
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
REQUESTED BY:
RECOMMENDED:
June 23, 2014
105 CALENDAR DAYS
0 CALENDAR DAYS
105 CALENDAR DAYS
70 CALENDAR DAYS
35 CALENDAR DAYS
DATE: 9 / Z 014
DATE:
APPROVED BY: DATE:
Steve Conklin, Engineering Manager, YLWD
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 1
DATE 9/11114
Page 1 of 1
YLHS Park Bryant Cross Feeder
CONTRACT NAME: Ppeline Relocation Project CONTRACT AMT.: $345,780.00 DAYS: 105
CONTRACTOR: Vido Samarzich, Inc. THIS CHANGE: $0.00 DAYS: 98
(0.0 %)
PROJECT NUMBER: J- 201213
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $345,780.00 DAYS: 203
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES
+INCREASE
CONTRACT
TIME
/ OR
+EXTENSION
— DECREASE IN
/ OR -
CONTRACT
REDUCTION
AMOUNT ($}
(DAYS)
1 "No cost" time delay for water pipeline ordering and manufactudrig
$0.00
98
NET CHANGE
$0.00
98
REVISED CONTRACT AMOUNT AND TIME
$345,780.00
203
The amount of the contract will be increased <decreased> by the sum of $0.00 and the contract time shall be increased edeGMasGd> by 98
calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above - referenced
changes.
RECOMMENDED: /ENGINEER OR DATE: /� J
Joe Polimino
Constructi n Supervisor, YLWD
ACCEPTED: ,� CCONTRACTOR DATE: 9 d! ' o 1 y
/
Vido Samar-zi h, President
Vido Samarzich, Inc.
APPROVED: DATE:
/OWNER
Marc Marcantonio
General Manager, YLWD
(2)\-A
W6-�.�
WI-WIMP
0
0
-•'• vv
WATER LINE
- LINE
DEPICTS YLWD'S PHASE B & C
WORK / LAYDOWN AREA
im
NO SCALE
AGENDA REPORT
Meeting Date: September 25, 2014
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Gina Knight, HR /Risk Manager
Prepared By: Amelia Cloonan, Human
Resources Analyst
Budgeted
Total Budget:
Funding Source
Account No:
Reviewed by Legal:
Subject: JPIA Liability Program Rate Decrease
ITEM NO. 7.3
Yes
$243,500
All Funds
1- 7020 - 0690 -20
No
SUMMARY:
The JPIA Executive Committee approved a ten percent decrease in the Liability Program Rates for
the 2014 -2015 Liability Deposit Premiums.
STAFF RECOMMENDATION:
That the Board of Directors approve the payment to JPIA for the Auto and General Liability Program
Invoice dated 08/21/2014 for the Policy Year 10/1/2014 through 10/1/2015.
COMMITTEE RECOMMENDATION:
This item was presented to the Personnel -Risk Management Committee at its meeting held
September 15, 2014.
DISCUSSION:
The JPIA Executive Committee approved a ten percent decrease in the rate used to calculate
deposit premiums for participants in the Liability Program. The new rate will be $3.23 per $100 of
payroll. The premium is based on payroll and subject to change based on the member's experience
modifier.
JPIA was able to facilitate the rate reduction as a result of a decrease in the excess insurance costs
relative to last year's projected excess insurance costs and a change in the formula used to allocate
JPIA overhead expenses. Additionally, the estimated loss rate per $100 of payroll from the JPIA's
independent actuary went from 1.73 to 1.71, a decrease of approximately 1.1 %.
The District's basic premium was $190,808 with an E -MOD of 1.1400 equaling a Gross Premium of
$217,521. With a 0.95 multiple program discount factored in, the District's Adjusted Deposit
Premium is $206,645.
STRATEGIC PLAN:
FR 1 -G: Continue to Improve Communications of the Districts Financial Information to the Board of
Directors, Member Agencies, Management, and the Financial Community
PRIOR RELEVANT BOARD ACTION(S):
The Liability Program renewal rates are presented to the Board of Directors each year.
ATTACHMENTS:
Description:
Type:
JPIA Liability Program Renewal 2014-
2015 SKMBT C55214091015010.pdf Invoice Dated 8/21/2014 JPIA Liability Program Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
MB /RC 5 -0
ASSOCIATION OF CALIFORNIA WATER AGENCIES
JPIA JOINT POWERS
INSURANCE AUTHORITY
INVOICE
AUTO and GENERAL LIABILITY PROGRAM
FOR POLICY YEAR 10/1/2014 - 10/1/2015
Member # Y002
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92885 -0309
Invoice Date: 08/21/2014
nF -qC'PIPTInN-
Deposit Premium for the 10/1/2014 -2015 Policy Year
(Due on October 1, 2014)
$206,645.00
WILL BE DELINQUENT AND SUBJECT TO PENALTY AND INTEREST CHARGES, IF NOT
PAID OR POST MARKED BY OCTOBER 31, 2014
PLEASE MAKE CHECK PAYABLE TO:
ACWA/JOINT POWERS INSURANCE AUTHORITY
APPROVED FOR PAYMENT
ACCT
JOB NO�
AUG 2 8 2014
P. O. Box 619082, Roseville, CA 95661 -9082 - (800) 231 -5742 - www.acwajpia.com
ACWA /JOINT POWERS INSURANCE AUTHORITY
LIABILITY PROGRAM
E- MOD /PREMIUM CALCULATION WORK SHEET
AT 8/21/2014
Yorba Linda Water District
10/1/2014 -2015 ANNUAL ESTIMATED PAYROLL: $6,146,792
LOSSES FOR PERIOD 101112010 THRU 9/30/2013
RETRO ALLOCATION
POINT: $25,000
AMOUNT USED IN
CLAIMS OVER
E -MOD CALC
YEAR
CLAIM #
TOTAL LOSS
RAP
RAP (or $15,000)*
(Capped at $75,000)
10/1/2010 -2011
12 -0468
$217.94
$25,000
$0.00
$0.00
10/1/2010 -2011
12 -0469
$100.00
$25,000
$0.00
$0.00
10/l/2011-2012
12 -0622
$500.00
$25,000
$0.00
$0.00
10/l/2011-2012
12 -0470
$73.71
$25,000
$0.00
$0.00
10/1/2011 -2012
12 -0486
$334.82
$25,000
$0.00
$0.00
10/1/2011 -2012
12 -0485
$39,295.00
$25,000
$39,295.00
$39,295.00
10/l/2011-2012
12 -0471
$585.00
$25,000
$0.00
$0.00
10/1/2011 -2012
12 -0499
$1,147.51
$25,000
$0.00
$0.00
10/l/2011-2012
12 -0576
$5,600.00
$25,000
$0.00
$0.00
10/1/2011 -2012
12 -0578
$23,416.63
$25,000
$23,416.63
$23,416.63
10/1/2011 -2012
12 -0777
$528.91
$25,000
$0.00
$0.00
10/l/2012-2013
13 -0616
$2,866.01
$25,000
$0.00
$0.00
10/l/2012-2013
14 -0619
$350.00
$25,000
$0.00
$0.00
10/l/2012-2013
13 -0402
$11,456.69
$25,000
$0.00
$0.00
10/l/2012-2013
14 -0618
$16.20
$25,000
$0.00
$0.00
10/1/2012 -2013
13 -0615
$100,001.00
$25,000
$100,001.00
$75,000.00
10/l/2012-2013
14 -0324
$15,000.00
$25,000
$0.00
$0.00
10/l/2012-2013
14 -0622
$60.00
$25,000
$0.00
$0.00
THREE YEAR LOSS TOTAL $201,549.42 $162,712.63 $137,711.63
EXPERIENCE MODIFICATION FORMULA
STEP 1
$2,250 + ( Payroll
x P/R Modifier x
( 7 / Log of Payroll ) )
= Basic Premium
$2,250 + ( $6,146,792
x 0.068501 x
( 7 / 15.631441 ) )
_ $190,808
STEP 2
( Three Year Loss Total / 3
) / Basic Premium
= District Rate
( $137,712 / 3
) / $190,808
= 0.2406
STEP 3
District Rate / Average Rate =
Unweighted Modification Factor
0.240576 / 0.166228 =
1.447265
STEP 4
Square root of ( Basic Premium
/ $2,000,000 ) =
Credibility Factor
Square root of ( $190,808
/ $2,000,000 ) =
0.3089
STEP 5
( Credibility Factor x Unweighted Modification Factor )
+ ( 1.0 - Credibility Factor )
_ E -MOD
( 0.3089 x
1.4473 )
+ ( 1.0 - 0.3089 )
= 1.1400
DEPOSIT PREMIUM FORMULA
STEP 1
Basic Premium x E -MOD = Gross Premium
$190,808 x 1.1400 = $217,521
STEP 2 (3 Programs = 5.00 %)
Gross Premium x Multiple Program Discount Factor = Deposit Premium + Adjustment = Adjusted Deposit Premium
$217,521 x 0.95 = $206,645 + $0 = $206,645
THE MINIMUM RAP FOR THE PREMIUM SHOWN ABOVE IS $25,000
YOUR CURRENT RAP IS $25,000
IF YOU WISH TO SELECT A HIGHER RAP, PLEASE CONTACT MEMBER SERVICES
*AMOUNT DERIVED BY DETERMINING THE LOWER OF THE CHOSEN RAP VS $15,000. IF'TOTAL LOSS' COLUMN EXCEEDS
THIS FIGURE THEN THE TOTAL LOSS IS ENTERED HERE.
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: September 25, 2014
To: Board of Directors
From: Marc Marcantonio, General
Manager
Prepared By: Annie Alexander, Executive
Secretary
Subject: Election of Independent Special District of Orange County ( ISDOC) Officers
STAFF RECOMMENDATION:
That the Board of Directors consider nominations for this election and provide direction to staff.
COMMITTEE RECOMMENDATION:
Due to time constraints, staff was unable to present this matter to the Executive-Administrative-
Organizational Committee prior to bringing it forward to the Board of Directors.
DISCUSSION:
ISDOC is conducting a vote of Regular Special District Members for their election of officers.
Currently, there is one nomination per position. The names of nominated candidates are listed on
the attached ballot; however, any elected or appointed official from a Regular Member District has
the ability to run for an officer position as a write -in candidate. If elected, a write -in candidate will
need to provide a resolution supporting election to the position from its District before he /she can be
seated.
The Executive Committee meets at 7:30 a.m. on the first Tuesday of each month. Duties of elected
members are contained in the ISDOC bylaws (http: / /www.mwdoc /com /iSDOC). Each Regular
Member District in good standing is entitled to one vote. In accordance with current bylaws, the vote
must be cast by the District's presiding officer or an alternate selected by its Board of Directors.
Ballots must be received by 5:00 p.m. on Friday, October 17, 2014 in order to be counted. Even if
positions are uncontested, it is important for the District to submit a ballot since a quorum of voting
members is required for the election. The names of the elected officers will be announced at the
quarterly meeting on October 30, 2014.
ATTACHMENTS:
Name: Description: Type:
ISDOC Election.odf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
PH /GM 5 -0
Voting for previously nominated individuals
as listed.
ISDOC September 3, 2014
Independent Special Districts of Orange County
RE: Election of Independent Special District of Orange County ( ISDOC)
Mailing Address Officers
P,O, Box 20895
Fountain Valley, CA 92728 Dear Member Districts,
Meeting Location The nomination period for Executive Committee officer positions closed on August 25th.
MWDOC /OCWD At this time, ISDOC is conducting a vote of Regular Special District Members for the
18700 ward Street
Fountain Valley, CA 92708 election of officers. This letter serves as official notice of the election.
(714) 963 -3058 Currently, there is one nomination per position. The names of nominated candidates are
(714) 964 -5930 fax printed on the ballot; however, any elected or appointed official from a Regular Member
www.mwdoc.com/isdoc
District has the ability to run for an officer position as a write -in candidate. If elected, a
write -in candidate will need to provide a resolution supporting election to the position
Executive Committee
from its District before he /she can be seated.
President The Executive Committee meets at 7:30 am on the first Tuesday of the month. Meetings
Hon. Rich Freschi are open to the public. Duties of Executive Committee members are contained in the
Serrano Water District ISDOC bylaws, which may be found at the ISDOC website -
15t Vice President http: / /www.mwdoc.com /ISDOC.
Hon. Bob Moore
South Coast water District Each Regular Member district in good standing shall be entitled to one vote. In
2nd Vice President accordance with current bylaws, the vote must be cast (signed) by the district's presiding
Hon. Mike Scheafer officer or an alternate selected by the district board.
Costa Mesa Sanitary District
3rd Vice President You may submit your ballot via mail or email to Jessica Ouwerkerk: P.O. Box 20895,
Hon. Saundra Jacobs Fountain Valley, CA 92728 (mail) or juwerkerk@mwdoc.com (email). Ballots must be
Santa Margarita Water District received by 5:00 p.m. on Friday, October 17, 2014 in order to be counted. Even if
Secretary positions are uncontested, it is important to submit a ballot since a quorum of voting
Hon. Leslie Keane members is required for the election of officers.
Orange County Cemetery District
Treasurer
The names of officers elected will be announced at the October 30th quarterly meeting.
Hon. Joan C. Finnegan
Municipal Water District of If you have any questions or wish to discuss the election process further, please contact
Orange County Jessica Ouwerkerk (MWDOC) at jouwerkerkQmwdoc.com.
Staff Administration Sincerely,
Jessica H. Ouwerkerk
Municipal Water District of
Orange County
Heather Baez
Municipal Water District of Rich Freschi, President
Orange County
Independent Special Districts of Orange County
Enclosed: Ballot for ISDOC Election of Officers
n,,r. d .si.".t:
��� SEP 0 8 201+ '�
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY
N OF
The ISDOC Executive Committee consists of the President, First Vice President, Second Vice President,
Third Vice President, Secretary, Treasurer and Immediate Past President. Officers are elected in October of
even numbered years for two year terms. You may vote for the those individuals who have been nominated
or select another individual. If elected, however, write in candidates will need to provide a resolution from
their Board supporting their election before they can be seated.
Cast your Vote:
Please cast your vote by placing an "X" on the line next to the individuals for which you wish to vote. If you
are writing in a candidate, please include their district affiliation and position.
President
Mike Schaefer, Vice President or
Costa Mesa Sanitary District
First Vice President (Programs)
Bob Moore, Vice President or
South Coast Water District
Second Vice President (Membership)
Jim Fisler, President or
Mesa Water District
Third Vice President (Legislation)
Saundra Jacobs, President or
Santa Margarita Water District
Secretary
Leslie Keane, Vice Chair or
Orange County Cemetery District
Treasurer
Joan Finnegan, Director or
Municipal Water District of Orange County
------------------------------------------------------------------------------------------------------------------ ---- --
DISTRICT NAME
SIGNATURE OF VOTING REPRESENTATIVE
Ballots must be received no later than 5 p.m. October 17, 2014.
You may mail or email your ballot - Attention ISDOC Executive Committee Election - to:
Mail: Jessica Ouwerkerk, P.O. Box 20895, Fountain Valley, CA 92728
Email: juwerkerk @mwdoc.com
Meeting Date
To:
From:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
September 25, 2014
Board of Directors
Marc Marcantonio, General
Manager
Annie Alexander, Executive
Secretary
Reschedule Board and Committee Meetings
ITEM NO. 7.5
On November 11, 2014 the regularly scheduled Personnel -Risk Management Committee will
conflict with the Veterans Day holiday. In addition, the regularly scheduled Board of Directors
meetings on November 27, 2014 and December 25, 2014 will conflict with the Thanksgiving and
Christmas holidays.
STAFF RECOMMENDATION:
That the Board of Directors reschedule these Board and Committee meetings as follows:
• Reschedule the Personnel -Risk Management Committee on Tuesday, November 11, 2014 to
Wednesday, November 12, 2014 at 4:00 p.m.
• Reschedule the Regular Board of Directors meeting on Thursday, November 27, 2014 to
Wednesday, November 26, 2014 at 8:30 a.m.
• Reschedule the Regular Board of Directors meeting on Thursday, December 25, 2014 to
Tuesday, December 23, 2014 at 8:30 a.m.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors routinely reschedule Board and Committee meetings that conflict with
holidays, conferences or special events.
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
MB /RC 5 -0
Meeting Date
Subject:
ATTACHMENTS:
ITEM NO. 9.1
AGENDA REPORT
September 25, 2014
Executive - Administrative - Organizational Committee
(Kiley / Collett)
Minutes of the meeting held September 8, 2014 at 4:00 p.m.
Next meeting is scheduled to be held October 13, 2014 at 4:00 p.m.
Name: Description: Type:
090814 EAO - Minutes.docx Minutes Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING
Monday, September 8, 2014,12:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The September 8, 2014 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Kiley at
12:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
R1
4
COMMITTEE
Director Robert R. Kiley, Chair
Director Ric Collett
OTHER ATTENDEES
STAFF
Marc Marcantonio, General Manager
Steve Conklin, Engineering Manager
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
Art Kidman, Partner, Kidman Law LLP
Heather Stratman, Senior Director, Townsend Public Affairs
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Status of Legislative Affairs (Verbal Report)
Mrs. Stratman introduced herself and provided an overview of the services
being provided to the District by Townsend Public Affairs. She also
commented on the District's seat on Orange County Sanitation District's
Board of Directors, potential funding opportunities for District Capital
Improvement Projects, and the monitoring of state legislation.
Mr. Conklin reported that staff from the City of Yorba Linda's Code
Enforcement /Property Maintenance Division had contacted him indicating that
residents being cited for neglectful lawn care practices were using the District's
water conservation ordinance as an excuse not to maintain their lawns.
Mr. Conklin then responded to questions from the Committee regarding the water
conservation ordinance, the 3 calendar -day per week limit on outdoor irrigation,
and any applicable restrictions on the filling of residential pools. He also
1
mentioned that some customers were disappointed to find out that they wouldn't
be able to participate in MWDOC's turf removal rebate program if they're projects
are already underway or completed prior to submitting their application.
Mr. Micalizzi noted that staff had been invited to provide a presentation at the
next Yorba Linda City Council meeting regarding the drought and the District's
water conservation ordinance.
Following discussion, it was determined that District staff would not take any
action on this matter as it is related to the City's enforcement of its municipal
code. Director Collett noted that it would be helpful if staff communicated to
District customers that they'll need to participate in MWDOC's turf removal rebate
program's application process before letting their lawns go brown.
Mr. Conklin indicated that staff would be meeting with the City of Yorba Linda's
City Manager, Mr. Mark Pulone, the next day and would have an opportunity to
discuss this matter further with him at that time.
4.2. Committee Activities Recap and Forward Planning Objectives (Verbal
Report)
Mr. Conklin distributed a summary of Committee activities from January
2014 through current. The Directors and staff discussed the purpose of
the committee and the role of District's legal counsel.
Director Collett suggested that it would be helpful to consider reinstating
the practice of providing brief reports regarding Committee activities
during regular Board meetings.
Mr. Kidman explained the authority of the Board of Directors as a whole
verses individually.
The Committee and staff then discussed the number of committees, their
potential consolidation, Directors' compensation for meeting attendance,
the District's rate structure, Prop. 218 requirements, reserve funds, and
upcoming labor negotiations.
4.3. Evaluation of Recommendations Included in Organizational Performance
Review (Verbal Report)
Mr. Conklin distributed a matrix indicating the priority of recommendations
included in the Organizational Performance Review. He noted that it
would be helpful to include these recommendations in the District's
strategic plan. Director Collett noted that the Organizational Performance
Review did not specifically address operational efficiencies.
2
4.4. Board Member and General Manager /Employee Interactions and
Communications (Verbal Report)
The Committee and staff discussed the chain of command and the flow of
communications between Directors, the General Manager, and staff.
Director Collett asked how often a Closed Session to discuss the General
Manager's goals and objectives could be included on the agenda for
regular Board meetings. Following brief discussion with Mr. Kidman, it
was determined that this matter would be addressed by the Board on a
quarterly basis. It was also suggested that a standing item be added to
future Committee meetings to discuss legal and labor counsel's fees and
expenses.
4.5. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 2:13 p.m. The next Executive -
Administrative- Organizational Committee meeting is scheduled to be held
Monday, October 13, 2014 at 4:00 p.m.
3
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: September 25, 2014
Subject: Finance - Accounting Committee
(Hawkins / Beverage)
Minutes of the meeting held August 25, 2014 at 4:00 p.m.
Minutes of the meeting held September 18, 2014 at 4:00 p.m. (To be provided
at the next regular Board meeting).
• Next meeting is scheduled to be held October 27, 2014 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
082514 FA - Minutes.doc Minutes Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
Monday, August 25, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The August 25, 2014 meeting of the Yorba Linda Water District's Finance -
Accounting Committee was called to order by Director Hawkins at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District's Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. ROLL CALL
COMMITTEE
3.
4.
5
Director Phil Hawkins, Chair
Director Michael J. Beverage
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF
Steve Conklin, Acting General Manager
Delia Lugo, Finance Manager
4.1. Unaudited Financial Statements for the Period Ending June 30, 2014
Mrs. Lugo presented the Unaudited Financial Statements for the Period
Ending June 30, 2014 for the Committee to review. With the Committee's
approval these statements will be included in the Consent Calendar
section for the September 11, 2014 Regular Board Meeting Agenda. The
Unaudited Debt Service Ratio Calculation for the period ending June 30,
2014 was calculated to be 2.44 %, which is well above the required
coverage ratio of 1.10 %. After some discussion on key items reported in
the financial statements, the Committee supported staff recommendation.
DISCUSSION ITEMS
5.1. Investment Report for Period Ending July 31, 2014
Mrs. Lugo presented the Investment Report for the Period Ending July 31,
2014. She reported that the average yield for July 2014 was 0.64 %. Mrs.
Lugo also reported that the overall decrease in the investment balance
from the previous month is approximately $1.6 million. This is primarily
due to the biannual payment of $1,651,285 made to OCWD for the
Replenishment Assessment.
5.2. YLWD "AA" Bond Rating
Mrs. Lugo reported to the Finance - Accounting Committee that Yorba
Linda Water District had its "AX Bond Rating reaffirmed by Fitch Ratings.
A conference call was held on Monday, August 4, 2014 between Scott
1
Moore of Fitch Ratings and attending District staff (Delia Lugo, Steve
Conklin, Cindy Botts, and Kelly McCann). During this conference call staff
answered fielded questions in regards to the District's current and
projected future financial position, items listed in the Operating Budget for
the 2014 -15 fiscal year, forecasted capital projects, and staffing. Fitch
Ratings issued a "Press Release" on Friday, August 15, 2014 where they
stated the affirmation of Yorba Linda Water District's "AX Bond Rating.
5.3. Budget to Actual Results for July 2014
Mrs. Lugo presented the Budget to Actual Reports for the Month Ending
July 31, 2014. Mrs. Lugo reported that the District's reported water
revenue is 11.2% of annual budget, which is 0.6% lower that the historical
trend for this point of the fiscal year. The majority of the Water Fund's
individual Supplies and Services expenses are below budget, with the
exceptions of dues, memberships and maintenance. In July 2014, dues
and membership is presented at 30.88% of annual budget due to the
payment of $23,141 to LAFCO for annual dues. Maintenance is presented
at 24.88% of annual budget due to replacement of booster pump at Box
Canyon for $26,720. The Sewer Supplies and Services expenses are
trending below budget as reported.
5.4. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 4:45 p.m. The next Finance - Accounting
Committee meeting is scheduled to be held Thursday, September 18,
2014 at 4:00 p.m.
2
Meeting Date
Subject:
ATTACHMENTS:
ITEM NO. 9.3
AGENDA REPORT
September 25, 2014
Personnel -Risk Management Committee
(Hawkins / Melton)
Minutes of the meeting held September 15, 2014 at 4:00 p.m.
Next meeting is scheduled to be held October 14, 2014 at 4:00 p.m.
Name: Description: Type:
091514 PRM - Minutes.doc Minutes Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Monday, September 15, 2014 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
91
4
5
The September 15, 2014 meeting of the Yorba Linda Water District's Personnel -
Risk Management Committee was called to order by Director Hawkins at 4:00
p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROI I CAI I
COMMITTEE MEMBERS PRESENT
Director Phil Hawkins, Chair
Director Gary T. Melton
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF PRESENT
Marc Marcantonio, General Manager
Steve Conklin, Engineering Manager
Gina Knight, HR and Risk Manager
Amelia Cloonan, HR Analyst
Bryan Melton, HR Technician
4.1. Revised Budgeted Positions for Fiscal Year 2014/2015
There was a discussion held regarding the need to revise the budgeted
positions for fiscal year 2014/2015.
Ms. Cloonan and Mr. Melton joined the meeting at 4:40 p.m.
4.2. ACWA/JPIA Liability Program Rate Decrease
Mrs. Knight gave a recap of the ACWA/JPIA liability program, the reasons
for the decrease in the premium rate and explained what the larger claims
represented.
DISCUSSION ITEMS
5.1. Personnel -Risk Management Committee Accomplishments 2013 -2014
(Verbal Report)
Mrs. Knight presented an outline of the accomplishments achieved and
matters handled by the HR /Risk Management Department from January
2013 through August 2014.
1
5.2. Sr. Maintenance Distribution Operator Recruitment
Mr. Melton spoke about the reason for this internal recruitment, who might
be expected to apply, the interview process and the movement that would
be created at the District.
5.3. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Mrs. Knight gave an update on the most recent history of the job
description updates and the direction the District is taking now.
5.4. Status of Performance Evaluations (Verbal Report)
Mr. Melton distributed the performance review report. There was
discussion about handling reviews where more than one manager or
supervisor has supervised the employee during the review period.
5.5. Status of Policies and Procedures (Verbal Report)
The updated policies and procedures spreadsheet was distributed. Mrs.
Knight presented a progress report. There was discussion about how the
District's policies and procedures are being handled, who is handling them
and who approves them.
5.6. Human Resources, Risk Management and Safety Activity (Verbal Report)
Ms. Cloonan distributed the HR /Risk Management Department activity
report and spoke about the status of two claims.
5.7. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:38 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday,
October 14, 2014 at 4:00 p.m.
2
Meeting Date
Subject:
ATTACHMENTS:
ITEM NO. 9.4
AGENDA REPORT
September 25, 2014
Planning- Engineering- Operations Committee
(Melton / Beverage)
Minutes of the meeting held September 4, 2014 at 4:00 p.m.
Next meeting is scheduled to be held October 8, 2014 at 4:00 p.m.
Name: Description: Type:
090414 - PEO Minutes.docx Minutes Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Thursday, September 4, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4
The September 4, 2014 meeting of the Yorba Linda Water District's Planning -
Engineering- Operations Committee was called to order by Director Melton at
4:00 p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROI I CAI I
COMMITTEE MEMBERS PRESENT
Director Gary T. Melton, Chair
Director Michael J. Beverage
OTHER ATTENDEES
None.
PUBLIC COMMENTS
None.
ACTION ITEMS
STAFF PRESENT
Marc Marcantonio, General Manager
Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
YL High School Park Pipeline Relocation Project Right -of -Entry
Agreement
At the request of Mr. Conklin, this item was added to the agenda as an
Action Item. It was brought to the attention of District staff by the School
District after posting of the meeting agenda. Mr. Conklin reported that a
Right -of -Entry Agreement was recently submitted by the Placentia - Yorba
Linda Unified School District and they require that this agreement be
executed prior to allowing YLWD's construction contractor to start work on
the above project, which is scheduled to begin September 29, 2014.
Following discussion, the Committee supported staff's recommendation
that the Board authorize the General Manager to execute the subject
agreement.
DISCUSSION ITEMS
4.1. Status of Well Siting (Verbal Report)
Mr. Conklin reported that District staff is preparing a letter to be submitted
for consideration by OCWD's Property Management Committee on
September 26, 2014. The letter will request that the OCWD Board provide
1
conceptual approval for YLWD to construct a new production well adjacent
to OCWD's Huckleberry Basin and Fee Ana Street. He provided
information to the Committee on the location of the well, appurtenant
facilities and the discharge pipeline that would extend westerly to the
proposed YLWD pipeline in Richfield Road. Following discussion, the
Committee asked to be kept apprised of developments at upcoming
meetings.
4.2. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report)
Mr. Conklin reported on his August 28, 2014 meeting with Ms. Robyn
Uptegraff, Asst. Director, OC Public Works, and his proposed meeting on
September 9, 2014 with OC Public Works and City of YL staff to discuss
status of the above proposed development projects. Following discussion,
the Committee asked to be kept apprised of developments at upcoming
meetings.
4.3. Monthly Groundwater Production and Purchased Import Water Report (To
be provided at the meeting.)
Mr. DeCriscio reported on production for August, noting that for the month,
our demand was 10.5% under that budgeted. He indicated that we
pumped 280 AF of groundwater for CUP, and that we have produced
52.5% of our CUP obligation to date. With the allowance for CUP, our
groundwater production was 58.2 %.
4.4. Monthly Preventive Maintenance (PM) Report (To be provided at the
meeting.)
Mr. DeCriscio reported on PM work, two months into the new FY. He also
pointed out that in August, our sewer crew cleared roots from 6,509 feet of
sewer.
4.5. Monthly Production Summary Report (To be provided at the meeting.)
Mr. DeCriscio provided a summary of water production, min and max
days, weather conditions, water quality, equipment removed from service
and that returned, and major water system equipment maintenance and
repairs.
4.6. Groundwater Producer Meeting Notes
Mr. Conklin reported on items discussed at the August 13, 2014
Groundwater Producers meeting, including the proposed MWDOC Water
Reliability Study in which OCWD would participate, the OCWD Outreach
Program for presentations at city and civic meetings, status of the north
and south basin water quality lawsuits, and an update on the findings of
the inspection of the GWRS pipeline.
4.7. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction.
04
4.8. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:40 p.m. The next Planning- Engineering-
Operations Committee meeting is scheduled to be held Thursday, October
2, 2014 at 4:00 p.m.
3
Meeting Date
Subject:
ATTACHMENTS:
ITEM NO. 9.5
AGENDA REPORT
September 25, 2014
Public Affairs - Communications - Technology Committee
(Collett / Kiley)
Minutes of the meeting held September 2, 2014 at 4:00 p.m.
Next meeting is scheduled to be held October 6, 2014 at 4:00 p.m.
Name: Description: Type:
090214 PACT - Minutes.docx Minutes Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Tuesday, September 2, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4.
The September 2, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett at
4:00 p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROI I CAI I
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Robert R. Kiley
OTHER ATTENDEES
None.
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
STAFF PRESENT
Steve Conklin, Acting General Manager
Damon Micalizzi, Public Information Officer
Art Vega, Acting IT Manager
4.1. CMMS & GIS Services Status (Verbal Report)
Mr. Vega apprised the Committee of the current status of this project. He
informed the Committee that interviews with District staff had been
completed by EEC, the District's consultant, and that a rough draft of the
Strategic Plan for GIS and CMMS should be received by the District in the
coming weeks. Once the draft is received, it will be provided to the
committee for discussion.
4.2. Status of GIS Upgrade (Verbal Report)
Mr. Vega updated the Committee on the progress of this project which will
include GIS and GIS - related software. He informed the Committee that IT is
currently planning the second part of this project. This would entail creating
a new virtualized server for GIS with the newest Windows Server version
along with the newest Microsoft SQL server database and the latest version
of CityWorks. This software installation will be done on a Friday with the
help of EEC.
1
4.3. GIS Data Sharing with the City of Yorba Linda (Verbal Report)
Mr. Vega showed the Committee the GIS feature sets that the District
provided the City of Yorba Linda. He also showed the feature sets that the
District requested to receive from the City if they have this data.
4.4. Drought Outreach & Communications
Mr. Micalizzi updated the Committee on the District's Conservation
Ordinance mailing, which was received by District customers on September
2, which was also the day the Ordinance went into effect. He also provided
the Committee a draft presentation regarding the Drought, for staff and the
Board to use at upcoming Community and Civic Events.
4.5. District Community Outreach /Emergency Response Trailer (Verbal Report)
Mr. Micalizzi informed the Committee that upon further review, the initial
design concept for the Trailer may not work, as the existing decals would
leave behind markings due to fading and extended exposure to the sun.
The District is now looking at options to "wrap" the vehicle and will bring
back design options to the next meeting.
4.6. YLWD.COM Web Analytics
Mr. Micalizzi presented to the Committee a 6 month review of web traffic
received at YLWD.com. He noted that during the response to the 16" main
break on August 26, 2014, the website saw much more traffic than normal,
as visitors came to the site for status updates.
4.7. Status of Current District Conservation Rebates (Verbal Report)
The Committee discussed the activity and interest thus far in the
Conservation Rebates currently offered by the District. The Committee
asked staff to bring back to the Committee options for enhancing the
present rebates to entice more participation if interest in the program tapers
in the fall months.
4.8. Future Media Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on recent and potential upcoming
media inquiries and stories regarding the District, the Drought and the
Conservation Ordinance.
4.9. Status of Current Public Outreach Activities
The Committee reviewed the report, noting that with the school year
beginning donation requests were going to amplify greatly in the upcoming
weeks.
4.10. Future Agenda Items and Staff Tasks
None.
2
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:20 p.m. The next Public Affairs -
Communications- Technology Committee meeting will be held Monday,
October 6, 2014.
3
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
September 25, 2014
Meetings from September 26, 2014 - October 31, 2014
ITEM NO. 11.1
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event
Date
Time
Attendance by:
October 2014
MWDOC
Wed, Oct 1
8:30AM
Melton
CSDA Awards Luncheon
Wed, Oct 1
12:30PM
Kiley
OCWD
Wed, Oct 1
5:30PM
Collett
MWDOC Water Policy Forum
Thu, Oct 2
5:30PM
Collett
WACO
Fri, Oct 3
7:45AM
Kiley /Hawkins
Pub Affairs - Communications -Tech Committee Meeting
Mon, Oct 6
4:OOPM
Collett/Kiley
Yorba Linda City Council
Tue, Oct 7
6:30PM
Collett
LAFCO
Wed, Oct 8
8:30AM
Beverage
Planning- Engineering- Operations Committee Meeting
Wed, Oct 8
4:OOPM
Melton /Beverage
Board of Directors Regular Meeting
Thu, Oct 9
8:30AM
Yorba Linda LMCAC
Thu, Oct 9
6:30PM
Beverage
Exec - Admin- Organizational Committee Meeting
Mon, Oct 13
4:OOPM
Kiley /Collett
SAWPA Conference
Tue, Oct 14
9:OOAM
Personnel -Risk Management Committee Meeting
Tue, Oct 14
4:OOPM
Hawkins /Melton
MWDOC
Wed, Oct 15
8:30AM
Melton
OCWD
Wed, Oct 15
5:30PM
Collett
Yorba Linda Planning Commission
Wed, Oct 15
6:30PM
Beverage
Board of Directors Regular Meeting
Tue, Oct 21
8:30AM
Yorba Linda City Council
Tue, Oct 21
6:30PM
Kiley
Health and Benefits Fair
Wed, Oct 22
11:30AM
OCSD
Wed, Oct 22
6:30PM
Kiley
OCWD Groundwater Adventure Tour
Thu, Oct 23
8:OOAM
Beverage /Collett/Kiley /Melton
Yorba Linda LMCAC
Thu, Oct 23
6:30PM
Collett
Citizens Advisory Committee Meeting
Mon, Oct 27
8:30AM
Kiley
Finance - Accounting Committee Meeting
Mon, Oct 27
4:OOPM
Beverage /Hawkins
Joint Committee Meeting with City of Yorba Linda
Tue, Oct 28
5:OOPM
Yorba Linda Planning Commission
Wed, Oct 29
6:30PM
Melton
ISDOC
Thu, Oct 30
11:30AM
Hawkins
9/18/2014 2:09:45 PM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: September 25, 2014
Subject: Placentia Chamber of Commerce Meet the Mayor Luncheon - October 8, 2014
CSDA Special District Leadership Academy Conference - November 17 -19,
2014
ACWA /JPIA Fall Conference - December 1 -2, 2014
ACWA Fall Conference - December 2 -5, 2014
CRWUA Annual Conference - December 10 -12, 2014
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at this event if desired.
ATTACHMENTS:
IN, Description:
Placentia Chamber Event.pdf Backup Material
2014 SDLA Conf.pdf Backup Material
ACWAJPIA Conf.pdf Backup Material
ACWA Conf.pdf Backup Material
CRWUA Conf.pdf Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/25/2014
MB /PH 5 -0
Type:
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
RECEIVED
SEP 1 5Z0144
YORBA LINDA WATER DISTRICT
The Placentia Chamber of Commerce invites you to enjoy lunch with us
and meet Placentia Mayor, Scott Nelson. He will share exciting news
about the redevelopment & economiegrowth currently planned for our city.
DATE. Wednesday, October 8th
TIME: 11:30am - 1:00pm
PLACE: American Legion Hall
230 S. Bradford Ave.
LUNCH: $20 pre -sale
$25 day of event
Additional Parking on Crowther Ave. Use pedestrian bridge over railroad tracks
RSVP by October 2nd for pre -sale price
Send check to Placentia Chamber 117 N. Main Street, Placentia CA 92870
Big Credit Card call 714-a28-1873
1
Participate in the Special District Leadership
Academy Conference and complete all four
modules of the Academy over a two - and -a -half day
conference.
CSDA's Special District Leadership Academy Conference
This conference content is based on the CSDA Special District
Leadership Academy's (SDLA) groundbreaking, curriculum -
based continuing education program, which recognizes the
necessity for the board and general manager to work closely
toward a common goal. SDLA provides the knowledge base to
perform essential governance responsibilities.
Have you already completed all four modules of the Special
District Leadership Academy?
New this year, you can participate in advanced courses for
experienced board members who have already completed all
four modules of the Special District Leadership Academy.
SDRMA Credit Incentive Points
ST Special District Risk Management Authority (SDRMA) is committed to establishing
�JRMA a strategic partnership with our members to provide maximum protection, help
Credit Incentive Points control losses and positively impact the overall cost of property/liability and
workers' compensation coverage through the Credit Incentive Program. Credit
incentive points can be earned based on an agency's attendance at the Special
District Leadership Academy Conference reducing SDRMA member's annual
contribution amount.
0 Printed on recycled paper. SOY INK y
"The workshop on Setting Direction /Community leadership was outstanding. The
instructor defined roles and responsibilities that were essential to productive and
conscienitous board members. The leadership Academy should be a requirement
for all new board members."
- Dave Kulchin, Board Member, Leucadia Wastewater District
Why attend this conference?
Local boards are the reason, and really the only reason,
why local control is local. Special district boards are the
voices of the community. The truth is that every elected or
appointed public official needs to worry about governance.
Governance is what boards do. It's what they bring to the
table. Governance is taking the wishes, needs and desires
of the community and transforming them into policies that
govern the district. Survival of special districts depends in
large part on how well boards do their jobs. Whether you are
new to the board or someone who has served for many years,
this conference provides essential tools and information to
effectively govern your district.
Attendees will learn:
• How to work as a team: The roles of the board and staff.
• Attributes and characteristics of highly effective boards.
• How culture, norms, values and operating style influence
the district.
• Specific jobs the board must perform.
• How individual values, skills and knowledge help to shape
how effective boards operate.
• The importance of moving from "I" to "we" as the
governance team.
• The board's role in setting direction for the district.
• The board's role in finance and fiscal accountability.
• And much more.
Where to stay
Room Reservations
Reservations are available at the
Embassy Suites Anaheim — South
by calling 1- 800 - HILTONS and
requesting the California Special
District Association rate of $139
single /double plus tax. The group
code is CAL.
All reservations must be accompanied
by a first night room deposit or
guaranteed with a major credit card.
Reservations must be received by
October 24, 2014, however, room
quantities are limited and may sell
out before that date. The first night
room and tax becomes non - refundable
if a reservation is cancelled after the
cut -off date. Discounted parking is
available to those booking within the
CSDA room block for just $6 per night.
Embassy Suites Anaheim — South
11767 Harbor Boulevard
Garden Grove, CA 92840
SHOWCASE YOUR COMMITMENT TO EXCELLENCE Completion of any of the four modules of the Special District Leadership
Districts of Distinction Academy qualifies attendees for the six hours of governance training required
Accreditation for the Special District Leadership Foundation's District of Distinction Designation.
FOR DIRECTORS AND TRUSTEES Completion of all four modules of the Special District Leadership Academy form
Recognition in Special the basis for the Recognition in Special District Governance, after an additional 10
Diskict Governance hours of continuing education are completed.
If you have not completed all four modules of the Special District Leadership Academy, this
is the place to start! During the course of this conference, you will complete the entire Academy.
5:30 — 7:00 p.m.
REGISTRATION AND
NETWORKING RECEPTION
Take a moment to network with
your peers from throughout the
state at this informal networking
reception. Reception includes
light appetizers.
Cquote"
"Clear, concise,
relevant materials
and dialogue with
examples. Extremely
useful."
— M. Leffel, Director,
Monterey Peninsula Airport District
"'Jo.z. Z��i
- .0 7 _.�
8:30 a.m. —12:30 p.m.
(30 minute break from 10:00 - 10:30 a.m.)
BUILDING A FOUNDATION FOR GOOD GOVERNANCE
David Aranda
In this informational session, the instructor will lay the groundwork for good governance in your
district. Attendees will discover:
• Why good governance is so important to the overall well -being of the district.
• The traits of effective directors.
• How to move your board from "I" to "we," including how to become an effective team, establish
team standards, and essential conditions for team building.
This session covers Module 1 of the Special District Leadership Academy: Governance Foundations.
12:30 —1:30 p.m.
LUNCH PROVIDED (All Attendees)
1:45 — 4:30 p.m.
(30 minute break from 3:00 - 3:30 p.m.)
FULFILLING YOUR DISTRICT'S MISSION: CHARTING THE COURSE
Brent Ives, BH1 Management Consulting
This conference session will highlight the importance of setting the direction for your district. Learn
the critical components of direction - setting, along with how to avoid planning pitfalls. Attendees will
walk through the following steps:
• Establishing your district's mission, vision and values.
• Identifying strategic goals and objectives.
• How to communicate those objectives to your constituents.
This session covers Module 2 of the Special District Leadership Academy: Setting Direction/
Community Leadership.
iT9]011J11:k1/40lr11(1
5:30 — 7:00 p.m
SIP AND SAVOR EVENING RECEPTION
Join us at this reception for networking and entertainment.
Sponsored by 1**
SDR V A
You must participate in all first -time attendee education sessions to earn your graduation certificate
at the conclusion of the conference.
8:30 —10:00 a.m.
GET THE WORD OUT! BEST PRACTICES FOR
COMMUNICATION AND OUTREACH
Brent Ives, BHI Management Consulting
This session looks at common communication breakdowns and areas
for improvement in public agency communications. It will discuss proper
and effective communication methods including:
• Identifying audiences.
• Responding to public input.
• Media relations.
• Legislative outreach and advocacy. '
This session covers Module 2 of the Special District Leadership
Academy: Setting Direction /Community Leadership.
10:00 —10:30 a.m.
BREAK (All Attendees)
10:30a.m. —12:00 p.m.
DEFINING BOARD /STAFF ROLES AND RELATIONSHIPS
Mary Anne Rooney,- Pete Kampa, Kampa Community Solutions
This conference session will teach participants how to determine the
HR health of their district through:
• Identifying the board's role in human resources.
• Recognizing HR red flags and positive indicators.
• Determining essential HR policies.
• Covering confidentiality and legal liabilities.
• Evaluating the general manager.
This session covers Module 4 of the Special District Leadership
Academy: Boards Role in Human Resources
TUESDAY CONTINUED
12:00 —1:00 p.m.
LUNCH PROVIDED (All Attendees)
1:15 — 4:00 p.m.
(15 minute break from 2 :45 - 3:00 p.m.)
DEFINING BOARD /STAFF ROLES AND RELATIONSHIPS
(CONTINUED)
OPEN EVENING
8:30 a.m. —12:00 p.m.
(30 minute break from 10:00 - 10:30 a.m.)
SHOW ME THE MONEY! WHAT DO BOARD MEMBERS NEED
TO KNOW ABOUT DISTRICT FINANCES?
David Becker, James Marta & Company LLP, Certified Public
Accountants
This session will provide an overview of financial concepts, reports
and policies. Attendees will learn:
• How to ask the right questions.
• How to link the finance process to the district mission.
• What's a budget? Budget process, budget assessment,
communicating budget information to the public.
• How to develop and analyze capital improvement plans and
reserve guidelines.
This session covers Module 3 of the Special District Leadership
Academy.- Boards Role in Finance and Fiscal Accountability.
12:00 —12:30 p.m.
GRADUATION CERTIFICATE DISTRIBUTION
RETURNING ATTEN
If you have already completed the Special District Leadership Academy, this is the place
for you! Participate in these advanced sessions to help take even the most experienced board
member's skills to the next level.
5:30 — 7:00 p.m.
REGISTRATION AND
NETWORKING RECEPTION
Take a moment to network
with your peers from
throughout the state at
this informal networking
reception. Reception includes
light appetizers.
8:30 —10:00 a.m.
BREAKOUT SESSION OPTIONS
Governance Best Practices for
Experienced Board Members
Alexandra Barnhill, Burke, Williams & Sorensen, LLP
In this session, an attorney who has attended
hundreds of public agency meetings will share her
insights about which board dynamics work and
which do not. She'll highlight experiences with a
diverse array of governing boards — from those that
worked together openly and collaboratively to those
that were hostile and dysfunctional. This unique
perspective will be used to identify common board
shortcomings and best practices. Experienced
board members will learn how they can form the
foundation of a more effective governing body.
Interactive Rules of Order Made Easy!
Lorenzo Cuesta, Professional Registered
Parliamentarian
Having an understanding of the rules of order for
board meetings is important for special district
staff and elected officials. These rules help to
make sure meetings are productive, orderly and
efficient. Participants in this webinar will learn
the general protocols used in: board discussions;
making and passing motions; rescinding,
reconsidering or amending something previously
adopted; consent items; point of order, appeals,
requests; voting and quorums, and much more.
10:00 —10:30 a.m.
BREAK (All Attendees)
Vol
1
10:30 a.m. —12:30 p.m.
BREAKOUT SESSION OPTIONS
AB1234 Ethics in Public Service
Frances Rogers, Liebert Cassidy Whitmore
Receive your A131 234 compliance training. AB
1234 mandates that ethics training be provided
by any local agency that pays any type of
compensation, salary, or stipend to, or provides
reimbursement for the expenses of, a member of
a legislative body. The training must be provided
to each member of a legislative body, each
elected official, and any employees who may be
designated by an agency to receive the training.
This interactive training covers all topics
required to be covered by AB 1234.
AB1825 Harassment Prevention Training
Dennis Timoney, Special District Risk
Management Authority
Receive your AB 1825 compliance training for
special districts with this session. AB 1825
makes sexual harassment prevention training
mandatory for supervisory employees of special
districts and other organizations. This legislation
requires employers to ensure that all managers/
supervisory employees receive at least two
hours of sexual harassment prevention training
every two years.
12:30 —1:30 p.m.
LUNCH PROVIDED (All Attendees)
At the conclusion of this conference you will be awarded a certificate for
"Advanced Coursework in 2014."
1:45 — 3:00 p.m.
BREAKOUT SESSION OPTIONS
Reaching Out to the Community: What the Board and Staff
Must Do to Obtain the Understanding and Support Your
District Needs
Martin Rauch, Rauch Communications Consultants, Inc.
This session will introduce the reasons all boards are obligated
to communicate with their publics, and the role of the board in
ensuring effective communication and input. It will also focus
on the proper roles of the board and staff in implementing the
outreach. Practical guidelines will be provided for deciding what
you must communicate about, how to craft effective messages,
when to start, what tools to use and more. Bring your questions
about any outreach issues from social media, to press relations,
newsletters and more.
The Brown Act: Top Ten Issues Boards Face
Alexandra Barnhill, Burke, Williams & Sorensen, LLP
Californians recently voted to amend the state Constitution to
require that local agencies comply with the Brown Act. But the
open meeting law can be a trap for the unwary. This session will
provide a basic overview of the law and then focus on those areas
that commonly lead to violations. Participants will engage with
the materials and work through a series of practical scenarios to
identify common mistakes made under the Brown Act. Participants
will come away from the session armed with practical tips to avoid
violations and a clear understanding of how to comply with the
open meeting law.
3:00 — 3:30 p.m.
BREAK (All Attendees)
3:30 — 4:30 p.m.
BREAKOUT SESSION OPTIONS
Sex, Lies & Social Media: A Survival Guide for
Board Members
Traci Park, Burke Williams & Sorensen, LLP
The use of social media by elected officials provides many benefits
and opportunities to connect with constituents, colleagues and
the community. However, this technology carries with it legal and
political risks. This session will cover the diminishing expectation
of privacy online, free speech issues, the Public Records and Brown
Acts, and the use of social media in litigation.
Form 700 Filing: Getting it Right
Roxanne Diaz, Richards, Watson and Gershon
As a public official or designated filer, you have a legal duty to file
a Statement of Economic Interest, commonly known as a Form 700.
How do you fill it out? What do you need to disclose? Given the
recent headlines, the expectations for transparency in government
have grown. This training will explain the "ins" and 'buts" of the
Form 700 geared toward current filers on how to satisfy your state -
mandated financial disclosure requirements. We will also discuss
ways in which the Form 700 can be used to help staff identify and
avoid conflict.
MONDAY EVENING
5:30 — 7:00 p.m
SIP AND SAVOR EVENING RECEPTION
Join us at this reception for networking and entertainment.
Sponsored by A A^
SDR V A
RETURNING ATTEN
8:30 —10:00 a.m.
BREAKOUT SESSION OPTIONS
A Board Member's Guide to Reading and
Understanding Financial Statements
David Becker, James Marta & Company LLP
All board members bring something special to the table, but not
all have in -depth accounting and financial reporting knowledge.
In order for board members to effectively carry out their fiduciary
responsibility, they must be able to read and understand the
organization's financial statements. The objective of this session is to
make government financial statements more understandable and less
intimidating. It provides information so you can ask probing questions
about your government's finances and understand the answers.
Building the Trust— Board and GM Relationships
Pete Kampa, Kampa Community Solutions, LLC
Trust between the board and general manager is the most
essential component of the efficient and effective management of
the district. Trust is earned over time, but can be eroded quickly
in a single misunderstanding. This session provides boards and
managers with effective tools to improve communication, and
articulate service benchmarks and performance expectations to
build a functional, trusting relationship.
10:00 —10:30 a.m.
BREAK (All Attendees)
10:30 a.m. —12:00 p.m.
BREAKOUT SESSION OPTIONS
Avoiding Conflict in Board Work
Brent Ives, BHI Management Consulting
It has been said that board service is not for the faint of heart.
Boards can encounter conflict in three specific areas of their
service. Conflict can occur between each other, with the public,
and with agency staff. The public is not receiving optimal service
if conflict dominates. In this session you'll learn tips and best
practices in how to deal with the root causes of conflict.
Understanding Board Member & District Liability
Dennis rmoney, Special District Risk Management Authority
Having a complete understanding of the potential liability issues
in your district can prevent problems in the future and even assist
with efficiency and communication protocols. This webinar is
a discussion of the legal role of the board in the management
and operation of a public agency and the role of individual board
members acting within the course and scope of their official duties
12:00 —1:00 p.m.
LUNCH PROVIDED (All Attendees)
1:15 — 2:45 p.m.
BREAKOUT SESSION OPTIONS
Fraud Prevention and Detection for Special Districts
James Davidson, JG Davidson and Company
Attendees at this session will learn to better understand and
make clear distinctions between a procedure and a control,
identify at what point a process a key control is needed, more
fully utilize a control generated document to facilitate better
financial management, breakdown internal control review areas
into manageable parts, and develop a plan to implement a
comprehensive system of procedures and internal controls.
Board Member Compensation: What's Ok and
What's Out of the Norm?
Krysten Hicks, Meyers Nave
This session will address compensation, health care, expense
reimbursements and other perks of being a board member,
including when it is necessary to report gifts and meals to the
FPPC. Attendees will leave with an understanding of the limits on
compensation, gifts and what perks a board member can accept
and what perks may create conflicts or be impermissible.
2:45 — 3:00 p.m.
BREAK (All Attendees)
3:00 — 4:00 p.m.
BREAKOUT SESSION OPTIONS
Hands On: Powerful Strategic Planning Tools to Achieve
the Results You Want for Your District
Martin Rauch, Rauch Communication Consultants, Inc.
This session will focus on the board mandate to achieve benefits and
results for their constituents. It clearly distinguishes roles, and provides
proven approaches for both board- and manager- level planning. There
will be opportunities for hands -on practice in creating mission, vision
and policy direction that is practical and provides positive impact in
serving your customers effectively and efficiently.
Special District Investments and Financial Transparency
John Williams, Wells Fargo Institutional Securities, Nate Levine,
OpenGov and Rick Wood, CSDA Finance Manager
Effectively balance risk versus reward to improve the financial
strength of your organization. We will discuss what investment
options are available for special districts and the importance of
understanding how money flows through the organization. Come
to this session to learn about the opportunities, risks and tools
available to help special districts allocate its resources and to
make better decisions.
OPEN EVENING
10:30 a.m. —12:00 p.m.
BREAKOUT SESSION OPTIONS
Board Governance Guidelines
Dennis Timoney, Special District Risk Management Authority
The development of board policy is critical for the board to
understand the legal duty of governance as specified in the
Government Code. Discussions will include specific statutory
language found in California special district law on board
organization and legislative duty.
Property Tax Essentials for Board Members —
Increasing Your Finance IQ
Nicole Cone and David Schey, HdL Coren & Cone
Discussion of elements to be considered in preparation of property
tax revenue projections. Topics include real estate trends impacting
the recovery; residual revenue from successor agencies; recovery
of values reduced under Prop 8; and increases in revenue from new
development.
8:30 —10:00 a.m. 12:00 p.m.
BREAKOUT SESSION OPTIONS EVENT CONCLUDES
Evaluating the General Manager for Past, Present
and Future Purposes
Charles Slyngstad, Burke Williams & Sorensen, LLP
An employment evaluation is an important interaction with any
employee. When it involves a high- ranking management employee,
the interaction has serious consequences for the employer and
the workplace in general. A governing body evaluating its general
manager or president and chief executive officer must carefully
plan and execute the review of this employee with an eye toward
the past, incorporating performance objectives and measures, an
accurate vision of the present and the effect of the review on the
current work environment, and a view toward the future, where the
evaluation may become significant in more ways than one.
Board Ethics and Conflict of Interest Issues
Mark Meyerhoff, Liebert Cassidy Whitmore
This session will address common ethical issues facing boards,
board members and executive assistants to boards. It will cover
the complex conflict of interest rules applicable to board members
as well as how those laws apply to staff working with the board.
Using case studies, we will look deeper into the ethical dilemmas
districts may face.
10:00 —10:30 a.m.
BREAK (All Attendees)
Special District Leadership Academy Conference Registration Form (Use one form per registrant)
Three Ways to Register
• Register online by visiting the Special District Leadership Academy Conference website at www.csda.net /sdla.
• Fax number: 916- 520 -2465. All faxed registration forms must include credit card payment.
• Mail: CSDA, 1112 1 Street, Suite 200, Sacramento, CA 95814. Please include registration form and payment.
Checks should be made payable to: California Special Districts Association.
Not sure if you are a member?
Contact the CSDA office at 877 - 924 -2732 to find out if your agency or company is already a member. To learn more about the many
benefits of CSDA membership, contact Member Services Director Cathrine Lemaire at cathrinel @csda.net, or call
toll -free at 877 - 924 -2732.
Registration fees include:
• 2.5 days of education and materials
• 2 receptions • 2 luncheons
Certificate of Completion
At the completion of the conference, first -time attendees will be awarded a certificate of completion for the Special District Leadership
Academy. Returning attendees will also receive a certificate for their advanced coursework in 2014.
Name/Title:
❑ First -Time Attendee ❑ Returning Attendee
District:
Address:
City:
State:
ZIP:
Phone:
Fax:
❑ Member ❑ Non - member
Email:
Emergency Contact - Name & Phone:
Registration Fees
EARLY BIRD (ON OR BEFORE OCTOBER 16)
❑ CSDA Member $600
❑ Non - Member $725
REGULAR (AFTER OCTOBER 16)
❑ CSDA Member $650
❑ Non- Member $775
ADDITIONAL ATTENDEE FROM THE SAME DISTRICT
(ON OR BEFORE OCTOBER 16)
❑ CSDA Member $400
❑ Non - Member $525
ADDITIONAL ATTENDEE FROM THE SAME DISTRICT
(AFTER OCTOBER 16)
❑ CSDA Member $450
❑ Non - Member $575
Emergency Contact Information
Name:
Phone:
❑ Check ❑ Visa ❑ MasterCard ❑ Discover
❑ American Express
Acct. name:
Acct. Number:
Expiration date:
Authorized Signature:
Special needs
❑ Vegetarian ❑ Other:
CANCELLATIONS /SUBSTITUTION POLICY: Cancellations must be in writing and received by CSDA no later than November 3, 2014. All cancellations received by this
date will be refunded less a $75 cancellation fee. There will be no refunds for cancellations made after November 3. Substitutions are acceptable and must be done
in writing no later than November 10, 2014 at 5:00 p.m.. Please submit any cancellation notice or substitution requests to meganh @csda.net or fax to 916 -520 -2465.
ACWA/JPIA 2014 Fall Conference Schedule
Manchester Grand Hyatt — San Diego
1 Market Place, San Diego, CA 92101
Monday — December 1, 2014
8:00 a.m. — 35th Anniversary Breakfast for JPIA Delegates
10:00 a.m. (With Keynote Speaker)
(RSVP Required For This Event)
10:15 a.m. — Executive Committee meeting
11:45 a.m.
1:30 p.m. —
Board of Directors' meeting
4:00 p.m.
4:00 p.m. —
Town Hall meeting
5:00 P.M.
5:00 p.m. —
ACWA /JPIA Reception
6:00 p.m.
Tuesday
— December 2, 2014
8:30 a.m. —
The Future of Health Care
noon
(Multiple topics and speakers planned)
1:30 p.m. —
Sexual Harassment Prevention For Board
3:30 p.m.
Members & Managers (AB1825)
Presenters: Patricia Slaven, JPIA Training Manager and
Robert Greenfield, JPIA Counsel to Casualty Operations
Wednesday — December 3, 2014
9:00 a.m. —
Exhibit Booth
5:00 P.M.
Thursday — December 4, 2014
8:00 a.m. —
Exhibit Booth
12:00 p.m.
Association ACWA 2014 Fall Conference & Exhibition
of California DEC
Water Agencies
Leadership - Advocacy m PRELIMINARY AGENDA
�2
I
Manchester Grand Hyatt, San Diego
ACWA /JPIA - MONDAY, DEC. 1 WEDNESDAY, DEC. 3 1 9:30 — 11:00 a.m.
8:30 —10:00 a.m.
• ACWA /JPIA Employee Benefits Program Committee
10:15— 11:45 a.m.
• ACWA /JPIA Executive Committee
1:30 — 4:00 p.m.
• ACWA /JPIA Board of Directors
4:00 — 5:00 p.m.
• ACWA /1PIATown Hall
5:00 — 6:00 p.m.
• ACWA /JPIA Reception
TUESDAY, DEC. 2
8:00 a.m. — 6:00 p.m.
• Registration
8:30 —10:00 a.m.
• ACWA /JPIA: Seminar I
10:00 —11:45 a.m.
• Scholarship Subcommittee
• Water Management Committee
• Water Quality Committee
10:15 —11:45 a.m.
• ACWA /JPIA: Seminar II
11:00 a.m. — Noon
• Outreach Task Force
Noon — 2:00 p.m.
• ACWA 101 & Luncheon
• Committee Lunch Break
1:00 — 2:15 p.m.
• ACWA /JPIA: Seminar III
1:00 — 2:45 p.m.
• Energy Committee
• Finance Committee
• Groundwater Committee
• Social Media & Website Workgroup
2:00 — 4:00 p.m.
• SDLF Special District Administrator Certification Test
2:30 — 4:30 p.m.
• ACWA /JPIA: Sexual Harassament Prevention for
Board Members & Managers (AB 1825)
3:00 — 4:45 p.m.
• Business Development Committee
• Communications Committee
• Federal Affairs Committee
• Local Government Committee
• Membership Committee
5:00 — 6:30 p.m.
• Welcome Reception in the Exhibit Hall
7:30 a.m. — 5 p.m.
• Registration
8:00 — 9:45 a.m.
• Opening Breakfast
9:00 a.m. — Noon & 1:30 — 5:00 p.m.
• Exhibit Hall
10:00 — 11:30 a.m.
• Attorneys Program
• Communications Committee Program
• Exhibitor Technical Presentations
• Finance Program
• Human Resources Program
• Region Issue Forum
• Statewide Issue Forum
• Water Industry Trends Program
11:30 —11:45 a.m.
• Prize Drawing in Exhibit Hall
11:45 a.m. — 1:45 p.m.
• General Session & Luncheon
2:00 — 3:15 p.m.
• Attorneys Program
• Exhibitor Technical Presentation
• Finance Program
• Human Resources Program
• Region Program
• Town Hall
• Water Industry Trends Program
3:15 — 3:45 p.m.
• Cash Prize Drawing & Snack Break in Exhibit Hall
3:45 — 5:00 p.m.
• Energy Committee Program
• Exhibitor Technical Presentation
• Statewide Issue Forum
• Water Industry Trends Program
4:00 — 6:00 p.m.
• Legal Affairs Committee
5:30 — 7:00 p.m.
• CH2MHILL Hosted Reception
THURSDAY, DEC. 4
7:30 a.m. — 4 p.m.
• Registration
8:00 a.m. — Noon
• Exhibit Hall
8:00 — 9:15 a.m.
• Networking Continental Breakfast
• Attorneys Program
• Exhibitor Technical Presentations
• Finance Program
• Human Resources Program
• Region Issue Forum
• Statewide Issue Forum
• Water Industry Trends Program
9:30 -11:45 a.m.
• Ethics Training (AB 1234)
11:00 —11:30 a.m.
• Prize Drawing in Exhibit Hall
11:45 a.m. — 1:45 p.m.
• General Session & Luncheon
2:00 — 3:15 p.m.
• Attorneys Program
• Exhibitor Technical Presentations
• Federal Issues Forum
• Statewide Issue Forum
• Water Industry Trends Program
3:30 — 5 p.m.
• Regions 1 -10
Membership Meetings
6:00 — 7:00 p.m.
• New Water Professionals Reception
7:30 — 10:00 p.m.
• Dinner & Entertainment
FRIDAY, DEC. 5
8:00 — 9:30 a.m.
• Registration
8:30 — 10 a.m.
• ACWA's Hans Doe Past Presidents' Breakfast in
Partnership with ACWA /JPIA
OTHER; EVENTS
THURSDAY, DEC. 4
6:45 — 8:30 a.m.
• San Joaquin Valley Agricultural Water Committee
06/03/14
PRICING REFERENCE SHEET
Association ACWA 2014 Fall Conference & Exhibition
of California
Water Agencies REGISTRATION, MEALS & HOTEL PRICING
Leadership • Acivocacy
Information • Service Manchester Grand Hyatt, San Diego
Register online @ acwa.com
9
NEW!! CREATE YOUR ACWA PORTAL PROFILE
You must have an ACWA portal profile in order to register for ACWA events through the new ACWA Member Portal. If you haven't
already, please be sure to create your profile at https: / /portal.acwa.com
MEAL FUNCTIONS
REGULAR
ONSITE
Advantage (For ACWA public agency members, affiliates & associates ONLY)
(ends 11/7/14)
Full Conference Registration & Meals Package .................. ...............................
$695
Not Avail.
Full Conference Registration Only (meals sold separately) ............. ...............................
$510
$540
One -Day Conference Registration (meals sold separately): Wednesday 12/3 -Di" Thursday 12/4 ..............
$275
$300
Wednesday registration includes Welcome Reception on Tuesday evening.
$35
$40
Thursday registration includes ability to purchase a ticket for Friday breakfast.
$50
$55
Standard (Applies to non - members of ACWA)
$65
$70
Full Conference Registration Only (meals sold separately) ............. ...............................
$765
$795
One -Day Conference Registration (meals sold separately): Wednesday 12/3 ; '- Thursday 12/4 ..............
$395
$450
Wednesday registration includes Welcome Reception on Tuesday evening.
Thursday registration includes ability to purchase a ticket for Friday breakfast.
Guest (Guest registration is not available to anyone with a professional reason to attend.)
Guest Conference Registration (meals sold separately) ............... ...............................
$45
$45
MEAL FUNCTIONS
REGULAR
ONSITE
Wednesday — December 3
Opening Breakfast ............................................ ...............................
$45
$50
Wednesday Luncheon ......................................... ...............................
$50
$55
Thursday — December 4
Networking Continental Breakfast ............................. ...............................
$35
$40
Thursday Luncheon ........................................... ...............................
$50
$55
Thursday Dinner .............................................. ...............................
$65
$70
Friday — December 5
Friday Breakfast ............................................... ...............................
$45
$50
HOTEL INFORMATION
Reservations will not be accepted until August 18 Important Dates:
You must be registered for the ACWA conference in order to receive For those registering for conference prior to August 18,
hotel reservation information and conference special room rate. hotel information will be provided via e-mail on August 18.
Conference special rate is available August 18 — November 14, based For those registering for conference from August 18 to
on availability.
November 14, your confirmation e -mail will include hotel
Special Hotel Rates reservation information and an opportunity to receive a
Manchester Grand Hyatt ................ Single /Double $189 conference special hotel rate.
Subjectto 10.5% state and local taxes per room per night plus 2 %TMD San Diego county fee,
and $0.21 CA State assessment fee. Hotel Reservation Questions?
Email Kiyomi Smiley at kiyomi.smiley @hyatt.com
Questions? Contact us at 916.441.4545, toll free 888.666.2292
Conference terms and conditions available at acwa.com in the event section.
2014 CRWUA Annual Conference
"Challenged, but Unbroken: Sustaining the Colorado River"
You are invited to attend the CRWUA Annual Conference. More than 800 water leaders, policy makers, and consultants
attend the annual conference, so this is an event you will not want to miss!
MEMBERSHIP INFORMATION: You can now purchase your annual membership while registering for the
conference! As a reminder, you must be a member to attend the conference.
When: Wednesday, December 10, 2014 - Friday, December 12, 2014
Where: Caesars Palace, Las Vegas, Nevada
Cost: Preregistration - $425
Retiree Preregistration - $213
Exhibitor Registration - Special Discounted Price - $500
Challenged but Unbroken: Sustaining the Colorado River
SPEAKERS AND SESSIONS SUBJECT TO CHANGE
WEDNESDAY, DECEMBER 10
8:00a —7:00p Registration
8:00a — 12:30p Optional Tour (Additional Fee)
Hoover Dam - Space is limited so register early.
Tour departs from the shuttle exit located near the entrance to the Forum Shops (next to Fizz).
9:00a Upper Colorado River Commission Meeting - TBD
2:00p — 5:00p Exhibits Open
2:30p Engineering /Operations Colloquium: Navajo Reservoir Voluntary Shortage Sharing Agreement - TBD
Legal Colloquium: Clean Water Act - TBD
5:30p President's Reception - Lobby outside Palace III
THURSDAY, DECEMBER 11
7:00a -4:00p Registration
7:00a —7:00p Exhibits Open
7:30a State Breakfasts
Arizona State Caucus - TBD
California State Caucus - TBD
Colorado State Caucus - TBD
Nevada State Caucus - TBD
New Mexico State Caucus - TBD
Ten Tribes Partnership - TBD
Utah State Caucus - TBD
Wyoming State Caucus - TBD
9:00a Welcome - Palace III
Video Presentation - "Economic Impacts in the Event of Water Interruptions"
Keynote: David Modeer, CRWUA President and General Manager, Central Arizona Project
9:30a In the Heat of the Drought: Sustaining Our Basin Supplies - Palace III
11:00a Business Meeting
11:15a To Kill a Shortage: Targeting Augmentation and Conservation - Palace III
12:30p Lunch and Entertainment - TBD
Dave Fitzsimmons, political cartoonist
2:00p Basin Study "Next Steps" - Palace III
3:30p The Art of Ecological Compromise - None of Us Win if Any of Us Lose - Palace III
5:00p — 7:00p Percolation and Runoff - Palace 1 -11
FRIDAY, DECEMBER 12
7:00a — 9: 30a Exhibits Open
9:00a Words with Friends: Dialogues from a D.C. Perspective - Palace III
Adjournment
THURSDAY, DECEMBER 11 - SPOUSE AND GUEST ACTIVITIES
8:00a Continental Breakfast and Prize Drawing - TBD
Program
Registration Package
Registration
$450.00
Discounted Price
$425.00
Retiree
$238.00
Discounted Price
$213.00
If Registered By
Monday, December 1, 2014
If Registered By
Monday, December 1, 2014
Exhibitor Registration
1. Exhibitor Registration Fee
$500.00
Tour 1 - Wednesday AM - Hoover Dam
1. Tour Fee
$25.00
Additional Lunch Tickets
1. Lunch Tickets
$55.00
Discounted Price
$50.00
If Registered By
Monday, December 1, 2014
Individual Membership - Retiree
1. $20.00
Individual Membership
1. $20.00
Registration Package
Includes:
• Entry to all conference sessions
• One (1) Thursday caucus breakfast meeting
• One (1) Thursday lunch and program
• Entry to the Percolation and Runoff Reception on Thursday evening
• Entry to the Exhibit Hall
• There is no single -day registration
• Does not include hotel accommodations
Registration Deadline
The last day to preregister is November 30. After that date, you must register at the conference.
Cost
Preregistration is $425 if paid by November 30. On -site registration is $450.
Preregistration for "retirees" is $213 if paid by November 30. On- site "retiree" registration is $238.
You are considered a retiree only if you are fully retired and paying your own way. If a district, association or organization is paying your
registration fee, you are not considered a retiree for this purpose.
Membership Dues
Just a reminder that your 2014 individual membership dues must be paid in order to attend the conference. If you are not sure if your
dues have been paid, click here to check your membership status, or contact Mitch Bishop at (702) 822 -8317 or e-mail him
at m itch. bishop(a)snwa.com.
Spouses /Guests Program
We encourage CRWUA members to invite their spouses /guests to join us for a complimentary continental breakfast and Spouse /Guest
program on Thursday, December 11. Guests wishing to attend the general conference sessions should register as full conference
attendees.
Meals
Additional Thursday lunch tickets may be purchased. Preregistration cost: $50; On -site cost: $55.
Additional breakfast tickets are not available for purchase. The caucus breakfast is a business meeting.
Refund Policy
A $75 processing fee will be charged on all refund requests after November 16.
Refunds will be processed after the completion of the conference.
There will be no refunds for cancellations received after November 30.
Substitution Policy
Substitutions may be made but must be requested in writing by November 30. After that date, they will be handled at the conference.