HomeMy WebLinkAbout2014-10-08 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Wednesday, October 8, 2014, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Marc Marcantonio, General Manager
Director Michael J. Beverage John DeCriscio, Operations Manager
Anthony Manzano, Sr. Project Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Purchase of an Annual EADOC Project Management System Subscription for the
Fairmont Booster Pump Station and Other YLWD Projects
Recommendation: That the Committee recommend the Board of Directors approve
the purchase of an annual EADOC Project Management System subscription for
the Fairmont Booster Pump Station Project and other YLWD Projects in the amount
of $6,100.
4.2. Brand Name Requirement for Fairmont Booster Station Upgrade
Recommendation: That the Committee recommend the Board of Directors approve
the brand name requirement for the Fairmont Booster Station Upgrade Project for
the items as specified.
4.3. Amendment No.1 to Professional Services Agreement for Fairmont Booster Station
Upgrade Project
Recommendation: That the Committee recommend the Board of Directors approve
Amendment No. 1 to the PSA with MWH, in the amount of $59, 000, for additional
engineering services for the Fairmont Booster Station Upgrade Project, increasing
the total fee from $549,584 to the new total of $608,584, for engineering design,
bid -phase services, and services during construction.
4.4. Authorization to Reject Bids for Richfield Gate Modifications and Readvertise with
Richfield Campus Spoils Project
Recommendation: That the Committee recommend the Board of Directors reject all
bids for the Richfield Gate Modifications Project and readvertise with Richfield
Campus Spoils Project.
4.5. Sole- Source Justification for Vactor Manufacturing
Recommendation: That the Committee recommend the Board of Directors
authorize the sole- source of Vactor Manufacturing for the purchase of the District's
combination sewer cleaning vehicle.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Status of Well Siting (Verbal Report)
5.2. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report)
5.3. Monthly Groundwater Production and Purchased Import Water Report
5.4. Monthly Preventive Maintenance Report
5.5. Monthly Production Summary Report
5.6. Groundwater Producer Meeting Notes
5.7. Status Report on Capital Projects in Progress
5.8. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Thursday, November 6, 2014 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
October 8, 2014
Planning-Engineering-
Operations Committee
Marc Marcantonio, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 4.1
Yes
$6,500
$6,150
Water Capital
Reserves
101 -2700
201011 B
Board of Directors
N/A
N/A
Purchase of an Annual EADOC Project Management System Subscription for
the Fairmont Booster Pump Station and Other YLWD Projects
The purchase of an annual EADOC Project Management System Subscription is recommended to
aid in the tracking and review of Construction Management documents, to increase communication
among all parties and to minimize potential change orders for construction projects. EADOC was
used for the Yorba Linda Blvd. Pump Station Project and the Highland Booster Station Project
which has proven to be a valuable and effective tool for construction management, contract
administration and record keeping.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the purchase of an annual EADOC
Project Management System subscription for the Fairmont Booster Pump Station Project and other
YLWD Projects in the amount of $6,100.
DISCUSSION:
EADOC is an online service that allows sharing, transferring and managing information
electronically between all parties for construction projects. It was developed specifically to aid in
construction management document - control, where otherwise it is a challenge to manage project
information and communication, with large amounts of shop drawings and other documentation
mailed via multiple hard copies between the owner, contractor and other project team members and
suppliers.
EADOC provides a means to eliminate numerous paper copies of submittals, pay estimates,
requests- for - information and change orders. The service also focuses on electronic communication
and information exchange across the entire project team, which provides benefits of integrating the
team with a single application. This allows both owners and contractors to get in contact and
communicate much faster when problems arise and ultimately provide quick solutions to project
problems by increasing communications, usually resulting in less change orders. At the conclusion
of the project, EADOC provides all of the electronic project files to the District on CDs for permanent
archives.
This service was used for the construction of the new Yorba Linda Blvd. Pump Station Project and
the Highland Pump Station Project and it is very successful with document management providing
thorough communications between the owner, contractor and design engineer. By extending the
subscription with the District (using the existing account used for the Yorba Linda Blvd. Pump
Station Project), the cost is $6,100.
ATTACHMENTS:
Name:
Description:
Type:
Yorba Linda Water District EADOC Subscription 2014 -
EADOC Annual Subscription 2014 -2015 Backup Material
2015. pdf
EADOC Customer Proposal
EADOC LLC
180 Grand Ave, Suite 995
eadoc Oakland, CA 94612
www. eadocs csoftware. com
Customer
Account Name Yorba Linda Water District Contact Name Joe Polimino
Bill To 1717 E. Miraloma Ave. Phone (714) 701 -3104
Placentia, CA 92870 Email jpolimino @ylwd.com
USA
EADOC
Prepared By Art Nicholson III Quote Number 00000602
Phone (510) 903 -9658 x712 Created Date 8/13/2014
E -mail art.nicholson @eadocsoftware.com Expiration Date 11/11/2014
Project or Program Name
Yorba Linda WaterDistrict- Projects- 2014 -2015
Proposal Details
Project Value $4,210,790.00 Project Start Date 9/1/2014
Subscription Lumpsum Contract 12
Payment Duration (months)
Contract Type Annual
EADOC Subscription
EADOC Subscription
$5,500.00
1.00
$5,500.00
Standard support (web support, 6am -6pm M -F PST)
EADOC Customer Support M -F 6am -6pm PT
$0.00
1.00
$0.00
Training Hours
EADOC customer training
$300.00
2.00
$600.00
Subtotal $6,100.00
Grand Total $6,100.00
Proposal Terms
1. Proposal. This Customer Proposal (the "Proposal ") contains estimated Project parameters provided by EADOC to Customer based on
required hosted Construction Management Software Services.
2. Modification and Price Adjustments. Service pricing is based upon engineer's estimate for the Project and estimated duration of the
Project. If the actual cost of the Customer's construction is 10% higher than the original estimate, EADOC reserves the right to adjust the
subscription price.
3. Service Agreement. By approving this Proposal, Customer acknowledges that the Parties shall fully execute and agree to the Terms of the
EADOC LLC Master Services Agreement (the "Services Agreement ") prior to the commencement of Services. Customer further acknowledges
that the Estimates contained herein will be incorporated by reference into the Agreement as though they were part of the same. In the event of
any conflict between this Proposal and the Services Agreement, the terms of the Services Agreement shall prevail.
EADOC Customer Proposal
eadoc
EADOC LLC
180 Grand Ave, Suite 995
Oakland, CA 94612
www.eadocsoftware.com
4. Service Levels. Service Levels, including System Availability, Response Time, Support Resolution Time, Customer Notification and Credits
procedures shall be contained in a Service Level Agreement (the "SLA "), as amended from time to time, attached to the Agreement as Exhibit
A shall be incorporated by reference (alternatively available at http: / /www. eadocsoftware. com/ pdf/ EADOC _Service_Level_Agreement.pdf).
5. Term.
1. An approved Proposal is valid for a project start date of +/- three (3) months from the estimated start date listed.
2. If the Project is delayed more than three (3) months or canceled this Proposal is void unless EADOC extends the terms in writing.
3. This Proposal is valid for ninety (90) days from date of issue.
Contacts
Data notification
Joe Polimino
contact
Approval
Date:
-2014
Signed:
CUSTOMER
( "Customer ")
Implementation Joe Polimino
Contact
Signed:
2014
EADOC
( "Service Provider ")
Title: Founder /CEO
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
October 8, 2014
Planning-Engineering-
Operations Committee
Marc Marcantonio, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Bryan Hong, Associate Engineer CEQA Compliance:
ITEM NO. 4.2
Yes
$6M
$6M
All Water Funds
101 -2700
2010 -11 B
Engineering
No
MND
Brand Name Requirement for Fairmont Booster Station Upgrade
District staff determined that several key design components and parts from a specific supplier were
desired in order to match other products already in use in the District's water system. Previously,
legal counsel determined that per Public Contract Code Section 3400, a Board finding is required to
approve a brand name requirement.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the brand name requirement for the
Fairmont Booster Station Upgrade Project for the items as specified.
DISCUSSION:
During the design process and review, District staff determined that several key design components
and manufactured parts were desired from specific suppliers in order to match products already in
use in the District's water system. Legal counsel informed District staff that a brand -name
requirement cannot be used unless the Board makes a finding per Public Contract Code Section
3400 that the brand name requirement is necessary in order to match other products already in use
in the District's water system. Attached is a copy of the Staff Report setting forth the reasons for
requiring brand -name components and parts for the Fairmont Booster Station Upgrade Project.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On July 11, 2013, the Board of Directors authorized execution of a Professional Services
Agreement with MWH Americas, Inc., in the amount of $549,584 for engineering design, bid support
services, and construction phase services for the Fairmont Booster Station Upgrade Project, Job
No. 2010 -11 B.
ATTACHMENTS:
Name: Description: Type:
Staff Report request for brand name 2014- 0925.pdf Staff Report - Fairmont Brand Name Backup Material
Yorba Linda
Water District
STAFF REPORT
DATE: SEPTEMBER 25, 2014
TO: STEVE CONKLIN
FROM: BRYAN HONG
SUBJECT: REQUEST FOR BRAND NAME COMPONENTS AND PARTS
FAIRMONT BOOSTER PUMP STATION PROJECT (J2010 -11B)
BACKGROUND
During the planning and design phase for a District improvement project, the Engineering Department
meets with and solicits input from the Operations Department. The Operations Department has certain
maintenance history and training with certain brand name components and parts in the District's
system. For certain projects, the Operations Department has requested that bid specifications require a
part by brand name in order to improve the efficiency of operating and maintaining the District's water
system. However, Public Contracts Code Section 3400 (b) prohibits the drafting of specifications in a
manner that will limit bidding to one specific concern, or call for a designated item by specific brand or
trade name, unless the specifications are followed by the words "or equal" and which would allow the
bidders to furnish an equal item. However, there are exceptions to this rule that support requiring brand
name components and parts if the District's Board makes certain findings.
Per Section 3400 (c), the "or equal" rule is not applicable when the awarding authority makes a finding
that the item as specified by the brand name is needed for one of the following reasons:
(1) In order that a field test or experiment may be made to determine the product's suitability for
future use.
(2) In order to match other products in use on a particular public improvement either completed or
in the course of completion.
(3) In order to obtain a necessary item that is only available from one source.
(4) In an emergency situation as described in detail in Section 3400.
WATER SYSTEM COMPONENTS AND PARTS
The District has a complex assortment of mechanical, electrical, and instrumentation parts /components
that are integrated into one public improvement — its water system. The use of different brand name
components and parts for its water system creates inefficiency because the District must maintain a
large inventory of said parts.
In addition, the District's staff must be familiar with different maintenance and repair
schedules /procedures for these parts, thus requiring a large amount of training. Requiring a brand name
for certain components and parts would permit the District to maintain a smaller inventory (for
example, one part in inventory could serve as a back -up replacement for several sites, whereas, if five
sites had five parts made by five different manufacturers, the District would be required to keep one
back -up part for each site), lessening the risk of incompatible products, lessening the amount of time
required to diagnose problems, and lessening training costs related to maintenance and repair.
During the final design development for the Fairmont Booster Pump Station Project, it was determined
that several key operating components and parts for the project should be specified with a brand name
in order to match other components and parts in use in the District's water system. As set forth in the
attached Exhibit A, the components and parts listed are either already in a vast majority of District
facilities or are part of a movement to modernize and standardize District facilities.
SUMMARY
Requiring brand name components and parts to match other components and parts already in use in the
District's water system is in the best interest of the District for the reasons noted above. Therefore, it is
the recommendation of Engineering and Operations staff that the specified components and parts in
Exhibit A be specified by brand name for the Fairmont Booster Pump Station Project in order to match
other products already in use in the District's water system.
f1:1:11311 re1
1 x_1►117► /a1A,Is tillIIs10-119IQL1I
1_11:7AA Is] ►>ta: 1019111 a:4l01AiIaIr_IIfQ►1: a .10IX49
September 25, 2014
Name of Reviewers: Javier Martinez and Rick Walkemeyer
Departments: Operations and Information Technology
Product Function Manufacturer
1. Diaphragm Control Valves Controls water flows Cla -Val
Use in water system: 52 control valves at District pump stations are Cla -Val.
2. Pressure Transmitters Measures pressures and transmits data Rosemont
Use in water system: 18 of 20 pressure transmitters at District facilities are Rosemont.
3. Magnetic Flow Meter Measures flow of the booster station ABB
Use in water system: 11 of 11 magnetic flow meters at District facilities are ABB.
4. Chlorine Analyzer Continuously measures chlorine residual Depolox 3
Use in water system: 6 of 13 chlorine analyzers at District pump stations are Depolox 3.
5. Pressure Switches Measures high and low pressure in system Mercoid
Use in water system: 42 of 46 pressure switches at District facilities are Mercoid.
6. Process Controller (PLC) Systems Operates Automatic control logic Schneider Electric
Use in water system: 26 of 26 process controller systems at District facilities are Schneider Electric.
7. Wall Mount Sleeve Supports mast for confined space entry /rescue DBI -SALA
Use in water system: Compatible with the Advanced series hoist system currently used by the District.
8. Card Access /Software Allows personnel access to pump station Lenel OnGuard
Use in District security: 15 of 15 card access readers at District facilities are Lenel OnGuard.
9. Diesel Generator Provides backup power to pump station Caterpillar /Cummins -Onan
Use in District security: All generators and gas engines at District facilities are Caterpillar or Cummins -Onan.
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
October 8, 2014
Planning-Engineering-
Operations Committee
Marc Marcantonio, General
Manager
Anthony Manzano, Senior
Project Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Bryan Hong, Associate Engineer CEQA Compliance:
ITEM NO. 4.3
Yes
$6M
$59,000
All Water Funds
101 -2700
2010 -11 B
Engineering
N/A
MND
Amendment No.1 to Professional Services Agreement for Fairmont Booster
Station Upgrade Project
The District retained MWH Americas, Inc. (MWH) for engineering services for the Fairmont Booster
Pump Station Upgrade Project. During recent discussions of various project elements, District staff
determined that design changes are needed that were not included in the original scope of work.
Following a negotiation process with MWH, MWH prepared a proposal for the additional
engineering services that staff reviewed and is recommending for approval.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Amendment No. 1 to the PSA with
MWH, in the amount of $59,000, for additional engineering services for the Fairmont Booster
Station Upgrade Project, increasing the total fee from $549,584 to the new total of $608,584, for
engineering design, bid -phase services, and services during construction.
DISCUSSION:
During the design review and coordination process, District Engineering and Operations staff
determined that other design changes are needed and require additional design work including:
• Additional project management by MWH
• Deletion of 920 zone discharge
• Design for a motor operated valve
• Addition of temporary server
• Addition of truck to truck communication system
• Relocation of freestanding antennae tower
• Relocation of the salt tank and generator
• Revised architectural style of roof
• Revised sanitary sewer connection
• Addition of backup HVAC unit
• Relocation of fiberoptic connection
• Revision to site repaving
• Addition of gate
. Addition of pumpouts
. Addition of reservoir flap gates
District staff also determined that the District is owed a credit for the following:
• Deletion of second pressure reducing station
• MWH did not submit a 50% design submittal and cost estimate
• MWH did not submit a cost estimate at the 70% design phase
MWH prepared an engineer's cost estimate at the 90% design phase that exceeded the project's
construction budget. District staff then performed a value engineering exercise and determined that
certain project elements could be deleted or modified. District staff directed the design team to
remove or amend the following:
• Delete decorative architectural elements
• Delete pressure reducing valve
• Amend the pipeline alignment to avoid the western gate
• Amend the sodium hypochlorite generation unit as an optional bid item
During the discussions for all of the above, MWH originally requested $96,423 for the changes to
the original plans and $15,000 for the changes requested by the District following value engineering.
Thereafter, during extended negotiations, District staff incorporated the credits into the discussion
and negotiated the final change order amount down to $59,000. MWH's proposal of $59,000 for the
described additional services (copy attached) was reviewed by District staff and determined to be
necessary and appropriate for the required work.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On July 11, 2013, the Board of Directors authorized execution of a PSA with MWH, in the amount of
$549,584 for engineering design, bid support services, and construction phase services for the
Fairmont Booster Station Upgrade Project, Job No. 2010 -11 B.
ATTACHMENTS:
Name:
20140929 CO Letter.pdf
Description:
Fairmont Amend 1 Letter
Type:
Backup Material
Q MWH
BUILDING A BETTER WORLD
September 29, 2014
Yorba Linda Water District
Mr Bryan Hong
Associate Engineer
1717 E. Miraloma Ave.,
Placentia, CA 92870
Subject: Fairmont Pump Station
Changes to the Scope of Work
Dear Mr. Hong;
Per our discussions over the past month MWH accepts the offer of $59,000 in change orders for
work completed, credits to the job, and work to- be- completed. These items consist of the
following work elements:
Work Already Completed
Project Management
• The additional design elements have increased the complexity of the project and
increased MWH's project management expenditures.
Pump Station
• Modifications to Mechanical Plans Due to Deletion of 920 Zone discharge: The pump
station discharge side pipe has been modified to delete the 920 Zone discharge.
• MOVs on 675 & 780 Zone Pipe: MWH will design a motor operated valve (MOV) to be
installed on the 675 zone piping near the to- be- installed tee. This location has been
amended from the 70% design submittal and requires some rework. Previously we
conducted preliminary design activities related to installation of an MOV on 780 zone
piping near the intersection of Bastanchury Road and Fairmont Boulevard. This MOV
has been deleted and the preliminary design drawings had to be modified. The 675 zone
MOV will be supplied with 480V 3 phase power from the new pump station building.
• Temporary Server Location: Based on direction from YLWD, MWH has set aside space
inside the new building including planning for additional wire and conduits for a
temporary server.
• Truck to Truck to Communication System: Based on Direction from YLWD MWH will
prepare plans and specifications for a truck to truck communication system to be
mounted on the new antennae.
618 Michillinda Avenue TEL 626 796 9141
Suite 200 FAX 626 568 6101
Arcadia, CA 91007 www.mwhglobal.com
• Relocation of the Antennae: MWH will provide engineering services to locate a new
antenna on the reservoir site. The new antennae cannot be mounted on the new pump
station and will need to be a freestanding antennae tower. Based on review comments on
the 70% design this tower will be located adjacent to the salt tank.
• Relocation of the salt tank and generator. MWH will provide a design to locate the salt
tank and generator set on new concrete pads adjacent to the reservoir. This task will
consist of the following work items:
• Retaining walls
• Additional concrete pads
• Extended potable water connection
• Larger brine metering pump
• External cable and wire gallery
• Increase the generator size from the initially planned 200 kW to 500 kW and
coordinate noise and AQMD requirements with the manufacturer.
• Architectural Style: The reservoir structure was changed to a gabled roof structure from
a Mansard Style roof.
• Sanitary Sewer Connection: MWH will prepare drawings to provide a new sanitary
sewer service for the new Fairmont Pump Station. Previously we had anticipated
connecting to the existing sanitary sewer service.
• Backup HVAC Unit: MWH will provide drawings and specifications for a second
HVAC unit.
• Fiberoptic relocation: Based on direction from the YLWD the fiberoptic connection was
not included in the 70% design submittal. This decision was amended in the review
comments and will be incorporated into the design.
Site
• Site Repaving: MWH will prepare repaving plans for the Fairmont Pump Site.
Previously we had not anticipated repaving the site, only the demolished existing
Fairmont Pump Station.
• Gate: MWH will prepare details for a gate at the southeast corner of the property.
• Pumpouts: MWH will prepare plan and profile drawings for pumps for the 675, 780, and
100 zones. MWH will use the details previously prepared for the YLWD.
Reservoir
• New flap gates: MWH will provide a design to remove and replace the existing flap
gates in the Fairmont Reservoir.
Credits
• Pressure Reducing Station: MWH will provide a credit to the project for deletion of a
pressure reducing station that has been deleted from the scope of work.
• 50% Submittal: MWH will provide a credit to the project for deletion of the 50%
Submittal.
• 70% Cost Estimate: MWH will provide a credit to the project for deletion of the 70%
Cost Estimate.
New Work
• Deletion of Architectural Elements: MWH will delete architectural elements from the
90% drawings consisting of decorative trellises and other architectural elements.
• Deletion of PRV: MWH will delete the pressure reducing valve inside the Fairmont
Pump Station.
• Revisions to Yard Piping: MWH will amend the pipeline alignment to avoid the western
gate.
• Amend NaOCL Unit to Optional Bid Item: MWH will amend the sodium hypochlorite
generation unit to be an optional bid item.
The total cost for this work is depicted in Attachment A to this letter. Thank you very much for
your patience and understanding. If you have any questions please let me know
Sincerely,
44,2L 4x�-
Christopher Mote
Project Manager
Cc: Anthony Manzano, Senior Project Manager
Steven P. Weber, PhD
Vice President and Southwest
Business Unit Leader
Table 1: Hours and Budget already Expended
Yorba Linda Water District
Fairmont Pump Station
Change Order 01
9/29/2014
MWH - Project Engineering and Management Personnel
RBF - Project Engineering and Management Personnel
Contract Hourly Rate
$225
$225
$190
$175
$160
$145
$130
$125
$105
$80
$236
$184
$166
$121
$86
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ACTIVITY DESCRIPTION
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Project Management
50
50
S 8,750
$ 8,750
0
$
$ -
$ 8,750
1
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53.5
34 1@11
76
1 7
W175,880
$
.00
.•Y
920 Zone Discharge Deletion
4
4
6
6
20
$ 3,110
$ 190
$ 3;300
0
$ -
$ -
$ 3,300
Motor Operated Valve
6
6
10
10
32
$ 4,940
$ 147
$ 5,087
1
2
8
8
19
$ 2,895
$ 18
$ 2,913
$ 8,000
Temporary Server Location
1
1
3
5
$ 850
$ 33
$ 883
1
1.5
2
5
$ 674
$ 43
$ 717
$ 1,600
Truck to Truck Communcations System
0
$ -
$ -
2
12
14
$ 2,355
$ 2,355
$ 2,355
Relocation of the Antennae
2
2
4
$ 640
$ 640
1
8
2
11
$ 1,750
$ 41
$ 1,791
$ 2,431
Relocation of the Salt Tank and Generator
7
20
20
17
64
$ 11,340
$ 255
$ 11,595
1
2
14
10
7
34
$ 4,733
$ 2
$ 4,735
$ 16,330
Architectural Style
6
8
14
$ 2,510
$ 70
$ 2,580
0
$ -
$ 20
$ 20
$ 2,600
Sanitary Sewer Connection
6
12
18
$ 2,520
$ 201
$ 2,721
0
$ -
$ -
$ 2,721
Backup HVAC Unit
6
6
8
20
$ 3,350
$ 3,350
1
2
4
7
$ 998
$ (0)
$ 998
$ 4,348
Fiberoptic Relocation
2
2
4
$ 730
$ 730
1
8
8
17
$ 2,475
$ 0
$ 2,475
$ 3,205
3.0
0
0
7
0
15
44L
18]
"C)
'1
=J0
1
.
Site Repaving
6
10
12
28
$ 4,300
$ 180
$ 4,480
0
$
$
$ 4,480
Gate
2
2
4
$ 580
$ 580
0
$
$
$ 580
Pumpouts
1
3
4
8
$ 1,190
$ 10
$ 1,200
0
$
$
$ 1,200
4.0
Reservoir
0
0
3
5
0
0
0
0
0
0
8
$ 1,41M
55
$ 1,50
0
0
1,500
New Flap Gates
3
5
8
$ 1,445
$ -
$ 55
$ 1,500
$ -
0
$
$ -
$
$ 1,500
New Instrumentation
0
0
$
$ -
SUBTOTAL
0
14
49
95
0
0
0
279
10
54
34
7
107
:1
$16,004
11
Table 1: Hours and Budget already Expended
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
October 8, 2014
Planning-Engineering-
Operations Committee
Marc Marcantonio, General
Manager
Anthony Manzano, Senior
Project Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Job No:
Dept:
Reviewed by Legal:
Bryan Hong, Associate Engineer CEQA Compliance:
ITEM NO. 4.4
Yes
$55,000
$90,000
Operating Funds
2014 -10
Engineering
No
N/A
Authorization to Reject Bids for Richfield Gate Modifications and Readvertise
with Richfield Campus Spoils Project
On September 18, 2014, bids were received from two contractors for construction of the Richfield
Gate Modifications Project. Following review of the bids, staff recommends to reject all bids and
readvertise with Richfield Campus Spoils Project.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors reject all bids for the Richfield Gate
Modifications Project and readvertise with Richfield Campus Spoils Project.
DISCUSSION:
Staff completed in -house plans and specifications and solicited bids from 12 specialty fence
contractors. On September 18, 2014, sealed bids were received from only two contractors, as
shown below. The bid tabulation and bid documents from both bidders were reviewed and
confirmed by District staff. One of the bids was found to be non - responsive. Since only one bid was
found to be responsive and fully in order, for a higher than expected amount, staff recommends
rejecting all bids.
NO. COMPANY BID
1 A -1 Fence Company $94,249.00
2 Community Controls $104,056.57 [NON- RESPONSIVE]
The approved budget for the Richfield Gate Modifications Project is $55,000. During design, staff
found that the approved budget was based on a design that did not include all of the necessary
elements. It is also evident in the received bids that the project was underbudgeted.
Staff also completed in -house plans and specifications for another project, the Richfield Campus
Spoils Project, which has an approved budget of $150,000.
Staff recommends to combine the approved budgets for both projects and bid the two projects
together as one project. This approach is expected to reduce construction costs for each project by
enabling the contractor to mobilize one time to the same location and lowering unit prices for
materials.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved budgets in the amounts of $55,000 for the Richfield Gate
Modifications Project, Job No. 2014 -10, and $150,000 for the Richfield Campus Spoils Project, Job
No. 2014 -13S.
AGENDA REPORT
Meeting Date: October 8, 2014
ITEM NO. 4.5
To: Planning- Engineering-
Operations Committee
From: Marc Marcantonio, General
Manager
Presented By: John DeCriscio, Operations Dept: Operations
Manager
Prepared By: John DeCriscio, Operations
Manager
Subject: Sole- Source Justification for Vactor Manufacturing
SUMMARY:
Staff has researched several manufacturers of combination sewer cleaning vehicles and our
research supports sole- sourcing of Vactor Manufacturing.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the sole- source of Vactor
Manufacturing for the purchase of the District's combination sewer cleaning vehicle.
ATTACHMENTS:
Name: Description:
Vactor Sole- source Justification 9 4 2014.docx Vactor Sole- source
Type:
Backup Material
Evaluation and Justification for the Sole- Source Purchase of Vactor Brand Equipment
District staff considered three manufacturers for the planned replacement of its combination
Jetter /Vacuum sewer - cleaning truck budgeted for FY 2014/15, Vactor, Vac -con and GapVax. In summary
staff determined the "Vactor" Model 2100 Plus will best -suit the requirements of the District. Vactor
has demonstrated to be more reliable, easier to operate, requires less maintenance, and shares our
existing spare parts inventory.
Several key components or factors were evaluated that led staff to the recommendation for Vactor.
They included the jet - rodder pump, water tank capacity, hose reel operation, single- engine operation,
parts and service support, truck design configuration and construction quality. In addition, Vactor was
also the only manufacturer that could demonstrate a truck configured to District specifications.
The Vactor's rodder pump is a simple, single piston design exclusive to Vactor. Vactor has chosen this
water pump over the years because of its reliability. The water pump is specifically designed for sewer
cleaning, providing 100gpm (at the nozzle) and up to 2500psi of water pressure at an average of 23
RPMs (i.e., slow rotation). The water pump has an average life of 7 -10 years without rebuilding or
maintenance. Vactor mounts the water pump below the water tanks providing a flooded inlet and using
all 1,000 gallons of water. Vactor hydraulically drives the water pump for ultra -low maintenance (no
belts to adjust and replace) but also gives the operator a "multi -flow design" allowing the machine to
operate with a wide variety of nozzles at any pressure.
The other manufacturers we evaluated use tri -plex style pumps. These pumps are designed for oil field
use not sewer cleaning. In a sewer cleaning application the pumps require yearly rebuilds and are
expensive to maintain. The pumps are mounted above the water tanks which at times cause them to
run dry. These water pumps need to run at 500 RPMs creating heat and break downs. The Vactor water
pump has 5 moving parts. The other style pumps have up to 25 -40 moving parts, they are belt or PTO
driven and require frequent adjusting and daily /weekly greasing of the pump's components. With the
Vactor water pump design, it provides the lowest cost of maintenance over the life of the unit and has
reduced downtime due to the need for less rebuilds.
Concerning water tank capacity, it is restricted by DOT (Department of Transportation) allowable axle
weights. Tank and component location on the Vactor is distributed between the 2 axles in a manner that
allows a greater tank capacity. Vactor is the only manufacturer to give a true 1,000 gallon water capacity
legal payload.
Our maintenance personnel prefer the Vactor hose reel. The rotation and extension features allow for
easier positioning for access to a sewer manhole. The Vactor has a 270 - degree telescoping /rotating hose
reel. This hose reel is the only hose reel in the industry that can give an operator complete access to the
10' extendable boom or boom -to- hose -reel intersection. This hose reel gives an operator complete
access to all sewer lines in and out of a given manhole. The operator can set up once per manhole and
run multiple lines without having to move the truck. The Vactor hose reel rotates rather than pivots.
Having a reel that rotates keeps the operator safely in front of the truck at all times, out of traffic. In
addition, when working on the driver -side of the truck, the operator can set up without closing 2 lanes
of traffic.
Vactor has the only hose reel with controls on the backside of the hose reel (dual controls). This feature
keeps the operator safe, facing the truck and traffic. Other designs have single controls which means the
operator has to be between the truck and hose reel while operating the unit. Hose reels that pivot only
have a 180 - degree limit for access to the boom. They pivot outside the width of the vehicle putting the
operator in traffic or requiring the closure of 2 lanes of traffic for the safest operation.
Another factor considered by staff is single- engine design, which results in decreased chassis weight and
maintenance. Vactor is the only manufacturer we evaluated that utilizes single- engine operation in its
standard format. The other manufacturers normally include an auxiliary engine for operations, which
adds weight and requires a second permit from the AQMD. However, Vac -con did state they could build
a single engine Jet / Vactor vehicle, but were not able to demonstrate to our satisfaction a vehicle that
was set up in this configuration nor could they provide a responsible contact for one they had previously
built. They did provided several contacts in the Bay Area, but we weren't able to get a response from
them after leaving several messages.
Vactor has worked with individual chassis manufacturers and has taken the time to get the body
approved for mounting on different choices of chassis. The chassis arrive to the Vactor factory with cross
members in the correct position, frame holes drilled in correct places and an approved engine and
transmission combination installed. This reduces problems with chassis warranty claims and
overstressing components that are not designed for this application. Other manufacturers take a chassis
and cut it up to make components fit. They bolt components onto it without approval from the
manufacturers of those components. This can cause chassis break downs and non- warranty coverage
for items that are not approved by chassis manufacturers.
Concerning local factory- authorized service, Vactor trucks are serviced at Haaker Equipment, which has
always been outstanding. Haaker is unmatched with their massive repair facility, parts inventory,
numerous service technicians and additional support staff.
In addition to the District's own experience of excellent service and reliability with our previously -owned
Vactor trucks, the following statements from Irvine Ranch Water District and Moulton Niguel Water
District maintenance personnel confirmed many of the same findings with Vactor equipment:
Moulton Niguel has five Vac Con trucks and two Vactor trucks. They have experienced more
failures and higher maintenance costs with their Vac Con trucks when compared to the Vactor.
They indicated that there is a big difference in quality between the two brands and are currently
phasing out all Vac Con trucks and replacing them with Vactors.
• Irvine Ranch has one Vac -Con, three Vactor combo -units and three Vactor Jetter -only trucks.
They prefer the Vactor units because of better quality and support. They also indicated that the
Vac —Con truck has more downtime related to maintenance issues.
In conclusion, based on our findings, District staff is requesting authorization to sole- source to Vactor
and the purchase of a Vactor 2100 Plus as the sewer cleaning vehicle to be purchased under the
2014/15 Sewer Capital Outlay Budget. Further, we are also recommending that the District make Vactor
the sole- source vehicle manufacturer for future Jetter, Vacuum, and excavator -style vehicles purchased
for the District.
Material Distributed Less Than 72 Hours Prior to the Meeting
AGENDA REPORT
Meeting Date: October 8, 2014
To: Planning- Engineering- Operations
Committee
From: Marc Marcantonio, General Mgr
Presented By: Alex Thomas, Water Quality Eng
ITEM NO. 4.6
Budgeted: Yes
Total Budget: $128,360
Cost Estimate: $138,145
Funding Source: All Water Funds
Account No: N/A
Job No: 2009 -22
Dept: Engineering
Reviewed by Legal: N/A
Prepared By: Alex Thomas, Water Quality Eng. CEQA Compliance: N/A
Subject: Amendment No. 2 to the Professional Services Agreement with CDM Smith,
Inc. for Hydrogeologic Services for Well No. 21
SUMMARY:
Staff requested a letter proposal from CDM Smith, Inc. to perform a feasibility study for the
proposed YLWD Well No. 22 site that focusses on assessing groundwater quality and
identifies potential construction and permitting issues. The proposed YLWD No. 22 site is
located east of the Fee Ana Street cul -de -sac, adjacent to the Huckleberry Basin on Orange
County Water District (OCWD) property.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Amendment No. 2 to the PSA
with CDM Smith, Inc. in the amount of $9,785 which will increase the contract amount of
$128,360 to a total revised contract amount not to exceed $138,145.
COMMITTEE RECOMMENDATION:
N/A
DISCUSSION:
On October 1, 2014, the OCWD Board of Directors conceptually approved the well site
location and granted permission to proceed with the evaluation of the well site with the intent to
prepare a lease agreement with OCWD.
Material Distributed Less Than 72 Hours Prior to the Meeting
As a precautionary approach, YLWD staff deemed it appropriate to conduct the above
described feasibility study before significant negotiations have been conducted between YLWD
and OCWD regarding the lease of the YLWD Well No. 22 site. The feasibility study will help
YLWD determine if the proposed site can provide a high capacity well with water quality similar
to YLWD Well No. 20 & 21 at a reasonable cost.
Staff has reviewed the letter proposal and finds the proposed scope of work and the cost of
$9,785 to be necessary and reasonable. A copy of the letter proposal with fee schedule is
attached for reference.
STRATEGIC PLAN:
SR 3 -13: Continue Planning for Long Term Capital Improvements and Replacements into the
future.
PRIOR RELEVANT BOARD ACTION(S):
• On December 20, 2012, the Board of Directors approved a PSA with CDM Smith, Inc. in
the amount of $117,740 to provide hydrogeologic services to evaluate two potential well
sites and provide well drilling design, specifications and inspection services.
• On October 10, 2013, the Board of Directors approved Amendment No. 1 to the PSA
with CDM Smith, Inc. in the amount of $10,620 to provide full -time oversight monitoring
during the drilling of Well No. 21. The revised contract did not exceed $128,360.
ATTACHMENTS:
Proposal for Feasibility Study for Well No. 22
� CDM
111 Academy Way, Suite 150
Irvine, CA 92617
tel: 949 - 752 -5452
October 7, 2014
Alex Thomas, Water Quality Engineer
Yorba Linda Water District
1717 East Miraloma Avenue
Placentia, California 92870
Subject: Proposal for a Feasibility Study for YLWD Well No. 22
Dear Mr. Thomas:
In response to your email request received on Friday, October 2, 2014, CDM Smith is pleased to
submit to Yorba Linda Water District (YLWD) this letter proposal to perform a feasibility study
for the proposed YLWD Well No. 22 site that focusses on assessing groundwater quality and
identifies potential construction and permitting issues. The proposed YLWD No. 22 site is located
adjacent to Huckleberry Basin on Orange County Water District (OCWD) property as shown on
Exhibit A.
Scope of Work
The following tasks will be performed as a part of the feasibility study.
Task 1 Groundwater Quality Review
The groundwater quality for nearby monitoring and production wells will be obtained, reviewed,
graphed and compared to current regulatory limits. Constituents of concern to be evaluated for
the area are expected to include volatile organic compounds, arsenic, lead, uranium, radium -226
and 228, and total trihalomethanes. Groundwater quality data from nearby monitoring and
production wells was previously summarized as part of the preliminary design reports for YLWD
Wells No. 20 and No. 21. These data will be supplemented with recent water quality data which
will be obtained from YLWD and OCWD.
Water quality for the proposed well will be estimated based on the data collected and evaluated
during this task and presented in a technical memorandum (TM) (Task 3).
Task 2 Site Constraints and Permitting
The proposed well site is located on a small parcel of land located adjacent to the
Huckleberry Basin on OCWD property. During this task, CDM Smith will review the proposed site
for potential site constraints and permitting issues. Siting will include a review of the State Water
Resources Control Board Division of Drinking Water (DDW) setback requirements that may
affect the siting of water production wells as well the proximity of the proposed well to the
recharge basin. YLWD will assist in the Study by determining the distances to storm drains and
sewers.
I C,-s
WATER + ENVIRONMENT +TRANSPORTATION + ENERGY + FACILITIES
CDM
Smith
Alex Thomas
October 7, 2014
Page 2
A point of immediate concern is the proximity of the proposed YLWD Well No. 22 well site to
Huckleberry Basin. Based on aerial imagery, it appears unlikely that Well No. 22 will be able to be
constructed at a distance greater than the required DDW 100 -foot setback from the basin as
currently sited. This presents the possibility that the DDW may deem the well to be under the
influence of surface water and therefore subject to additional permitting requirements.
As the site is relatively small, YLWD will investigate the feasibility of utilizing Fee Ana Street
during the well drilling, testing, and construction phases in order to locate the well as far from the
basin as possible and at least greater than the required 100 feet. YLWD will also investigate the
types of commercial businesses within an approximate radius of 200 feet of the proposed well.
Facilities that manufacture, store, or utilize chemicals that have the potential to impact
groundwater may be of concern to DDW.
Permits will also be identified for well construction and operation and the requirements to obtain
them will be documented in the Feasibility Study TM.
Task 3 Feasibility Study Memorandum
The Feasibility Study TM will focus on potential water quality results based on water quality data
from wells in close proximity. In addition, the TM will also describe well permitting issues. Other
issues that may hinder the development of YLWD Well 22 at this particular location will also be
addressed in the TM. A draft TM will be submitted to YLWD for review and comment. The TM will
incorporate YLWD's comments and a final TM will be submitted.
Schedule and Costs
The draft TM will be completed within four weeks of receiving the data from OCWD and YLWD.
The final TM will be completed two weeks after comments are received from YLWD. A line -item
work breakdown structure and cost estimate attached as Exhibit B. If approved, the services for
this feasibility study shall be amended to the existing Well 21 Hydrogeologic Services Contract
between CDM Smith and YLWD.
If you have any questions or require further information, please contact Suzanne Rowe or me.
cc: Steve Conklin /YLWD
Suzanne Rowe, CHG /CDM Smith
J: \Proposal- Water \YLWD \Well 22 Feasibility Study \Well 22 feasibility study letter proposal roo8r4.docx
l LA PALMA AVENUE
Ilk
_ a
� F
W W
EXISTING 16"' Y/
YWLD PIPELI
r
I
--a
WELL 22 CONCRETE PAD
-u - ELECTRICAL PANEL PAD
T
ANAHEIM ELECTRICAL
EASEMENT
TRANSFORMER PAD
PROPOSED YLWD PIPELINE PROPOSED YLWD - DISCHARGE PIPELINE
WELL SITE EASEMENT PROPOSED RIP-RAP
• PROPOSED 15 FT.YLWD
PIPELINE EASEMENT EXISTING DRIVEWAY
APRON--- x- PROPOSED 75 FT.YLWD
-- _--- -- --- -----� �� PIPELINE EASEMENT
----- ^
I
HUCKLEBERRY
POND
YORBA LINDA WATER DISTRICT
ATTACHMENT B
ESTIMATED PROJECT COSTS
YORBA LINDA WATER DISTRICT
WELL 22 FEASIBILITY STUDY
Officer in Senior Tech Review Project Staff Drafter Clerical/
Total
TASK Charge Hydro. Individual Hydro. Hydro. Contract. Admin
Labor
it
$185 $205 $215 $165 $130 $100 $85
Hours
ITEM NO. 5.3
AGENDA REPORT
Meeting Date: October 8, 2014
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Description: Type:
Import 2014 -15 Sep.pdf September 2014 Monthly Water Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2014 -15
Allowable GW (YTD) 4,762.9 (AF)
Underpumped 1,107.6 (AF)
CUP Obligation FY 2014 -15
ADJUSTED
GW
(AF)
ACTUAL
IMPORT
(AF)
CUP
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -14
1,376.9
748.8
280.0
2,405.7
57.2%
57.2%
2,587.0
-7.0%
Aug -14
1,151.1
672.1
455.0
2,278.2
50.5%
54.0%
2,545.3
-10.5%
Sep -14
1,127.4
591.0
402.0
2,120.3
53.2%
53.7%
2,233.2
Oct -14
35.0%
�YTDGW(q)
1,883.7
Nov -14
30.0%
Jul -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15
Month
1,488.0
Dec -14
1,338.6
Jan -15
1,167.1
Feb -15
1,116.6
Mar -15
1,323.2
Apr -15
1,655.1
May -15
2,189.2
Jun -15
2,453.0
FYTD
3,655.3
2,011.9
1,137.0
6,804.2
53.7%
7,365.5
-7.6%
Allowable GW (YTD) 4,762.9 (AF)
Underpumped 1,107.6 (AF)
CUP Obligation FY 2014 -15
2,741.0 (AF)
Monthly CUP Pumping (AF)
402.0 (AF)
YTD CUP Pumping (AF)
2,015.8 (AF)
YTD CUP Achieved ( %)
73.5%
GROUNDWATER PERCENTAGE
80.0%
75.0%
70.0%
65.0%
60.0%
55.0%
50.0%
45.0%
MONTHLY GW M
40.0%
35.0%
�YTDGW(q)
BPP GOAL 70.0
30.0%
Jul -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15
Month
22,000
20,000
16,000
14,000
U-
Q
12,000
E
0 10,000
8,000
6,000
4,000
2,000
0 L
Jul -14
FY 2014 -15 YTD Water Supply
Budgeted Total GW + Import
y� Actual Total GW + Import
--d—BPP GW Goal 70.0%
Actual GW Production
t Actual Total GW + Import 2013 -14
00000000-000�-- -,"-
Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15
Month
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
ATTACHMENTS:
Name.
2014 -15 fiscal.pdf
AGENDA REPORT
October 8, 2014
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
John DeCriscio, Operations
Manager
Reviewed by Legal:
Ken Mendum, Water
Maintenance Superintendent
Monthly Preventive Maintenance Report
Description:
Monthly Preventive Maintenance
ITEM NO. 5.4
N/A
Type:
Backup Material
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2014/15
Fiscal 2014 -15 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target
Old Data
8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100
Target; all hydrants to be serviced annually.
HYDRANTS (3,925)
3266
INSPECTED THIS MONTH
428
INSPECTED THIS YEAR
428
OF TOTAL
10.9
Target; all valves to be operated every two years
VALVES (11,162/2 = 5,581)
822
OPERATED THIS MONTH
724
OPERATED THIS YEAR
724
OF TOTAL
Target; all dead ends to be flushed biannually.
DEAD ENDS (155 X 2 = 310)
FLUSHED THIS MONTH
0
FLUSHED THIS YEAR
01
1
OF TOTAL
Target; all air /vacs to be serviced annually.
AIR VACS (487)
INSPECTED THIS MONTH
1
INSPECTED THIS YEAR
1
OF TOTAL
Target; all PRVs to be serviced annually.
PRVs (261)
INSPECTED THIS MONTH
34
INSPECTED THIS YEAR
34
OF TOTAL
Target; all leaks repaired at first available opportunity.
WATER LEAKS
MAIN REPAIRED
2
SERVICE REPAIRED
7
SERVICE REPLACED
12
AMS REPLACED
15
Target; all meter work completed no later than next working day.
METERS
NEW INSTALL
15
STUCKS
23
Target; all sewers to be cleaned annually.
SEWER CLEANING (304 M)
CLEANED THIS MONTH
20.701
1
CLEANED THIS YEAR
20.70
OF TOTAL
Target; all sewers to be televised every 5 years.
SEWER TELEVISING (61M)
Z
TELEVISED THIS MONTH
2.66
TELEVISED THIS YEAR
2.66
OF TOTAL
OTHER SEWER WORK.
S.S. OVERFLOWS
0
ROOT FOOTAGE
1,134
EMAs AND SYPHONS
2.11
SERVICE CALLS
0
REHAB FOOTAGE
0
MAIN REPAIRS
0
MANHOLE ROOT CLEANING
2
MANHOLE REPAIRS
1 3
PREVENTIVE AND REACTIVE MAINTENANCE
FISCAL 2014115
REVISED
Fiscal 2014 -15 1 JUL I AUG I SEP I OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN
Percent of targetl 8016 1 17016 1 25016 1 33016 1 42% 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100
HYDRANTS (3,925) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 4281
485
481
INSPECTED THIS YEAR 4281
9131
1,394
OF TOTAL 10.9%1
23.3%1
35.5
VALVES (11,162/2 = 5,581) Target; all valves to be operated every two years
OPERATED THIS MONTH 7241
5721
547
OPERATED THIS YEAR 7241
1,296
1 1,843
OF TOTAL 13.0%1
23.2%1
33.0
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually.
FLUSHED THIS MONTH 01
01
52
FLUSHED THIS YEAR 01
01
52
% TOTAL 0.0%1
0.0%1
16.8%
AIR VACS (487) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 1
10
0
INSPECTED THIS YEAR 1
11
111
1
% TOTAL 0.2%
2.3%
PRVs (261) Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 1 341
161
INSPECTED THIS YEAR 1 341
501
% TOTAL 1 13.0%1
19.2%1
40.2
WATER LEAKS Target; all leaks repaired at first available opportunity.
MAIN REPAIRED 2
1
3
SERVICE REPAIRED 7
7
4
SERVICE REPLACED 12
19
14
AMS REPLACED 15
6
4
METERS Target; all meter work completed no later than next working day.
NEW INSTALL 1 151
8
1 15
STUCKS 1 231
541
231
1
SEWER CLEANING (304 M) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 20.701
15.71
11.29
CLEANED THIS YEAR 20.701
36.411
47.70
OF TOTAL 6.81%1
11.98%1
15.70
SEWER TELEVISING (61 M) Target; all sewers to be televised every 5 years.
TELEVISED THIS MONTH 2.66
1 5.171
2.86
TELEVISED THIS YEAR 2.66
1 7.83
1 10.69
OF TOTAL 4.36%1
12.84%1
17.53
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
1
ROOT FOOTAGE
1,134
6,509
3,719
EMAs AND SYPHONS
2.11
4
2.27
SERVICE CALLS
0
0
0
REHAB FOOTAGE
0
0
0
MAIN REPAIRS
0
100
1
MANHOLE ROOT CLEANING
2
01
0
MANHOLE REPAIRS
31
01
1
Meeting Date
Subject:
ATTACHMENTS:
Name:
October 8, 2014
AGENDA REPORT
Reviewed by Legal:
Monthly Production Summary Report
Description:
Monthly Production Summary Report September 2014.pdf Backup Material
Daily Averaae Consumption Comparison September 2013 to 2014.0 Backup Material
ITEM NO. 5.5
N/A
Type:
Backup Material
Backup Material
Monthly Production Summary Report
DATE: September 2014
Water Production
Equipment Name
• Groundwater
74%
• Import Water
26%
Max Day Consumption
26.5 MG
Min Day Consumption
18.6 MG
Average Day
22.6 MG
Weather Conditions
Max Temperature
102 °F
Min Temperature
757
# of High Wind Days
0
# of Red Flag Days
0
Inches of Rain
0
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.4 Mg /I
Richfield (South Loop)
1.3 Mg /I
Lakeview Booster (Zone 2)
1.1 Mg /I
Lakeview Booster (Zone 3)
1.1 Mg /I
Well # 15
.9 Mg /I
Well # 20
.8 Mg /I
Location Average Cl2 Residual
Highland Booster
1.2 Mg /I
Valley View Booster
1.1 Mg /I
Paso Fino Booster
1.0 Mg /I
Hidden Hills Reservoir
.8 Mg /I
Camino de Bryant Reservoir
.8 Mg /l
Out of Service Equipment
Equipment Name
Reason for Out of Service
Well #18
Engine cooling lines failed.
Well #11
Sample point needs to be repaired.
Well #20 C12 System
Chemical feed pump failure.
Well #15 C12 System
Hydrogen Blower failure.
Returned to Service
Equipment Name Date
Water System Equipment Maintenance & Repairs
Lakeview Booster #10
Replaced leaking cooling line.
OC -66 MET Import Conn.
Cleared an obstruction from the venturi meter.
Well #15
C12 System Hydrogen blower motor replaced.
Sample Points
Inpsect and replace well discharge sample points.
Notes:
Ground Water continues to be served in zones 4 and 5 to comply with the CUP for Fy 2014 -2015. SCE TOU "On PeaV restriction period has ended for
this year. The Production Staff has been preparing for the annual DHS inspections of the water system to be conducted on October 1st and 2nd of 2014.
There were two fires in the month of September for which the Production Staff deployed to assess conditions, monitored the water system to ensure
water levels, and communicated the water system status during the events. The Production Staff is preparing for "Red Flag" and "High Wind Advisory"
Season.
30.0
25.0
20.0
15.0
10.0
5.0
0.0
SEPTEMBER 2013/2014 DAILY AVERAGE DEMAND (MG)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
2014
■ 2013
ITEM NO. 5.6
AGENDA REPORT
Meeting Date: October 8, 2014
Subject: Groundwater Producer Meeting Notes
SUMMARY:
Staff was not present at the Sep 10 GWP meeting due to the All -hands meeting at YLWD. The
attached meeting notes were prepared by OCWD.
ATTACHMENTS:
Name:
GWP Mtq Notes Sep 2014.pdf
Description:
GWP Meeting for Sep 2014
Type:
Backup Material
Draft Minutes
GROUNDWATER PRODUCERS MEETING
Sponsored by the
ORANGE COUNTY WATER DISTRICT
(714) 378 -3200
Wednesday, September 10, 2014, 9:30 a.m.
Meeting to be held at the 18700 Ward Street Fountain Valley CA
1. Water Quality Issues
Nira provided updates on three issues. (1) How the CDPH will be
incorporated into the State Water Resources Control Board; (2) new
Chromium 6 compliance testing has been completed; and (3) Cal EPA
implementation of SB 535 which helps direct funding to disadvantaged
communities
2. Official June 30, 2014 Groundwater Basin Accumulated Overdraft Calculation
Tim Sovich presented how the overdraft increased from 242,000 of to
342,000 of in FY2013 -14. OCWD's board policy to lower the BPP once the
overdraft exceeds 350,000 of was discussed and OCWD's plan to purchase
MWD water for the remainder of the year. Significant decreases in SAR
base flow has contributed to the overdraft increase. It was requested to
include on the October Producers agenda the topic of upper SAR
watershed reclamation projects, do they create new net water supply for
the region and SAWPA's policy on this issue.
3. OCWD Speaking engagements
A list of speaking engagements for the next few weeks by OCWD to
different organizations was distributed.
4. Long -Term Facilities Plan
Greg Woodside provided information on completion of the LTFP. It was
mentioned that the Producers wanted the proposed Poseidon Resources
project to be considered as a county wide resource.
5. MWDOC Orange County Water Reliability Study
Karl Seckel and Rob Hunter from MWDOC described the content of the
reliability study. The next meeting of interested MWDOC member agencies
to review the scope of the study is on Sept 15 at 1:30 p.m. Currently the
study will not prioritize and rank future potential projects that may be
needed to meet Orange County reliability goals.
6. Poseidon Resources Update
a. Financial Study
WDocument \SUBMIT AGENDA12014 \09.Sept19- 17.BOD\13.D.9 -10 -14 Groundwater Producer Meeting Minutes.doc
OCWD mentioned how the financial study will be provided to the
OCWD Board on October 1St for public comment. The report will be
discussed with the Groundwater Producers on October 8th. And the
current plan is to bring the issue back to the OCWD Board on
November 5th for future direction.
b. MWD issues
Karl Seckel from MWDOC gave an update on obtaining the MWD LRP
for the project and the use of MWD lines to distribute the water.
7. Other
• It was announced that Don Calkins has been appointed to the MWD
Board by the City of Anaheim
OCWD was requested to agendize and discuss two other topics at the
October Producers meeting: (1) how the BPP and BEA were established
in 2010, the last time MWD went into an allocation; and (2) could OCWD
consider selling additional GWRS water directly from the pipeline
traveling to the forebay during this drought cycle.
The Producers' meetings are scheduled the second Wednesday of each month. The
next regular monthly meeting is Wednesday, October 8, 2014 at 9:30 a.m.
H: 1DocumentlSUSMIT AGENDA12014 109.Sept19- 17.BODN3.D.9 -10 -14 Groundwater Producer Meeting Minutes.doc
ITEM NO. 5.7
AGENDA REPORT
Meeting Date: October 8, 2014
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept 0ct2014.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2014
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Yorba Linda Blvd. Pump Station
ECI started demolishing Palm
Abandon and cap the inlet
Project revised completion to be
Budget: $2.65M Job No.: 200817B
Avenue Pump Station (PAPS),
and outlet PAPS pipelines
October 2014.
Project Contact: Joe Polimino
and is addressing punch list
in Yorba Linda Blvd.
Planned Completion: July 2014
items at the project site.
2
Lakeview Grade Separation (OCTA Project)
Contractor continues new
Contractor to install new
Currently on schedule.
Budget: $700,000 Job No.: 201002
YLWD waterline and service
pipeline in Orangethorpe
Project Contact: Joe Polimino
installations through -out the
Ave. at night. Planning
Planned Completion: Late 2016
project area.
boring & pipe installation
under the railroad.
3
YL High School Park Pipe Relocation
Issued NTP to Contractor Vido
Pipeline work expected to
Pipeline project closeout
Budget: $350,000 Job No.: 201213
Samarzich; scheduled to begin
be complete mid-
expected to be complete
Project Contact: Joe Polimino
work early October.
November 2014.
December 2014.
Planned Completion: Summer 2014
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2014
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Well 21 Equipping Project
Staff reviewing PDR and
A preliminary design
Estimated equipping design
Budget: $150,000 Job No.: 200922 #21
CEQA. Richfield pipeline
meeting will be scheduled to
completion, winter 2014.
Project Contact: Alex Thomas
upgrade change is in
discuss comments of PDR.
Estimated construction
Planned Completion: Late 2015
preliminary design.
completion fall 2015.
2
Fairmont BPS Upgrade
Awaiting 2 nd 90%
Review revised 90% design.
Design estimated to be
Budget: $6,000,000 Job No. 201011B
submittal. Completed
Seek Board authorization for
complete fall 2014.
Project Contact: Bryan Hong
review of Mitigated
amendment to PSA for
Construction estimated to be
Planned Completion: Late 2016
Negative Declaration.
additional design services.
complete late -2016.
3
Richfield Gate Modifications
Only one responsive bid
Staff recommends rejecting
Staff's objective: Install new
Budget: $55,000 Job No. 201410
received, for a higher than
current bid. Staff will review
gate prior to OCTA's Lakeview
Project Contact: Bryan Hong
expected amount.
alternatives to reduce overall
Grade closure, anticipated to be
Planned Completion: Early 2015
construction cost.
spring 2015.
4
Richfield Campus Spoils
Staff working on design
Review plans with
Estimated construction
Budget: $150,000 Job No. 201413S
plans and bid package.
Operations and make
completion early 2015.
Project Contact: Bryan Hong
necessary adjustments.
Planned Completion: Early 2015
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2014
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Well 22 Site Acquisition
OCWD Board provided
Perform hydro - geologic
Staff's goal is to complete
Budget: $450,000 Job No. 2009 -22 #22
conceptual approval for well site
study, prepare site topo
an Agreement with
Project Contact: Alex Thomas
near southerly end of Fee Ana
survey and site layout plan,
OCWD by late 2014.
Planned Completion: Late 2014
Street.
negotiate terms and enter
into an Agreement with
OCWD.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2014
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT
Project
Current Status
Next Actions
Comments
I
Olson Co. T17489 (N. of Golden Ave., Placentia)
Developer continuing
Developer shall complete
Estimate 33 -unit condo tract
Job No.: 201301
home construction &
District Final Inspections &
completion by late 2014 /early
Project Contact: Ariel Bacani
water service installation.
Closing Forms.
2015.
2
Brandywine Homes T17548 (S. of Nixon Lib.)
Contractor continuing
Developer shall sign
District shall relocate existing
Job No.: 201304
water & sewer
amended water agreement.
water meters to new offsite
Project Contact: Ariel Bacani
construction.
water main on Blair Dr.
3
Buy -Buy Baby (Savi Ranch)
Contractor continuing
District to prepare job
Estimate building completion
Job No.: 201309
water & sewer
closing forms.
mid to late 2015.
Project Contact: Ariel Bacani
construction.
4
Costco Gas Station/Mirage Street Vacation
Costco's Contractor, WL
District monitoring Costco's
Costco to complete new gas
Job No. 201310
Butler, started construction
Contractor and implemented
station & improvements by late
Project Contact: Anthony Manzano
August 26th & progressing.
const. mitigation measures.
2014.
5
Yavitz Company — Valley View Retail
Contractor started water
District to coordinate
Anticipate water improvement
Job No.: 201313
and sewer construction.
construction & water
completion late 2014 & retail
Project Contact: Ariel Bacani
shutdowns with Contractor.
center completion late 2015.
6
Shapell Homes T17652 (West of YLHS)
Contractor continuing
District to prepare job
Estimate construction start date
Job No.: 201315
water and sewer
closing forms.
mid 2014 & 49 -lot housing
Project Contact: Ariel Bacani
construction.
tract completion by 2018.
7
Shapell Homes T16208 (North of YLHS)
Continuing plan check.
District staff to prepare
Estimate 40 -lot housing tract
Job No.: 201406
Water & Sewer agreements,
construction start date early
Project Contact: Ariel Bacani
fees and surety bonds.
2015.
8
Shapell Homes T17653 (North of YLHS)
Continuing plan check.
District staff to prepare
Estimate 21 -lot housing tract
Job No.: 201407
Water & Sewer agreements,
construction start date early
Project Contact: Ariel Bacani
fees and surety bonds.
2015.
9
Shapell Homes T17654 (North of YLHS)
Continuing plan check.
District staff to prepare
Estimate 58 -lot housing tract
Job No.: 201408
Water & Sewer agreements,
construction start date early
Project Contact: Ariel Bacani
fees and surety bonds.
2015.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2014
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT (Continued)
10
Western Pacific Housing T17617 (N. of YL Blvd.)
Continuing plan check.
District staff to prepare
Estimate 80 -unit townhome
Job No.: 201409
Water & Sewer agreements,
tract construction start date
Project Contact: Ariel Bacani
fees and surety bonds.
early 2015.
11
City Ventures, LLC T17547 (E. of Rose)
Plan check completed.
District staff to prepare
Estimated 18 unit condominium
Job No.: 201405
Water & Sewer agreements,
Tract. Construction start date
Project Contact: Ricardo Hipolito Jr.
fees and surety bonds.
early 2015.