HomeMy WebLinkAbout2008-03-27 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
March 27, 2008
8:30 a. m.
4622 Plumosa Drive, Yorba Linda, CA 92886
\ /
Yorba Linda Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, March 27, 2008, 8:30 A.M.
4622 Plumosa Drive, Yorba Linda - (714) 701- 3020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the Board will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
SPECIAL RECOGNITION
Introduce Douglas Baker, newly hired Mechanic I.
CONSENT CALENDAR (Items 1 through 5)
All items listed on the consent calendar are considered to be routine matters, status reports, or
documents covering previous Board instructions. The items listed on the consent calendar may be
enacted by one motion. There will be no discussion on the items unless a member of the Board, the staff,
or the public requests further consideration.
Minutes of the Regular Board of Directors meeting held March 13, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,330,278.13.
3. Progress Payment for Construction of the Lakeview Reservoir.
Recommendation: Approve Progress Payment No. 10 in the net amount of
$485,267.22 to SSC Construction, Inc. for construction of the Lakeview
Reservoir Project, Job No. 200704.
4. ACWA/JPIA Property Program Renewal for April 1, 2008 through April 1, 2009.
Recommendation: Approve the ACWA/JPIA Property Insurance Renewal for
April 1, 2008 through April 1, 2009 in the amount of $30,505.
5. Change Order for Construction of the New District Administration Building.
Recommendation: Approve Change Order No. 11 to J.E. Grant General
Contractors in the amount of $56,825.66 for construction of the New
Administration Building, Job No. 200313.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior
to formal Board actions.
6. Consider Selection of an Independent Audit Firm for Fiscal Years ending June 30,
2008-10.
Recommendation: That Board of Directors authorize the General Manager to
execute a Professional Services Agreement, subject to approval as to form by
General Counsel, with Diehl, Evans & Company, LLP to perform the
Independent Audit Services for the fiscal years ending June 30, 2008 through
June 30, 2010, with options to extend up to two one-year periods..
7. Consider updating the District's branding.
Recommendation: That the Board of Directors refer this project to the Public
Information - Technology Committee on updating the District's branding.
8 Consider a Policy on Refunds from Outside Agencies.
Recommendation: That the Board of Directors adopt Resolution No. 08-01,
Resolution of the Board of Directors of the Yorba Linda Water District
Adopting a Policy on The Disposition of Refund Checks.
DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of
the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting,
it is generally in the District's interest to discuss these more complex matters at one meeting and consider
formal action at another meeting. This portion of the agenda may also include items for information only.
9. State of California - Governor's Budget for 2008-2009.
Recommendation: That the Board of Directors provide direction to staff.
REPORTS, INFORMATION ITEMS AND COMMENTS
10. a. President's Report
b. Directors Reports
c. General Managers Report
1. OCWD Annexation
d. General Counsel's Report
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COMMITTEE REPORTS
11. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held March 18.
2) Meeting scheduled for April 15, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held March 11.
2) Meeting scheduled for April 8, 4:00 p.m.
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of meeting held March 10.
2) Meeting scheduled for April 14, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for April 3, 4:00 p.m.
e. Public Information Committee
(Col Iett/Beverage) Alternate: Armstrong
1) Minutes of Meeting held March 14.
2) Meeting scheduled for April 1, 4:00 p.m.
e. Building Ad Hoc Committee
(Beverage/Summerfield) Alternate: Armstrong
1) Meeting scheduled for April 17, 4:00 p.m.
f. MWDOC Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
1) Meeting scheduled for April 22.
g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting to be scheduled.
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INTERGOVERNMENTAL MEETINGS
12. a. Yorba Linda City Council, March 18 (Armstrong)
b. MWDOC/MWD Joint Workshop, March 19 (Staff)
c. OCWD Board, March 19 (Staff)
d. Yorba Linda Planning Commission, March 26 (Summerfield)
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after March 27, 2008. Agenda is available in the District office
prior to meeting.
April 2008
FPublic Information Committee, April 1, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, April 1, 6:30 p.m.
Mills
Board Workshop, April 2, 8:30 a.m., EOC Room, Richfield Plant
MWDOC/MWD Joint Workshop, April 2, 8:30 a.m.
Staff
OCWD Board, April 2, 5:00 p.m.
Staff
Planning-Engineering-Operations Committee, April 3, 4:00 p.m.
Mills/Armstrong
WACO, April 4, 7:30 a.m.
Finance-Accountinq Committee, April 8, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, April 9, 7:00 p.m.
Collett
District Board Meeting April 10, 8:30 a.m.
Personnel-Risk Management Committee, April 14, 4:00 p.m.
Armstrong/Collett
Executive-Admin-Organizational Committee, April 15, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, April 15 18, 6:30 p.m.
Armstronq
MWDOC Board, April 16, 8:30 a.m.
Staff
OCWD Board, April 16, 5:00 p.m.
Staff
Building Ad Hoc Committee, April 17, 4:00 p.m.
Summerfield/Beverage
MWDOC Ad Hoc Committee, April 22,4:00 p.m.
Mills/Beverage
Yorba Linda Planning Commission, April 23, 7:00 p.m.
Summerfield
District Board Meeting, April 24, 8:30 a.m.
District Board Tour, April 29, 8:30 a.m.
Mav 2008
FPlan ninq-Engineering-Operations Committee, May 1, 4:00 p.m. I Mills/Armstronq
WACO, May 2, 7:30 a.m.
Public Information Committee, May 6, 4:00 p.m. Collett/Beverage
Yorba Linda City Council, May 6, 6:30 p.m. Mills
MWDOC/MWD Joint Workshop, May 7, 8:30 a.m. Staff
OCWD Board, May 7, 5:00 p.m. Staff
District Board Meeting, May 8, 8:30 a.m.
Personnel-Risk Management Committee, May 12, 4:00 p.m. Armstrong/Collett
Finance-Accounting Committee, May 13, 4:00 p.m. Beverage/Summerfield
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Yorba Linda Planning Commission, May 14, 7:00 p.m.
Executive-Admin-Organizational Committee, May 20, 4:00 p.m.
Yorba Linda City Council, May 20 18, 6:30 p.m.
MWDOC Board, May 21, 8:30 a.m.
OCW D Board, May 21, 5:00 p.m.
District Board Meeting, May 22, 8:30 a.m.
Yorba Linda Planninq Commission, May 28, 7:00 p.m.
CONFERENCES AND SEMINARS
Collett
Summerfield/Mills
Armstrong
Staff
Staff
Summerfield
13. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. None
ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
14. Conference with Legal Counsel regarding existing litigation to which the District is
a party (Justification for Closed Session is Government Code Section 54956.9(a)).
Stuart Glenn vs. City of Yorba Linda and Yorba Linda Water District, Orange
County Superior Court Case No. 060000083.
15. Conference with Real Property Negotiator (Justification for Closed Section is
Government Code 54956.8)
Property: Possible sale of 4622 Plumosa Dr., Yorba Linda, CA
Agency Negotiator: Michael A. Payne
Negotiating Parties: To be determined
Under negotiation: Establish offering terms
16. Public Employee Performance Evaluation [Government Code Section 54957] Title:
General Manager.
ADJOURNMENT
A regular meeting of the Board of Directors
at 913 Richfield Road, Placentia, CA 92870
is scheduled for April 2, 2008, at 8:30 a.m.,
Accommodation for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that
person to be able to participate in the public meeting by telephoning Michael A. Payne, General
Manager/Secretary, at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba
Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of
accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related
accommodation should make the request with adequate time before the meeting for the District to
provide the requested accommodation.
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2008 BOARD OF DIRECTORS CALENDAR
JAN FEB MAR
S M T W T
11 2 3
6 7 8 9.
13 14 15 16 17
20 21 22 23M
27 28 29 30 31
F
4
11
18
25
S
5
12
19
26
APR
S M T W T F S
1 2 3 4 5
6 7 8 9■ 11 12
13 14 15 16 17 18 19
20 21 22 23M 25 26
27 28 29 30
S M
6 7
13 14
20 21
27 28
JUL
T W T F S
1 2 3 4[
8 9W 11 12
15 16 17 18 19
22 23 M 25 26
29 30 31
OCT
S M T W T F S
1 2 3 4
5 6 7 8.10 11
12 13 14 15 16 17 18
19 20 21 22M 24 25
26 27 28 29 30 31
Holiday
Board Meeting
Activities
S M
3 4
10 11
17 181
24 25
S M
4 5
11 12
18 19
25 26,
T
5
12
119
26
W T
6 7
13M
20 21
27M
MAY
T W T
1
6 7.
13 14 15
20 21 -
127 28 29
F S
1 2
8 9
15 16
22 23
29
F S
2 3
9 10
16 17
23 24
30 31
AUG
S
M
T
W T
F
S
1
2
3
10
4
11
5
12
6 7
13M
8
15
9
16
17
24
18
25
19
26
20 21
27M
22
29
23
30
311
NOV
S
M
T
W T
F
S
1
2
9
3
10
4 5 6
111 12-
7
14
8
15
16
23
17
24
18
25
19 20
26M
21 22
28[29
301
S
M
T
W T
F
Sl
1
2
9
3
10
4
11
5 6
12 =
7
14
8
15
16
23
17
24
18
25
19 20
26M
21
28
22
29,
30
311
JUN
S
M
T
W T
F
1
8
2
9
3
10
4 5
11 1Z
6
13
7
14
15
22
16
23
17
24
18 19
25 26
20
27
21
28
29
301
SEP
S M T W T
I if 2 3 4
7 8 9 10-
14 15 16 17 18
21 22 23 24 -
28 29 30
F S
5 6
12 13
19 20
26 27
DEC
S M T
1 2
7 8 9
14 15 16
21 22 23
28 29 30
W T
3 4
ion
17 18
24[1§
31
F S
5 6
12 13
19 20
26127
ITEM NO. I
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
March 13, 2008
The March 13, 2008 regular meeting of the Yorba Linda Water
Directors was called to order by President Summerfield at 8:30 a.m.
held at the District's offices at 4622 Plumosa Drive, Yorba Linda.
PROVED u',' THE BOARD OF DIRECTORS
OF THE VORBA LINCA WATER DISTRICT
i,l1AR qof4z~
District Board The meeting was
DIRECTORS PRESENT AT ROLL CALL STAFF PRESENT
John W. Summerfield, President Michael A. Payne, General Manager
William R. Mills Arthur G. Kidman, General Counsel
Paul R. Armstrong Kenneth R. Vecchiarelli, Asst. G.M.
Michael J. Beverage Lee Cory, Operations Manager
Richard P. Collett Pat Grady, IT Director
Amelia Cloonan, Executive Secretary
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
District residents who attended the meeting were:
Susan Janowicz East Lake Village Homeowners Association
Kathy Nock
Jo Ann Gianetto
Sharon Ray
Gil Ficke
Ed Norman
Monica Stephens
Nancy Victor
Curt Wessen
Janine Hanna
Jim Grelle
SPECIAL RECOGNITION
IT Director Grady introduced Robyn Shaw, newly hired IT Tech II/Programmer.
Robyn Shaw left the meeting at 8:34 a.m.
CONSENT CALENDAR (Items 1 through 61
On a motion by Director Beverage, seconded by Director Armstrong, the Board of
Directors voted 5-0 to approve the Consent Calendar, with Director Collett abstaining
from voting on Check No. 48474, Item 2.
Minutes of the Regular Board of Directors meeting held February 28, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,884,538.89.
3. Consider two year extension to the Professional Services Agreement with
Sacramento Advocates, Inc. for Legislative services.
Recommendation: Approve a two year extension to the Professional Services
Agreement with Sacramento Advocates, Inc. with an effective date of March
13, 2008.
4. Construction of the New District Administration Building.
Recommendation: Approve Progress Payment No. 12 in the net amount of
$662,640.50 to J.E. Grant General Contractors for construction of the New
Administration Building, Job No. 200313.
5. Declaration of Restrictive Covenants Agreement - 20091 Livorno Lane, Mr. & Mrs.
James Sain.
Recommendation: Authorize the President and Secretary to execute the
Declaration of Restrictive Covenants Agreement with Mr. & Mrs. James Sain,
subject to approval as to form by General Counsel.
6. Amendment to Construction Administration Services for New Administration
Building.
Recommendation: Approve an amendment to the professional services
agreement in the amount of $69,396 with Gillis & Associates Architects, Inc.
for additional Construction Administration, Construction Management and
support services through project completion of the District's New
Administration Building, Job No. 200313.
Director Collett recussed himself from the meeting during discussion of Item 7 because
his residence is within the project boundaries.
ACTION CALENDAR
7. Pressure Zone Reconfiguration and Sub-Zone Extension Projects. Assistant
General Manager Vecchiarelli introduced the item. The homeowners and District
staff have been working together, and the Water Master Plan study has been
completed. Assistant General Manager Vecchiarelli explained what the process
had been and the resulting analysis. The lots on the map in red had pressure dips
below 40 psi during average day demand. The lots in yellow had 41-50 psi, and
the lots in green had greater than 50 psi. Six alternatives were studied. Assistant
General Manager Vecchiarelli gave an outline of the alternatives.
Staff looked at creating a new zone which would bring everyone into the "green".
This would save hundreds of homeowners from having to install pressure
regulators. Areas were created to maximize the loop in the District's system.
Pipelines will be added. $2.3 million is the estimate for this project. The final
number will be known when the design is completed and bid. There is a one-year
schedule in the plan for construction. Staff recommends moving forward
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with the project. Pressure regulators were discussed for the homes that might
need them under the new system.
Vice President Mills stated this item came before the Planning-Engineering-
Operations Committee. The Committee supports staffs' recommendation.
On a motion by Vice President Mills, seconded by Director Beverage, the
Board of Directors voted 4-0 to receive and file the Zone Reconfiguration
Study for Areas 1, 2 and 3 prepared by RBF Consulting and authorize staff to
solicit proposals for the design of the combined projects identified as
Alternative Six in this study, Job Nos. 200220 and 200710.
Item 8 was pulled from the agenda and referred back to the Public Information-
Technology Committee at the request of Director Beverage.
8. Consider changing the District's logo.
Recommendation. That the Board of Directors authorize staff to continue to
work with the Public Information Technology Committee on developing and
implementing a new District logo.
9. Consider 2008/09 Board of Directors Goals Workshop. General Manager Payne
presented the report. Thursday, October 30 was selected as the date for the
workshop. Vice President Mills mentioned the name of Ed Means as a possible
facilitator, and General Manager Payne mentioned the MAP program facilitator,
John Acampora.
Leon de los Reyes, Water Quality Engineer, entered the meeting at 9:03 a.m.
While staff was setting up for a Powerpoint presentation on Item 10, General
Manager Payne asked Water Quality Engineer de los Reyes to give an
informational update at this point in the agenda rather than under General
Manager comments. General Manager Payne mentioned the news articles about
prescription drugs being present in drinking water. Leon de los Reyes, Water
Quality Engineer spoke. There were no customer calls generated from the articles.
A handout was distributed to everyone present. Vice President SummerField asked
if the level of pharmaceuticals is related to the source of the water and the distance
from the source. The answer was affirmative.
Diane Cyganik, Finance Director, and Sandi Van Etten, Senior Accountant, entered the
meeting at 9:13 a.m. Leon de los Reyes left the meeting at 9:14 a.m.
DISCUSSION ITEMS
10. 2008 Water Rate Presentation
General Manager Payne stated the Finance-Accounting Committee members
requested the full Board view the 2008 Water Rate presentation.
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At the conclusion of the presentation, General Counsel Kidman commented
regarding water usage. Metropolitan Water District's program does involve
significant penalties if agencies are unable to meet the target levels set. The
formula at the wholesale level is complex. At the WACO meeting on Friday, there
was a presentation on how the program works. Another issue is that the initial talk
was they were going to initiate the program this year. MWDOC had been taking a
passive approach. Matt Stone said on Friday they were going to try to work with
the retailers. Met has 26 customers, MWDOC has 26-29 customers. The District
has many thousands, and thus it is going to be difficult to figure out how to
implement a program. How would the District pay for penalties if they are
incurred? Are there Prop 218 notice requirements in order to establish a drought
rate program? Is it fair to homeowners who conserve to pay a penalty because
someone else uses a lot of water? How would you, spread the cost? Lead time
and possible variations in policy may be required. If it is a regulatory fee, it is not
subject to Prop 218.
Director Beverage proposed working with the City
conservation on their medians.
President Summerfield and General Manager Payne i
of Yorba Linda and were told the City is interested in c
Mills suggested that if we had sufficient information ab
used on the medians, we could go to the City. Vii
continue this discussion to focus on water issues,
influencing the City to be more conservative.
Placentia to implement
net last month with the City
)nservation. Vice President
wt what quantity of water is
e President Mills asked to
allocations, cut backs and
President Summerfield stated it was his decision to have the Finance-Accounting
Committee take another look at the water rate report. He asked if everyone
believes the District is where it should be. The response from the Directors was
It was agreed to schedule a workshop for Wednesday, April 2, 8:30 a.m. in the
EOC Room at the Richfield Plant. Matt Stone should be invited to attend. The
scope of the workshop will cover water allocation and conservation issues.
REPORTS. INFORMATION ITEMS AND COMMENTS
11. a. President's Report
There was no report.
b. Directors Reports
Director Armstrong posed a question about who will pay to move the fire
hydrants involved when Lakeview is improved. Assistant General Manager
Vecchiarelli said in the past the District has paid. In every case thus far, except
subsurface, the District has had to pay. The District has not prevailed on
above-ground appurtenances. General Counsel Kidman said it is a closer
decision because it is street work being done.
-4-
Director Armstrong questioned a $3,600 refund received in an individual
District staff members name. The rebate refund was to the District, not the
individual. The rebate was for the synthetic turf installed at the new
administration building.
c. General Managers Report
Assistant General Manager Vecchiarelli gave an update on the building, which
is on schedule, and the 18" pipeline in Bastanchury, which the District and
Shapell are working on cooperatively.
New identification cards will be issued. A camera is set up, and Directors can
have their photos taken today or sometime during the next two weeks.
Form 700 is due to the District by March 27.
The American Legion has requested use of the new administration building
Boardroom for a function for 125 people to be held in July. Human Resources
Manager Knight stated special events insurance would be required of groups
and guidelines for use should be worked up and issued.
General Manager Payne also reported the District is gathering photos for a
historic video. Ralph Shook, former General Manager, and past Board Member
Art Korn, have been invited to participate in the discussion.
d. General Counsel's Report
General Counsel had nothing further to report at this time.
A recess was declared at 10:34 a.m. The Board reconvened in Open Session at 10:40
a.m.
COMMITTEE REPORTS
12. a. Executive-Administrative-Organizational Committee
(Summerf ield/Mills) Alternate: Collett
1) Meeting scheduled for March 18, 8:00 a.m.
b. Finance-Accounting Committee
(Mills/Beverage) Alternate: Summerfield
President Summerfield noted that henceforth the Committee assignment is
adjusted to reflect Beverage/Summerfield as Committee members with Mills as
alternate.
1) Minutes of meeting held March 11 will appear in the Board agenda for
March 27.
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Vice President Mills reported. The Committee discussed the selection of an
independent audit firm, Diehl Evans, for fiscal years ending June 30, 2008-
2010. A policy on disposition of unexpected refunds from outside agencies
was also considered. The recommendation is to limit refunds to those from
the 4-5 agencies identified and not worry about cost. Discussion items
included: a monthly status report on portfolio investments ending February
29, 2008, the Investment Report for the month ending January 31, 2008,
MWD, MWDOC & OCWD rate projections and the District's share of the
property tax revenue.
2) Meeting scheduled for April 8, 4:00 p.m.
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of meeting held March 10 will appear in the Board agenda for
March 27.
Director Armstrong reported. The Committee considered: the ACWA/JPIA
Property Program Renewal Billing for April 1, 2008 through April 1, 2009, a
claim filed by Travis Fordham, 17261 El Cajon Avenue and a claim filed by
Larry & Diedre Goodnough, 22815 Hidden Hills Road. The District is self
insured for automobiles. Highland Reservoir insurance is a question to be
addressed. Director Collett commented the Committee members asked for
clarification on a large claim and stated the District needs to look at
catastrophic umbrella insurance. Discussion items included: a review of
revisions to Personnel Rules, the status of recruitments, a summary of
Workers Compensation and accidents and the status of Risk-Management
activities.
2) Meeting scheduled for April 14, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting of March 6 was cancelled.
2) Meeting scheduled for April 3, 4:00 p.m.
e. Public Information Committee
(Col Iett/Beverage) Alternate: Armstrong
1) Meeting scheduled for March 4 was cancelled.
2) Meeting scheduled for March 14, 4:00 p.m.
3) Meeting scheduled for April 1, 4:00 p.m.
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Building Ad Hoc Committee
(Beverage/Summerfield) Alternate: Armstrong
2)
3)
1) Minutes of meeting held March 3.
The committee visited the Boardroom and public areas and reviewed the
audio visual system. Parking at the new administration building was also
discussed as was a dedication plaque.
Meeting scheduled for March 20 was cancelled.
Meeting scheduled for April 17, 4:00 p.m.
g. MWDOC Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
1) Minutes of meeting held Februa
sed Metropolitan rate packages,
upcoming funding opportunities
with respect to grant opportunities and request for proposals for the
MWDOC Governance Study being conducted by LAFCO.
The Committee discussed the 2009
MET's Shortage Allocation Plan pry
2) Meeting scheduled for April 22, 4:00 p.m.
h. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) The meeting held February 29 was reported on during the Board meeting. .
INTERGOVERNMENTAL MEETINGS
13. a. Yorba Linda City Council, March 4
Vice President Mills reported the City Manager's salary is being discussed.
The Black Gold Golf Course is not doing well.
b. MWDOC/MWD Joint Workshop, March 5
General Manager Payne reported water allocation was discussed.
c. OCWD Board, March 5
General Manager Payne reported they are beginning a budget process and
discussing the replenishment assessment and basin production percentages.
d. Yorba Linda Planning Commission, March 12
Director Collett attended. Assistant General Manager Vecchiarelli commented
that with the extension of the Casino Ridge development there are serious
water issues needing to be addressed.
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e. ACWA Legislative, Feb 26-28
Vice President Mills and Assistant General Manager Vecchiarelli attended the
conference. Vice President Mills stated there was not a lot of support from our
lobbying group. The Orange County group luncheon was poorly attended. The
discussion on earmarks was led by John Campbell, who has pledged not to do
earmarks. Loretta Sanchez pointed out earmarks amount to 2% of the budget,
and these are the peoples' perks. She stated all of her earmarks have been
transparent and for the good of the people. Ken Calvert attended and
supported the ideas. John McCain has said he would veto any bill with an
earmark.
Vice President Mills and Assistant General Manager Vecchiarelli met with staff
of the two senators and with the congressmen.
The staff of our consultant was not high level, and he was disappointed that we
did not have better support. They met with Congressman Miller. The "stag"
program and a new authorization through the Warder Bill might be avenues.
Congressman Miller is not on the Appropriations Committee but Congressman
Calvert is.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after March 13, 2008. Agenda is available in the District office
prior to meeting.
March 2008
Executive-Admin-Organizational Committee, March 18, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, March 18, 6:30 p.m.
Armstrong
MWDOC Board, March 19, 8:30 a.m.
Staff
OCWD Board, March 19, 5:00 p.m.
Staff
Building Ad Hoc Committee, March 20, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, March 26, 7:00 p.m.
~ Summerfield ~
District Board Meeting, March 27, 8:30 a.m.
April 2008
FPublic Information Committee, April 1, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, April 1, 6:30 p.m.
Mills
Board Workshop, April 2, 8:30 a.m., EOC Room, Richfield Plant
MWDOC/MWD Joint Workshop, April 2, 8:30 a.m.
Staff
OCWD Board, April 2,5:00 p.m.
Staff
Planning-Engineering-Operations Committee, April 3, 4:00 p.m.
Mills/Armstrong
WACO, April 4, 7:30 a.m.
Finance-Accounting Committee, April 8, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, April 9, 7:00 p.m.
Collett
-8-
District Board Meeting April 10, 8:30 a.m.
Personnel-Risk Management Committee, April 14, 4:00 p.m.
Executive-Admin-Orqanizational Committee, April 15, 4:00 p.m.
Yorba Linda City Council, April 15 18, 6:30 p.m.
MWDOC Board, April 16, 8:30 a.m.
OCWD Board, April 16,5:00 p.m.
Building Ad Hoc Committee, April 17, 4:00 p.m.
MWDOC Ad Hoc Committee, April 22,4:00 p.m.
Yorba Linda Planning Commission, April 23, 7:00 p.m.
District Board Meeting, April 24, 8:30 a.m.
District Board Tour, April 29, 8:30 a.m.
I Armstronq/Collett
Summerfield/Mills
Armstrong
Staff
Staff
Summerfield/Beverage
Mills/Beverage
Summerfield
CONFERENCES AND SEMINARS
14. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. None
Director Beverage left the meeting at 11:07 a.m.
The Board of Directors adjourned to Closed Session at 11:07 a.m. Directors Armstrong
and Collett and Vice President Mills and President Summerfield were present as were
General Manager Payne, Assistant General Manager Vecchiarelli, Human Resources
Manager Knight and General Counsel Kidman.
ADJOURN TO CLOSE~p SESSION
15. Public Employment (Pursuant to Government Code Section 54957) Title: General
Manager.
16. Conference with Legal Counsel - Anticipated Litigation. Significant exposure to
litigation pursuant to subdivision (b) of Government Code Section 54956.9: two
cases involving employee discipline.
The Board of Directors reconvened in open session at 11:24 a.m.
CLOSED SESSION REPORT
There were no reportable actions taken in Closed Session.
ADJOURNMENT
On a motion by Director Collett, seconded by Vice President Mills, the Board of
Directors voted to adjourn at 11:24 a.m. to a regular meeting of the Board of Directors
scheduled for March 27, 2008, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda
92886.
-9-
ITEM NO.
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF NEOT`''
UFTHEYORBALINCAWATER AMU
c~
BT
2-
Yes Total Budget: N/A
All Funds
N/A Job No: N/A
$1,330,278.13 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $108.69 to
Bank of America for February 2008 visa payment; a wire of $30,505.00 to ACWA/JPIA for 2008-
2009 property insurance premium; a wire of $74,466.89 to ACWA-HBA for April 2008 health
premium; a wire of $53,898.58 to First Regional Bank for Job 0704 retention payment; a wire of
$237.30 to ACWA-EAP for April 2008 EAP; a check of $314,436.45 to Knoll, Inc. for Job 0313
furniture delivery; and, a check of $485,267.22 to SSC Construction for Job 0704 progress
payment. The balance of $156,443.50 is routine invoices.
In summary, the check register total is $1,115,363.63; payroll No. 5 total is $214,914.50; and,
the disbursements of this agenda report are $1,330,278.13. A summary of the checks is as
follows:
Pavables:
Manual Checks Check Nos. 48501 - 48502
Computer Checks Check Nos. 48503 - 48596
Void Check Check No. 48597
Pavroll #5:
Computer Checks Check Nos. 3790 - 3800
Manual Checks Check Nos. 3801 - 3810
The disbursement total for the current period is $1,330,278.13, distributed as follows:
Water $1,305,974.24
Sewer $ 19,606.39
ID #1 $ 0.00
ID #2 $ 4.697.50
TOTAL $1,330,278.13
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,330,278.13.
March 27, 2008
CHECK NUMBERS
48501
TO 48596
$
956,147.17
48597
$
0.00
WIRES:
W-31408
Bank of America
$
108.69
W-32708
ACWA/JPIA
$
30,505.00
W-32708A
ACWA-HBA
$
74,466.89
W-32708B
First Regional Bank
$
53,898.58
W-32708C
ACWA-EAP
$
237.30
$
159,216.46
TOTAL OF CHECKS AND WIRES:
PAYROLL NO. 5:
CHECK NUMBERS:
$ 1,115,363.63
3790 TO 3810 $ 214,914.50
TOTAL: $ 1,330,278.13
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MARCH 27, 2008
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER
$1,305,974.24
SEWER
$
19,606.39
ID # 1
$ 0.00
ID # 2
$
4,697.50
TOTAL: $1,330,278.13
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 03-14-08 THRU 03-27-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
48503
03
-27
-08
03
-27
-08
ABIGAIL ABBOTT STAFFING SVC
2,782.48
32708A
03
-27
-08
03
-27
-08
ACWA-HBA
74,466.89
32708C
03
-27
-08
03
-27
-08
ACWA-HBA
237.30
W32708
03
-27
-08
03
-27
-08
ACWA/JPIA
30,505.00
48504
03
-27
-08
03
-27
-08
ADVANCED INFRASTRUCTURE
115.50
48505
03
-27
-08
03
-27
-08
ANAHEIM WHEEL & TIRE
75.00
48506
03
-27
-08
03
-27
-08
ANTHONY VARIAN
470.44
48507
03
-27
-08
03
-27
-08
ARROW HARDWARE
556.84
48508
03
-27
-08
03
-27
-08
ARROW TRUCK BODIES
464.40
48509
03
-27
-08
03
-27
-08
ARTISTIC MAINTENANCE, INC
350.00
48510
03
-27
-08
03
-27
-08
ATWOOD SALES
996.46
48511
03
-27
-08
03
-27
-08
AWWA
142.00
48512
03
-27
-08
03-27
-08
B & M LAWN & GARDEN
37.37
W31408
03
-14
-08
03
-14
-08
BANK OF AMERICA
108.69
48513
03
-27-
08
03
-27
-08
BENNER METALS
623.87
48514
03
--27
-08
03
-27
-08
BNI BUILDING NEWS
332.612-
48515
03
-27-
08
03
-27
-08
BROWN AND CALDWELL
400.00
48516
03
-27-
08
03
-27-08
C. WELLS PIPELINE
415.92
48517
03
-27-
08
03
-27
-08
CADET UNIFORM SERVICE
625.60
48518
03
-27-
08
03
-27
-08
CDW-G GOVERNMENT, INC
848.87
48519
03
-27-
08
03
-27-
08
CITY OF ANAHEIM
5,072.01
48520
03
-27-
08
03
-27-
08
CITY OF PLACENTIA
4,943.15
48521
03
-27-
08
03
-27-
08
CLINICAL LAB. OF SAN BERN.
4,200.00
48522
03
-27-
08
03
-27-
08
CONSOLIDATED REPROGRAPHICS
195.51
48523
03
-27-
08
03
-27-
08
D. R. CRISKE TRUCKING
2,063.64
48524
03
-27-
08
03-
27-
08
DAPPER TIRE CO. INC.
94.89
48525
03
-27-
08
03-27-
08
DATALOK ORANGE COUNTY
272.01
48526
03
-27-08
03-
27-
08
DELL MARKETING L.P.
22,619.73
48527
03
-27-08
03-27-
08
DELTA DENTAL - PMI
297.24
48528
03
-27-
08
03-27-
08
DICK'S LOCK & SAFE INC.
58.19
48529
03-
27-
08
03-27-
08
DOROTHY J. HELYER
2,033.00
48530
03-
27-
08
03-
27-
08
EMPLOYEE RELATIONS, INC.
50.00
48593
03-
27-08
03-
27-
08
ERICA LOPEZ
25.53
48531
03-
27-
08
03-
27-
08
FAIRWAY FORD SALES, INC.
1,086.40
48532
03-
27-
08
03-
27-
08
FIREMASTER-INLAND REGION
1,951.00
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 03-14-08 THRU 03-27-08
Check.
Check
Posting.
Vendor Name
Check.....
No
Da
te
Da
te
Amount
32708B
03
-27
-08
03
-27
-08
FIRST REGIONAL BANK
53,898.58
48533
03
-27
-08
03
-27
-08
FREDDIE OJEDA
152.32
48534
03
-27
-08
03
-27
-08
FRY'S ELECTRONICS
1,114.85
48535
03
-27
-08
03
-27
-08
GOVERNMENT FINANCE OFFICERS
155.00
48536
03
-27
-08
03
-27
-08
HARDY & HARPER INC.
17,909.50
48537
03
-27
-08
03
-27
-08
HOME DEPOT CREDIT SERVICES
386.66
48538
03
-27
-08
03
-27
-08
ID WHOLESALER
170.00
48539
03
-27
-08
03
-27
-08
INFOSEND
3,032.13
48540
03
-27
-08
03
-27
-08
IPC
1,359.03
48594
03
-27
-08
03
-27
-08
JOANNE CUEVAS
56.25
48595
03
-27
-08
03
-27
-08
JOAQUIN SUEIRO
45.09
48541
03
-27
-08
03
-27
-08
KATHY BARMER
395.30
48542
03
-27
-08
03
-27
-08
KNOLL, INC.
314,436.45
48596
03
-27
-08
03-27
-08
LAPCO
43.35
48543
03
-27-
08
03-27
-08
LINCOLN NATIONAL LIFE
1,744.37
48544
03
-27-
08
03
-27
-08
LLOYD PEST CONTROL
63.00
48545
03
-27-
08
03
-27-
08
LOS ANGELES TIMES-DELIVERY
57.60
48546
03
-27-
08
03
-27-
08
MC FADDEN-DALE HARDWARE
1,173.12
48547
03
-27-
08
03-
27-
08
MC MASTER-CARR SUPPLY CO.
58.83
48548
03
-27-
08
03-27-
08
McCORMICK,KIDMAN & BEHRENS LLP
10,389.08
48549
03
-27-
08
03-
27-08
MICHAEL MELINTE
60.00
48550
03
-27-
08
03-
27-
08
MINUTEMAN PRESS
1,494.00
48551
03
-27-
08
03-
27-
08
MUDGE FASTENERS, INC
547.80
48552
03-
27-
08
03-
27-
08
MUNICIPAL WATER DISTRICT
99.00
48553
03-
27-
08
03-
27-
08
NEXTEL COMMUNICATIONS
1,806.43
48554
03-
27-
08
03-
27-
08
NORLAB INC
209.60
48555
03-27-
08
03-
27-
08
OFFICE SOLUTIONS
1,267.23
48556
03-
27-
08
03-
27-
08
ONE STOP SIGNS & GRAPHICS
258.60
48557
03-
27-
08
03-
27-
08
ORANGE COUNTY - AUDITOR/CONT
351.50
48558
03-
27-
08
03-
27-
08
ORANGE COUNTY - I W M D
453.10
48559
03-
27-
08
03-
27-
08
ORANGE COUNTY HOSE CO.
669.95
48560
03-
27-
08
03-
27-
08
ORANGE COUNTY WATER ASSN.-DUES
35.00
48561
03-
27-
08
03-
27-
08
PAT GRADY
780.90
48562
03-
27-
08
03-
27-
08
PLACENTIA DISPOSAL
757.48
48563
03-
27-
08
03-
27-
08
PLUMBING AND INDUSTRIAL SUPPLY
166.42
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 03-14-08 THRU 03-27-08
Check.
Check.
Posting.
Vendor Name
Check.....
No
Da
te
Date
Amount
48564
03
-27-
08
03
-27
-08
PRAXAIR DISTRIBUTION
230.35
48565
03
-27-
08
03
-27
-08
QUINN POWER SYSTEMS ASSOCIATES
2,844.48
48566
03
-27-
08
03
-27
-08
R J SERVICES, INC
1,100.49
48567
03
-27-
08
03
-27
-08
RED RIDER INFORMATICS
1,400.00
48568
03
-27-
08
03
-27
-08
ROSEEN BUILDERS INC
102.82
48569
03
-27-
08
03
-27
-08
RUTAN & TUCKER
2,661.59
48570
03
-27-
08
03
-27
-08
SC FUELS
1,603.03
48571
03
-27-
08
03
-27
-08
SCESA
75.00
48572
03
-27-
08
03
-27
-08
SCOTT W. MOULTON
2,700.00
48573
03
-27-
08
03
-27
-08
SECURITY SOLUTIONS
8,175.62
48574
03
-27-
08
03
-27
-08
SHRED-IT LOS ANGELES
68.30
48501
03
-14-
08
03
-14
-08
SOUTHERN CALIF EDISON CO.
989.46
48502
03
-14-
08
03
-14
-08
SOUTHERN CALIF GAS CO.
13,078.95
48575
03
-27-
08
03
-27
-08
SOUTHERN CALIF GAS CO.
23.67
48576
03
-27-
08
03
-27
-08
SSC CONSTRUCTION, INC
485,267.22
48577
03
-27-
08
03
-27
-08
ST.JOSEPH HERITAGE HEALTHCARE
285.00
48578
03
-27-
08
03-
27
-08
ST.OF CA OFFICE/EMERG.SERVICES
400.00
48579
03
-27-
08
03-
27
-08
STACY BAVOL/PETTY CASH
506.28
48580
03
-27-
08
03-
27
-03
SUNRISE MEDICAL GROUP
90.00
48581
03
-27-
08
03-
27
-08
TERRANCE E. BALLAS
2,033.00
48582
03
-27-
08
03-
27
-08
TERRYBERRY
408.27
48583
03-
27-
08
03-
27
-08
TETRA TECH, ISG 41
2,646.05
48584
03-
27-
08
03-
27
-08
THE OC ADVOCACY GROUP
5,000.00
48585
03-
27-
08
03-
27-
08
TIME WARNER CABLE
192.13
48586
03-
27-
08
03-
27-
08
TOWNSEND PUBLIC AFFAIRS, INC.
5,240.00
48587
03-
27-
08
03-
27-
08
UNITED INDUSTRIES
647.41
48588
03-
27-
08
03-27-
08
VILLAGE NURSERIES
64.01
48589
03-
27-
08
03-
27-
08
VISION SERVICE PLAN
1,733.74
48590
03-
27-
08
03-
27-
08
WELLS SUPPLY CO
237.50
48591
03-27-
08
03-
27-
08
YORBA LINDA AUTO PARTS
385.52
48592
03-
27-
08
03-
27-
08
YORBA LINDA HARDWARE
58.67
1,
115,363.63
ITEM NO. y
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Joe Polimino, Project Engineer
no
OF ;!1E N9A A A'WAI- F,
; `IJ
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 11.5M
Funding Source: District and Developer Funds
CEQA Account No: 101-2700 Job No: 200704
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.5M Dept: Eng
Subject: Progress Payment for Construction of the Lakeview Reservoir
SUMMARY:
On January 25, 2007, the District Board of Directors authorized the execution of an agreement
with SSC Construction, Inc. (SSC) for construction of an 8 million gallon underground concrete
reservoir, piping and appurtenances. The project also includes demolition of the existing
Bastanchury Booster Pump Station and Reservoir (two steel storage tanks). The site is located
north of Bastanchury Road off the new Lakeview Avenue extension, north of the Hover
Development and south of Vista Del Verde's Village 4. When completed, the project will
increase operational, fire and emergency storage capacity, retain better water quality through
improved circulation and improve reliability of the water system.
DISCUSSION:
In accordance with the contract documents, SSC submitted a request for Progress Payment No.
10, in the net amount of $485,267.22 for completed work through February 29, 2008. During this
period, the contractor completed the shoring, rebar and deck forms for the West Bay roof slab
and placed concrete to complete the west portion of the roof. Progress continues on the Center
Bay with wall and column form stripping, finishing, installation of shoring and rebar in
preparation for the center portion roof pour. Concrete finishing is progressing in both reservoir
bays and outlet vault and pipe installation continues on the project.
The status of the construction contract with SSC Construction, Inc. is as follows:
• The current contract is $10,489,500 and 487 calendar days starting June 18, 2007.
• If approved, Progress Payment No. 10 is $539,185.80 (5.1% of the total contract
amount), less 10% retention of $53,918.58 for a net payment of $485,267.22.
• Total payments to date including retention are $6,771,726.60 (64.6% of the total
contract amount)
• As of February 29, 2008, 257 calendar days were used (52.8% of the contract time).
Staff and Parsons, the District's consulting engineer for the project, reviewed the contractor's
progress payment and recommend approval. A copy of Progress Payment No. 10 is attached
for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the District Board of Directors approved and awarded a construction
contract with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8
million gallon underground concrete reservoir, piping and appurtenances, and demolition of the
existing Bastanchury Booster Pump Station and Reservoir. The Board has approved nine
progress payments to date for this project, the most recent of which was approved on February
28, 2008.
STAFF RECOMMENDATION:
Approve Progress Payment No. 10 in the net amount of $485,267.22 to SSC Construction, Inc.
for construction of the Lakeview Reservoir Project, Job No. 200704.
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Lakeview Reservoir Project FROGRESS PAY REQUEST NO. 10
LOCATION Yorba Linda, CA PROJECT NO. 200704 PAGE 1 OF 1 PAGES
CONTRACTOR SSC Construction, Inc. DATE .42/2 j/o8
ORIGINAL CONTRACT AMOUNT: $ 10,489,500
AUTHORIZED CHANGE ORDERS: $ -
REVISED CONTRACT AMOUNT: $
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 10%
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
10,489,500
February 1, 2008 TO Februar
PREVIOUS THIS MONTH
$ 6,232,540.80 I $ 539,185.80 1 $
$ - I$ - Is
$ 6,232, 546 60 I $ 539,185.80 I $
Is
$
1$
June 18, 2007
487 CALENDAR DAYS
0 CALENDAR DAYS
y 29, 2008
TO DATE
6, 7-71, 726.60
6, 771, 726.60
677,172.66
6,094,553.94
5,609,286.72
485,267.22
1
TOTAL CONTRACT TIME 487 CALENDAR DAYS
TIME EXPENDED TO DATE 257 CALENDAR DAYS
TIME REMAINING 230 CALENDAR DAYS
REQUESTED BY
DATE:
Brent ower, Controller, SS onstruction Inc.
APPROVED BY:
DATE: -3 -alts - ~9
Richard Bentwood, Project manager, Parsons
;
/
,1
APPROVED BY eC
: J 7` OcJ
DATE
Kenneth R Vecchiar
ellli, Assistant General Manager, YLWD
_
ITEM NO. 1T
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
APPROVED 8V THE ?OARD OF OiRECT9 s
OF THE YORRA IINCA WATER DISTRICT
M/AR
Staff Contact: Gina Knight, Human Resources Manager U
Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 24,525
Funding Source: Water Operating Fund
CEQA Account No: 122690 Job No:
Compliance: N/A Estimated Costs: $ 30,505 Dept: Admin
Subject: ACWA/JPIA Property Insurance Renewal for April 1, 2008 through April 1, 2009.
SUMMARY:
In accordance with the District's Risk Management Policy, the renewal of workers
compensation, property, and general liability insurance shall be presented to the District's Board
of Directors annually for approval. Amendments to approved insurance policies may be made
throughout the year by the General Manager provided the cost of the premium adjustment is
within the General Manager's authority defined in the Purchasing Policy resolution in effect at
the time of the amendment. If the cost of the premium adjustment exceeds the General
Manager's authority, the insurance amendment shall be presented to the Board of Directors for
consideration.
DISCUSSION:
The District has received the property program renewal billing from ACWA/Joint Powers
Insurance Authority (JPIA). The policy year is from April 1, 2008 through April 1, 2009. The
current insurance policy expires on March 31, 2008. District property covered under this
insurance program includes buildings, personal property, fixed equipment, mobile equipment,
certain licensed vehicles and certain catastrophic events. The District's reservoirs and majority
of vehicles are not covered.
Attached for the Board's review is a summary of coverage:
The policy of the District has been:
1. That the values for mobile equipment and licensed vehicles are computed on an actual
cash value basis. As these items depreciate, staff adjusts the values accordingly.
2. Mobile eauipment includes backhoes and tractor/lawn mower.
3. The deductible for mobile equipment is $1,000 per each occurrence.
4. Licensed vehicles include sewer jet vactors and dump trucks.
5. The deductible for licensed vehicles is $500.
6. The remainina vehicles such as sedans, pickups and utility trucks are self insured by
the District.
7. The deductible amounts for basic DrODertv coveraae and catastrophic coveraae are
$1,000 per each occurrence.
8. Loss of earnings, loss of rents, extra expense and valuable papers all have a $100,000
standard limit.
This years' invoice is based on values and items listed on the schedule. Values for buildings
such as the administration building and Richfield plant and other structures such as booster
stations have been increased by ACWA/JPIA by 4.0%; fixed equipment values have been
increased by 5.05%. These increases are based on the average increases in construction
costs. Costs for many construction materials have continued to increase, particularly for steel,
concrete, and lumber. In addition, the District has added the new Lakeview Booster Station
and SCADA system to the property program.
The District identified $24,525 in the 2008/09 adopted budget. The difference will be taken
from the ACWA/JPIA liability insurance account in the budget, from which the District has
funds to transfer.
The Personnel-Risk Management Committee requested staff to investigate the maximum limits
of insurance coverage on catastrophic events such as a reservoir failure, pipeline failure. The
maximum is $50,000,000 per occurrence and is covered under the liability program of
ACWA/JPIA. ACWA/JPIA is obtaining quotes for increasing the limits for catastrophic events.
This information will be presented to the Personnel-Risk Management Committee once the
information is received.
PRIOR RELEVANT BOARD ACTION(S):
On March 22, 2007, the Board of Directors approved last years billing invoice in the amount of
$23,363. In March 2006, the Board of Directors approved the property insurance billing invoice
in the amount of $19,419.
STAFF RECOMMENDATION:
That the Board of Directors approve the ACWA/JPIA Property Insurance Renewal for April 1,
2008 through April 1, 2009 in the amount of $30,505.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee discussed this issue at their meeting on March 10,
2008. The Committee recommends approvals.
4 ~PlaJOINT POWERS
I N; 0 R A Iv C E A I i T H O R I T Y
Property Program Renewal Billing for
4/1/2008 - 4/1/2009
Invoice Dale 2/26/2008
1Member # Y002
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92885-0309
Basic Property
Billable Total Rate
Premium
A. Buildings Value
$13,908,336 $13,908,336 000100
$13,908
B. Fixed Equipment Value
$7,324,827 $7,324,827 0.00100
$7,325
C. Personal Property Value
$1,427,000 $1,427,000 0.00100
$1,427
$22,660,163 X 0.00100 =
$22,660
Credit for $1,000 Deductible Amount
$0
Mobile Equipment
A Ivlobiie Equipmen? Value
$96,200 X 0001,)0 =
$144
Credit for $1,000 CIeductihle Amount
$0
Licensed Vehicle
A. Comprehensive and Collision
Count Value Rate
Premium
1 Passenger Car
0 X $107 =
$0
2. Light Truck
0 X $125 =
$0
3. SUV/Jeep
0 X $149 =
$0
4 Van
0 X $123 =
$0
5. All Other
9 $1,094,843 X 0.00850 =
$9,306
Total Vehicle Premium =
$9,306
Credit for $500 Deductible Amount
$0
B. Catastrophic Coverage
Billable Total Rate
Premium
1 Basir.
$0 $100,000 X 000000 =
$0
2 Extra
$0 $0 X 0.00130 =
$0
Credit for $1,000 Deductible Amount
$0
Sub Total $32,111
JPIA Multiple Program Discount (5%) ($1,606)
Deposit Premium = $30,505
Premium Adjustment + $0
Total Amount Due = $30,505
Payment due within 30 Days
5620 birdcage Street. Suite 200, Citrus Heights CA 95610-7632 - (800) 231-5742 - www a(-w,a)p,a rom
ACWA/JOINT POWERS INSURANCE AUTHORITY
5620 Birdcage Street, Suite 200, Citrus Heights, California 95610-7632 (800) 231-5742
PROPERTY PROGRAM SCHEDULED VALUES
APRIL 1, 2008-2009 COVERAGE YEAR
Yorba Linda Water District
1 I. BUILDINGS, FIXED EQUIPMENT, AND PERSONAL PROPERTY
PRE IUM DISCOUNT
SCHEDULED VALUE DEDUCTIBLE PEkCENTAGE
Buildings $13,908,336 $1,000 0%
Fixed Equipment $7,324,827
Personal Property $1,427,000
Total $22,660,163
1 II. MOBILE EQUIPMENT
IUM SCHEDULED VALUE DEDUCTIBLE PRIZCE ~~9E NT
Total $96,200 $1,000 O`'io
1 III. LICENSED VEHICLES
PRE IUM DISCOUNT
VEHICLE COUNT DEDUCTIBLE PERCENTAGE
Total 9 $500 0%
IV. ADDITIONAL COVERAGES
AMOUNT INCLUDED
EXCESS AMOUNT
TOTAL AMOUNT
Accounts Receivable
$100,000,000
$0
$100,000,000
Valuable Papers
$100,000,000
$0
$100,000,000
Business Interruption
$10,000,000
$0
$10,000,000
Extra Expense
$10,000,000
$0
$10,000,000
Catastrophic Coverage
$100,000
$0
$100,000
for Vehicles Garaged
on District Premises
Print Date 2/26/2008 Yorba Linda Water District
Effective Date 4/1/2008
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE
913 SOUTH RICHFIELD ROAD LAKEVIEW BOOSTER PUMP 2,000 SF BUILDING B $653,000 MV
1 LOT OVERHEAD CRANE.(SIZE F $34,000
UNKNOWN)
1 100 HP PUMP W/MOTOR,VERTICAL F $40,000
TURBINE,MCC
2 60 HP PUMP W/MOTOR,VERTICAL F $82.119
TURBINE.MCC
1 90 HP PUMP W/RIGHT ANGEL DRIVE F $76,645
VERTICAL TURBINE,CATEPILLAR
ENGINE
1 LOT SCADA EQUIPMENT F $27,373
NEW ADMINISTRATIVE OFFICE 20,448 SF BUILDING B $5,803,200
WELL#19 450 SF BUILDING B $150,000 MV
1 300 HP PUMP W/MOTOR VFD'S,VERTICAL F $510,000 MV
TURBINE,(2000 GPM)PANEL,MCC
1 LOT SCADA EQUIPMENT F $20,000 MV
4622 PLUMOSA DRIVE,YORBA LINDA DISTRICT OFFICE 5,620 SF BUILDING B $1,229,900
1 LOT PERSONAL PROPERTY PP $900,000
RICHFIELD PLANT,913 S.RICHFIELD ROAD, OPS/ADMIN OFFICE 3,244 SF BUILDING B $516,447
PLACENTIA
1 EA SCADA SYSTEM F $126,382
1 LOT PERSONAL PROPERTY PP $100,000
MAINTENANCE/AUTO BUILDING 9,400 SF BUILDING B $753,799
LOT AUTO MECHANIC TOOLS,SUPPLIES, PP $102,000
EQUIPMENT
1 LOT PERSONAL PROPERTY PP $100,000
WAREHOUSE 8,000 SF BUILDING W/1,300 SF CANOPY B $307,728
1 LOT SCADA F $9,197
1 410 KW EMERGENCY GENERATOR,NATURAL F $201,706
GAS, CATEPILLAR,AUTO TRANSFER
SWITCH,EXHAUST SYSTEM,
CONTROLS&SWITCHGEAR
Print Date 2/26/2008 Yorba Linda Water District Page 2
Effective Date 4/1/2008
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE
1 8 TON HOIST/TROLLEY,MANUAL F $22,993
1 1,000 GAL CONVAULT, DUAL 500 GALLON F $22,435
TANKS
1 LOT PERSONAL PROPERTY PP $150,000
LPG STORAGE TANKS 2 3,900 GAL STEEL TANK.HORIZONTAL, F $51,564
WNAPORIZER(LPG BULK STORAGE)
MOBILE OFFICE TRAILER 672 SF OFFICE TRAILER,SINGLE WIDE, B $40,138
(LEASED) 56X12
1 LOT PERSONAL PROPERTY PP $75,000
PARKING CANOPY 6.100 SF CANOPY B $115,197
CHLORINE GENERATION 350 SF BUILDING B $150,002
BUILDING
1 300 PPD CHLORINE GENERATOR,CLORTEC, F $547,081
COMPLETE WITH INSTRUMENTS,
PIPING,CONTROLS,ANCILLARY
DEVICES
1 LOT SCADA F $68,980
4 PPD WATER SOFTENERS,HACH SP 510 F $89,208
WELL#1 225 SF BUILDING B $65,705
1 LOT SCADA F $14,946
1 2 TON BRIDGE CRANE, 15'TRAVEL, F $21,492
MANUAL
1 365 HP ENGINE-DRIVEN PUMP,NATURAL F $303,750
GAS ENGINE,CATERPILLAR.250 HP
RIGHT ANGLE DRIVE,VERTICAL
TURBINE WELL PUMP,BOWL
SETTING 183 FT
PRODUCT TANK BUILDING 1,002 SF BUILDING B $207,872
1 EA HYDROGEN DILUTION PACKAGE,W/ F $12,646
(2) 1 HP BLOWERS,560 CFM
1 LOT SODIUM HYPOCHLORITE FEED F $157,611
SYTEM,WITH(4)METERING PUMPS,
ANALYERS,METERS,SENSORS,
PIPING.ANCILLARY DEVICES
Print Date 2/26/2008 Yorba Linda Water District Page 3
Effective Date 4/1/2008
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
S'T= BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE
2 12,500 GAL TANK,FRP(SODIUM F $68,980
HYPOCHLORITE)
WELL#5 225 SF BUILDING B $65,705
1 LOT SCADA F $14,946
1 2 TON BRIDGE CRANE, 15'TRAVEL, F $21,492
MANUAL
1 365 HP ENGINE-DRIVEN WELL PUMP, F $303.750
NATURAL GAS,CATERPILLAR,250
HP RIGHT ANGLE GEAR DRIVE,
VERTICAL TURBINE WELL PUMP,
BOWL SETTING 174 FT,CONTROLS
_ -- - 225 SF BUILDING B $65,705
1 LOT SCADA F $14,946
1 365 HP ENGINE-DRIVEN PUMP,NATURAL F $303.750
GAS,CATERPILLAR,W/200 HP RIGHT
ANGLE GEAR DRIVE,VERTICAL
TURBINE WELL PUMP,BOWL
SETTING 157 FT,CONTROLS
1 2 TON BRIDGE CRANE, 15'TRAVEL, F $21,492
MANUAL
WE = LOT SCADA F $9,197
1 200 HP WELL PUMP W/MOTOR,VERTICAL F $108.969
TURBINE, BOWL SETTING 225 FT,
1800 GPM
WELL#18 450 SF BUILDING B $129,300
1 2 TON BRIDGE CRANE W/MANUAL HOIST F $21,492
W/MOTORIZED TROLLEY.
HARRINGTON
1 EA CONTROL PANEL,PUMP CHECK F $8.623
CONTROL VALVE,PRATT
1 450 HP ENGINE-DRIVEN PUMP,NATURAL F $374,487
GAS,CATEPILLAR MODEL 3408.
RIGHT ANGLE DRIVE,2,200 GPM
VERTICAL TURBINE WELL PUMP,
CONTROLS
1 LOT SCADA F $20,694
Print Date 2/26/2008 Yorba Linda Water District Page 4
Effective Date 4/1/2008
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
SITE BUILDING
CITY SIZE U/M DESCRIPTION TYPE VALUE
WELL#12 225 SF BUILDING B $65,705
1 LOT SCADA F $14,946
1 2 TON BRIDGE CRANE, 15'TRAVEL, F $21,492
MANUAL
1 365 HP ENGINE-DRIVEN WELL PUMP, F $303.750
NATURAL GAS,CATERPILLAR, 250
HP RIGHT ANGLE GEAR DRIVE,
VERTICAL TURBINE WELL PUMP,
BOWL SETTING 162 FT,CONTROLS
BRINE BULK STORAGE TANK 256 SF AWNING AND BOLLARDS B $24,615
1 30 TON TANK, FRP(BRINE) F $39,077
1111 RICHFIELD,ANAHEIM WELL#11 SITE 1 LOT SCADA F $17,245
1 200 HP WELL PUMP,VERTICAL TURBINE, F $109,218
BOWL SETTING 255 FT
WELL#11 CHLORINE 336 SF BUILDING B $178,577
GENERATION BUILDING
1 50 PPD CHLORINE GENERATION SYSTEM, F $70,877
SANILEC B50.(2)DIAPHRAGM
METERING PUMPS W/VFD,PRODUCT
TANK,BRINE TANK, H2 DETECTOR
4752 YORBA LINDA BOULEVARD,YORBA PALM AVENUE BOOSTER 1 60 HP PUMP W/MOTOR,SPLIT CASE F $43,097
LINDA STATION CENTRIFUGAL
1 LOT SCADA F $9,197
1231 LAKEVIEW AVENUE,ANAHEIM WELL#15 SITE 1 EA CONTROL PANEL, PUMP CHECK F $8,623
- CONTROL VALVE,PRATT
1 LOT SCADA F $17,245
1 125 HP WELL PUMP W/MOTOR,VERTICAL F $78,863
TURBINE,BOWL SETTING 190
WELL#15 HYPOCHLORITE 336 SF BUILDING B $178,577
GENERATOR BUILDING
1 50 PPD CHLORINE GENERATION SYSTEM, F $70,877
SANILEC 850,(2)DIAPHRAGM
METERING PUMPS W/VFD,PRODUCT
TANK,BRINE TANK,H2 DETECTOR,
RESIDUAL ANALYZER,CONTROLS
Print Date 2/26/2008 Yorba Linda Water District
Effective Date 4/1/2008 Page 5
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
SITE
BUILDING CITY SIZE U/M DESCRIPTION TYPE VALUE
4150 1/2 FAIRMONT BOULEVARD,YORBA FAIRMONT BOOSTER STATION 1,881 SF BUILDING B $634,409
LINDA
1 LOT SCADA F $14,946
2 145 HP ENGINE-DRIVEN PUMP,NATURAL F $302,478
GAS,CATEPILLAR,RIGHT ANGLE
DRIVE,VERTICAL TURBINE PUMP,
CONTROLS
1 2 TON HOIST, 1 1/2-TON F $13.523
1 1,150 GAL TANK,PROPANE F $5,576
5252 1/2 HIGHLAND AVENUE,YORBA LINDA EMERGENCY GENERATOR 504 SF BUILDING B $147,179
BUILDING
1 555 KW EMERGENCY GENERATOR,NATURAL F $160.954
GAS,CATEPILLAR,AUTO TRANSFER
SWITCH. EXHAUST SYSTEM, HEAT
EXCHANGER
HIGHLAND BOOSTER SITE 2 200 HP PUMP W/MOTOR,VERTICAL TURBINE F $218,437
— 2 125 HP PUMP W/MOTOR,VERTICAL TURBINE F $157.599
1 LOT SCADA F $28,742
HIGHLAND BOOSTER PUMP 400 SF BUILDING B $116.809
BUILDING
1 304 HP ENGINE-DRIVEN PUMP,NATURAL F $244.649
GAS,W/HORIZONTAL SPLIT CASE
PUMP,CONTROLS
HIGHLAND CHLORINE 320 SF BUILDING B $93,447
GENERATOR BUILDING
1 100 PPD CHLORINE GENERATION SYSTEM. F $102,622
SANILEC 6100,(3)DIAPHRAGM
METERING PUMPS W/VFD,PRODUCT
TANK.BRINE TANK,H2 DETECTOR,
RESIDUAL ANALYZER,CONTROLS
HIGHLAND RESERVOIR 55,100 SF WOOD FRAME,CORRUGATED METAL B $965,423
COVER
22765 ELK MOUNTAIN DRIVE,YORBA LINDA ELK MOUNTAIN BOOSTER 1 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $31,470
STATION
2 200 HP PUMP W/MOTOR,VERTICAL TURBINE F $215,104
Print Date 2/26/2008
Effective Date 4/l/2008 Yorba Linda Water District Page 6
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE
1 EA SCADA F $17,245
NORTH OF PIPER WAY&MANZANITA SPRINGVIEW BOOSTER STATION 2 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $62,812
AVENUE,YORBA LINDA
1 20 HP PUMP W/MOTOR,VERTICAL TURBINE F $18,452
1 LOT SCADA F $14,946
5610 1/2 VIA LOMAS DE YORBA WEST BOX CANYON BOOSTER STATION 448 SF BUILDING B $51,779
2 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $62,812
1 LOT SCADA F $14,946
5130 1/2 HIDDEN HILLS ROAD,YORBA LINDA HIDDEN HILLS,PUMP STATION 456 SF BUILDING B $79.897
3 60 HP PUMP W/MOTOR,VERTICAL TURBINE F $120.715
1 20 HP PUMP W/MOTOR,VERTICAL TURBINE F $18,452
1 LOT SCADA F $14,946
3727 FAIRMONT BOULEVARD,YORBA LINDA TIMBER RIDGE PUMP STATION 352 SF BUILDING B $71.954
2 40 HP PUMP W/MOTOR.VERTICAL TURBINE F $62,812
1 15 HP PUMP W/MOTOR,VERTICAL TURBINE F $15,798
1 250 HP EMERGENCY GENERATOR,NATURAL F $87,457
GAS, INTERNATIONAL HARVESTER
1 LOT SCADA F $14,946
4690 GREENCREST BOULEVARD,YORBA SANTIAGO BOOSTER STATION 1 75 HP VARIABLE FREQUENCY DRIVE F $17,245
LINDA
1 25 HP PUMP W/MOTOR,VERTICAL TURBINE F $21,485
1 75 HP PUMP W/MOTOR,VERTICAL TURBINE F $50,174
1 100 HP PUMP W/MOTOR,VERTICAL TURBINE F $64,328
1 240 HP ENGINE-DRIVEN PUMP, NATURAL F $87,457
GAS CUMMINS ENGINE,RIGHT
ANGLE DRIVE,PUMP
1 EA SCADA F $14,946
BRYANT RESERVOIR BRYANT RESERVOIR 1 EA SCADA F $9.197
CAMINO DE BRYANT CAMINO DE BRYANT RESERVOIR 1 LOT SCADA F $9,197
Print Date 2/26/2008 Yorba Linda Water District Page 7
Effective Date 4/1/2008
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
SCHEDULED
SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE '
CHINO HILLS CHINO HILLS RESERVOIR 1 LOT SCADA F $9.197
LITTLE CANYON LITTLE CANYON RESERVOIR 1 EA SCADA F $9,197
3801 QUARTER HORSE DRIVE QUARTER HORSE RESERVOIR 1 LOT SCADA F $9,197
GARDENIA RESERVOIR GARDENIA RESERVOIR 1 LOT SCADA F $9,197
3500 VALLEY VIEW CIRCLE,YORBA LINDA VALLEY VIEW PUMP STATION 1,309 SF BUILDING B $545,861
1 EA CHLORINE RESIDUAL ANALYZER, F $22,993
MICRO-2000
1 1 TON ELECTRIC HOIST AND TROLLEY- F $22,993
YALE,30 FT RAIL W/CONDUCTOR
1 50 HP ENGINE-DRIVEN PUMP,NATURAL F $57,483
GAS-CATEPILLAR,EXHAUST
SYSTEM,RIGHT ANGLE DRIVE,
VERTICAL TURBINE PUMP,MURPHY
CONTROLER,LUBE CUBE
1 LOT METHANE DETECTION/ALARM F $8,048
SYSTEM
3 30 HP PUMP W/MOTOR,VERTICAL TURBINE F $86,225
1 LOT SCADA F $28,742
4009 PASEO FINO WAY PASEO FINO PUMP STATION 1,200 SF BUILDING B $500,408
1 EA CHLORINE RESIDUAL ANALYZER, F $9.197
DEPLOX 3
1 75 HP ENGINE-DRIVEN PUMP,NATURAL F $80,477
GAS-CATEPILLAR,W/RIGHT ANGLE
DRIVE,EXHAUST SYSTEM,VERTICAL
TURBINE PUMP
2 60 HP PUMP W/MOTOR,VERTICAL TURBINE F $80,477
1 LOT SCADA F $28,742
1 1 TON TROLLEY/HOIST,ELECTRIC,RAIL F $22.993
W/CONDUCTOR
DOS CASAS LANE. EAST OF TIMBERLANE, 1 EA ELECTRICAL/CONTROL PANEL(FOR F $5,748
YORBA LINDA DUPLEX SUB PUMPS)
Print Date 2/26/2008 Yorba Linda Water District Page 8
Effective Date 4/1/2008
Yorba Linda Water District
BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY
AS OF 04/01/2008
Summary for Yorba Linda Water District
BUILDINGS $13,908,338
FIXED EQUIPMENT $7,324,827
PERSONAL PROPERTY $1,427,000
GRAND TOTAL $22,660,165
BASIS OF VALUE: ACV=Actual Cash Value
COC=Course of Construction AGD=Agreed Value AVG=Average Value
FRC=Functional Replacement MV=Member Value
NCC=Not Currently Covered
Print Date 2/26/2008
Effective Date 4/1/2008 Yorba Linda Water District Page 9
Yorba Linda Water District
MOBILE EQUIPMENT AS OF 04/01/2008
SOURCE OF SCHEDULED
UNIT# YEAR VIN/SN DESCRIPTION TYPE VALUE' VALUE
E158 1N9MX111X75272449 PCMS SOLAR LIGHT TRAILER MV $13,000
139 T0310EX875793 BACKHOE LOADER,JOHN DEERE, MDL 310E W/ATTACHMENTS MV $37,400
145 2000 T0310EX892165 BACKHOE,JOHN DEERE,MDL 310E MV $45.800
MOBILE EQUIPMENT TOTAL: $96,200
Print Date 2/26/2008 Yorba Linda Water District Page 10
Effective Date 4/1/2008
Yorba Linda Water District
LICENSED VEHICLES AS OF 04/01/2008
SOURCE OF SCHEDULED
UNIT# YEAR VIN/SN
DESCRIPTION TYPE VALUE" VALUE
175 2007 1FDXE45S07DA13525 FORD E450 CAMERA TRUCK All Other MV $195,000
180 2008 1FDWF36Y28EC14764 FORD F350 VALUE OPERATOR All Other MV $50,000
136 1999 2FZ6MJBBXXA982057 STERLING,JET VACTOR,SEWER All Other MV $127,200
144 2000 1GDJ7H1B6YJ512510 GMC,DUMP TRUCK, 5-YARD All Other MV $21,900
154 2002 2FZAAWAK83AK76443 STERLING,JET VACTOR,SEWER,MDL 8513 All Other MV $234,000
158 2003 1FDXF46S13EC75070 FORD,F450 All Other MV $50,000
161 2004 1GDL7C1E04F501392 GMC C7500 DUMP TRUCK All Other MV $48,000
168 2005 1HTWYSBT35J190757 INTERNATIONAL, HYDRO EXCAVATOR,VACTOR HXX All Other MV $311,160
174 2006 1FDAF56Y27EA14357 FORD, F550 W/AIR COMPRESSOR All Other MV $57.583
NUMBER OF COVERED VEHICLES: 9
PASSENGER CAR: 0
LIGHT TRUCK: 0
SUV/JEEP: 0
VAN: 0
ALL OTHER: 9
Print Date 2/26/2008 Yorba Linda Water District Page 11
Effective Date 4/1/2008
PROPERTY/BOILER & MACHINERY (B&M)
4/1/08-09
4/1/07-08
RENEWAL
EXPIRING
POLICY LOSS LIMIT
$100,000,000
$100,000,000
SUBLIMITS:
Demolition/Increased Cost of Construction
$30,000,000
$25,000,000
New Buildings in Course of Construction
$10,000,000
$10,000,000
Earthquake/Flood Aggregate-
$5,000,000
$5,000,000
Vehicles/Mobile Equipment
Newly Acquired/Constructed Property
$5,000,000
$1,000,000
Dwellings-per structure
$1,000,000
$1,000,000
Dwellings-Per Occurrence Aggregate
$2,500,000
$1,000,000
Business Interruption (BI)
$10,000,000
$100,000
Rental Value
Included in BI
$100,000
Extra Expense
$10,000,000
$100,000
Accounts Receivable
Policy Limit
$100,000 j
Valuable Papers
Policy Limit
$100,000
Pollutant Cleanup-Occurrence
$250,000 I
$100.000
Pollutant Cleanup-Aggregate _
$500,000
$250,000
Lawns, trees, plants, shrubs
$500,000
$1,000
Signs, lightposts, paving, fencing, gates,
$500,000
Only if
vehicle barriers, curbs and sidewalks
scheduled
Money & Securities
$1,000,000
$250,000
Catastrophic Coverage for Vehicles on
$100,000 !
$100,000
Premises
Fungus Cleanup or Removal
$100,000
$50,000
Computer-Inside Attack I
$1,000,000
$100,000
j Computer-Outside Attack Per Occurrence
$10,000
$10,000 j
Computer-Outside Attack Aggregate I
$50,000
$50,000
Terrorism
Policy Limit
$2,500,000
Earthquake Sprinkler Leakage
Policy Limit
Not Covered
*Earthquake
$1,000,000
Not Covered
*Flood-Rising Bodies of Water
$1,000,000
Not Covered
to $10,000,000
depending on
flood zone
Ammonia Contamination (B&M only)
$2,000,000
$1,000,000
Expediting Expense (B&M only)
$2,000,000
$1,000,000
Hazardous Substance (B&M only)
$2,000,000
$250,000
Water Damage (B&M only)
$2,000,000
$250,000
Spoilage (B&M only) I
$1,000,000
$250,000
*Program Aggregates and special, large deductibles apply to coverage. Flood
deductibles vary by flood zone.
ITEM NO.
AGENDA REPORT
Board Meeting Date: March 27, 2008
g INN I n;
To: Board of Directors I
pezre,_~ir--
Staff From: Michael A. Payne, General Manager Contact: Ken Vecchiarelli, Assistant General Manager
Hank Samaripa, Project Engineer
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 8 ,OM
Funding Source: Multiple Funds
CEQA Account No: 101-2700 Job No: 200313
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 7.7M Dept: Eng
Subject: Change Order for Construction of the New District Administration Building
SUMMARY:
On January 25, 2007, the Board of Directors authorized the award of a construction contract for
the District's new administration building to J.E. Grant General Contractors (Grant) of Carlsbad.
A Notice to Proceed was issue effective March 19, 2007. The location for the new building was
chosen to take advantage of property currently owned by the District and to facilitate a
centralized approach to District operations in placing all departments on the same campus. The
District also hired a construction management firm C3 to observe construction activities and
coordinate inspection efforts along with the District's architect Gillis and Associates.
DISCUSSION:
In accordance with the construction contract for the New Administration Building, J.E. Grant
General Contractors submitted requests for contract change changed conditions and extra Gust
items compiled as Change Order No. 11, in the net arrruuni of $ 56,625.66. This additional worK
includes items requested by the District such as: revised front landscaping for the main
entrance; additional window casings in the lobby; added electrical ground conductors for Knoll
furniture; revisions to the front limestone wall treatment; gas main revisions; improved projection
screen coatings; and revised roof drains.
The status of the construction contract with Grant General Contractors is as follows..
• The original contract was $6,445,828 and 360 calendar days starting March 19, 2007.
• The current contract including approved change orders to date is $6,767,888.85 and
375 calendar days.
• If approved, Change Order No. 11 increases the contract by $56.825.66 to
$6,824,714.51 (an increase of less than 1%) and the project duration remains at 375
calendar days.
The Board of Directors approved the sale of $10.2M in revenue bonds for two key projects in
2003, of which $3.2M was allocated for the Administration Building and $7.OM was allocated for
the Highland Reservoir Replacement. With approval of the construction budget on January 25,
2007, the Board authorized a transfer from the annexation fund for up to $5M to fund the
balance of this project.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the Board of Directors authorized the award of a construction contract to
J.E. Grant General Contractors for the construction of the District's new administration building
at the Richfield site. The Board has approved 12 progress payments to date, the latest of which
was Progress Payment No. 12 approved on March 13, 2008.
STAFF RECOMMENDATION:
Recommend the Board of Directors approve Change Order No. 11 to J.E. Grant General
Contractors in the amount of $56,825.66 for construction of the New Administration Building,
Job No. 200313.
YORBA LINDA WATER DISTRICT
CHANGE ORDER NO. 11
Page 1 of 1
CONTRACT New Administration Building
NAME
CONTRACT NO : J-0313
CONTRAC TOR J.E. Grant General Contractors
OWNER Yorba Linda Water District
CONTRACT AMT $6,445,828.00 DAYS 360
PREY APPRVD CHANGES $322,060.85 DAYS 15
THIS CHANGE $56,825.66 DAYS 0
REVISED CONTRACT AMT $6,824,714.51 DAYS 375
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or req
uired to complete the Change Order items for a lump sum
price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner
INCREASE IN INCREASE IN
CONTRACT TIME
DESCRIPTION OF CHANGES
CONTRACT CONTRACT
EXTENSION
AMOUNT AMOUNT
(DAYS)
Gas Line Revisions - Grant COR #016R
$4,352.69
0
Limestone Veneer Size - Grant COR #031 R
$5,165.38
0
Relocated Roof Drains - Grant COR #034
$1,911.47
0
Revised Roof Drain Exit - Grant COR #035
$3.16428
0
Relocated Light Pole - Grant COR #082
$1,565.20
0
Revised Fixture Type C-1 Count - Crant COR #00.1
$231.42
0
Added Fire Extinguisher & Cabinet - Grant COR #088
$407.11
0
Boardroom Restroom Revisions - Grant COR #089
$1,110.19
0
Added Entry Landscaping - Grant COR #091
$19,17860
0
Electrical Work on T & M (II) - Grant COR #092
$5,460.67
0
Downlight Relocation to Sidewall - Grant COR #093
$840.84
0
Added Light Fixture @ Room 157 - Grant COR #094
$693.21
0
Added Window Casings - Grant COR #096
$6,407.92
0
Power to BCM - Grant COR #097R
$379.82
0
Projection Screen Coating - Grant COR #098
$1,776.96
0
Japanese Black Pine - Grant COR #099
$3,604.90
0
Projection Screen Shipping - Grant CUR #101
$575.00
0
NFT CHANGE IN r r)NTRA(T AMOUNT ADD
- r
$50,325.GG
v
The amount of the contract will be increased by the sum of $56,825.66
and the contract time shall he extended by 0 calendar days. The
undersigned Contractor approves the foregoing Change Order as to the
changes, if any, in the contract price specified for each item including
any and all supervision costs and other miscellaneous costs relating to
the change in work, and as to the extension of time allowed, if any, for
completion of the entire work on account of said Change Order. The
Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of that directly or indirectly related to the
approved time extension, required to complete the Change Order items.
This document will become a supplement of the contract and all
provisions will apply hereto. It is understood that the Change Order shall
be effective when approved by the Owner.
RECOMMENDED: $56,825.66
/OWNERS DATE.
REPRESENTATIVE
ACCEPTED: Sam Sampson, (Signature)
/CUNTKA(;TUR UAIt:
APPROVED: Peter Buuows ;,nature)
'1rc ter(. 1 ~ 'C'_ fLC.r ir-( /OWNER - DATE
AppRrl\/P:n / Kan \/arrhiarnlh l.Cinnat,ira\
0
--3-
1,0-06'
A A
ITEM NO. 6,
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF D;RECT®R5
Of THE YORBA LINCA WATER DISTRICT
k1AAR
r /
31
Yes Dept: Bus
N/A
1-33-780 Job No:
$ 59,960.00
Subject: Selection of an Independent Audit Firm for Fiscal Years ending June 30, 2008-2010
SUMMARY:
On February 12, 2008, staff solicited proposals from five (5) qualified firms of certified public
accountants to audit its financial statements for the fiscal years ending June 30, 2008, 2009 and
2010 with the option of auditing its financial statements for two (2) subsequent fiscal years. The
Request for Proposals (RFP's) package was prepared in accordance with District guidelines and
the Government Finance Officers Association guidelines.
DISCUSSION:
Staff sent out five audit proposals. Of the five sent, only two proposals were received by the
District for review. Proposals were evaluated by a committee of four using three sets of criteria
which consisted of the following mandatory elements: technical qualifications comprising
expertise and experience, audit approach and price. Firms meeting the mandatory elements had
their proposals evaluated and scored for both technical qualifications and price. However, the
price factor was included in a sealed cost bid and was not opened until the mandatory elements
and technical qualifications were assessed. Staff conducted interviews of both Diehl, Evans &
Company and Moreland & Associates, Inc. to determine the best fit for the District. Such
interviews and presentations provided the firms with an opportunity to answer any questions that
the evaluation committee may have had on a firm's proposal. The District selected a firm based
upon the recommendation of the evaluation committee as well as prior experience the District
has had with the firms.
The annual cost for audit services provided by Diehl, Evans & Company was at a price not-to-
exceed $19,400 for the year ending June 30, 2008, $19,980 for the year ending June 30, 2009,
and $20,580 for the year ending June 30, 2010 totaling $59,960 for the three-year period.
Funds of $43,600 have been budgeted in the Two-Year Budget for fiscal years 2007-08 and
2008-09. Additional funds will be budgeted to cover the audit for the fiscal year ended June 30,
2010 in the next budget.
The annual costs for audit services provided by Moreland & Associates, Inc. was $27,000 for
the year ending June 30, 2008, $28,000 for 2009 and $29,000 for 2010 totaling $84,000 for the
three-year period.
The selection was a difficult one because both firms met all the mandatory elements and were
rated within 2 points of each other in the technical qualifications, but when price was factored in,
Diehl, Evans & Company scored higher overall. The reason for making our selection of Diehl,
Evans & Company was two-fold: lower pricing and the fact they have a full service tax practice
to assist the District in any tax issues that may arise.
The professional fees from our prior audit firm, Charles Z. Fedak & Company for the fiscal years
ending June 30, 2006, 2007 and 2008 was $18,000, $19,000 and $20,000 respectively. A
comparison between Charles Z. Fedak & Company and Diehl, Evans & Company for the fiscal
year ended June 30, 2008 indicates a cost of $20,000 and $19,400, respectively. Based on this
comparison Diehl, Evans & Company came in $600 less than what would have been paid to
Charles Z. Fedak & Company.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Director's has a policy that the District should enter into multi-year agreements of
no more than five years in duration when obtaining the services of independent auditors. The
District should also undertake a full-scale competitive process for the selection of independent
auditors at the end of the term of each audit contract consistent with applicable legal
requirements. Ideally, auditor independence would be enhanced by a policy requiring that the
independent auditor be replaced at the end of the contract, as is often the case in the private
sector. The Board of Directors approved a multi-year contract with Charles Z. Fedak &
Company. However, due to to the unsatisfaticy service provided to the District; after two years
the contract was terminated.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to execute a Professional Services
Agreement, subject to approval as to form by General Counsel, with Diehl, Evans & Company to
perform the Independent Audit Services for the fiscal years ending June 30, 2008 through June
30, 2010 with options to extend up to two one-year periods.
COMMITTE RECOMMENDATION:
This item came before the Finance-Accounting Committee on March 11, 2008. The Committee
agreed with staff's recommendation to authorize the General Manager to execute a Professional
Services Agreement with Diehl, Evans & Company.
ITEM NO. 7
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Cindy Mejia, Assistant Administrator
Reviewed by General Counsel: No Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Subject: District Branding
lT
ZOL
Yes Total Budget: $
Water Operating Func
124580 Job No:
$ 17,000 Dept:
17,000
Admin
SUMMARY:
With the opening of the District's new administration building just 3 weeks away, the District
needs to order new stationary, business cards, envelopes, etc., to reflect the new address, city,
zip code and telephone numbers. As these changes are now being arranged, a question arises
whether the District should go one step further and re-invigorate our "branding" to reflect our
identity and image in the communities we serve. Due to the fact water is so often a "silent
service"- the tap is turned and water comes out - strong branding defines to the public what they
can "count on" from the District and allows for greater trust, credit for accomplishments,
increased communication and the downplay of negative issues. Currently, the District's brand is
not as strong as it could be, with the majority of the District's identity focused on a logo.
Typically, a logo is seen as an identifier only, rather than the essence of the brand. The District's
current logo was developed in 1989.
DISCUSSION:
In the past, a logo was sufficient to identify a client, company or corporation. With the advent of
multiple medias and in particular the internet, it is now advisable to create "branding" for
companies or organizations that will address the different ways in which the client is identified by
the public and how recognition is translated into retention. The "no branding" strategy often
amounts to a target by the media and communities the company serves, inviting negative
associations, whether true or not, as has been demonstrated in the case of fluoride, the
Groundwater Replenishment System and most recently, the pharmaceuticals found in the
imported water supply.
The District's brand will be broken down into three major categories: the graphic and
typographic components that constitute our "signature," an image stable, and our messaging. In
summary:
District's signature. The signature will be composed of three elements: The acronym YLW, the
typography for the name, and subtext that will be crafted based on the mission statement. The
graphic standard will determine and manage how these components will interact, their relative
sizes in relationship to each other, and how they may or may not be used in given situations.
~FPROVED BY THE BOARD Of O'REWW6
Of THE YORBA (INCA WATER DISTRICT
District's image stable. Will contain illustrative and photographic images cleared for use in
advertising, signage, web presence and printed collateral and communications. We have an
excellent start with a water graphic, which is visually dynamic and can be used in a variety of
applications. Royalty free images can be purchased and added to the image stable and retained
for multiple uses.
Messa q t . Will use the mission statement as a starting point. The mission statement is where
customers will find our "voice," and should be a reference for all messaging. For instance, even
the simplest message, such as, "Your Water ...Our Responsibility," directly references the
mission statement, acknowledging that quality water services are the right of the customer, and
YLWD assumes responsibility for providing the highest quality possible. Building a stable of
solid, content-driven messaging will provide good opportunities to speak to the constituency
across the issues the District will face: costs and savings, infrastructure and investment, and
public safety and information.
Proposed layouts will be presented at the Board meeting.
The District is currently working on the following projects that could be impacted by the Board's
decision on this issue.
Developinq a new website. The District is designing a new Web-site. As the website project is
nearing completion, the consultant needs a decision on whether to incorporate the current logo
or change the layout to incorporate the new logo, images and messaging. The website is
anticipated to be completed in conjunction with the opening of the new Administration building in
mid April. There is no additional cost to add the new or re-branding to the new Web site.
Sionage at the District's new Administration Building.. The District's general contractor, Grant
Construction, has been instructed to stop work on the main entrance sign until the decision
about the re-branding has been finalized. If the new or re-branding is approved, staff will ask for
a proposal to redesign and construct the entrance sign. If approved staff recommends
upgrading the entrance sign to the field headquarters on Richfield Road to be identical to the
new sign on Miraloma Ave. Otherwise the entrance signs will stay as is, and it is anticipated
that there will not be an additional charge,
Updating the District's public information video. The District has entered into a professional
Services Agreement with Starling productions to update the District's public information video.
The current video was done in 2002 and is outdated. The upgraded video will incorporate the
new building, the entrance sign, and several District vehicles such as the camera truck, the new
sewer jet vactor, and other District facilities. The video project is anticipated to be completed in
conjunction with the dedication of the new Administration building in mid May. There is no
additional cost of the video if the new or re-branding is approved.
District Vehicles. The District will be ordering six new vehicles identified in the current budget as
part of the vehicle replacement program. Each of the District's fleet of vehicles has the District's
logo and name installed on the sides of the driver and passenger doors to identify the District's
field representatives. If approved, new decals would be added to the new vehicles. The current
fleet of 59 vehicles would be gradually changed, except for those vehicles to be disposed of this
year, which staff would not change. There are several vehicles where the decal needs to be
replaced due to tears, fading, etc.
If the District is ever going to re-invigorate the District's branding, the time is now. If the Board
decides not to approve re-branding, staff will order new supplies to reflect the changes in
location only, stay with the approved design on the entrance sign, and use the existing logo on
the web site and keep the current logo on all vehicles.
The estimated cost to revise the branding is:
Design (Consultant and miscellaneous) $ 3,000
Stationary (One time set up charge) 500
Decals (Set up charge and purchase of decals) 4,000
Website (No extra charges as logo was included in proposal) 0
Entrance Sign - 1717 E. Miraloma Ave. (changes to sign) 2,000
Entrance Sign at 913 Richfield Rd. (new sign) 5,000
Continqencv 2,500
Sub-total = $ 17,000
Staff is not seeking approval of certain designs at this point but a decision on whether the Board
of Directors wants to go forward with the re-invigoration of a branding. The issue of re-branding
the District's image has been discussed with the Public-Information-Technology Committee on
several occasions.
PRIOR RELEVANT BOARD ACTION(S):
The District developed the current logo in 1989. A name change and logo was considered by
the Board in the late 1990's. The Board decided to leave the name and logo the same at that
time. The branding of the District's image was not discussed at that time.
STAFF RECOMMENDATION:
That the Board of Directors approve the concept and refer this project to the Public Information
Technology Committee on developing and implementing improvements to the District branding.
COMMITTEE RECOMMENDATION:
This issue has been presented to the Public-Information-Technology Committee on several
occasions. The Committee does not have a final recommendation at this time.
ITEM NO. rY
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
APPROVED D`. THE BCA.RD OF O-REC7
OF THE YORBA LIKA WATER DISTRICT
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: Yes Budgeted: No Total Budget: N/A
Funding Source: Water Operating Fund
CEQA Account No: Job No:
Compliance: N/A Estimated Costs: $ Dept: Admin
Subject: Resolution No. 08-01
SUMMARY:
The purpose of this Resolution is to affirm the decision of the Board of Directors on December
13, 2007 regarding the disposition of checks received from other agencies.
DISCUSSION:
In the past, the Board of Directors approved refunds to District's customers in the form of a
credit on their water bill when refund checks were received from agencies such as the
Metropolitan Water District of Southern California (Met) and the Municipal Water District of
Orange County (MWDOC). The latest refund in the amount of $187,344.83 was received in late
2007 from MWDOC. On December 13, 2007, the Board directed the General Manager to issue
a credit of $8.01 to each active water account, excluding fire detectors check accounts,
beginning January 1, 2008. At the request of the Board of Directors, staff has prepared the
attached Resolution which sets forth a written policy on the disposition of future refunds.
In a separate but related matter on December 13, 2007, at the Water Rate hearing, the Board of
Directors adopted Resolution 07-17. This resolution authorizes the pass through of rate
increases to customers from: 1) MWDOC; 2) Met; 3) Orange County Water District (OCWD); 4)
Southern California Edison Company (SCE); or 5) The Gas Company (Gas) collectively known
as the (agencies) at the time of the increase. Since Resolution No. 07-17 tied pass through
increases to the five agencies listed above, the Executive-Administrative-Organizational
Committee felt it is only fair to pass through to our customers any refund checks received from
the same agencies.
Resolution No. 08-01, formally sets forth a written policy of passing through to the District's
customers refunds received from the five agencies. All refunds would be spread equally to all
active water accounts excluding the fire detector check accounts.
PRIOR RELEVANT BOARD ACTION(S):
On December 13, 2007, the Board of Directors approved a one time credit of $8.01 to all active
water accounts as of January 1, 2008, excluding the fire detector check accounts. This one time
credit was from an unexpected check from the MWDOC in the amount of $187,344.83. The
Board has approved refunding similar credits in the past.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 08-01, A Resolution of the Board of Directors
Adopting a Policy On The Disposition Of Refund Checks.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee reviewed this report at their meeting on February 12,
2008 and recommended the Board of Directors approve the policy. At the Board meeting
of March 13, 2008, the Board of Directors discussed this item. The Board of Directors
referred the matter back to the Committee and requested additional work be done on the
policy. The Finance-Accounting Committee recommends the Board of Directors adopt
Resolution No. 08-01.
RESOLUTION NO. 08-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A POLICY ON THE DISPOSITION OF
REFUNDS FROM OUTSIDE AGENCIES
WHEREAS, the Board of Directors of the Yorba Linda Water District has, from time
to time, received refunds from water agencies such as the Metropolitan
Water District of Southern California and the Municipal Water District of
Orange County; and
WHEREAS, the Board of Directors of the Yorba Linda Water District has considered
many options on the disposition of the check(s) including: 1) an
immediate return to District customers in the form of a refund; 2) a one-
time refund to each currently active account; 3) a reduction in the water
rate for the next twelve months; 4) a reduction in the water rate for just
the summer months; 5) a return of the funds to the issuing agency with a
request that those funds be applied to offset future invoices; and 6)
deposit of the funds directly into the water operating fund account, and
WHEREAS, the Board of Directors has decided in the past that the fairest, quickest
and least expensive method was to issue a one-time refund credit to
each active account excluding fire detector check accounts at the time
of the refund, and
WHEREAS, on December 13, 2007, the Board of Directors adopted Resolution No.
07-17 approving the pass through of future rate increases from the
Metropolitan Water District of Southern California, the Municipal Water
District of Orange County; the Orange County Water District, Southern
California Edison Company or The Gas Company to the District's
customers at the time of the increase, and
WHEREAS, the Board of Directors desires to also pass through to the District's
customers refunds received from these same agencies.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District that when the District receives a refund from the Metropolitan Water
District of Southern California, the Municipal Water District of Orange County; the
Orange County Water District, Southern California Edison Company or The Gas
Company the refund shall be passed through to the customers in the following method.
Section 1. By taking the total amount of the refund divided by the total number of
active water accounts, excluding the fire detector check accounts, and
applying the refund as a one time credit on a date to be determined by the
General Manager.
Section 2. Resolution No. 08-01 becomes effective from this date forward.
PASSED AND ADOPTED this 27th day of March, 2008, by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
Mich ~e Ayne, Secretary
John Summerfield, President
ITEM NO. c,
AGENDA REPORT
Board Meeting Date: March 27, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact:
Reviewed by General Counsel: Yes Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED CY TI!E BOARD OF 0:19ECT^G~;
OF THE YORBA LINCA WATER DISTRICT
fvi AR 1 i ZG
Yes Total Budget: $ 1,200,000
Water Operating
Job No:
$ Dept: Admin
Subject: State of California - Governor's Budget for 2008-2009
SUMMARY:
In January 2008, Governor Schwarzenegger submitted his proposed Budget for 2008-2009 to
the Senate and Assembly of the Legislature of California. The Governor has identified a $3.3
billion shortfall in the current fiscal year growing to a $14.5 billion dollar shortfall next year.
Some say that the $14.5 billion could be as high as $20 billion.
DISCUSSION:
There are increasing talks in the Capital that the State of California may go after agencies share
of the property tax. General Counsel Kidman will discuss the latest issues with the State of
California Budget and the issues of the District's share of the 1 % property tax.
For your information, I am attaching a message from Governor Schwarzenegger to the Senate
and Assembly of the Legislature of California and a letter from the Michael C. Genest, Director
of Finance for the State of California to the Governor expressing his opinion.
PRIOR RELEVANT BOARD ACTION(S):
STAFF RECOMMENDATION:
That the Board of Directors provide direction to staff.
Governor's Budget - Governor's Message
Governor's Message
January 10, 2008
TO THE SENATE AND ASSEMBLY OF THE LEGISLATURE OF
CALIFORNIA:
In accordance with Article IV, Section 12 of the California Constitution, I submit
to you the Governor's Budget for 2008-2009.
Two challenges require our immediate attention as we begin 2008. First, we
must close a shortfall of $3.3 billion in the current fiscal year, which will grow to
$14.5 billion next year without swift and decisive action. And second, we must
take steps to avoid a potential shortfall in the state's cash reserves this July
and August, and potentially in March.
These problems are not the result of a fundamental crisis in California's
economy. Indeed, we remain a diverse and dynamic economic powerhouse
that will continue to grow and lead the world in innovation. These problems are
the result of a budget system where there continues to be no linkage between
revenues and spending. If we are to avoid these kinds of fiscal crises in the
future, and if we truly want to bring fiscal health to this state for the long term,
we must resolve to fundamentally fix the budget system this year - once and
for all.
In order to close the gap, my budget proposes two actions. View Finance Director's
Letter
First, I propose to reduce spending by implementing a 10-percent across-the-
board reduction to nearly every General Fund program, and to have those reductions take effect on March 1 st.
While these reductions are unquestionably difficult and challenging, this across-the-board reduction approach is
designed to protect essential services by spreading reductions as evenly as possible, so that no individual program
is singled out for severe reductions. I am today proclaiming a fiscal emergency and calling for a special session of
the Legislature to begin early implementation of these necessary budget reductions.
Second, I am using the authority given to me under Proposition 58 to suspend next year's pre-payments for the
Economic Recovery Bonds and to sell the remaining bonds to rebuild this year's budget reserve.
In order to ensure long-term balance, I am proposing a Constitutional Amendment to reform the state budget
process. The Budget Stabilization Act will prevent over-budgeting based on extraordinary revenue gains, and give
the state the tools it needs to quickly reduce spending when necessary to avoid a deficit.
The challenges we face are substantial, and the decisions we face are difficult. But if we fail to address them
swiftly, the problem will only get larger and the consequences even more severe. If we can work together, we can
solve our immediate budget problems. But more importantly, we can finally give California a budget system that is
fiscally responsible and avoids future budget deficits.
Sincerely,
ARNOLD SCHWARZENEGGER
Go to the Proposed Budget-Detail web pages.
Go to the Proposed Budget-Summary web pages
PRINTABLE BUDGET DOCUMENTS Back to Top
Bud eg t Summary _-__Governor's Message (pdf - - 153K) -
Provides this entire Governor's Message Chapter in pdf format.
Page 1 of 1
http://www.ebudget.ca.gov/BudgetSummary/GOV/1249556.htmi 3/21/2008
Governor's Budget - Director's Letter
Director's Letter
January 10, 2008
DEAR GOVERNOR:
This budget proposes the difficult but necessary steps needed to bring the
state's chronic structural deficit under control, not only for this fiscal year but
permanently. This is accomplished by (1) imposing strict spending restraint in
the current and budget years while protecting and preserving essential state
services and (2) proposing a Constitutional Amendment to reform the budget
process, so that state government has the tools to avoid spending more than it
has in revenue in the future.
Since you signed the Budget Act of 2007, the budget situation has deteriorated
significantly, resulting in a projected $3.3 billion deficit in the current year that
would grow to $14.5 billion deficit in 2008-09 if left unchecked.
In order to close the $14.5 billion budget gap, your budget proposes a 10-
percent across-the-board reduction to most General Fund departments and
programs, including the legislative and judicial branches, the Department of
Finance and your own office.
In addition, today you are declaring a fiscal emergency and calling a special session of the Legislature to enact the
necessary statutory changes to reduce spending immediately. At your direction, I will commence the process of
selling the remaining $3.3 billion in Economic Recovery Bonds to restore the reserve and avoid a potential cash
shortfall.
Despite the necessity of closing the budget gap, the state must still continue to invest in its infrastructure to
maintain and improve its quality of life and continue its economic growth. To accomplish that, the budget proposes
to augment the existing Strategic Growth Plan with additional bond measures to be placed on the 2008 and 2010
general election ballots.
In the fall of 2007, California suffered one of its worst disasters in recent history when approximately 23 fires
burned in southern California during October and November. This event highlighted the need to improve our fire
prevention and suppression system, as indicated in the Governor's Blue Ribbon Fire Commission Report. Your
budget proposes to establish the Wildland Firefighting Initiative to provide an additional $100 million to fund
firefighting efforts at the Department of Forestry and Fire Protection, Office of Emergency Services, and the
California National Guard. This will be funded through a 1.25-percent surcharge on fire insurance policies.
Under your leadership, we can work with the Legislature to establish a responsible budget system that does not
return the state to spending beyond its means. Please join me in expressing my sincere thanks to the women and
men of the California Department of Finance and their families. Without our staffs dedication and hard work and
the sacrifices of their families, this budget would not have been possible.
Sincerely,
MICHAEL C. GENEST
Director of Finance
Go to the Proposed Budget Detail web pages.
e~.I
i
I
Go to the Proposed Budget Summary web pages
PRINTABLE BUDGET DOCUMENTS Back to Too
Budget Summary Director's-Letter (pdf • - 89K) -
Provides this entire Director's Letter Chapter in pdf format.
Page 1 of 1
http://www.ebudget.ca.gov/BudgetSummary/DIR/1249557.htnil 3/21/2008
ITEM NO. A
MC CORMICK, KIDMAN & BEHRENS, LLP
LAWYERS
650 TOWN CENTER DRIVE
SUITE 100
COSTA MESA, CALIFORNIA 92626-7187
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MEMORANDUM
TO: YORBA LINDA WATER DISTRICT
FROM: MCCORMICK KIDMAN & BEHRENS, LLP
GENERAL COUNSEL
DATE: MARCH 27, 2008
RE: REVIEW OF LEGISLATIVE ANALYST'S OFFICE PROPOSAL TO SHIFT
PROPERTY TAX REVENUE TO FUND COUNTY PAROLEE SUPERVISION
INTRODUCTION
In February 2008, the Legislative Analyst's Office ("LAO") unveiled its proposal to take
property taxes from enterprise water and waste water districts in order to fund county probation
department supervision of low-risk criminal offenders released from state prisons. This shift of
property tax revenues to pay for this transfer of responsibility from the state to counties would be
accomplished by creating a Public Safety Realignment Account ("PSRA") in each county.
Approximately $188 million of property tax revenue would be transferred each year into these
PSRAs in perpetuity. This shift is similar to the ERAF-shift that affected enterprise special
district twice in the last several years. Proposition IA, passed by the voters in 2004, was
intended to place limitations on these types of property tax revenue shifts to help fund state level
obligations. According to the LAO, this raid would not violate the provisions of Proposition
1 A.1
"Proposition IA, approved by the state's voters in 2004, amended the California Constitution to reduce the
Legislature's authority over local finance. Nothing in this realignment plan, however, conflicts with the
requirements of Proposition IA. * * * ¶ "In terms of property taxes, Proposition ]A specifies that laws that shift
property taxes from one (noneducation) local government to another must be approved by a two-thirds vote of the
Legislature. Accordingly, we would assume that the legislation granting counties the authority (and responsibility)
to transfer district property taxes would be subject to the two-thirds vote requirement."
http://www.lao.ca.gov/analysis-2008/2008-Pandi/pi_anIO8007.aspx
Yorba Linda Water District Memo
Review of Legislative Analyst's Office proposal to shift property
tax revenue to fund county parolee supervision
Page 2
CONCLUSIONS
A review of Proposition IA's language and history suggests that the property tax
"realignment" proposed by the LAO may violate Proposition IA. Proposition 1 A, passed by the
voters in 2004, was intended to place limitations on these types of property tax revenue shifts to
help fund state level obligations.
LAO proposes a permanent shift in apportionment of property tax revenue in each
county, while Proposition IA prohibits reapportionment of the property tax revenue collected in
each county and permits temporary reductions in property tax revenue allocations only under the
procedures "suspending" the property tax reapportionment prohibition of Proposition IA. The
LAO's proposal would render Proposition IA's property tax revenue reapportionment
prohibition virtually meaningless and is entirely inconsistent with changes to the Legislative
mandate provisions of Section 6 of Article XIIIB of the Constitution, also enacted by Proposition
1 A.
Rather than authorizing the LAO's proposed permanent reapportionment of property tax
revenues to a PSRA, the property tax reapportionment authorization of Proposition 1A should be
interpreted as allowing, with a 2/3 vote of the Legislature and subject to the aggregate 8%
limitation, the reapportionment of property tax revenues among local agencies only when the
reapportionment prohibition is suspended.
ANALYSIS
A. State Constitution Section 25.1(A)(1)(A). Part Of Proposition IA. Must Be
"Suspended" To Allow Temporarv ERAF-Tvve Property Tax Shifts.
Proposition IA was enacted by the voters in 2004. Proposition IA was proposed as a
compromise between local government, the Legislature and the Governor after two prior revenue
shifts by the state. According to the Attorney General's official ballot summary, Proposition IA
"prohibits the State from reducing local governments' property tax proceeds."
Proposition IA thus provides certain protections against property tax revenue shifts such
as ERAF. Proposition IA added a Constitutional guarantee that the Legislature cannot modify
the manner in which property taxes revenues are allocated within each county below the
percentage at which those taxes would have stood under Constitution, Article XIIIA, Section
1(a), and the statutes in effect on November 3, 2004. See Cal. Const., Art. XIII, Section
25.5(a)(1)(A) [for convenience, this provision is referred to herein as "§(a)(1)(A)
Reapportionment Prohibition"]. The §(a)(1)(A) Reapportionment Prohibition can be suspended,
only as set forth in Section 25.5(a)(1)(B)[for convenience, this provision is referred to herein as
"§(a)(1)(B) Suspension]. The §(a)(1)(B) Suspension operates as follows:
Yorba Linda Water District Memo
Review of Legislative Analyst's Office proposal to shift property
tax revenue to fund county parolee supervision
Page 3
• The Governor issues a proclamation declaring that "due to a severe state fiscal
hardship," the suspension of the §(a)(1)(A) Reapportionment Prohibition was
necessary;
• The Legislature enacts an urgency statute, on that subject only, on a roll call vote
with 2/3 the membership of each house concurring, supporting the suspension;
• The Legislature enacts a statute, no later than the effective date of that urgency
statute, providing for "the full repayment to local agencies of the total amount of
revenue losses, including interest as provided by law," resulting from the urgency
statute, and
• That repayment was required to be made not later than the end of the third fiscal
year immediately following the fiscal year of the suspension.
Under the terms of Proposition IA, the Legislature cannot resort to a §(a)(1)(B)
Suspension more than twice in a 10-year fiscal period or if the repayment from the prior
suspension has not yet been made. Section 25.5(a)(1)(C)(i)&(ii). Additionally, Proposition IA
limits the amount of AV Property Taxes that may be borrowed to 8 % per county of the total AV
Property Taxes that were allocated among local agencies in that county in the year of suspension.
Section 25.5(a)(1)(C)(iv).
B. The LAO Proposes A Permanent Realignment Of Property Taxes Within
Each Countv.
The LAO proposes a permanent shift of property tax revenue from water and wastewater
special districts to the PSRA in each county. While the §(a)(1)(B) Suspension only permits
"borrowing" of property tax revenue to help fund State obligations under certain limited
circumstances and procedures, the LAO contends that a separate provision of Proposition IA
authorizes a permanent reapportionment of property tax revenues within each county and can be
accomplished upon a 2/3 vote of the Legislature, separate and apart from the §(a)(1)(B)
Suspension.
While the LAO did not provide a citation to support its contention, the LOA apparently
relies on language found in Section 25.5(a)(3) of Proposition IA:
"(a) On or after November 3, 2004, the Legislature shall not enact a statute
to do any of the following:
"(3) Except as otherwise provided in subparagraph (C) of paragraph (2),
change for any fiscal year the pro rata shares in which ad valorem property
tax revenues are allocated among local agencies in a county other than
pursuant to a bill passed in each house of the Legislature by roll call vote
entered in the journal, two-thirds of the membership concurring."
Yorba Linda Water District Memo
Review of Legislative Analyst's Office proposal to shift property
tax revenue to fund county parolee supervision
Page 4
[for convenience, this provision is referred to herein as "§(a)(3) Reapportionment
Authorization"] The LAO apparently interprets the §(a)(3) Reapportionment Authorization as
entirely abrogating the §(a)(1)(A) Reapportionment Prohibition.
The LAO's PSRA proposal to permanently reapportion property tax revenue in each
county according to a 2/3 legislative fiat, would render virtually meaningless the§(a)(1)(A)
Reapportionment Prohibition and is entirely inconsistent with changes to Section 6 of Article
XIIIB of the Constitution also enacted by Proposition IA.
C. The Respective Provisions Of Proposition IA Must Be Harmonized To Carrv
Out The Intentions And Purposes Of The Enactment.
The §(a)(1)(A) Reapportionment Prohibition is the heart of Proposition IA and
specifically prohibits the Legislature from modifying the ad valorem property tax revenue
apportionment formulae in effect on the date Proposition IA was enacted, without first adhering
to the procedures and limitations for a §(a)(1)(B) Suspension. The §(a)(1)(A) Reapportionment
Prohibition provides:
"(a) On or after November 3, 2004, the Legislature shall not enact a statute
to do any of the following:
"(1)(A) Except as otherwise provided in subparagraph (B), modify the
manner in which ad valorem property tax revenues are allocated in
accordance with subdivision (a) of Section 1 of Article XIIIA so as to
reduce for any fiscal year the percentage of the total amount of ad valorem
property tax revenues in a county that is allocated among all of the local
agencies in that county below the percentage of the total amount of those
revenues that would be allocated among those agencies for the same fiscal
year under the statutes in effect on November 3, 2004."
First, the words "except as otherwise provided in subparagraph (B) " must be given their
full normal and natural meaning. Those words clearly prohibit any modification (specifically,
reduction) of the percentages of property tax revenues allocated among local agencies in effect
on the date Proposition IA was enacted without adherence to the procedures and limitations of a
§(a)(1)(B) Suspension. In other words, whatever the §(a)(3) Reapportionment Authorization
means, it cannot provide authority for the legislature to reduce property tax revenues allocated to
local agencies in contravention of the §(a)(1)(A) Reapportionment Prohibition, except under a
§(a)(1)(B) Suspension. The most natural reading of these provisions, therefore, is that the
§(a)(3) Reapportionment Authorization adds to or qualifies the §(a)(I)(B) Suspension in some
way. The §(a)(3) Reapportionment Authorization cannot entirely abrogate the §(a)(1)(A)
Reapportionment Prohibition, which admits of no other exception aside from the §(a)(1)(B)
Suspension.
Yorba Linda Water District Memo
Review of Legislative Analyst's Office proposal to shift property
tax revenue to fund county parolee supervision
Page 5
Neither the §(a)(1)(A) Reapportionment Prohibition nor the §(a)(3) Reapportionment
Authorization are models of clarity. Again, normal and natural construction, consistent with the
intentions and purposes of Proposition IA, is required. The §(a)(1)(A) Reapportionment
Prohibition refers to Section of Article XIIIA of the State Constitution, which is the heart of
hallowed Proposition 13, enacted in 1978. Section 1(a) of Proposition 13 provides:
"The maximum amount of any ad valorem tax on real property shall not
exceed One percent (1%) of the full cash value of such property. The one
percent (]Yo) tax to be collected by the counties and apportioned
according to law to the districts within the counties. "
Proposition 13 calls for the 1% property tax to be collected in each of the 58 California counties
and apportioned among the local agencies2 in each of the 58 California counties. 58 separate
property tax revenue funds are generated each year, and those 58 property tax revenue funds
must, according to Article XIIIA of the Constitution, be allocated to the jurisdictions within each
county. No portion of the ad valorem property tax revenue is apportioned, nor can it be
reapportioned, to the state.3 The state can benefit from ad valorem property taxes only by
mandating costs to local jurisdictions, without state funding, and then reapportioning property
tax among the local jurisdictions, ostensibly to cover the cost of the state mandate. This is
precisely what ERAF did, what the LAO's PSRA proposal would do, and what Proposition 1 A
was intended to prevent.
The §(a)(1)(A) Reapportionment Prohibition also makes reference to the percentage
apportionment of property taxes on the books on November 3, 2004. This clearly refers to the
post Proposition 13 property tax apportionment statutes set forth in Revenue and Taxation Code
§96 et seq. Beginning in the 1979-80 fiscal year, and modified from time to time thereafter, the
proceeds of the 1% property tax collected in each California county are apportioned to the local
agencies in each county according to percentage formulae prescribed by the Legislature. The
modification of these apportionment statutes was frozen by the §(a)(1)(A) Reapportionment
Prohibition in the California Constitution, except under the procedures for a §(a)(1)(B)
Suspension.
The forgoing interpretations of the §(a)(1)(A) Reapportionment Prohibition, the
§(a)(1)(B) Suspension, and the §(a)(3) Reapportionment Authorization are reinforced by the
modifications to Section 6 of Article XIIIB of the California Constitution which were part of
Proposition IA. Article XIIIB, §6 deals with program costs mandated on local government by
2 The word "districts" in Proposition 13 is interpreted to mean "local agencies". Revenue and Taxation Code
§95; see Constitution Article XIII, §25.5 (b)(2).
J Since Article XIII, §25.5 refers to Article XIIIA, the words "total amount of ad valorem property taxes"
used twice in the §25.5 (a)(1)(A) should not be interpreted as redundant of Article XIIIA. Total property tax
revenue in each of the 58 county property tax revenue funds are already fixed under Article XIIIA. Therefore,
Article XIII, §25.5 (a)(1)(A) should be interpreted as meaning something different than fixing to total property tax
revenue in each county. Logically, the wording in §(a)(1)(A) of Article XIII, §25.5 can only refer to the percentage
apportionments to each local agency from each of the 58 fixed total county property tax revenue funds.
Yorba Linda Water District Memo
Review of Legislative Analyst's Office proposal to shift property
tax revenue to fund county parolee supervision
Page 6
the Legislature after January 1, 1975. Proposition IA expressly adds a subsection (b)(3) to
Section 6 of Article XIIIB as follows:
"(3) Ad valorem property tax revenues shall not be used to reimburse a
local government for the costs of a new program or higher level of
service."
This provision seems like a clear prohibition of the very PSRA program and funding mechanism
proposed by the LAO and reinforces the central intent of Proposition IA to prevent shifting of
state costs to the local level, and then reapportioning property taxes to cover the cost.
D. What, then, does the &M(3) Reaanortionment Authorization mean?
The §(a)(3) Reapportionment Authorization cannot be written out of Proposition IA any
more than it can be interpreted as entirely abrogating the §(a)(1)(A) Reapportionment
Prohibition. Harmonious interpretation, in furtherance of the intention and purpose of the
enactment, is required if the words can accommodate such harmony.
One refinement of the §(a)(t)(B) Suspension is found in Section 25.5 (a)(1)(C)(iv), which
provides:
"(iv) A suspension of subparagraph (A) shall not result in a total ad
valorem property tax revenue loss to all local agencies within a county that
exceeds 8 percent of the total amount of ad valorem property tax revenues
that were allocated among all local agencies within that county to the
fiscal year immediately preceding the fiscal year for which subparagraph
(A) is suspended."
§25.5 (a)(1)(C)(iv) strongly suggests (through a negative pregnant with a positive), that while the
aggregate tax borrowing allowed under a §(a)(1)(B) Suspension cannot exceed 8% of the
countywide property tax revenue fund, the inter se allocation of the 8% reduction may fall more
heavily on some local agencies than others. Since the §(a)(1)(A) Reapportionment Prohibition
prevents, except in a §(a)(1)(B) Suspension, a change in the apportionment formulae provided
under statute, the §(a)(3) Reapportionment Authorization should be interpreted as a way to allow
inter se reallocation of property tax revenues during a §(a)(1)(B) Suspension. The requirement
of a 2/3 vote of the Legislature under both §(a)(1)(B) Suspension and a §(a)(3) Reapportionment
Authorization provides additional support that these provisions were intended to work together.
Page 1 of 1
Amelia Cloonan
From: Arthur G. Kidman [akidman@mkblawyers.com]
Sent: Friday, March 21, 2008 4:17 PM
To: Mike Payne
Cc: Amelia Cloonan; Dan Payne; Eddy Beltran; 'Danielle Broderick'
Subject: Memo regard property tax shift
Mike:
Attached find the memorandum you requested on the reference subject. There is a better argument than I thought
available against the Legislative Analyst Office proposal. The memo can go with the board packet and is fine for open
session.
.Art x1diW14 Partner
McCormick, Kidman & Behrens, LLP
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without reading or saving in any manner.
3/21/2008
APPROVEO D" NI E 80ARD Of p.RECT!``
Of THE YORBA LINCA WATER DISTRICT
ITEM NO. Ct=
MINUTES OF THE
RBA LINDA WATER DISTRICT
3Y INISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
March 18, 2008, 8:00 a.m.
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Committee Chair John Summerfield at 8:00 a.m. The meeting was held at the
District Administrative Office at 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT:
Director John Summerfield, Chair
Director William R. Mills
STAFF PRESENT:
Michael A. Payne, General Manager
Ken Vecchiarelli, Asst. General Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
None.
ACTION ITEMS:
1. None.
DISCUSSION ITEMS:
2. Plumosa office appraisal. The Committee received a copy of the appraisal
prepared for the Plumosa property and discussed options for sale, lease or
possible continued use. Staff will review legal counsel's memorandum on the
process of declaring District property as surplus and the procedures required to
properly dispose of property declared as surplus by the Board of Directors.
3. Report on grant applications. The Committee briefly reviewed a memorandum
prepared by Townsend Public Affairs, Inc. (TPA) and discussed Director Mills' and
Mr. Vecchiarelli's experience in meetings with legislators at the ACWA Legislative
Conference in Washington, D.C. in late February. Director Mills and Mr.
Vecchiarelli reported on their efforts to support the District's requests for project
funding on the Highland Reservoir Replacement and Expansion Project. Mr.
Payne reported he has scheduled a meeting with TPA representatives to discuss
these matters further.
4. Sacramento Advocates Legislative Report. The Committee received an update
report from Barry Brokaw on the State of California's looming budget deficit and
proposals to shift property tax revenues away from water and wastewater special
districts. The report also included a summary review and status of bills and
legislation that may be of particular interest to the District.
5. General Manager's Monthly Report. Mr. Payne presented a matter of interest to
the District related to our investments and the impacts from the recent trouble with
Bear Stearns Co., Inc. Staff and the District's investment consultants have
communicated on this subject and will take action as needed.
6. Support of candidates for other agency offices. The Committee discussed past
practices and future consideration of supporting only those candidates known to
the board members or to the District management and for positions related to the
public interests of the District's customer base.
ADJOURNMENT:
The Committee adjourned at 9:20 a.m. The next Executive-Ad min istrative-
Organizational Committee is scheduled for April 15, 2008 at 4:00 p.m.
-2-
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE
March 11, 2008
ITEM NO. r~ (t'
E BCA.RO Ur i ,1ECT"
iA INCAWATERUISTMJ
-t
A meeting of the Yorba Linda Water District Finance-Accounting Committee was called
to order by Committee Chairman William R. Mills at 8:30 a.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT:
Director William R. Mills, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael Payne, General Manager
Ken Vecchiarelli, Assistant GM
Diane Cyganik; Finance Director
Sandi Van Etten, Senior Accountant
ACTION ITEMS:
1. Selection of Independent Audit Firm for Fiscal years ending June 30, 2008-2010.
Finance Director Cyganik discussed the audit selection process and the reasons for
selecting the firm. The Committee asked the cost of the prior audit firm and asked
that it be disclosed in the Board of Director's agenda report. The Committee voiced
support of staff's recommendation of Diehl, Evans & Company to be the District's
Independent Auditors for the fiscal years ending June 30, 2008, 2009 and 2010.
2. Consider a Policy on the Disposition of Unexpected Refunds from Outside
Agencies - Continued from February 28, 2008 Board of Director's meeting.
General Manager Payne discussed what transpired in the Board of Director's
meeting of February 28, 2008 regarding this topic and the Board's concerns and
feedback. The Committee discussed all concerns and addressed each in detail.
Director Mills stated that the objective of this resolution was to create goodwill and
any type of refund should be passed to the five (5) entities which were identified in
Resolution No. 07-17. Resolution 07-17 stated that all increased costs of purchased
water and energy costs which are charged to YLWD by the Municipal Water District
of Orange County, Orange County Water District, the Metropolitan Water District,
Southern California Edison and/or Southern California Gas Company will pass
through by determining the unit cost per 100 cubic feet of water and then applying
such cost to retail accounts on the basis of water usage. Resolution No. 08-01 was
changed accordingly by taking out the work "unexpected" as well as taking out
Sections 2, 3 and 4.
DISCUSSION ITEMS:
3. Monthly Status report on portfolio investments ending February 29, 2008.
A report was prepared by Keith Khorey, Principal of Wells Capital Management and
presented to the Committee members in the agenda.
4. Monthly status report on portfolio investments ending January 31, 2008.
Ms. Van Etten presented the Investment Report to the Committee. The changes to
the report presentation were discussed, and one additional change was requested
to make the report clearer. This change will be incorporated in the next Investment
Report. The Investment Report for month ending January 31, 2008 was accepted
as presented with the expectation of staff revising the report as discussed.
5. MWD, MWDOC & OCWD Rate Projections
General Manager Payne reported on the water rate options of the above-mentioned
agencies and increases that will be coming in the very near future.
6. District Share of Property Tax Revenue
General Manager Payne shared with the Committee the ACWA State Budget Alert:
The state's Legislative Analyst's Office (LAO) proposes a new ERAF-like shift.
Unfortunately LAO targeted water and wastewater special districts to shift property
tax funds to counties via a new ERAF-like fund. The LAO is recommending $188
million be shifted each year without an end to fund the transfer of responsibility of
supervising parolees from the state to the counties. LAO is also recommending
that within a couple of years the legislature should authorize county boards of
supervisors to decide whether the remaining 50% of water and wastewater
property tax revenues left after this $188 million shift should be reallocated to other
local government.
ADJOURNMENT:
The Committee adjourned at approximately 9:55 a.m. The next Finance-Accounting
Committee meeting is scheduled for Tuesday, April 8, 2008 at 4:00 p.m. at District
Headquarters, 4622 Plumosa Drive, Yorba Linda, CA.
-2-
ITEM NO. 1 t' L)
l^PROVcD L". ME BCFAOOf AECT^';:,
Of THE`iORBA LINCAWATER UIST°ICT
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE
March 10, 2008
A meeting of the Yorba Linda Water District Personnel-Risk management Committee was called
to order by Committee Chairman Paul R. Armstrong at 4:00 p.m. The meeting was held at the
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT: STAFF PRESENT:
Chairman Director Paul R. Armstrong Michael A. Payne, General Manager
Director Ric Collett Gina Knight, Human Resources Manager
VISITORS PRESENT:
None
ACTION ITEMS:
1. The committee discussed the District's ACWA/JPIA Property Insurance Renewal policy
and will recommend approval to renew the policy from the Board of Directors at the
March 27, 2008 Board of Directors meeting.
2. The committee reviewed the claim filed by Travis Fordham, 17261 El Cajon Avenue,
Yorba Linda. During the discussion, Mike Payne the District's General Manager
informed the committee that Mr. Fordham was withdrawing his claim.
3. The committee discussed the claim filed by Larry & Diedre Goodnough, 22815 Hidden
Hills Road, Yorba Linda. The committee recommended the claim be settled.
STANDING ITEMS:
4. The committee reviewed the first draft of changes recommended by the Human
Resources department. Staff was given direction and presented with recommendations
for the personnel rules.
5. Staff informed the committee on the status of the District's current recruitments and new
hires.
ADJOURNMENT:
The Committee adjourned at 5:25 p.m. The next Personnel-Risk Management Committee
meeting is scheduled for April 14, 2008 at 4:00 pm at 1717 Miraloma, Placentiathe new
Main Office located at the Richfield facility.
APPROVED BY TIME BOARD OF D RECTAP,,
OF THE YORBA LINCA WATER OiSTPICT
MHR 1 7 Jr ITEM NO. ~~-C'•
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
March 14, 2008
A meeting of the Yorba Linda Water District Public Information-Technology Committee
was called to order by Committee Chair Ric Collett at 4:10 p.m. The meeting was held
at the District Administration Office at 4622 Plumosa Drive, Yorba Linda.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Cindy Mejia, Administrative Assist.
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Nancy Jamar, Alain Jamar Design
ACTION ITEMS:
1. None
DISCUSSION ITEMS:
2. Status report on District Information activities. Mike Payne proposed the question
to the Committee about how to make the running water image that Director
Beverage requested at the last meeting into a logo for placement on promotional
material. Cindy Mejia handed out examples of Nancy Jamar's design that would
address this issue. Nancy explained that due to the fact that the running water
requested was so realistic, it would work on paper products, such as letterhead but
would not work for embroidered items like hats and uniforms. In these cases, she
explained, we would have to switch to a more stylized version of water. Director
Collett stated that he preferred to just have the stylized version due to that fact that
it would translate onto everything we needed it to and would therefore become a
consistent logo re-design for the District. Nancy then explained that if we were to
keep the realistic version of the water that
Director Beverage requested, we could incorporate that into our image stable, thus
being able to use it when we needed. This would mean that rather than
redesigning a "logo", we would be re-doing the District Branding, which would
include messaging, typography, a larger image stable etc. Both Directors agreed
that this would be the way to go. Director Beverage then suggested it might be
appropriate to use the current logo with the new typography the Committee chose,
which was the upper-lower version of the boldest typestyle. Director Beverage
suggested that Nancy attend the Board Meeting at which the PIT Committee
recommends the new District Branding to the full Board. The Committee agreed to
meet again on April 1, 2008.
ADJOURNMENT:
The meeting adjourned at 5:10pm. The next meeting of the Public Information-
Technology Committee is scheduled for April 1, 2008.