HomeMy WebLinkAbout2008-05-29 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
May 29, 2008
8:30 a. m.
1717 E. Miraloma Avenue, Placentia, CA 92870
I
Yorba Linda Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 29, 2008, 8:30 A.M.
1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS,
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
SPECIAL RECOGNITION
Introduce Jorge Lopez, Cody Nottingham and Matt Ostiz, newly hired Maintenance
Worker I's.
CONSENT CALENDAR (Items 1 through 4)
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering
previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be
no discussion on the items unless a member of the Board, the staff, or the public requests further consideration.
Minutes of the Regular Board of Directors meeting held May 15, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,718,796.66.
3. Progress Payment No. 12 for the Lakeview Reservoir Construction Project.
Recommendation: Approve Progress Payment No. 12 in the net amount of
$170,478.45 to SSC Construction, Inc. for construction of the Lakeview
Reservoir Project, Job No. 200704.
4. Investment Report for Quarter Ending March 31, 2008.
Recommendation: That the Board of Directors receive and file the investment
report for the quarter ending March 31, 2008.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal
Board actions.
5. Proposal for AudioNisual Equipment and Installation for Administration Facility.
Recommendation: That the Board of Directors accept the proposal from
Spinitar at a cost of $101,807.61 to complete the audio/visual component in
the Board Room and authorize the General Manager to execute a
Professional Services Agreement with same.
6. Election Information for the November 4, 2008 General Election.
Recommendation: That the Board of Directors authorize the
Secretary/General Manager to file the Transmittal of Election Information form
with the following information: a) Two Directors to be elected at large for the
terms currently filled by Michael J. Beverage and Richard P. Collett; b) that
the candidates statement of qualifications will be a maximum of 200 words
and c) the District will not pay for the candidate's statements.
DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board
of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which
staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's
interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This
portion of the agenda may also include items for information only.
7. Presentation by Andy Sells, Chief Financial Officer, ACWA/JPIA, regarding
programs and benefits as they apply to the Yorba Linda Water District.
Recommendation: This is for information only. No action is required.
REPORTS. INFORMATION ITEMS AND COMMENTS
8. a. President's Report
b. Directors Reports
c. General Managers Report
COMMITTEE REPORTS
9. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Meeting scheduled for June 17, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held May 13.
2) Meeting scheduled for June 10, 4:00 p.m.
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c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summen`ield
1) Minutes of meeting held May 12.
2) Meeting scheduled for June 9, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for June 5, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Minutes of meeting held May 20.
2) Minutes of meeting held May 28 will appear in the Agenda for June 12.
3) Meeting scheduled for June 3
f. Building Ad Hoc Committee
(Beverage/Summerfield) Alternate: Armstrong
1) Minutes of meeting held May 22.
g. MWDOC Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
1) Meeting scheduled for June 24, 4:00 p.m.
h. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting scheduled for 1717 E. Miraloma Ave., June 16, 9:00 a.m.
INTERGOVERNMENTAL MEETINGS
10. a. Yorba Linda City Council, May 20 (Armstrong)
b. MWDOC Board, May 21 (Staff)
C. OCWD Board, May 21 (Staff)
d. Yorba Linda Planning Commission, May 28 (Collett)
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BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after May 29, 2008. Agenda is available in the District office prior to
meeting.
June 2008
FPublic Information Committee, June 3, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, June 3, 6:30 p.m.
Mills
MWDOC/MWD Joint Workshop, June 4, 8:30 a.m.
Staff
OCWD Board, June 4, 5:00 p.m.
Staff
Planning-Engineering-Operations Committee, June 5, 4:00 p.m.
Mills/Armstrong
Personnel-Risk Management Committee, June 9, 4:00 p.m.
Armstrong/Collett
Finance-Accounting Committee, June 10, 4:00 p.m.
Beverage/Summerfield
Public Information Committee, June 11, 9:00 a.m.
Collett/Beverage
Yorba Linda Planning Commission, June 11, 7:00 p.m.
Collett
District Board Meeting, June 12, 8:30 a.m.
Executive-Admin-Organizational Committee, June 17, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, June 17, 6:30 p.m.
Armstrong
MWDOC Board, June 18, 8:30 a.m.
Staff
OCWD Board, June 18, 5:00 p.m.
Staff
Public Information Committee, June 18, 9:00 a.m.
Collett/Beverage
Yorba Linda Planning Commission, June 25, 7:00 p.m.
Summerfield
District Board Meeting, June 26, 8:30 a.m.
July 2008
FPublic Information Committee, July 1, 4:00 p.m.
I Collett/Beverage
Yorba Linda City Council, July 1, 6:30 p.m.
Mills
MWDOC/MWD Joint Workshop, July 2, 8:30 a.m.
Staff
OCWD Board, July 2, 5:00 p.m.
Staff
Planning-Engineering-Operations Committee, July 3, 4:00 p.m.
Mills/Armstrong
Finance-Accounting Committee, July 8, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, July 9, 7:00 p.m.
Collett
District Board Meeting, July 10, 8:30 a.m.
Personnel-Risk Management Committee, July 14, 4:00 p.m.
Armstrong/Collett
Executive-Admin-Organizational Committee, July 15, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, July 15, 6:30 p.m.
Armstrong
MWDOC Board, July 16, 8:30 a.m.
Staff
OCWD Board, July 16, 5:00 p.m.
Staff
Yorba Linda Planning Commission, July 23, 7:00 p.m.
Summerfield
District Board Meeting, July 24, 8:30 a.m.
CONFERENCES AND SEMINARS
11. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. ACWA Fall Conference & Exhibition, December 2-5, 2008, Long Beach
Convention & Entertainment Center.
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ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
12. Public Employee Performance Evaluation [Government Code Section 54957] Title:
General Manager.
ADJOURNMENT
A regular meeting of the Board of Directors is scheduled for June 12, 2008, at 8:30
a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
Accommodation for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning Michael A. Payne, General Manager/Secretary, at 714-701-
3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify
the nature of the disability and the type of accommodation requested. A telephone number or other contact
information should be included so the District staff may discuss appropriate arrangements. Persons requesting a
disability-related accommodation should make the request with adequate time before the meeting for the District to
provide the requested accommodation.
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2008 BOARD OF DIRECTORS CALENDAR
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Holiday
Board Meeting
Activities
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ITEM NO. I
MAY 2 9
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BYV BOARD OF DIRECTORS REGULAR MEETING
May 15, 2008
The May 15, 2008 regular meeting of the Yorba Linda Water District Board of Directors
was called to order by President Summerfield at 8:30 a.m. The meeting was held at the
District's offices at 1717 East Miraloma Avenue, Placentia, CA.
DIRECTORS PRESENT AT ROLL CALL STAFF PRESENT
John W. Summerfield, President Michael A. Payne, General Manager
William R. Mills Arthur G. Kidman, General Counsel
Paul R. Armstrong Kenneth R. Vecchiarelli, Asst. G.M.
Michael J. Beverage Pat Grady, IT Director
Richard P. Collett Amelia Cloonan, Personnel Technician
Ken Mendum, Water Maint. Superintendent
Anthony Varian, Maintenance Worker I
Cindy Mejia, Assistant Administrator
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS,
Brett Barbre, MWDOC Director
MWDOC Director Barbre reported on activities at MWDOC. He said he appreciated the
support of General Manager Payne at the LAFCO meeting held yesterday and also the
support offered by the Board of Directors. Two agencies are driving the process. Joyce
Crosswaithe of LAFCO made an interesting comment. She admitted the process is
about Met representation. Mr. Barbre also spoke about the snow pack in the Colorado
River Basin. It will take three years to get levels back up to where there is surplus
water.
General Manager Payne added that at the LAFCO meeting, the issue of funding the
governance study came up. The money that was going to be put up was to be donated
by six agencies. No other agency has been asked to contribute to this study.
Commissioner Wilson wanted to ask MWDOC if they would request funding from other
water agencies.
SPECIAL RECOGNITION
Maintenance Supervisor Mendum Introduced Anthony Varian, recently promoted to
Maintenance Worker I.
CONSENT CALENDAR (Items 1 throuqh 3)
On a motion by Vice President Mills, seconded by Director Collett, the Board of
Directors voted 5-0 to approve the Consent Calendar.
Minutes of the Regular Board of Directors meeting held April 24, 2008.
Recommendation: Approve the minutes as presented.
2. Minutes of the Regular Board of Directors meeting held April 29, 2008.
Recommendation: Approve the minutes as presented.
3. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,820,227.93.
ACTION CALENDAR
4. Amendment to Consultants Agreement with Parsons Water & Infrastructure Inc.
and a Professional Services Agreement with Butier for the Lakeview Reservoir
Project. Assistant General Manager Vecchiarelli introduced the item and
presented an overview of the history of the pro
what is included in the Consultant's Agreement
Services Agreement with Butier. Vice Presic
discussed extensively at the PEO Committe
Committee supports its approval. President Sui
the staff in the Engineering Department could
house. Assistant General Manager Vecchiare
stated the District is freeing up its staff, who are i
it hires for these services.
On a motion by Vice Presides
of Directors voted 5-0 to
Consultants Agreement with
amount of $477,926 for add
design clarifications and insp(
5. P
for the 8 MG
Extension Prc
Five firms su
of the propoE
There was discussion about
'arsons and the Professional
Mills stated this item was
,eting on May 1, and the
field asked if the District had
)f this work be performed in
-ed affirmatively, but he
to certain projects, when
seconded by Director Collett, the Board
Contract Amendment No. 3 to the
s Water & Infrastructure Inc., in the
,ork to review shop drawings, provide
rvices; and authorize the President and
Services Agreement with Butier in the
Management, Contract Administration
pct, Job No. 200704.
Ireement for the Pressure Zone Reconfiguration and Sub-
Assistant General Manager Vecchiarelli introduced the
ed proposals, which were ranked. Based on the overall
District staff recommends moving forward with Psomas.
~d the PEO Committee discussed this item at its meeting
Vice President Mills
on May 1.
On a motion by Vice President Mills, seconded by Director Armstrong, the
Board of Directors voted 4-0-1, with Director Collett abstaining from voting
due to the location of his residence, to authorize the President and Secretary
to execute a Professional Services Agreement with Psomas for a fee not to
exceed $113,676 to provide design and bid services for the Zone
Reconfiguration and Sub Zone Extension Projects, Job Nos. 200220 and
200710.
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6. Highland Reservoir Replacement Project - Professional Services Agreements
and Proposed Construction Budget. Assistant General Manager Vecchiarelli
introduced the item. He gave an overview of what the firms would cover. He
noted the District's Senior Construction Inspector will devote his time to the
project. The raptor season was brought up under environmental issues. Director
Armstrong queried the abandonment of old pipelines. Assistant General
Manager Vecchiarelli explained that where existing pipelines would interfere with
construction, they will be pulled out. Others will remain in the ground filled with
slurry/sand mix. It is the District's practice to fill pipelines 12 inches or larger with
smaller pipelines being capped. Included in the District's obligation is exploration
of permanent easements with the City of Yorba Linda, the equestrian group and
homeowners. It is anticipated there may be disruption to one or both of the
access roads during construction.
Vice President Mills stated this item was presented to the PEO Committee. The
total cost of $11.2 million exceeds what was allocated to this project. Assistant
General Manager Vecchiarelli agreed that the budget exceeded the original
estimated budget by about $1 million, however, other projects came in under
budget.
On a motion by Vice Preside
Board of Directors voted 5-0
approve a Professional Servii
amount of $605,856 for
$86,200 for gE
approve a Prof
amount of $22,
proposed const
of the Highland
Brett
Director Be
7duetoan
it Mills, seconded by Director Armstrong, the
to authorize the President and Secretary to
,es Agreement with Carollo Engineers in the
engineering support services, construction
ispection services; approve a Professional
rhton Consulting Engineers in the amount of
vices, soils, concrete and materials testing;
es Agreement with Bon Terra Consulting in the
imental compliance services and approve the
in the amount of $11,200,000 for construction
ecement Project, Job No. 200309.
himself from participation in discussion and voting on Item
;t, and he left the boardroom during discussion of the item.
7. Consider Annexation of S&S lands located west of Fairmont Boulevard and North
of Yorba Linda Boulevard. Assistant General Manager Vecchiarelli introduced the
item, stating this is an administrative item proposing annexation to the Yorba
Linda Water District of the property.
the meetinq at 9:26 a.m.
-3-
On a motion by Director Collett, seconded by Director Armstrong, the Board
of Directors on a Roll Call voted 4-0-1, with Director Beverage abstaining, to
adopt Resolution No. 08-03, A Resolution of Application To Initiate
Proceedings For Annexation Of Approximately 176 Acres To The Yorba Linda
Water District, find that the environmental impacts of the proposed
development have been adequately addressed and authorize payment of
LAFCO's filing fee in the amount of $7,900.
A recess was declared at 9:29 a.m. The Board of Directors reconvened in open session
at 9:35 a.m. All Directors were present.
8. District Re-Branding. Public Information-Technology Committee Chairman
Collett presented the item. The Committee members looked at many different
options. They worked with Nancy Jamar and Assistant Administrator Mejia in
this process to develop a standard. Director Beverage spoke about placement
on the page. He said a tagline was added to the logo. Director Collett stated
the Committee would look at the word reliable instead of independent and will
look at the water on the bottom of the page because of the problem with copying.
President Summerfield asked about signage.
Discussion concluded with the Board of Directors agreeing that the logo and
brand could go forward.
DISCUSSION ITEMS
9. Carver Guides. General Manager Payne stated that at the last Board meeting Vice
President Mills asked the Board to take a look at the Carver Guides. General
Manager Payne is asking for direction from the Board on purchase of these
publications. Vice President Mills said he was recommending purchase of the
three items he highlighted: Basic Principles of Policy Governance, Your Roles and
Responsibilities as a Board Member and Board Assessment of the CEO.
President Summerfield suggested and Director Beverage concurred that a full set
should be purchased and be available for use by the Board members as they see
fit.
REPORTS. INFORMATION ITEMS AND COMMENTS
10. a. President's Report
President Summerfield had a problem with a sewer on the street close to his
residence. Staff came out in the middle of the night and worked for a couple of
hours and returned the next morning. He had a real problem contacting the
District and would like to have staff take a look at our answering service. One
of the first items when someone calls in should be an emergency phone
number. General Manager Payne said an investigation has taken place, and a
report will be presented at the next Board meeting. Director Beverage said it
would be good to have the option of reaching the operator when you call in
rather than going through all the options.
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b. Directors Reports
1) ACWA Conference (Mills & Armstrong)
Vice President Mills distributed a sheet with information about items of
interest covered at the recent ACWA conference. Director Armstrong
attended the JPIA meetings. He turned his copy of JPIA's Board book
over to the Board.
Vice President Mills left the meeting at 10:10 a.m.
c. General Managers Report
General Manager Payne reported the paving contractor has given written notice
of intention to terminate the contract with the District effective July 1, 2008
because of the volatile nature of their business.
The date for the Board of Directors group photo may change, because Vice
President Mills will not be available at the next Board meeting.
d. General Counsel's Report
General Counsel Kidman followed up on the ACWA conference. He spoke
about sublimation related to evaporation in connection with loss of the snow
pack. One-half of the loss of the snow pack is related
the atmosphere. The increase in sea level is due to th
ocean.
General Counse
retrospective pri
customer for the
1) First Report
introduced
coalition h;
testified to
some form
districts do
Cindy Mejia left the
Kidman spoke about the proposed
ng and the problem that you have
ater used.
to water evaporation to
ermal expansion of the
Met water allocation
already charged the
!008 Legislative Bills
ontinues to be a major concern. No bill has yet been
vould make a run on the District's property tax. Forming a
orked really well. The Legislative Analyst's office has
legislature pretty aggressively. They are talking about
eapportionment of property taxes. They say enterprise
need the money.
at 10:29 a.m.
COMMITTEE REPORTS
11. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills)
1) Minutes of the meeting held April 23 appeared in the Agenda.
The Committee members received reports from: Sacramento Advocates
and McCormick Kidman & Behrens regarding legislative activities and
Townsend Public Affairs regarding grants. The proposed LAFCO budget
fiscal 2008-2009 was discussed as was the City of Placentia's ribbon cutting
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ceremony scheduled April 29 for the opening of Miraloma Avenue, Board of
Directors and staff seating arrangements for the new Boardroom and the
General Manager's monthly activity report.
2) The meeting scheduled for May 20 will be rescheduled.
b. Finance-Accounting Committee
(Beverage/Summerfield)
1) Minutes of meeting held May 13 will appear in the Board agenda for May
29. Director Beverage reported the Committee considered adjustments to
Customer Service, Developer and Fats, Oils and Grease fees. Discussion
included: Monthly status report of portfolio investments, the Investment
Report for month ending March 31, 2008 and the Cash-out audit for the
General Manager. The District's purchasing policy was reviewed.
2) Meeting scheduled for June 10, 4:00 p.m.
c. Personnel-Risk Management Committee
(Armstrong/Collett)
1) Minutes of the meeting he
Director Armstrong reported the Committee discussed the revisions to the
second draft of the Personnel Rules. The status of the District's current
recruitments and the status of personnel on Administrative leave was also
discussed.
2) Minutes of meeting held May 12 will appear in the Board agenda for May
Meeting scheduled for June 9, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong)
1) Minutes of meeting held May 1 appeared in the Agenda.
Director Armstrong reported that Action items included consideration of: a
Professional Services Agreement/Construction Budget for the Highland
Reservoir project, a Professional Services Agreement for Construction of
the Lakeview Reservoir project, a Professional Services Agreement for the
Zone Reconfiguration project and terms for the Pre-Annexation Agreement
with Placentia-Yorba Linda Unified School District. Committee and Staff
discussed the monthly water production and purchased imports through
April 2008.
2) Meeting scheduled for June 5, 4:00 p.m.
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e. Public Information Committee
(Collett/Beverage)
1) Minutes of meeting held April 25 appeared in the Agenda.
Director Collett reported the Committee discussed District Branding and the
District video.
2) Minutes of meeting held May 5 appeared in the
The Committee discussed District Branding and rev
script.
3) Meeting scheduled for May 20, 8:30 a.m.
4) Meeting scheduled for May 28, 9:00 a.m.
♦y'w
f. Building Ad Hoc Committee
(Beverage/Summerfield)
1) Meeting scheduled for May 22, 4:00 p.m.
g. MWDOC Ad Hoc Committee
(Mills/Beverage) Lw
1) Minutes of meeting held April 22.
Discussion
Summit -
opportunitii
2) Meeting sc
g. C
1) M
lacentia
the District video
supply situation, Orange County Water
Governance Study and recent grant
ie 24, 4:00 p.m.
Hoc Committee
scheduled after the new city manager is on board.
INTERGOVERNMENTAL MEETINGS
12. a. Yorba Linda City Council, May 6
No one attended.
b. MWDOCMWD Joint Workshop, May 7 (Cancelled)
C. OCWD Board, May 7 (Cancelled)
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d. Yorba Linda Planning Commission, May 14
President Summerfield attended. The Planning Commission approved the
extension of the Casino Ridge project.
BOARD OF DIRECTORS ACTIVITY CALENDAR
_Mav 2008
Public Information Committee, May 20, 8:30 a.m.
Executive-Admin-Organizational Committee, May 20
Yorba Linda City Council, May 20, 6:30 p.m.
MWDOC Board, May 21, 8:30 a.m.
OCWD Board, May 21, 5:00 p.m.
Building Ad Hoc Committee, May 22, 4:00 p.m.
Collett/Beverage
Reschedule Summerfield/Mills
Armstrong
Public Information Committee, May 28, 9:00 a.m.
Yorba Linda Planning Commission, May 28, 7:00 p.m.
District Board Meeting, May 29, 8:30 a.m.
rq}
June 2008
FPublic Information Committee, June 3, 4:00 p.m. :z
Yorba Linda City Council, June 3, 6:30 p.m.
MWDOC/MWD Joint Workshop, June 4, 8:30 a.m.
OCWD Board, June 4, 5:00 p.m.
Planning-Engineering-Operations Committee, June 5, 4:00 p.m.
Personnel-Risk Management Committee, June 9, 4:00 p.m.
Finance-Accounting Committee, June 10, 4:00 p.m.
Public Information Committee, June 11, 9:00 a.m.
Yorba Linda Planning Commission, June 11, 7:00 p.m.
District Board Meeting, June 12, 8:30 a.m.
Executive-Admin-Organizational Committee, June 17, 4:00 p.m.
Yorba Linda City Council, June 17, 6:30 p.m.
MWDOC Board, June 18, 8:30 a.m.
OCWD Board, June 18, 5:00 p.m.
Public Information Committee, June 18, 9:00 a.m.
Yorba Linda Planninq Commission, June 25, 7:00 p.m.
District Board Meeting, June 26, 8:30 a.m.
CONFERENCES AND SEMINARS
13. Authorize attendance of Directors and such staff
approved by the General Manager to attend the
seminars.
Staff
Staff
Beverage/Summerfield
Collett/Beverage
Collett
Collett/Beverage
Mills
Staff
Staff
Mills/Armstrong
Armstrong/Collett
Beverage/Summerfield
Collett/Beverage
Collett
Summerfield/Mills
Armstrong
Staff
Staff
Collett/Beverage
Summerfield
members of the District as
following conferences and
a. ISDOC Quarterly Meeting Thursday May 29th 2008 11:30 a.m. - 1:00 p.m.
"Solving California's $20 Billion Budget Deficit: Is another raid on special
district property tax revenue eminent?"
Generally Vice President Mills and General Manager Payne attend these
meetings. Staff will check with Vice President Mills to see if he will attend.
-8-
No Closed Session was held.
ADJOURN TO CLOSED SESSION
14. Public Employee Performance Evaluation [Government Code Section 54957] Title:
General Manager.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Collett, the Board of Directors
voted 4-0 to adjourn to a regular meeting of the Board of Directors scheduled for May
29, 2008, at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
-9-
ITEM NO.
AGENDA REPORT
Board Meeting Date: May 29, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MAY 2 9 20
BY_ r
2
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A
Funding Source: All Funds
CEQA Account No: N/A Job No: N/A
Compliance: N/A Estimated Costs: $1,718,796.66 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $71,566.41
to ACWA-HBA for June 2008 health premium; a wire of $247.47 to ACWA-EAP for June 2008
EAP; a wire of $32,016.40 to Parsons for Job 0704 March 2008 services; a wire of $18,922.05
to First Regional Bank for J0704 retention payment; a check of $692,960.60 to J.E. Grant
General Contractors for Job 0313 final retention release; a check of $84,480.40 to Knoll Inc. for
Job 0313 Administration building furniture; a check of $127,159.97 to Shapell Industries for Job
0421 progress payment; and, a check of $170,478.45 to SSC Construction for Job 0704
progress payment. The balance of $302,634.24 is routine invoices.
In summary, the check register total is $1,500,465.99; payroll No. 10 total is $218,330.67; and,
the disbursements of this agenda report are $1,718,796.66. A summary of the checks is as
follows:
Pavables:
Manual Checks Check Nos. 48935 - 48939
Computer Checks Check Nos. 48940 - 49037
Payroll #10:
Computer Checks Check Nos. 3935 - 3941
Manual Checks Check Nos. 3942 - 3951
The disbursement total for the current period is $1,718,796.66, distributed as follows:
Water $1,700,013.47
Sewer $ 13,760.51
ID #1 $ 2,482.50
ID #2 $ 2.540.18
TOTAL $1,718,796.66
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,718,796.66.
May 29, 2008
CHECK NUMBERS
48935 TO 49037 $ 1,377,713.66
WIRES:
W-52708
ACWA-HBA
$
71,566.41
W-52708A
ACWA-EAP
$
247.47
W-52908
Parsons
$
32,016.40
W-52908A
First Regional Bank
$
18.922.05
$
122,752.33
TOTAL OF CHECKS AND WIRES: $ 1,500,465.99
PAYROLL NO. 10:
CHECK NUMBERS:
3935 TO 3951 $ 218,330.67
TOTAL: $ 1,718,796.66
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MAY 29, 2008
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,700,013.47 SEWER $ 13,760.51
ID # 1 $ 2,482.50 ID # 2 $ 2,540.18
TOTAL: $1,718,796.66
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-16-08 THRU 05-29-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
48944
05-29-08
05-29-08
1-800-CONFEREMCE(R)
61.09
48945
05-29-08
05-29-08
ABIGAIL ABBOTT STAFFING SVC
3,605.60
48946
05-29-08
05-29-08
ACTION WHOLESALE PRODUCTS, INC
1,460.16
W52708
05-27-08
05-27-08
ACWA-HBA
71,566.41
52708A
05-27-08
05-27-08
ACWA-HBA
247.47
48947
05-29-08
05-29-08
ALAIN JAMAR DESIGN
1,293.00
48948
05-29-08
05-29-08
AQUA-METRIC SALES CO.
40,468.88
48949
05-29-08
05-29-08
ART VEGA
1,267.77
48950
05-29-08
05-29-08
ARTISTIC MAINTENANCE, INC
9,281.50
48951
05-29-08
05-29-08
ASSOCIATED LABORATORIES
2,957.50
48952
05-29-08
05-29-08
AT&T
46.65
48953
05-29-08
05-29-08
ATWOOD SALES
215.26
48954
05-29-08
05-29-08
BELL PIPE & SUPPLY
85.15
48955
05-29-08
05-29-08
CADET UNIFORM SERVICE
856.60
48940
05-29-08
05-29-08
CARL ZIRSCHKY
11.83
48956
05-29-08
05-29-08
CDW-G GOVERNMENT, INC
1,909.45
48957
05-29-08
05-29-08
CITY OF ANAHEIM
11,689.29
48939
05-20-08
05-20-08
CITY OF PLACENTIA
22.00
48958
05-29-08
05-29-08
CLA-VAL CO.
5,291.73
48959
05-29-08
05-29-08
CLINICAL LAB. OF SAN BERN.
4,200.00
48938
05-20-08
05-20-08
COMMERCIAL RELOCATION
14,421.75
48960
05-29-08
05-29-08
CSUF,UNIVERSITY EXTENDED EDUC
915.00
48961
05-29-08
05-29-08
D. R. CRISKE TRUCKING
2,076.12
48962
05-29-08
05-29-08
DATALOK ORANGE COUNTY
257.05
48963
05-29-08
05-29-08
DICK'S LOCK & SAFE INC.
278.68
48964
05-29-08
05-29-08
DORAN BUSINESS PRODUCTS
1,441.70
48965
05-29-08
05-29-08
DOUGLAS PAUL SARVIS
2,150.00
48966
05-29-08
05-29-08
EDUARDO GUTIERREZ
70.00
48967
05-29-08
05-29-08
ESRI
3,497.60
48968
05-29-08
05-29-08
FEDERAL EXPRESS
25.80
52908A
05-29-08
05-29-08
FIRST REGIONAL BANK
18,922.05
48969
05-29-08
05-29-08
FOSS CONSULTING GROUP
2,500.00
48970
05-29-08
05-29-08
FRY'S ELECTRONICS
224.95
48971
05-29-08
05-29-08
FULLERTON PAINT & FLOORING
639.24
48972
05-29-08
05-29-08
GARDEN GATE FLOWER SHOP
131.43
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-16-08 THRU 05-29-08
Check. Check... Posting. Vendor Name........
Check.....
No Date Date Amount
48973 05-29-08 05-29-08 GILLIS & ASSOCIATES 8,062.42
48974 05-29-08 05-29-08 GREGORY KLEPP 1,550.00
48975 05-29-08 05-29-08 HALL & FOREMAN, INC 115.00
48976 05-29-08 05-29-08 HARBOR RESOURCES INC. 13,323.60
48977 05-29-08 05-29-08 HARDY & HARPER INC. 3,040.00
48978 05-29-08 05-29-08 HASLER, INC. MAILING SYSTEMS 501.34
48979 05-29-08 05-29-08 INDUSTRIAL MAINTENANCE SERVICE 2,144.49
48980 05-29-08 05-29-08 INFOSEND 6,287.74
48981 05-29-08 05-29-08 J.E. GRANT GENERAL CONTRACTORS 692,960.60
48982 05-29-08 05-29-08 JOHN DECRISCIO 545.00
48983 05-29-08 05-29-08 JOHN R BRUNDAHL III 60.00
48941 05-29-08 05-29-08 JOSEPH CHELSTOWSKI 47.65
48984 05-29-08 05-29-08 KAREN SHEA 155.43
48985 05-29-08 05-29-08 KCS WEST 1,500.00
48986 05-29-08 05-29-08 KNOLL, INC. 84,480.40
48987 05-29-08 05-29-08 LEANNE DRANSFELDT 480.00
48942 05-29-08 05-29-08 LEGACY REAL ESTATE 31.75
48988 05-29-08 05-29-08 LIEBERT CASSIDY WHITMORE 5,811.00
48989 05-29-08 05-29-08 LINCOLN NATIONAL LIFE 1,766.77
48990 05-29-08 05-29-08 LITTLEJOHN-REULAND CORPORATION 1,912.83
48991 05-29-08 05-29-08 LLOYD PEST CONTROL 63.00
48992 05-29-08 05-29-08 MACIAS GINI & O'CONNELL LLP 1,350.00
48993 05-29-08 05-29-08 MATT CHLOR INC. 1,550.00
48994 05-29-08 05-29-08 MC FADDEN-DALE HARDWARE 241.38
48995 05-29-08 05-29-08 MC MASTER-CARR SUPPLY CO. 426.55
48996 05-29-08 05-29-08 McCORMICK,KIDMAN & BEHRENS LLP 13,155.20
48997 05-29-08 05-29-08 MODULAR SPACE CORPORATION 1,018.16
48998 05-29-08 05-29-08 MORTON SALT 2,298.96
48999 05-29-08 05-29-08 MUDGE FASTENERS, INC 955.36
49000 05-29-08 05-29-08 MUNICIPAL WATER DISTRICT 80.50
49001 05-29-08 05-29-08 NEW HORIZON COMPUTER 3,100.00
48936 05-16-08 05-16-08 NEXTEL COMMUNICATIONS 1,762.28
49002 05-29-08 05-29-08 NEXTEL OF CALIFORNIA 1,948.25
49003 05-29-08 05-29-08 NICKEY PETROLEUM CO 9,498.62
49004 05-29-08 05-29-08 OFFICE SOLUTIONS 1,447.01
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-16-08 THRU 05-29-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49005
05-29-08
05-29-08
ORANGE COUNTY - AUDITOR/CONT
35.00
49006
05-29-08
05-29-08
ORANGE COUNTY - I W M D
274.62
W52908
05-29-08
05-29-08
PARSONS ENGINEERING SCIENCE
32,016.40
49007
05-29-08
05-29-08
PAUL R. ARMSTRONG
549.74
49008
05-29-08
05-29-08
PENNER PARTITIONS INC.
1,350.00
49009
05-29-08
05-29-08
PLACENTIA DISPOSAL
528.30
49010
05-29-08
05-29-08
PRAXAIR DISTRIBUTION
320.99
49011
05-29-08
05-29-08
R J SERVICES, INC
3,714.20
49012
05-29-08
05-29-08
RE FABRICATORS
1,747.16
48943
05-29-08
05-29-08
ROBERT GLEDHILL
17.30
49013
05-29-08
05-29-08
SALLY ANN CATERING
1,331.68
49014
05-29-08
05-29-08
SC FUELS
1,431.00
49015
05-29-08
05-29-08
SCOTT W. MOULTON
2,700.00
49016
05-29-08
05-29-08
SECURITY SOLUTIONS
5,085.62
49017
05-29-08
05-29-08
SHAPELL INDUSTRIES INC.
127,159.97
48937
05-16-08
05-16-08
SHELLY COLLINS
33.10
49018
05-29-08
05-29-08
SHRED-IT LOS ANGELES
68.60
48935
05-16-08
05-16-08
SOUTHERN CALIF EDISON CO.
986.51
49019
05-29-08
05-29-08
SSC CONSTRUCTION, INC
170,478.45
49020
05-29-08
05-29-08
ST.JOSEPH HERITAGE HEALTHCARE
855.00
49021
05-29-08
05-29-08
STACY BAVOL/PETTY CASH
118.46
49022
05-29-08
05-29-08
STAPLES BUSINESS ADVANTAGE
1,724.65
49023
05-29-08
05-29-08
SYSTEMS SOURCE INC
395.45
49024
05-29-08
05-29-08
TETRA TECH, ISG #1
33,343.94
49025
05-29-08
05-29-08
THE OC ADVOCACY GROUP
2,500.00
49026
05-29-08
05-29-08
TWRITE, INC.
13,502.50
49027
05-29-08
05-29-08
UNDERGROUND SERVICE ALERT
234.00
49028
05-29-08
05-29-08
UNITED INDUSTRIES
142.72
49029
05-29-08
05-29-08
UNIVERSAL PAINTING CO.
1,290.08
49030
05-29-08
05-29-08
USA BLUE BOOK
585.64
49031
05-29-08
05-29-08
VALVERDE CONSTRUCTION, INC.
13,459.20
49032
05-29-08
05-29-08
VILLAGE NURSERIES
19.40
49033
05-29-08
05-29-08
WELLS SUPPLY CO
13,812.55
49034
05-29-08
05-29-08
WESTSIDE BUILDING MATERIAL
13.31
49035
05-29-08
05-29-08
YORBA LINDA CHAMBER
645.00
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-16-08 THRU 05-29-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49036 05-29-08 05-29-08 YORBA LINDA DISPOSAL SERVICES 138.00
49037 05-29-08 05-29-08 YORBA LINDA HARDWARE 97.45
1,500,465.99
ITEM NO. 3
AGENDA REPORT
APPROVED BY THE BOARD OF DIRECTORS
Board Meeting Date: May 29, 2008 OF THE YORBA LINDA WATER DISTRICT
MAY 2 9 08
To: Board of Directors
From: Michael A. Payne, General Manager BY - -
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Joe Polimino, Project Engineer
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 11.5M
Funding Source: District and Developer Funds
CEQA Account No: 101-2700 Job No: 200704
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.5M Dept: Eng
Subject: Progress Payment No. 12 for the Lakeview Reservoir Construction
SUMMARY:
On January 25, 2007, the District Board of Directors authorized the execution of an agreement
with SSC Construction, Inc. (SSC) for construction of an 8-million gallon underground concrete
reservoir, piping and appurtenances. The project also includes demolition of the existing
Bastanchury Booster Pump Station and Reservoir (two steel storage tanks). The site is located
north of Bastanchury Road off the new Lakeview Avenue extension, north of the Hover
Development and south of Vista Del Verde's Village 4. When completed, the project will
increase operational, fire and emergency storage capacity, retain better water quality through
improved circulation and improve reliability of the water system.
DISCUSSION:
In accordance with the contract documents, SSC submitted a request for Progress Payment No.
12, in the net amount of $189,420.50 for completed work through April 30, 2008. During this
period, the contractor completed the removal of shoring inside the center bay under the roof
slab, continued to clean floor slab joints and install sealant. Crews also began installing interior
piping and mechanicals for both reservoirs. SSC installed rebar, formwork and placed concrete
for the inlet vault, and began installation of cathodic protection for the outlet piping.
The status of the construction contract with SSC Construction, Inc. is as follows:
• The current contract is $10,639,500 and 547 calendar days starting June 18, 2007.
• If approved, Progress Payment No. 12 is $189,420.50 (1.8% of the total contract
amount), less 10% retention of $18,942.05 for a net payment of $170,478.45.
• Total payments to date including retention are $7,862,619.60 (73.9% of the total
contract amount)
• As of April 30, 2008, 318 calendar days were used (58.1 % of the contract time).
Staff and Parsons, the District's consulting engineer for the project, have reviewed the
contractor's progress payment and recommend approval. A copy of Progress Payment No. 12
is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the District Board of Directors approved and awarded a construction
contract with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8
million gallon underground concrete reservoir, piping and appurtenances, and demolition of the
existing Bastanchury Booster Pump Station and Reservoir. On April 10, 2008, the District Board
of Directors approved Change Order No. 1 increasing the total contract amount to $10,639,500
and total contract calendar days to 547. The Board has approved eleven progress payments to
date for this project, the most recent of which was approved on April 24, 2008.
STAFF RECOMMENDATION:
Approve Progress Payment No. 12 in the net amount of $170,478.45 to SSC Construction, Inc.
for construction of the Lakeview Reservoir Project, Job No. 200704.
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Lakeview Reservoir Project PROGRESS PAY REQUEST NO. 12
LOCATION Yorba Linda, CA PROJECT NO. 200704 PAGE 7 OF 1 PAGES
CONTRACTOR SSC Construction, Inc. DATE 4/30/08
ORIGINAL CONTRACT AMOUNT: $
AUTHORIZED CHANGE ORDERS: $
REVISED CONTRACT AMOUNT: $
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 100/6
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
t LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
6121 C111V A L d0A,7-RA LT - fI
APPROVED TIME EXTENSIONS 60
TOTAL CONTRACT TIME 547
TIME EXPENDED TO DATE 318
TIME REMAINING 229
REQUESTED BY:
construction Inc.
Bran B wer, Contro fel r, SSC
APPROVED BY:
2,r en od, Project Manager, Parsons
APPROVED BY:
Kenneth R. ecchiarell AAssistant General Manager, YLWD
10,489,500
150,000
10,639,500
April 1, 2008
PREVIOUS
$ 7,.523,199.101$
$ 150,000.00 I $
$ 7,673,199.10 I $
TO April 30, 2008
THIS MONTH
TO DATE
189,420.50 I $
7,712,619.60
- Is
150,000.00
189,420.501 $
7,862,619.60
$
786,261.96
$
7,076,357.64
$
6,905,879.19
$
170,478.45
641,54,049 2,/4X5
CALENDAR DAYS
CALENDAR DAYS
CALENDAR DAYS
CALENDAR DAYS
DATE: .5 Ide
DATE: 5-07-0,9
DATE: S- ao O(t
ITEM NO.
AGENDA REPORT
Board Meeting Date: May 29, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Dlane Cyganik, Finance Director
Sandi Van Etten, Sr. Accountant
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MAY 2 ~ 2
BY ~
N/A Total Budget:
N/A
Job No:
Dept: Bus
Subject: Investment Report for quarter ending March 31, 2008
SUMMARY:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to
make a quarterly report of the investments to the legislative body. Staff is submitting the report
for the quarter ending March 31, 2008.
DISCUSSION:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to
make a quarterly report of the investments to the legislative body.
The average portfolio yield for total investments excluding Wells Capital is 2.29% compared to
the March 2007 yield of 4.78%. The average portfolio yield including Wells Capital is 2.61
The average number of days to maturity as of March 31, 2008 equaled 50 days, and the
average term for the portfolio totaled 15 days.
The Water Fund net investments, excluding the annexation fees and the revenue fund, is
($1,929,945), compared to the prior year investments at this point in time of $393,013.
The operating fund interest earned in the month of March 2008 is $957. Total operating fund
interest received for fiscal year 2007/2008 is $27,268. The operating fund investment interest
comparison is listed below:
Actual for the Months of
03/31/07
03/31/08
Monthly Interest
$ 12,229
$ 957
Year to Date
$154,640
$27,268
Fiscal Year
2006/2007
2007/2008
Interest Budget - annual
$ 333,470
$ 86,000
Interest earned on investments is recorded in the Fund that owns the investment.
Investment Summary Comparison
The distribution of investments by fund for March 2008 is as follows:
Fund Description
03/31/08
Annexation Fund
$ 13,417,371
22.35%
Water Fund
-1,929,945
-3.21 %
2003 Bond Fund
231,074
.39%
2008 Bond Fund
33,892,864
56.45%
Sewer Fund
1,280,062
2.13%
Imp. Dist. No. 1
3,874,431
6.45%
Imp. Dist. No. 2
9,272,932
15.44%
$ 60.038.789
100.00%
STAFF RECOMMENDATION:
That the Board of Directors receive and file the investment report for the quarter ending March
31, 2008.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee has reviewed and discussed the Investment Report and
supports staff's recommendation.
ITEM NO.
AGENDA REPORT
Board Meeting Date: May 29, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Pat Grady, IT Director
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MAY 00
Yes Total Budget: $
Multiple Funds
101-2700 Job No:
$ 102,000 Dept:
5
100,000
200313
Info Tech
Subject: Proposal for Audio/Visual Equipment and Installation for Administration Facility
SUMMARY:
Attached for the Board's review and consideration are four proposals to complete the
audio/visual equipment and installation in the District's Board Room. Of the four proposals, staff
is recommending awarding a contract to Spinitar in the amount of $101,807.61.
DISCUSSION:
Staff solicited and met with four audio/visual consultants to submit a proposal for the Board
Room based on the District's requirements. Their proposals are the following:
/Audio Visual Innovations $ 79,887.58
t/ Spinitar $ 101,807.61
Western Audio Visual Corporation $ 103,026.33
Digital Networks Group, Inc $ 118,324.35*
* The original proposal was $122,567.00 which included the podium cost of $3,937.50+tax. Staff deducted this item since it will
be acquired through a separate contract.
The project is summarized and includes the following:
• 14 microphones with sound system for the Board, staff and podium
• Large screen projection equipment and installation
• Installation of 13 flat screen monitors for the Board and staff
• Two touch screen control panels
• DVD/VCR unit
• Switching equipment for various inputs, computer, DVD, VCR, etc.
• Other Misc. items
Although the proposal from Audio Visual Innovations is the apparent low bidder, staff is not
recommending this vendor due to the equipment selected and the lack of future expansion of
the system.
Staff has contacted other entities where Spinitar has previously completed work. Each one
provided positive feedback. It is estimated the work will be completed within 45 days upon the
issuance of the notice to proceed.
PRIOR RELEVANT BOARD ACTION(S):
None
STAFF RECOMMENDATION:
The Board of Directors authorize the General Manager to execute a Professional Services
Agreement with Spinitar in the amount of $101,807.61 to install the audio/visual component in
the Board Room.
COMMITTEE RECOMMENDATION:
The Building Ad-Hoc Committee discussed this matter at their meeting on May 22, 2008 and
supports staffs recommendation.
PROPOSAL SUMMARY
Prepared for:
Yorba Linda Water District
Yorba Linda, CA 92885-0309
TOTAL EQUIPMENT COST
Includes cable, connectors, hardware, switches, relays, terminal
blocks, panels, etc., to insure a complete and operational system.
DESIGN ENGINEERING, TECHNICAL INSTALLATION,
PROJECT MANAGEMENT & SYSTEM PROGRAMMING
Including all on-site installation and wiring, coordination and
supervision, testing, checkout, Owner training, etc. performed on
the Owner's premises. Also includes all fabrication, modification,
assembly, rack wiring, programming, etc., some performed at AV
contractor's premises. May include design drawings, run sheets,
instruction manuals, programming, etc. if required.
TRAVEL
Includes per diem, hotels, air fare, and other travel related expenses.
$53,884.53
$19,685.00
$525.00
GENERAL AND ADMINISTRATIVE $1,617.00
Including all G & A expenses: Clerical, bonds, shipping, insurance and warranties.
SUBTOTAL $75,711.53
WARRANTY Included
Ninety days parts and labor, exclusive from manufacturer warranties.
TAXES $4,176.05
GRAND TOTAL $79.887.58
Not included: Structural, ceiling, millwork, or AC/heat modifications, HV electrical or conduit.
Proposal valid for 60 days. This Entire Document and all information enclosed including drawings, specifications and designs is the property of Audio
Visual Innovations (AVI). Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI's capabilities and shall be
held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized
representative of AVI.
9enniferBrown
en In fer Brown
Sales Engineer
Audio Visual
ALTO Innovations
Your Source For Being Steen And Heard.
11095 Knott Ave. Suite E, Cypress, CA 90630
(310) 378-3934 Fax (310) 868-2934
Prepared By: Jennifer Brown
Date Prepared: May 9, 2008
Project Name: Boardroom System
Customer Signature Date
EQUIPMENT LIST
Prepared for:
Yorba Linda Water District
Yorba Linda, CA 92885-0309
- Audio Visual
Innovations
Your Source For Being S nn And Heard.
11095 Knott Ave. Suite E, Cypress, CA 90630
(310) 378-3934 Fax (310) 868-2934
Prepared By: Jennifer Brown
Date Prepared: May 9, 2008
Project Name: Boardroom System
ITEM
I QTY
I MFG
I DESCRIPTION I UN
IT PRICE I
EXTE
NDED PRICE
SOU
RCE DISPLAY SYSTEM EQUIPMENT
1
1
Christie Digital
LX55 5500 Lumen LCD Projector
$4,798.00
$4,798.00
2
1
Christie Digital
0.8:1 Fixed Short Throw Lens
$2,372.91
$2,372.91
3
1
RPV
Rear Projection System for Existing RPS Screen w/ Installation
$9,397.59
$9,397.59
4
1
Extron
ISM482 8x2 Scaler Switcher
$4,861.39
$4,861.39
5
6
Extron
P/2 DA2xiMT Laptop Interface
$334.64
$2,007.84
6
1
Extron
SW2 MTP T 15HD A Twisted Pair Transmitter 2x1 Switcher
$602.35
$602.35
7
1
Extron
MTP RL 15HD A Twisted Pair VGA/Audio Receiver
$279.88
$279.88
8
1
Extron
AAP301 AAP Modular Rack Plate
$109.52
$109.52
9
1
Extron
Video/Audio AUX Input AAP Module
$38.94
$38.94
10
1
Sony
DVD / VCR Combo Unit
$95.02
$95.02
11
2
Kramer
1x8 VGA DA
$397.92
$795.84
12
4
Extron
25' Mini VGA M to F Cable
$47.46
$189.84
13
9
Extron
12' Mini VGA M to F Cable
$31.64
$284.76
14
13
Panel Crafters
1-Gang Custom Plate
$0.00
$0.00
15
13
Megavision (OFE)
Owner Furnished 13" LCD Displays
OFE
OFE
AUDIO SYSTEM EQUIP
MENT
16
1
Clearone
Converge Pro 880 - 8-Channel AEC Microphone Mixer
$3,975.51
$3,975.51
17
1
Clearone
Converge Pro 8i - 8-Channel AEC Microphone Mixer (Input Only)
$3,176.02
$3,176.02
18
1
QSC
2 Channel 70v Amplifier
$712.71
$712.71
19
16
JBL
70v Ceiling Speakers
$120.19
$1,923.04
20
13
ClockAudio
Mini Shotgun Mic w/ XLR and RFI Protection
$296.43
$3,853.59
21
13
ClockAudio
Table Mount for Shotgun Mic
$100.02
$1,300.26
22
1
ClockAudio
15" Goosneck Mic w/ XLR and RFI Protection
$224.88
$224.88
23
1
ClockAudio
Wireless Handheld and Lavalier Combo System (2 Systems)
$1,716.87
$1,716.87
24
1
ClockAudio
Dual Rack Mount Kit
$47.71
$47.71
25
2
ClockAudio
Antenna Extension
$115.66
$231.32
CON
TROL SYSTEM EQUIPMENT
26
1
Crestron
Dual Bus Control System
$1,626.51
$1,626.51
27
1
Crestron
6.4" Table Top Tilt Touch Panel
$2,289.16
$2,289.16
28
1
Crestron
8.4" Wireless Wifi Touch Panel
$2,289.16
$2,289.16
29
1
Crestron
Docking Station
$301.20
$301.20
30
1
Linksys
Wireless Access Point
$49.10
$49.10
31
1
Crestron
Single Pport Ethernet Card
$54217
$542.17
32
1
Crestron
IR Emitter Probe
$30.12
$30.12
I,EOM I QrY I PP.F d I f:a ;GRIP[ION I 0MI 6-' M"i- I EXTENDED PRICE
RACK SYSTEM EQUIPMENT
33
1
Furman
Power Condition / Sequencer
$141.83
$141.83
34
1
Mid Atlantic
21 RU Metal Rack Enclosure w/ Doors and Caster Base
$447.93
$447.93
35
1
Mid Atlantic
16 RU Black Wooden Rack for Media Equipment
$115.53
$115.53
36
4
Mid Atlantic
Blank Rack Panels
$8.01
$32.04
37
4
Mid Atlantic
Vent Panels
$9.55
$38.20
38
2
Mid Atlantic
Power Strip
$54.05
$108.10
39
1
Mid Atlantic
Media Rack Drawer for Media Rack
$117.69
$117.69
40
LOT AVI
Misc, Materials - Cables, Connectors, etc.
$2,760.00
$2,760.00
TOTAL EQUIPMENT & MATERIALS $53,884.53
This Entire Document and all information enclosed including drawings, specifications and designs is the property of Audio Visual Innovations
(AVI). Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI's capabilities and shall be held
in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized
representative of AVI.
ell 16751 Knolt Avenue
L. Mirada, CA 90638
Ph: (800) 722-6444
S P I N I T A R Fax: (714) 367-2910
BE ONO 1'HE OBVIOUS Email: Thr mnspinitnr.com
SiCoT • SOUND • SOLUTIONS
COMPANY: Vorba Linda Water District DATE: May 21, 2008
ATTENTION: Pat Grady TERMS: 30/40/30
ADDRESS: 4622 Plumosa Dr.
SALES TAX: 7.75~s,
TELEPHONE: 714-701-3082 DELIVERI':
FAX PITON E: 714-701-1467 SALESPERSON Tim McCarthy
Scope of work:
Please refer to proposal for scope Please note this is the equipment list based on our need analysis and pre-engineering of the AV System with some of the parts and pieces added for easier functionality
1'fE1IM
Q'TY
MFG
PART NUMBER
DES( 101"I [ON
PRICE
I \1 I-A.S10,A
Projection/Display System
I
I
Panasonic
PT-DW5100
WXGA DLP 55010 Lumen Protector
h
(,.093 85
-
1
Da-Lire
RPD-quote
Rear Projcenon Mounting I lard-are
$
4,761.00
S
4,761 oo
3
1
Panasonic
E7-Die-10(1
1 4-1 8 1 Short Zoom Lens
$
1,949.00
S
1,9490u
4
1
Extron
60-669.01
MTP-1'-l 51IDA - Mini Twisted Pair Transmnter for VGA and Audio (Locate in Equipment Room)
S
256.58
S
256.58
5
1
Extron
60-690-01
MTP-RL-I5HDA - Mini Twisted Pair Receiver for VGA and Audio with Loon- Through - (Mounted at Projector)
$
559.21
S
559.21
14
Interface/Switching System - Dais
$
-
15
4
Extron
60-300-02
AAP 102 - Two-Clang AAP Mounting Frame
$
61 18
$
244.71
16
4
Extron
70-101-11
One 15-pin IID F-F Gender Changer (For Local Feedback Monitor)
$
21.18
$
84.71
17
4
Extron
70-090-11
Blank Plate - Single
$
21.18
$
84.71
18
9
Liberty
PCD-5150-W
Custom Decora Style Insert w/HD15 for Feedback Monitor insert - For Dais surface w/o laptop interface
S
18.36
$
165 28
19
9
Leviton
84401-40
1-Gang Decura Stainless Steel Wall Plate
$
1 18
S
10.59
20
4
Extron
70-558-02
MTP T 15HD A D - MiniTwisted Pair Transmitter for VGA and Audio AAP - (Mounted on Dais - Transmit to Equipment Room)
S
305.88
$
1,223.53
21
4
Extron
60-690-01
MTP-RL, I5HDA - Mini "rwisted Pair Receiver for VGA and Audio with Loop-Through - Receives Dais feeds in Equipment Room rack
$
559.21
$
2,236.84
22
1
Extron
60-669-01
MTP-T-I 5HDA - Mini Twisted Pair Transmitter for VGA and Audio (from Equipment Room to Dais DA)
S
256.58
$
256.58
23
1
Extron
60-690-01
MTP-RL-1511DA - Mini'rwisted Pair Receiver for VGA and Audio with Loop-Through (Receive Equipment Room at Dais for DA)
S
559.21
$
559.21
24
2
Extron
60-190-20
RSF-123 - Rack Shelf Kit for 3.5" Deep Products
$
85.53
$
171.05
25
3
Extron
60-246-03
Distribution .Amplifier-P/2DA4xi
S
256.58
$
76974
26
1
Extron
60-245-03
Distribution Amplifier - P/2 DA61
$
361.84
$
361.84
27
4
Extron
70-077-01
MBU 125 - under Desk Mount Kits for Dais DA's
S
32.89
$
131.58
28
4
Extron
26-567-02
MVGAM-M/6 - Dais Connections to Interface Plates
S
27 63
$
110 53
29
_
Extron
26-567-04
MVGAM-M25 - Dais Distribution Amplifier Cables
$
51.32
$
102.63
30
13
F-xtron
26-567-03
MVGAM-M/12 - Dais DA's to Dais disconnect Plates
$
34.21
$
444.74
31
4
Extron
26-566-02
MVGA-A M-M - VGA Micro HR with Audio Cables - Laptop to Dais decors input plates
$
32.89
$
131.58
32
13
Liberty
E-MVGAM-M-3
3' M-M VGA Cable - Connection of Dais feedback monitor to Dais surface disconnect "late
$
16.33
$
212 28
33
Interface/SwDehing System • Equipment Room Rack
$
-
34
1
Extron
60.337-11
CrossPoint 450 Plus 84 - 8x4 Ulh'a-Wideband Matrix Switchers with ADSP- and 111 L-ink4t) for RGB and Stereo Audi
$
2,361.84
$
2,361.84
35
1
Extron
60-726-01
IN1502 Two Input Video Scaler
$
914.47
$
914.47
36
1
Extron
60-814-01
PS-123 - Rack Mounted Extron Power Suoply
S
368.42
$
368 42
37
DVD - Controller's Station
$
-
38
1
Toshiba
SD-V295
DVD/VC'R Combo
$
125.00
$
125.00
39
1
Extron
60-540-21
MTP-T-AV - Mmi Twisted Pair Transmitter for Composite Video and Stereo Audio (Mount at Controller's Station)
S
151.32
$
151.32
40
1
Exxon
60-541-21
MTP-R-AV - Mini Twisted Pair Receiver for Composite Video and Sleteo Audio (Mount at Equipment Room Rack)
$
151 32
$
151 32
41
1
Extron
60-814-01
PS-123 - Rack Mounted Extron Power Simply
$
368.42
$
368 42
42
Audio System
S
-
43
1
QSC
CX 204V
4Channel '_00W/70V Power Amplifier
$
1,13639
$
1.13639
44
14
1BL
Control 26 CT
6.5" 2 way speaker o, 70 V - Ceiling Speakers
$
139 74
$
1956.32
45
1
Shure
1JLXP124/85
Lavaliere Handheld Combo - (Locate at Controller's Station)
$
1,29605
$
1,296.05
46
14
Clock
SM70
Microphone Shock Mount - Dais
$
26 84
$
375 79
47
14
Clock
C801 ERF
Shotgun Mics Touch to Mute - Dais
$
320.53
$
4,487.37
48
2
BiAmp
Audia Flex CM
Audia Flex Chassis w/ CobraNet
S
3,809.21
$
7,618.42
49
9
BiAmp
AEC-2HD
2 channel echo canceling card
$
353.95
$
3,185.53
50
2
Biamp
OP-2e
2 channel mic/line output card
$
103.95
S
207.89
51
1
Biamp
TI-2
Telephone Interface Card
$
525.00
$
525.00
52
2
BiAmp
IP-2E
Input Cards
S
169.74
$
339.47
53
1
Linksys
SD2008
5-Port Switch - For Audio CobraNet
$
8420
$
84.20
54
Control System
$
-
55
1
Crestron
AV-TPMC-PAK
8" Touch Screen Display Control Kit
$
5,197.37
$
5,197.37
56
1
Crestron
BTPE
Extra Battery - Wireless Touch Panel
$
197.37
$
197.37
57
1
Crestron
"rP5-12G-QM
12 inch touch panel - Controller's Station
S
5,263 16
$
5,263 16
58
1
Crestron
QM-TX
Quick Media Transmitter - Video to "Touch Panel
$
723 68
$
723.68
59
1
Crestron
PW-2420RU
TPS-I26-QM - Power Supply - Controller's Station
$
164.47
$
164.47
60
1
Crestron
ST-VS
Video Sensor for DVD/VCR - Locate at Controller's Station
$
460.53
S
460 53
61
2
Crestron
ST-RMK
Rack mount kit for ST-VS R QM-TX. (I at Controller's Station, I at Equipment Rack)
S
98.68
S
197.37
62
1
Linksys
WRT540
Wireless router for touch panel - Locate at Controller's Station
$
131.58
$
131.58
63
2
Gefen
Ext-Rs232
RS 232 Extender ( I for Lectern RGB203Rxi , I for Projector)
$
91.18
S
182.37
64
Equipment Rack - Equipment Room
$
-
65
1
diddle Allanti
PTRK21-26
Rack with wheels to go in storage area
$
539.50
$
539.50
66
1
Furman
PS-8R
Power Sequencer
S
282'89
$
282.89
67
1 4iddle Atlanti
D2
Drawer
$
108.96
$
108 96
68
1 BlackBox
JP,M808A-R2
24-Port CAT5e Feed Through Patch Panel
S
232.58
$
23258
69
1 Extron
60-190-01
RSU-129 - Shelf for Extron Power Supplies
$
85.53
S
85.53
70
Equipment Rack - Controller's Station
$
-
71
1 4iddle Atlanti
SRSR4-16
Rack to be near Secretary Control Station
$
432.28
$
432.28
72
1 4iddle Atlanti
PD-91SR
Power for rack
$
79.80
$
79.80
73
4 fiddle Atlanti
RSH4A
Custom rack shelf- For DVD/VCR
S
110.13
$
440.53
74
1 4iddle Atlanti
D3
Drawer
$
122.36
$
122.36
75
1 Extron
60-190-20
RSF-123 - Rack Shell'Kit for 3 5" Deep Products
S
85.53
S
85 53
83
Miscellaneous
_
84
1 Spinitar
Mise
Cables, Connectors, Plates, Hardware
$
4,848.29
$
4,848.29
85
1 Spinitar
Plates
Disconnect plate
$
89.00
$
89.00
86
96
97
98
$
66,440 10
99
7
1 Spinitar
'01sc
Iingnleenng CAD, Install, PAt
H
9
'I :u
S
5,142 04
10
Shlppmg S 1, %47
PROJECT TOTAL S 101,807.61
AUTHORIZED SIGNATURE
,SHNI'I All punriuil-the I.- - y -d li,r any ((11)d- I-, the d...i yw,l"ri,in. unle:.. nrherwixe yx,cili"J
Steve M. Hollingsworth
5365 Avenida Encinas, Suite G
Carlsbad, CA 92008
Phone: (760) 438-1200
Fax: (760) 438-0066
Prepared for.
COMPANY: Yorba Linda Water District
ATTENTION: Pat Grady
ADDRESS: 1717 E. Miraloma Ave.
Placentia, CA 92870
TELEPHONE: (714) 701-3082
FAX PHONE: (714) 701-1487
E-MAIL: poradvnvlwd coin
ANT
EQUIP
IItem
ty
IQ
I Manufacturer
I Model
1
1
Panasonic
PT-DW51000L
2
1
Panasonic
ET-DLE050
3
1
RPVisuals
RPM-119H
1
1
AutoPatch
P37-1204-567
rGF'S'1- I'day_ )V7
2
10
AutoPatch
1261039
3
10
AutoPatch
1260380
4
1
AutoPatch
1250745
5
2
AutoPatch
1258082
6
20
AutoPatch
911316
7
2
AutoPatch
FG1052-16
8
1
AutoPatch
FG1052-13
9
2
Kramer
VP-413
10
6
Liberty
E-MVGAMAM-M-6
11
1
Liberty
E-MVGAM-M-6
12
4
Liberty
E-MVGAMAM-M-3
13
1
Extron
60-716-OA
14
1
Extron
60-632-02
15
1
Extron
70-093-72
16
1
Extron
70-093-71
17
5
Panel Crafters
Custom-VGA
1
1
Crestron
CP2E
2
1
Crestron
TPS-12G-QM
3
2
Crestron
QM-TX
4
1
Crestron
TPMC-8X
5
1
Crestron
TPMC-8X-DS
6
2
Crestron
PW2420RU
7
1
Crestron
IRP2
8
1
Linksys
1
1
Biamp
Nexia VC
2
1
Biamp
Nexia TC
3
14
Shure
MX405/C
4
13
Shure
MX4000P
5
1
Shure
MX890
6
1
Shure
SLX4-H5
7
1
Shure
SLX14/85-H5
8
1
Shure
SLX24/SM58-H5
Orange Countv ORlce:
1576 N. Batavia St., Suite #2
Orange, CA 92867
Phone: (714) 693-7800
steveh Crhwavl. corn
Fax: (714)637-7330
www.wavi.com
Boardroom Audiovisual System Proposal, Option 2
DATE:
May 9, 2008
TERMS:
NET 30
FOB:
Destination
SALES TAX:
7.7500%
DELIVERY:
TBD
QUOTE VALID:
30 Days
REVISION:
B
WAV PROJECT
TBD
ASFrippdo~~
D splay Syatem
5,500 ANSI Lumen, WXGA Resolution, DLP $
Projector
0.8:1 Fixed Short Throw Lens $
Rear Projection Mirror/Cradle System $
Interface, Switching and Distribution System
PRICE
EXTENSION 1
5,499.00 $
5,499.00
2,494.00 $
2,494.00
5,575.00 $
5,575.00
Precis 12x4, RGBHV BNC, 500 MHz, Stero DVC, $
CP
CAT Pro Transmitter RGBHV and Stereo $
CAT Pro Receiver RGBHV and Stereo $
Transmitter/Receiver Mounting Plate $
12-Box Rack Mount 4 RU Enclosure $
Power Supply, 110VAC/24VDC for 3T Bal. $
Coverter Boxes, Fiber Optic, CAT Pro
AVB-DAD-RGBHV-BNC-0106, 1:6 RGBHV BNC $
Distribution Amplifier
AVB-DAD-RGBHV-BNC-0104, 1:4 RGBHV BNC $
Distribution Amplifier
Video to Computer Graphics Video Digital Scaler $
6' Micro VGA Input Cable with Audio $
6' Micro VGA Input Cable $
3' Micro VGA Input Cable with Audio $
Cable Cubby 200 $
AAP 301 Rack Mounted AAP Frame, 1RU $
(3) RCA to RCA AAP Module, Black (Aux AV $
Input at Rack)
(2) RCA to RCA AAP Module, Black (Aux Audio $
Input at Rack)
Custom Single Gang VGA with Audio Connector $
Panels at Staff Locations
Control System
Compact Control System with Ethernet $
Isys G-Series 12" Tilt Touchpanel with $
QuickMedia Transmitter $
8.4" Wreless WFi Touch Panel $
Docking Station for TPMC-8X $
Power Pack, Desktop, 24 VDC, 2A (50watts) $
Infrared (IR) Emitter Probe $
Wireless Router $
Audio System
8 Wide Band AEC Inputs, 2 Mic/Line Inputs, 4 $
Mic/Line Outputs DSP.
8 Wide Band AEC Inputs, 2 Mic/Line Inputs, 4 $
Mic/Line Outputs 8 Telephone Interface, DSP for
Teleconferencing Applications
5" Shock-Mounted Gooseneck, Cardioid, includes $
shock-mount/preamplifier
Small Desktop Base with iput, switched $
preamplifier, programmable logic switch and
LED.
Wreless Base for MX405/C $
Diversity Receiver $
Frequency Agile UHF Wireless Lavalier $
Microphone System
Frequency Agile UHF Wreless Hand Held $
Microphone System
3,029.00 $
403.00 $
565.00 $
17.00 $
110.00 $
11.00 $
797.00 $
685.00 $
238.00 $
18.00 $
21.00 $
13.00 $
263.00 $
113.00 $
1,195.00 $
29.00 $
150.00 $
1,125.00 $
5,000.00 $
688.00 $
2,375.00 $
313.00 $
157.00 $
32.00 $
157.00 $
2,124.00 $
2,249.00 $
3,029.00
4,030.00
5,650.00
17.00
220.00
220.00
1,594.00
685.00
476.00
108.00
21.00
52.00
263 00
113.00
1,195.00
29.00
750.00
1,125.00
5,000.00
1,376.00
2,375.00
313.00
314.00
32.00
157.00
2,124.00
2,249.00
275.00
$
3,850.00
221.00
$
2,873.00
416.00
$
416.00
360.00
$
360.00
647.00
$
647.00
591.00
$
591.00
Client Proposal Boardroom AV System Proposal, Option 2-C-fidential Page I
Audio System Continued
9 1
Shure
UA844
Antenna Distribution System
$
417.00
$
417.00
10 2
Shure
UA8100
100' UHF Remote Antenna Extension Cable,
$
188.00
$
376.00
BNC-BNC, RG123/U Type
11 2
Shure
UA83OWB
Wldeband UHF In-Line Antenna Amplifier for
$
126.00
$
252.00
Remote-Mounting Antennas
12 1
OSC
CX302V
2-Channel, 250 watts/ch at 70v Amplifier
$
733.00
$
733.00
13 16
JBL
Control 26CT
6.5" Two-Way Vented Ceiling Speaker with
$
133.00
$
2,128.00
Integrated Back Can and 70v Transformer
14 13
Panel Crafters
Custom-XLR
Custom Single Gang XLR Connector Panel for
$
125.00
$
1,625.00
Microphone Inputs at Dais
Miscellaneous Components
1 1
Samsung
SDP-900DXA
XGA Visual Presenter
$
3,000.00
$
3,000.00
2 1
Sony
SLV-D380P
VCR/DVD Combo Player
$
112.00
$
112.00
3 1
Middle Atlantic
WRK-44SA-32
44 Space, 32" Deep Stand Alone Equipment
$
818.00
$
818.00
4 1
Middle Atlantic
RSH4A
Custom Rack Shelf for SLV-D380P
$
105.00
$
105.00
5 1
Middle Atlantic
U2
2 Space Rack Shelf for Placement of OFE PC's
$
40.00
$
40.00
6 1
Middle Atlantic
MW-VT
Vented Top
$
34.00
$
34.00
7 2
Middle Atlantic
PD-2415SC
24 Outlet, Single Amp Circuit Surge/Spike
$
102.00
$
204.00
8 1
Middle Atlantic
BRK16
16 Space, 18" Deep Black Melamine Rack
$
115.00
$
115.00
9 1
Middle Atlantic
D3
3-Space Rack Drawer
$
117.00
$
117.00
10 1
Middle Atlantic
PD-915R
9 Outlet Rack Mounted Power Distribution
$
76.00
$
76.00
11 1
Middle Atlantic
MISC RACK
Miscellaneous Rack Components
$
313.00
$
313.00
12 1
WESTERN AV
MISC
Miscellaneous Installation Materials, Cable and
$
3,119.00
$
3,119.00
Connectors
EQUIPMENT SUB-TOTAL
$
69,406.00
TAX
$
5,378.97
NON-EQUIPMENT
Engineering & Drafting
$
3,840.00
DSP/Control Programming
$
5,760.00
Staging & Assembly
$
1,536.00
Project Management
$
1,728.00
Installation & Testing
$
9,408.00
Training
$
512.00
RP Visuals
$
3,216.00
G&A
$
1,041.09
Shipping and Handling
$
1,200.27
NON-EQUIPMENT TOTALS
$
28,241.36
PROPOSAL TOTAL
$
103,026.33
Basic Warranty:
The AV System is warranted against all defects of material and workmanship, as a syste
m, as well as individual components,
for a period of 90 Da
ys after date of acceptance or first used, If individual manufacturers
warranty their equipment for
a longer
period, the manufact
urers warranty will apply, unless Extended Warranty is purchased,
Notes:
YLWAD to Provide Board and Staff QMper LCD Displays (13)
YLWD to Provide
WD
id
pcl``ca{C PC an (~oni?F at Staff ember Location.
i
d
il
R
f
B
t
t R
C
bl
ti
k L
o Equ
pmen
ac
oca
on.
to prov
e on
u
or
uns
rom
q~J rpo
YL
a
e
Proposal assumes that access panel for Rear Protect),J~ Area is tarQe~fou s Fcommodale installation,
if found otherwise an additional proposal will be submled to accoun) for so
t i ion.
AUTHORIZED SIGNATURE
client Proposal
Boardroom AV System Proposal, Option 2-Confidential
DATE
Psga 2
Digital Networks Group, Inc.
IGITAL NETWORKS 11 Goddard
~~;IrrEDI Irvine, CA 92618
G R O U P I N C Ph. 949-428-6333
Faz. 949-428-6334
Project Quote
Customer: IYorba Linda Water District
14622 Plumosa Drive
IYorba Linda, Ca 92886
1
Bill To: IYorba Linda Water District
4622 Plumosa Drive
Yorba Linda, Ca 92886
0
Attn: I Pat Grady
Phone:1714-701-3082
Fax: I
E-mail: 11-uf .9v(dlvlwA.com
Project Name: (Council chambers
Description: 1projection control audio
I
Attn: !Pat Grady
Phone: 1714-701-3082
Fax: 10
E-mail: ~gradvCdtvlwd. com
Account Rep: 1Lisa Dickerson
Date: 15/20/2008
Quote Number: 152008
DNG Job Number: 18-1310
1
MM T RIALS
1 $
92.786.94 1
Includes all equipment, cable, connectors, hardware, wall-plates and any
miscellaneous materials to ensure a fully operational system.
2
LABOR
1 $
20,733.33 1
Includes all on-site installation, project management, coordination, engineering, CAD design
system testing, labeling, certification and training
Taxes
1 $
7,190.99 1
Shipping / Freight
1 $
1,85574 1
Bonding,)
TOTAL
- I
122,567.00
Item
Qty
Mfg. Part #
cturer & Description
Unit Price
Extended Price
1
1
PLC-EF60A
Projector, 5800AL High Res SXGA+ (1400x1050)
$
13,331.25
$
13,331.25
2
1
LNS-W02Z
Lens, Short Throw Zoom 1.8-2.3:1
$
2,667.50
$
2,667.50
3
1
'Custom-
Mount
$
331.25
$
331.25
4
1
60-736-01
DVS 304
$
1,618.75
$
1,618.75
5
1
60-669-01
MTP T 15HD A: Transmitter, RGB via Cat-5
$
243.75
$
243.75
6
13
60-690-01
MTP RL 15HD A: Reciever, RGB via Cat-5 w/ Loop thru
$
287.50
$
3,737.50
7
1
DN-V300
DVD, professional grade
$
487.50
$
487.50
8
1
HR-XVC14B
VCR
$
161.25
$
161.25
9
1
RSH4A-C
Kit Rack Mount
$
105.00
$
105.00
10
1
RSH4A-C
Kit Rackmount, for Tuner
$
106.25
$
106.25
11
1
60-509-01
RGB 203 Rxi VTG (PC at Rack or Clerk)
$
1,062.50
$
1,062.50
12
3
60-301-02
AAP 104 (AV Plates at Chair, Clerk, Wall)
$
87.50
$
262.50
13
3
70-147-12
Extender AAP
$
287.50
$
862.50
14
3
'Custom-
Plate, 1/0 (Laptop, AV LAN, Mic, Aux AN, MP3) (opt: Quad Out,
Cam $
20000
$
600.00
15
1
60-220-16
Crosspoint 128 HVA
$
4,431.25
$
4,431 25
16
1
60-658KV
Mav 128 AV
$
1,993,75
$
1,993.75
17
1
60-736-01
DVS 304: Scaler to RGB for Projection at Fixed Native Res
$
1,618.75
$
1,618.75
18
1
'TBD>
Kit, Rack Mount
$
81.25
$
81.25
19
1
60-301-02
AAP 104 (Press Plate)
$
87.50
$
87 50
20
1
TED
AAP's for Press Plate
$
150.00
$
150.00
21
2
mca8150
amplifier
$
1,248.75
$
2,497.50
22
14
MX412/C
Mic, Goosneck
$
219.26
$
3,069.68
23
2
sb-2
subwoofers
$
258.75
$
517.50
24
1
SM58-LC
Mic, Wired Handheld w/ On-Off Switch
$
130.55
$
130.55
25
16
contro126c
speaker A" 2 way
$
110.00
$
1,760.00
26
2
SLX24/Beta87A
Mic, Wireless Handheld
$
716.88
$
1,433.75
27
2
SLX14
Mic, Wireless Bodypack
$
527.78
$
1,055.55
28
2
'E6i-
Mic, Earset
$
343.75
$
687.50
29
1
UA825
Cable, 25'
$
46.41
$
46.41
30
1
UA850
Cable, 50'
$
172.38
$
172.38
31
1
UA8100
Cable, 100'
$
187.50
$
187.50
32
1
UA844US
Kit, Combiner Dual Antenna
$
416.25
$
416.25
33
2
UA820x
Antenna, 1/2 Wave
$
26.53
$
53.05
34
2
UA505
Bracket, Antenna Mounting
$
1913 .
$
38.25
35
2
<Custom>
Plate, Antenna
$
75,00
$
150.00
36
2
Flex CM
Frame, DSP w/ Cobranet
$
3,618.75
$
7,237.50
37
10
AEC2W
Card, AEC Input
$
448.75
$
4,487.50
38
6
IP2
Card,lnput
$
161.25
$
967,50
39
1
T12
Card, Phone Interface
$
498.75
$
498.75
40
5
OP2
Card Output
$
9815
$
493.75
41
1
WAPC-11G-01
WAP 802.11 g, Ceiling Mount
$
562.50
$
562.50
42
1
PB-02-01
Bracket, Pre-Const/Attic
$
43.75
$
4175
43
1
SW8-4P-01
Switch, 8 Port w/ POE
$
218.75
$
218.75
44
1
PA-01-01
Adapter, POE
$
17.50
$
17.50
45
1
PI-01-01
Injector, POE
$
42.50
$
42 50
46
2
MCA8150 Amplifier, 8x150 witch
$
1,123.75
$
2,247.50
47
16
Control 26C Speakers, 6" 2-Way
$
108.75
$
1,740.00
48
4
SB-2 Subwoofers
$
257.25
$
1,02900
49
1
. <OptNXT-1200VG> Touch Panel 12" (Clerk)
$
6,000.00
$
6,000.00
50
1
<OptionMVP-8400> Touch Panel, Wireless 8.4"
$
3,125.00
$
3,125.00
51
1
NXA-WC80211G/CF Card, 80211G Upgrade
$
175.00
$
175.00
52
1
<Option.MVP-KS> Stand
$
200.00
$
200.00
53
1
<OptionMVP-BP> Batteries
$
218.75
$
218.75
54
1
<Option',MVP-WDS> Dock Station, Wall Mount
$
1,000.00
$
1,000.00
55
1
N14100 Controller
$
2,187.50
$
2,187.50
56
3
NXC-Com2 Card, RS232
$
312.50
$
937.50
57
2
VSS2 Sensor Sync
$
150.00
$
300.00
58
2
PSN6.5 Power Supply
$
287.50
$
575.00
59
2
PSN4.4 Power Supply
$
9175
$
187.50
60
2
AC-RK Kit Rackmount
$
50.00
$
100.00
61
1
ABS Buss, AXLink
$
93.75
$
93,75
62
1
<Custom> Lectern, w/ Mic, LCD Mon. Doc Cam, AV Plate
$
3,937.50
$
3,937.50
63
64
1
60-301-02 AAP 104 (AV Plates at Lecternl)
$
87.50
$
87.50
65
1
70-147-12 Extender AAP
$
287.50
$
287.50
66
1
<Custom> Plate, 1/0
$
200.00
$
200.00
67
1
<Custom> Plate, Floor Box
$
200.00
$
200.00
68
1
WRK44-32 Rack 44RU
$
756.73
$
756.73
69
2
SPN-44-312 Panel, Side
$
483.13
$
966.25
70
1
WRK-RR44 Kit, Rear Rails
$
74.84
$
74.84
71
1
CBS-WRK-32 Kit, Caster Base
$
114.31
$
114.31
72
1
UD3 Drawer, 3RU
$
87.50
$
87.50
73
2
VTF1 Vent Panel
$
18.75
$
37.50
74
12
TBD Blank Panel
$
18.75
$
225.00
75
1
PD-915R Power Strip, Rack Mount
$
81.25
$
81.25
76
2
PDT-2015C-NS Rack Mount Power Strip
$
109.98
$
219.95
77
1
<Misc> Hardware, Rack
$
468.75
$
468.75
78
$
-
$
79
1
<TBD> Rack, for Local Sources
$
687.50
$
687.50
80
1
UD3 Drawer, 3RU
$
87.50
$
87.50
81
1
PD-915R Power Strip, Rack Mount
$
81.25
$
81.25
82
1
<Misc> Accessories Rack
$
218.75
$
218.75
83
$
_
$
-
84
$
-
$
-
85
1
<Misc> Cables
$
2,250,00
$
2,250.00
86
1
<Misc> Connectors
$
875.00
$
875.00
87
88
89
90
91
92
93
94
Item
1
2
3
4
5
100% Completion Billing I yes Yes or No Net 30 1 yes I Yes or No
Contractual Progress Billing I yes ' Yes or No Deposit I no I If yes, indicate amount
Discretionary Progress Billing I no ' Yes or No COD I no I Yes or No
Special Terms Special Terms
1 ConduitwElectncal Work.
'AA conduit is usable and free of obstructions
' Cori backboxes and sleeves provided by construction contractor uness othervnse noted
' AC outlets and circuits not included unless otherwise noted
Core drilling not included. unless otherwise noted.
Power Supplies, surge suppressors. UPS not included unless athervnse noted
3 Pricing
T. 8 freight is induced
Prices I Delivery remain firm for a period of 30 days from quote date.
All Pricing is confidential
2. Quality Assurance:
' All Cabling shall comply with EIA-TIA 568/569B Telecommunicatrom Standards
All -k shall comply vnth applicable Budding Codes
All cabling shall be terminated, labeled and tested, unless othewse noted.
' Changes to contract must be approved in writing
' CA Contractors Ucsnse No 0822511
Site shall be accessible during scheduled work hours
4. Other
Account Manager: Lisa Dickerson
Title: Account Mgr Date:
512W2008
Customer Signature (Approval) : Title: Date:
Ifff(P
rl=r-R W)
ITEM NO. b
AGENDA REPORT
Board Meeting Date: May 29, 2008 APPROVED BY THE BOARD OFOIRECTORS
OF THE YORBA LINDA WATER DISTRICT
To: Board of Directors MAY V90 From: Michael A. Payne, General Manager
B71
Staff
Contact: Cindy Mejia, Management Analyst
Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 43,600
Funding Source: Water Operating Fund
CEQA Account No: 111650 Job No:
Compliance: N/A Estimated Costs: $ 40,000 Dept: Admin
Subject: Election Information for November 4, 2008, General Election
SUMMARY:
On November 4, 2008, the Board of Directors seats currently held by Directors Collett and
Beverage are up for election. The Election Code requires the District to provide certain
information to the Registrar of Voters by June 9, 2008. A copy of the Registrar of Voters
transmittal letter and form is attached.
DISCUSSION:
The Registrar of Voters is requesting the District to complete the attached Transmittal of
Election form. Staff has completed most of the form. There are two areas of the form that
needs Board of Directors approval. The District must provide the following information:
The District authorizes the Candidates Statement of Qualifications to contain no more
than: 200 or 400 words
Historically, the maximum number of words authorized by the District has been 200 words. The
cost for a 200 word statement is approximately $2,000 and $4,000 for a 400 word statement.
2. The District (will) or (will not) pay for the Candidate's Statement of Qualification:
Historically, the District has not paid or reimbursed the candidates for the printing of the
Candidate's Statement of Qualifications.
The 2008/2009 adopted Budget included $43,600 to administer the District's portion of the 2008
General Election. The Budget did not include funding the candidate's Statement of Qualification.
PRIOR RELEVANT BOARD ACTION(S):
On May 25, 2006, the Board of Directors authorized staff to file the transmittal of Election
Information Form with the following information: that the Directors to be elected at large to fill the
terms of Directors Paul R. Armstrong, William R. Mills and John W. Summerfield; that the
candidates statement of qualifications not exceed a maximum of 200 words and the District
would not pay for the candidate's statement.
STAFF RECOMMENDATION:
The Board of Directors authorize the Secretary/General Manager to file the Transmittal of
Election Information form with the following information: a) Two Directors to be elected at large
for the terms currently filled by Michael J. Beverage and Richard P. Collett; b) that the
candidates statement of qualifications will be a maximum of 200 words; and c) the District will
not pay for the candidate's statement.
COMMITTEE RECOMMENDATION:
The Committee will discuss this issue at their meeting on May 28, 2008. The committee will
provide a recommendation at the Board meeting on May 29, 2008.
NEAL KELLEY
Registrar of Voters
May 9, 2008
REGISTRAR OF VOTERS
1300 South Grand Avenue, Bldg. C
Santa Ana, California 92705
(714) 567-7600
TDD (714) 567-7608
FAX (714) 567-7627
www.ocvote.com
TO: Manager/Director
FM: Kay Cotton, Candidate and Voter Services Manager
RE: Election Information for the November 4, 2008 General Election
Mailing Address:
P.O. Box 11298
Santa Ana, California 92711
RECEIVED
MAY X *0 2008
YORDA LINDA WATER DISTRICT
Enclosed is a Transmittal of Election Information form to be completed and returned to
the Registrar of Voters office by June 9, 2008.
On the Transmittal of Election form, please list the name(s) of Director(s) whose term(s)
expire and whose seat(s) will be scheduled for election on November 4, 2008. This would
include any Director(s) appointed since your last election. Appointed Directors must file
for the two-year unexpired term if they were appointed to fill a vacancy which would not
have been scheduled for election until 2010.
We also need to know if the District will or will not pay for a Candidate's Statement of
Qualifications and if the District is authorizing 200 or 400 words to be used in that
statement.
Pursuant to Elections Code § 10522, the District is required to submit a map showing the
current district boundary/division lines, regardless if changes have occurred.
Candidate Filing for the November 4, 2008 General Election will be July 14 through
August 8, 2008, 5:00 p.m. The Candidate Handbook will be completed the last week of
June.
If you have any questions, please call me at (714) 567-7606. Thanks for your assistance.
Enclosure
TRANSMITTAL OF ELECTION INFORMATION SPECIAL DISTRICT
(EC § 10509, § 10522)
XORBA LINDA WATER
To the Registrar of Voters of Orange County:
DISTRICT
Attached hereto is a map showing the boundaries of this District and the
boundaries of the Divisions of the District, if any, in which a Director is to be elected
at the November 4, 2008 General Election.
THE ELECTIVE OFFICES FOR WHICH AN ELECTION WILL BE HELD WITHIN
THE SPECIAL DISTRICT ON NOVEMBER 4, 2008 ARE:
TWO Director(s) to be elected at-large
to be elected at-large
(other office)
Director(s) to be elected in the following Divisions:
One Director in Division
One Director in Division
One Director in Division
One Director in Division
One Assessor
Please list below the names of the incumbents/appointed incumbents for the above
positions:
Michael J. Beverage
Richard P. Collett
The District authorizes the Candidate's Statement of Qualifications to contain no
more than:
(Circle one) (200) or (400) words.
The District (will) (will not) pay for Candidate's Statement of Qualifications.
Dated
(District Seal)
Secretary of the
District
NOTE: Please return the above information and boundary map to the office of the
Registrar of Voters by June 9, 2008.
The secretary may personally deliver on or before the above date or may deliver by
certified mail if it will be received by the Registrar of Voters in the ordinary course of
the mail on or before the above date.
Yorba Linda Water
District
Presented By
Andy Sells
Chief Financial and Operations Officer
Joint Powers Authorities
Historical Perspective
Response
Government
to "hard
market
cycles"
Mid ' 70's ,
mid ' 80's ,
2001 ,
V )
Joint Powers Authorities
California
Government
Code
§
6500
California
Government
Code
`
990
Over 200 JPIAs operate in California
i
JPIAs Are Not Insurance
A Partnership of the Members
Subject to Contract Law, Not Insurance
Code
Not Regulated by the Department of
Insurance
� I , I JPIA Controlled by Members
Board of Directors Sets Policy
Members Choose the Coverages
Executive Committee Elected From The
Board of Directors
Subcommittees Consist of
Staff and Directors of Member Agencies
PIA
JPAs Cost 10- 30 % Less
No Profit Margin
No Income Taxes
No Sales Commissions
ACWA/JPIA
Formed in 1979 by 83 ACWA Members
Pooled Programs :
Liability
Property
Workers' Compensation
Group Purchase : Dam Failure , Excess
Crime , Public Official Bonds , EQ & Flood
Liability Program
280+ Members; Over $427 Million in Payroll
Yorba Linda Water District is one of the Top 25
Members
Yorba Linda Water District Joined in 1980
T Coverages Unique to the JPIA:
Inverse Condemnation
Pollution
Directors and Officers Liability
` II Liability Program
$50 Million Limits
Coverage to $50 Million , per Occurrence ,
per Member
Pooled Retention to $ 1 , 000 , 000 per
Occurrence
Retrospective Premium Adjustments
Over $23 Million in Refunds , or Nearly
10% of Members' Deposit Premium
Liability Program
Two New Coverage Enhancements -
Crisis Management
$250 ,000 Crisis Response Costs
$50,000 Crisis Communication Costs
Employment Practices Defense Cost
Reimbursement
50% of Cost of Successful Defense
$250,000 Maximum
Not Subject to Deductible
Property Program
250+ Members ; $3 . 3 Billion in Insured
Values
Yorba Linda Water District Joined in 1983
Coverages Unique to the JPIA:
Earthquake
Flood
Boiler & Machinery
i
Property Program
$ 100 Million Limits :
Up to $ 100 Million per Loss per Member
Pooled Retention to $50 ,000 per Loss
Purchased Reinsurance
Retrospective Premium Adjustments
$ 10 Million in Refunds , or 25% of
Members' Deposit Premiums
Workers ' Comp Program
150 Members ; Over $300 Million in Payroll
Yorba Linda Water District joined in 2001
In-House Claims Examiners
Retrospective Premium Adjustments
$ 11 Million in Refunds , or 11 % of Deposit
Premiums
Stability
Over $ 100 Million in Assets
Premium Stabilization Fund
Membership Requirements
Long Term Relationships with Members
Other Unique Services
( Little or No Cost)
Risk Management Consultations
Property Appraisals
Training Classes ; Professional
Development Program
Video Lending Library, 600+ titles
;r. ..
-9"j, Other Unique Services
Occu-Med Pre-employment Physicals and Fit-
for-Duty Exams
Risk Transfer Consultations (Contract Review)
Personnel Policy & Handbook Review
Human Resources Regional Networking Groups
NEW Employment Practices Hotline
NEW Target Safety On-line training program
Yorba Linda Water District
53 Employees Took JPIA Classes
JPIA was Onsite for 7 Training Classes
For 2007 The JPIA Provided Members :
409 Training Classes
6 ,458 Participants
AC WA/J P IA
Rate Stabilization Report
from Inception through 9/30/2007
Yorba Linda Water District
Beginning
Balance
$0
35,280
49,071
37, 119
42,825
39,705
50, 134
24,350
(55,360)
Adjustments
$35,280
41 ,286
( 11 ,952)
5,706
(3, 120)
10,429
(25,784)
(79,710)
116,392
Ending
Refunds Balance
$0
(27,495)
0
0
0
0
0
0
0
Totals $88,527 ($27,495)
Current Target
$35,280
49,071
37, 119
42,825
39,705
50, 134
24,350
(55,360)
61 ,032
$61 ,032
j
$105,327
Yorba Linda Water District
Summary
The JPIA is Member Controlled
You Are the Owner and You Set Policy
The JPIA Costs Less and is More Stable
The JPIA Provides Broader Coverages ,
Tailored to Fit Water Districts
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
BY.,
ay ,
ITEM NO. 9- e
A meeting of the Yorba Linda Water District Finance-Accounting Committee was called
to order by Committee Chairman Mike Beverage at 4:00 p.m. The meeting was held at
the District's offices, 1717 E. Miraloma Ave, Placentia.
DIRECTORS PRESENT:
Director Michael J. Beverage, Chair
Director John W. Summerfield
Alternate: Director William R Mills
STAFF PRESENT:
Michael Payne, General Manager
Lee Cory, Operations Manager
Diane Cyganik, Finance Director
Stacy Bavol, Customer Serv. Supervisor
Sandi Van Etten, Senior Accountant
ACTION ITEMS:
1. Consider adjustments to the Customer Service, Developer, and FOG fees.
After discussion and questions to the staff about the fee adjustments, the
committee recommended that the fees be increased effective July 1, 2008. It was
noted that the Customer Service and Developer fees have not been increased
since 2003. The Fats, Oils and Grease (FOG) fee is a new fee relating to the
sewer system. There was much discussion of this new fee, referencing
spreadsheets that established the cost. The first three FOG fees were accepted as
presented. However, the Committee recommended that the Mitigation Fee have a
minimum amount established, with the rates for labor and vehicles listed, but not
the number of hours.
DISCUSSION ITEMS:
2. Status report on Wells Capital portfolio investments as of April 30, 2008
The call to Mr. Khorey was cancelled due to no major change in the markets.
3. Review of the Investment Report ending March 31, 2008.
The Investment Report for month ending March 31, 2008 was discussed and
accepted as presented. The committee requested that staff look into the benefit of
paying off the 2003 bonds, and determine if this was allowed in that bond issue.
4. Cash-out audit for General Manger
This will be passed to the board of directors for review and discussion regarding
the need to do a cash-out audit of the General Manager.
MAY 2 9 MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE
M 13 2008
5. District's Purchasing Policy
The committee suggested more thought be put into how this policy should be
changed.
ADJOURNMENT:
The Committee adjourned at approximately 5:10 p.m. The next Finance-Accounting
Committee meeting is scheduled for June 10th at 4:00 p.m. at the District's offices, 1717
E. Miraloma Avenue, Placentia, CA.
-2-
ITEM NO. F- C
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MAY 2008 MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE
B f _ May 12, 2008
A meeting of the Yorba Linda Water District Personnel-Risk management Committee was called
to order by Committee Chairman Paul R. Armstrong at 4:00 p.m. The meeting was held at the
District Headquarters, 1717 E. Mira Loma Drive, Placentia, CA.
DIRECTORS PRESENT: STAFF PRESENT:
Chairman Director Paul R. Armstrong Michael A. Payne, General Manager
Director Ric Collett Gina Knight, Human Resources Manager
VISITORS PRESENT:
None
ACTION ITEMS:
1. None.
DISCUSSION ITEMS:
2. The committee discussed the comments received from the management group
regarding the revisions to the Personnel Rules.
3. Staff informed the committee on the status of the District's current recruitments and new
hires.
4. Staff informed the committee on the status of the Personnel on Administrative Leave.
5. Mike Payne gave an update on his attendance at the ACWA-JPIA conference.
ADJOURNMENT:
The Committee adjourned at 5:00 p.m. The next Personnel-Risk Management Committee
meeting is scheduled for June 9, 2008 at 4:00 p.m. at the new Main Office located at 1717
E. Mira Loma Avenue, Placentia CA.
AOFT HOVED BY E YORBA LENDBOARD AWAT O ER DISTRICT
~ MAY 2~ 2 8 ITEM NO. - e
s
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BY PUBL C INFORMATION - TECHNOLOGY COMMITTEE MEETING
May 20, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 8:40 a.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Pat Grady, IT Manager
Cindy Mejia, Administrative Assist.
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Nancy Jamar, Alain Jamar Designs
ACTION ITEMS:
1. None
DISCUSSION ITEMS:
2. District Branding. Cindy Mejia stated that the Board of Directors at their May
15, 2008 meeting was concerned about the word "independent" as part of the
new tagline. Both Director Beverage and Director Collett determined that as
the word "independent" refers to the Yorba Linda Water District being an
independent special district, the word should be included. They also
determined that the word "reliable" should also be included in the tagline, per
comments made at the same board meeting.
Director Beverage suggested that in order to address the poor copy quality of
the multicolored water feature in the first page of the proposed letterhead, the
water feature should be embossed. Director Collett replied that embossing all
of the District's letterhead would become expensive, and his impression from
comments at the May 15, 2008 Board meeting was that the water, if included
in the letterhead, should become a more stylized wave. There was a general
concern from both staff and committee members, however, that a stylized
wave has a connotation with the ocean rather than with a water providing
agency. Director Beverage suggested, and Nancy Jamar of Alain Jamar
Designs, agreed, that the letterhead should contain only the logo and the
name of the District.
In relation to the new administration building concrete sign, Director Beverage
stated he wished to see the tagline on the sign in addition to the logo, name
and street address. It was confirmed that neither city nor zip code would be
included in the sign. Mike Payne stated that staff would continue to work on
the building signs outside of the committee.
3. District Video Update. A general update of the status of the District video was
given by Cindy Mejia. She also stated that on June 12, 2008, a "mock board
meeting" would be taking place in the board room for the purposes of a small
section within the District video. She requested the committee members
attend and stated all other Board members would be requested by the end of
the week, to attend if possible.
4. Building Dedication General Update. The committee informed staff they would
like to have a "nice" gift at the Dedication. The rest of the specifics, they
preferred to leave up to staff.
5. Lobby Wall General Update. Cindy Mejia presented a general update on the
status of the lobby wall, which will not be finished until after the Dedication
ceremony.
6. IT General Update. Pat Grady reported to the committee that the District's
after-hours answering service was looked into after President Summerfield's
comments in the May 15, 2008 Board meeting. Staff determined that
President Summerfield's long wait time was an isolated incident related to the
fact that the answering service also serviced another agency that was in the
midst of an emergency at that time.
Pat Grady presented a video clip of one of the companies staff was
researching for District fleet GPS tracking services.
He informed the committee that a standard IT policy had been implemented
for all staff and that the District's website had launched successfully, and staff
would continue to monitor content.
Pat Grady also gave an update on the status of the SCADA conversion and a
list of highlights from the Interop Information Technology Conference that staff
attended.
ADJOURNMENT:
The meeting adjourned at 10:15am. The next meeting of the Public Information-
Technology Committee is scheduled for June 2008.
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT MINUTES OF THE
MAY 2 9 20 8 YORBA LINDA WATER DISTRICT
BUILDING AD HOC COMMITTEE
May 22, 2008, 4:00 P.M.
BYE 1717 E. Miraloma Avenue, Placentia, CA
ITEM NO.
U
A meeting of the Yorba Linda Water District Building Ad Hoc Committee was called to
order by Director Michael J. Beverage at 4:00 pm. The meeting was held at the
District's new administration building at 1717 E. Miraloma Avenue, Placentia, CA.
DIRECTORS PRESENT STAFF PRESENT:
Michael J. Beverage Michael Payne, General Manager
John W. Summerfield Ken Vecchiarelli, Asst. General Manager
Pat Grady, IT Director
Hank Samaripa, Project Engineer
DISCUSSION ITEMS:
1. The Committee reviewed the final construction costs for the new Administration
building and was very complimentary to the staff about the final result. New
maintenance contracts will be required for the building in addition to several
maintenance items to lower expenses.
2. The Committee reviewed and approved the recommendation from IT for the Audio
Video system and equipment for the new Board Room.
3. The Committee decided that the Building Ad Hoc committee will be discontinued.
Any future Administration building related issues would be handled by the
Executive Committee.
ADJOURNMENT:
The committee adjourned at 4:45 pm.
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