HomeMy WebLinkAbout2008-06-12 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
June 12, 2008
8:30am
1717 E. Miraloma Avenue, Placentia, CA 92870
Yorba Linda Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, June 12, 2008, 8:30 A.M.
1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
SPECIAL RECOGNITION
None
CONSENT CALENDAR (items 1 throuqh 5)
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering
previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be
no discussion on the items unless a member of the Board, the staff, or the public requests further consideration.
Minutes of the Regular Board of Directors meeting held May 29, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,233,514.08.
3. Professional Services Agreement Amendment for Engineering Design - Highland
Reservoir Replacement Project.
Recommendation: Authorize an amendment to the Professional Services
Agreement with Carollo Engineers in the amount of $68,450 for additional
engineering design and bidding support services performed during the
preparation of final plans, specifications, contract documents, exhibits and for
providing additional bid clarification documents for the Highland Reservoir
Replacement Project, Job No. 200309.
4. Declaration of Restrictive Covenants with Mr. and Mrs. Paul Weddell, 5441 Robin
Lane, Yorba Linda.
Recommendation: Authorize the President and Secretary to execute the
Declaration of Restrictive Covenants, subject to approval as to form by
General Counsel, with Mr. Paul Weddell.
5. Progress Payment No. 1 for the Highland Reservoir Project.
Recommendation: Approve Progress Payment No. 1 in the net amount of
$97,065.00 to Schuler Engineering Corporation for construction of the
Highland Reservoir Replacement Project, Job No. 200309.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal
Board actions.
6. Customer Service Fees and Developer Fees.
Recommendation: That the Board of Directors adopt Resolution No. 08-04; A
Resolution of the Board of Directors of the Yorba Linda Water District
Adopting the Water Development and Customer Service Fees and
Rescinding Resolution 03-16; And also adopt Resolution No. 08-05; A
Resolution of the Board of Directors of the Yorba Linda Water District
Adopting Sewer Development Rescinding Resolution 03-14 and Rescinding
Resolution 03-14.
7. Establishing Fats, Oils and Grease Discharge Permit Fees.
Recommendation: That the Board of Directors establishes Fats, Oils and
Grease Fees listed in Resolution No. 08-06; A Resolution of the Board of
Directors of the Yorba Linda Water District Adopting Fats, Oils and Grease
Fees.
8. Consider Customer Survey.
Recommendation: That the Board of Directors approve and authorize the
General Manager to execute a Professional Services Agreement with
Probolsky Research LLC in an amount not to exceed $23,700 for Customer
Survey Services.
DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board
of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which
staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's
interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This
portion of the agenda may also include items for information only.
9. Presentation by Yorba Linda YMCA.
Recommendation: This is for information only. Provide direction to staff.
10. Governor Schwarzenegger Decision to Issue Drought Declaration.
Recommendation: This is for information only at this time.
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REPORTS, INFORMATION ITEMS AND COMMENTS
11. a. President's Report
b. Directors Reports
c. General Managers Report
1) Form 460/470 Campaign Statements filing
d. General Counsels Report
COMMITTEE REPORTS
12. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held May 28.
2) Meeting scheduled for June 17, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held June 10, will appear in the Board agenda for June
26.
2) Meeting scheduled for July 8, 4:00 p.m.
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of meeting held June 9, will appear in the Board agenda for June
26.
2) Meeting scheduled for July 14, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Minutes of meeting held June 5.
2) Meeting scheduled for July 3, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Minutes of meeting held June 3.
a) Present paper stock and logo recommended for letterhead.
2) Minutes of meeting held June 11, will appear in the Board agenda for June
26.
f. MWDOC Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
1) Meeting scheduled for June 24, 4:00 p.m.
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g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting scheduled for June 16, 9:00 a.m.
INTERGOVERNMENTAL MEETINGS
13. a. ISDOC Quarterly Meeting, May 29 (Payne/Kidman)
b. Yorba Linda City Council, June 3, (Mills)
c. MWDOC/Met Joint Workshop, June 4, (Staff)
d. OCWD Board, June 4, (Staff)
e. Yorba Linda Planning Commission, June 11, (Collett)
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after June 12, 2008. Agenda is available in the District office prior to
meeting.
June 2008
Executive-Admin-Organizational Committee, June 17, 4:00 p.m. Summerfield/Mills
Yorba Linda City Council, June 17, 6:30 p.m. Armstrong
MWDOC Board, June 18, 8:30 a.m. Staff
OCWD Board, June 18, 5:00 p.m. Staff
Public Information Committee, June 18, 9:00 a.m. Collett/Beverage
Yorba Linda Planning Commission, June 25, 7:00 p.m. Summerfield
District Board Meeting, June 26, 8:30 a.m.
Julv 2008
FPublic Information Committee, July 1, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, July 1, 6:30 p.m.
Mills
MWDOC/MWD Joint Workshop, July 2, 8:30 a.m.
Staff
OCWD Board, July 2, 5:00 p.m.
Staff
Planning-Engineering-Operations Committee, July 3, 4:00 p.m.
Mills/Armstrong
District Holiday, July 4
Finance-Accounting Committee, July 8, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, July 9, 7:00 p.m.
Collett
District Board Meeting, July 10, 8:30 a.m.
Personnel-Risk Management Committee, July 14, 4:00 p.m.
Armstrong/Collett
Executive-Admin-Organizational Committee, July 15, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, July 15, 6:30 p.m.
Armstrong
MWDOC Board, July 16, 8:30 a.m.
Staff
OCWD Board, July 16, 5:00 p.m.
Staff
Yorba Linda Planning Commission, July 23, 7:00 p.m.
Summerfield
District Board Meeting, July 24, 8:30 a.m.
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CONFERENCES AND SEMINARS
14. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. 2008 Annual Colorado River Water Users Association - "Power of Water"
December 15-17 2008.
ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
15. Public Employee Performance Evaluation [Government Code Section 54957] Title:
General Manager.
ADJOURNMENT
A regular meeting of the Board of Directors is scheduled for June 26, 2008, at 8:30
a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
Accommodation for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning Michael A. Payne, General Manager/Secretary, at 714-701-
3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify
the nature of the disability and the type of accommodation requested. A telephone number or other contact
information should be included so the District staff may discuss appropriate arrangements. Persons requesting a
disability-related accommodation should make the request with adequate time before the meeting for the District to
provide the requested accommodation.
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2008 BOARD
OF DIRECTORS
CALENDAR
JAN
FEB
MAR
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F
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F
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S
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'1 2 3
4
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1
2
1
6
7
8
9.
11
12
3
4
5
6 7
8
9
2
3
4
5 6
7
8
13
14
15
16 17
18
19
10
11
12
13-
15
16
9
10
11
12-
14
15
20
21
22
23M
25
26
17
181
19
20 21
22
23
16
17
18
19 20
21
22
27
28
29
30 31
24
25
26
270
29
23
24
25
26M
28
29
30
311
APR
MAY
JUN
S
M
T
W T
F
S
S
M
T
W T
F
S
S
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W T
F
1
3
4
5
1
2
3
1
2
3
4 5
6
7
6
7
8
9
11
12
4
5
6
7 8
9
10
8
9
10
11-
13
14
13
14
15
16 17
18
19
11
12
13
14-
16
17
15
16
17
18 19
20
21
20
21
22
23.
25
26
18
19
20
21 22
23
24
22
23
24
25M
27
28
27
28
■ 30
25
261
27
28M
30
31
29
301
JUL
AUG
SEP
S
M
T
W T
F
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1
2 3 4 5
1
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3 4
5
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11
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3
4
5
6 7
8
9
7
8
9
10-
12
13
13
14
15
16 17
18
19
10
11
12
13-
15
16
14
15
16
17 18
19
20
20
21
22
23M
25
26
17
18
19
20 21
22
23
21
22
23
24M
26
27
27
28
29
30 31
24
25
26
2 i' 28
29
30
28
29
30
311
OCT
NOV
DEC
S
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W T
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1 2
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1
1
2 3 4
5
6
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8.
10
11
2
3
4
5 6
7
8
7
8
9
10-
12
13
12
13
14
15 16
17
18
9
10
111 12-
14
15
14
15 16 17 18
19
20
19
20
21
22
24
25
16
17
18
19 20
21
22
21
22
23
24M
261
27
26
27
28
29
31
23
24
25
26M
28[L9
28
29
30
31
301
Holiday Dec 2-5 - ACWA Fall Conference, Long Beach
Board Meeting Dec 15-17, CRWUA, 2008 Annual Conference, Las Vegas
Activities
2008 BOARD OF DIRECTORS CALENDAR
JUL
S M T W T F S
1
6 7 8
13 14 15
20 21 22
27 28 29
2 3 4 5
9 11 12
16 17 18 19
23. 25 26
30 31
OCT
S M T W T F S
1 2 3 4
5 6 7 8. 10 11
12 13 14 15 16 17 18
19 20 21 22 24 25
26 27 28 29 31
AUG
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6 7
13M
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27M
22
29
23
30
311
NOV
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1
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9
3
10
4 5 6
111 12-
7
14
8
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23
17
24
18
25
19 20
26M
21 22
28[29
301
SEP
S M T W T
1 11 2 3 4
7 8 9 10
14 15 16 17 18
21 22 23 24M
28 29 30
S M T
1 2
7 8 9
14 15 16
21 22 23
28 29 30
DEC
W T
3 4
10M
17 18
24M
31
F S
5 6
12 13
19 20
26 27
F S
5 6
12 13
19 20
26127
2009 BOARD OF DIRECTORS CALENDAR
JAN
S M T W T F S
1 2 3
4 5 6 7 9 10
11 12 13 14 15 16 17
18 19 20 21 . 23 24
25 26 27 28 29 30 31
APR
S M T W T F S
1 2 3 4
5 6 7 8- 10 11
12 13 14 15 16 17 18
19 20 21 22M 24 25
26 27 28 29 30
S M
1 2
8 9
15 161
22 23
T
3
10
117
24
FEB
W T
4 5
11 [ 12
18 P,-)
25 26
F S
6 7
13 14
20 21
27 28
MAY
S M T W T F S
1 2
3 4 5 6- 8 9
10 11 12 13 11 15 16
17 18 19 20 21 22 23
24 251 26 27 28 29 30
311
MAR
S
M
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W T
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1
2
3
4 5
6
7
8
9
10
11M
13
14
15
16
17
18 19
20
21
22
23
24
25M
27
28
29
30
1
31
JUN
S
M
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W T
F
7
1
8
2
9
3 4
10-
5
12
6
13
14
21
15
22
16
23
17 18
24 =
19
26
20
27
28
29
301
6 Holiday Dec 2-5, 2008 - ACWA Fall Conference, Long Beach
Board Meeting Dec 15-17 - CRWUA 2008 Annual Conference, LV
Activities May 19-22 - ACWA Spring Conference, Sacramento
APPROVED BY THE BOARD Of DIRECTORS
Of THE YORBA LINDAWATER DISTRICT
JUN
1 2 4B, ITEM NO.
MINUTES OF THE
BY~YORBA LINDA WATER DISTRICT
ARD OF DIRECTORS REGULAR MEETING
May 29, 2008
The May 29, 2008 regular meeting of the Yorba Linda Water District Board of Directors
was called to order by President Summerfield at 8:30 a.m. The meeting was held at the
District's offices at 1717 E. Miraloma Avenue, Placentia.
DIRECTORS PRESENT AT ROLL CALL
John W. Summerfield, President
Paul R. Armstrong
Michael J. Beverage
Richard P. Collett
DIRECTORS ABSENT AT ROLL CALL
William R. Mills
STAFF PRESENT
Michael A. Payne, General Manager
Arthur G. Kidman, General Counsel
Kenneth R. Vecchiarelli, Asst. G.M.
Pat Grady, IT Director
Lee Cory, Operations Manager
Amelia Cloonan, Personnel Technician
Cindy Mejia, Assistant Administrator
Ken Mendum, Water Maintenance
Superintendent
Jorge Lopez, Maintenance Worker I
Cody Nottingham, Maintenance Worker I
Matt Ostiz, Maintenance Worker I
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Andy Sells, Chief Financial and Operations Officer, ACWA/JPIA
SPECIAL RECOGNITION
Water Maintenance Superintendent Mendum Introduced Jorge Lopez, Cody Nottingham
and Matt Ostiz, newly hired Maintenance Worker I's.
Ken Mendum, Jorge Lopez, Cody Nottingham and Matt Ostiz left the meeting at 8:33
a. m.
CONSENT CALENDAR (Items 1 throuah 4)
On a motion by Director Collett, seconded by Director Armstrong, the Board of Directors
voted 4-0 to approve the Consent Calendar, with Director Collett abstaining from voting
on Check No. 49009, Item 2.
Minutes of the Regular Board of Directors meeting held May 15, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,718,796.66.
3. Progress Payment No. 12 for the Lakeview Reservoir Construction Project.
Recommendation: Approve Progress Payment No. 12 in the net amount of
$170,478.45 to SSC Construction, Inc. for construction of the Lakeview
Reservoir Project, Job No. 200704.
4. Investment Report for Quarter Ending March 31, 2008.
Recommendation: That the Board of Directors receive and file the investment
report for the quarter ending March 31, 2008.
ACTION CALENDAR
5. Proposal for AudioNisual Equipment and Installation for Administration Facility. IT
Director Grady presented the item. Staff met with four companies that provide the
type of service required. Staff recommends Spinitar, the second lowest bidder.
The lowest bidder quoted some discontinued equipment. Completion is
anticipated in 45 days. The item went to the Public Information-Technology
Committee. President Summerfield complimented IT Director Grady and his staff
on the great work put into this item.
On a motion by Director
Board of Directors voted 4
$101,807.61 to complete t
authorize the General
Agreement with same.
6. Election Information
Payment introduces
Organizational Cor
recommendation.
On a motion by
Directors votec
Transmittal of E
Directors to be
Beverage and
for the
>trong, seconded by Director Beverage, the
accept the proposal from Spinitar at a cost of
dio/visual component in the Board Room and
Eger to execute a Professional Services
r 4, 2008 General Election. General Manager
the item, which came before the Executive-Ad min istrative-
mittee on May 28. The committee supports staff's
Director Beverage, seconded by Director Collett, the Board of
4-0 to authorize the Secretary/General Manager to file the
ection Information form with the following information: a) Two
elected at large for the terms currently filled by Michael J.
Richard P. Collett; b) that the candidates statement of
I be a maximum of 200 words and c) the District will not pay
,'s statements.
DISCUSSION ITEMS
7. Presentation by Andy Sells, Chief Financial and Operations Officer, ACWA/JPIA,
regarding programs and benefits as they apply to the Yorba Linda Water District.
Chief Financial Officer Andy Sells of ACWA/JPIA stated he came to the District to
present information about what is going on with ACWA/JPIA and how YLWD is
involved. During the presentation, questions were asked and answered.
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An outline of the presentation included:
• Historical Perspective
• JPIAs are subject to contract law, are not regulated by Department of
Insurance and are controlled by members
• JPAs cost 10-30% less
• YLWD joined the Liability Program in 1980,
and the Workers' Comp program in 2001.
• JPIA offers: stability, risk management con
training classes and professional develo
Occu-Med pre-employment physicals and i
consultations, personnel policy and handboi
• JPIA provides broader coverages, tailored ti
• ACWA/JPIA was formed in 1979 by 83 ACWA members. It offers
Pooled Programs for Liability, Property & Workers' Compensation
the Property Program in 1983
tations, property appraisals,
lent, video lending library,
or duty exams, risk transfer
reviews
fit water d
President Summerfield thanked Mr. Sells for his presenl
at 9:45 a.m. A recess was declared at 9:45 a.m. The E
open session at 9:57 a.m. All Directors were present.
REPORTS. INFORMATION ITEMS AND COMMENTS
8. a. President's Report
There was no report.
b. Directors Reports
There was no report.
c. G
on. Mr. Sells left the meeting
rd of Directors reconvened in
ral Manager Payne reported the ISDOC quarterly meeting was being held
at 11:30 a.m. Arlene Shafer is the only candidate on the ballot for the
O election for special districts.
ding will be here at the next Board meeting to do some video taping.
COMMITTEE REPORTS
9. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Meeting held May 28.
President Summerfield reported that discussions at the meeting included
the Board election, the LAFCO representative, the District's ethics policy
and a request by the YMCA to use the reservoir tops for recreational
purposes. The Director of the YMCA will be asked to make a presentation
to the Board. The committee also looked at the Directors' and General
Manager's quarterly fees and expenses, the Grand Jury's report on Orange
County's potential water crisis and education of the public, water rate
restructuring, disposition of the Plumosa property and performing a
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customer survey. The committee reviewed the reports by Sacramento
Advocates and Townsend Public Affairs.
2) Meeting scheduled for June 17, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held May 13.
The Committee discussed adjustments to the Customer Service, Developer
and FOG fees. Discussion items included: a review of the Investment
Report ending March 31, 2008, the cash-out audit for the General
Manager and the District's Purchasing Policy.
2 Meeting scheduled for June 10, 4:00 p.m.
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summen`ield
1) Minutes of meeting held May 12.
Director Collett reported. Discussion items included: comments from the
Management staff regarding revisions to the Personnel Rules, status of the
District's current recruitments and new hires and status of personnel on
Administrative leave. General Manager Payne gave an update on his
attendance at the ACWA/JPIA conference.
2) Meeting scheduled for June 9, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for June 5, 4:00 p.m.
e. Public Information-Technology Committee
(CoIlett/Beverage) Alternate: Armstrong
1) Minutes of meeting held May 20.
Director Collett reported. Discussion items included: District branding,
District letterhead, signage, video update, building dedication update and
lobby wall general update. There was a general IT update, which included
the results of inquiries about the telephone answering service. A video clip
of one of the companies under consideration for District fleet GPS tracking
services was presented. Discussion also included a standard IT policy that
was implemented, the launch of the District's website, status of SCADA
conversion and highlights from the Interop Information Technology
conference.
2) Meeting scheduled for June 3, 4:00 p.m.
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f. Building Ad Hoc Committee
(Beverage/Summerfield) Alternate: Armstrong
1) Minutes of meeting held May 22.
The final costs for the Administration building were reviewed. The audio-
visual system and equipment for the Board room were discussed, and the
Committee will recommend approval by the Board of Directors. The Building
Ad Hoc Committee was discontinued.
g. MWDOC Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
1) Meeting scheduled for June 24, 4:00 p.m. y" y"z
h. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting scheduled for 1717 E. Miraloma Ave., June 16, 9:00 a.m.
INTERGOVERNMENTAL MEETINGS
10. a. Yorba Linda City Council, May 20.
Director Armstrong reported on the status of the Veterans' Memorial
Association. $150,000 has been raised.
b. MWDOC Board, May 21.
General Manager Payne reported MWDOC has gone on record as
opposing fees on LAFCO MWDOC governance.
C. OCWD Board, May 21.
There was nothing to report,
d. Yorba Linda Planning Commission, May 28.
No one attended.
BOARD OF DIRECTORS ACTIVITY CALENDAR
June 2008
FPublic Information Committee, June 3, 4:00 p.m.
Yorba Linda City Council, June 3, 6:30 p.m.
MWDOC/MWD Joint Workshop, June 4, 8:30 a.m.
OCWD Board, June 4, 5:00 p.m.
Planning-Engineering-Operations Committee, June 5, 4:00 p.m
Personnel-Risk Management Committee, June 9, 4:00 p.m.
Finance-Accounting Committee, June 10, 4:00 p.m.
Public Information Committee, June 11, 9:00 a.m.
Yorba Linda Planning Commission, June 11, 7:00 p.m.
District Board Meeting, June 12, 8:30 a.m.
Executive-Admin-Organizational Committee, June 17, 4:00 p.m
Yorba Linda City Council, June 17, 6:30 p.m.
MWDOC Board, June 18, 8:30 a.m.
I Collett/Beverage
Mills
Staff
Staff
I Mills/Armstrong
Armstrong/Collett
Beverage/Summerfield
Collett/Beverage
I Collett
Summerfield/Mills
Armstrong
Staff
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OCWD Board, June 18, 5:00 p.m.
Public Information Committee, June 18, 9:00 a.m.
Yorba Linda Planning Commission, June 25, 7:00 p.m.
District Board Meeting, June 26, 8:30 a.m.
Julv 2008
FPublic Information Committee, July 1, 4:00 p.m.
Yorba Linda City Council, July 1, 6:30 p.m.
MWDOC/MWD Joint Workshop, July 2, 8:30 a.m.
OCWD Board, July 2, 5:00 p.m.
Planning-Engineering-Operations Committee, July 3, 4:00 p.m.
Finance-Accounting Committee, July 8, 4:00 p.m.
Yorba Linda Planninq Commission, July 9, 7:00 p.m.
District Board Meeting, July 10, 8:30 a.m.
Personnel-Risk Management Committee, July 14, 4:00 p.m.
Executive-Admin-Organizational Committee, July 15, 4:00 p.m.
Yorba Linda City Council, July 15, 6:30 p.m.
MWDOC Board, July 16, 8:30 a.m.
OCWD Board, July 16, 5:00 p.m.
Yorba Linda Planning Commission, July 23, 7:00 p.m.
District Board Meeting, July 24, 8:30 a.m.
w
Staff
Collett/Beverage
Summerfield
I Collett/Beverage
Mills
Staff
Staff
Mills/Armstrong
Beverage/Summerfield
Collett
Armstrong/Collett
Summerfield/Mills
Armstrong
Staff
Staff
Summerfield
CONFERENCES AND SEMINARS
11. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. ACWA Fall Conference & Exh
Convention & Entertainment C
2-5, 2008, Long Beach
General Manager Payne encouraged the members of the Personnel-Risk
Management Committee to attend the JPIA conference.
No Closed Session was held.
ADJOURN TO CLOSED SESSION
12. Public Employee Performance Evaluation [Government Code Section 54957] Title:
General Manager.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Collett, the Board of Directors
voted 4-0 at 10:29 a.m. to adjourn to a regular meeting of the Board of Directors
scheduled for June 12, 2008, at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia
92870.
-6-
ITEM NO. 2
AGENDA REPORT
Board Meeting Date: June 12, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
APPROVED BY THE BOARD OF DIRECTORS
OFTHEYORBA LINDAWATER DISTRICT
AN 1
BY
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A
Funding Source: All Funds
CEQA Account No: N/A Job No: N/A
Compliance: N/A Estimated Costs: $1,233,514.08 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $10,785.00
to Vineyard Bank for Job 0309 retention payment; a wire of $516,994.22 to MWDOC for April
2008 water purchase; a wire of $49,931.93 to Parsons for Job 0704 April 2008 services
rendered; a check of $97,065.00 to Schuler Engineering for Job 0309 progress payment; and, a
check of $70,003.24 to Southern California Edison for May 2008 services. The balance of
$273,646.48 is routine invoices.
In summary, the check register total is $1,018,425.87; payroll No. 11 total is $215,088.21; and,
the disbursements of this agenda report are $1,233,514.08. A summary of the checks is as
follows:
Pavables:
Computer Checks
Check Nos. 49038
49133
Payroll #11:
Computer Checks Check Nos. 3952 - 3958
Manual Checks Check Nos. 3959 - 3971
The disbursement total for the current period is $1,233,514.08, distributed as follows:
Water
$1,217,514.70
Sewer
$ 15,823.72
ID #1
$ 0.00
ID #2
$ 175.66
TOTAL
$1,233,514.08
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,233,514.08.
June 12, 2008
CHECK NUMBERS
49038 TO 49133 $ 440,714.72
WIRES:
W-61208A Vineyard Bank $
10,785.00
W-61208B MWDOC $
516,994.22
W-61208C Parsons $
49.931.93
$
577,711.15
TOTAL OF CHECKS AND WIRES: $ 1,018,425.87
PAYROLL NO. 11:
CHECK NUMBERS:
3952 TO 3971 $ 215,088.21
TOTAL: $ 1,233,514.08
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JUNE 12, 2008
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,217,514.70 SEWER $ 15,823.72
ID # 1 $ 0.00 113#2 $ 175.66
TOTAL: $1,233,514.08
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-30-08 THRU 06-12-08
Check.
Check...
Posting.
Vendor Name
Check.....
No
Date
Date
Amount
49038
06-12-08
06-12-08
ABIGAIL ABBOTT STAFFING SVC
3,116.00
49039
06-12-08
06-12-08
ACWA/JPIA
450.00
49040
06-12-08
06-12-08
ANSWER ONE COMMUNICATIONS
473.66
49041
06-12-08
06-12-08
AQUATIC INSPECTIONS
2,500.00
49042
06-12-08
06-12-08
ARROWHEAD
12.69
49043
06-12-08
06-12-08
ARTISTIC MAINTENANCE, INC
614.50
49044
06-12-08
06-12-08
AT&T
8.11
49045
06-12-08
06-12-08
AT&T/MCI
3,920.94
49046
06-12-08
06-12-08
AWWA
71.00
49047
06-12-08
06-12-08
B & M LAWN & GARDEN
13.53
49048
06-12-08
06-12-08
BATTERY SYSTEMS
473.88
49049
06-12-08
06-12-08
CADET UNIFORM SERVICE
268.19
49050
06-12-08
06-12-08
CDW-G GOVERNMENT, INC
50.16
49051
06-12-08
06-12-08
CHRISTOPHER C HANNAN
777.84
49052
06-12-08
06-12-08
CITY OF PLACENTIA
3,427.45
49053
06-12-08
06-12-08
COBRA RESOURCES, INC.
597.00
49054
06-12-08
06-12-08
COMPUTER POWER USER
64.00
49055
06-12-08
06-12-08
CONVERGINT TECHNOLOGIES LP
310.00
49056
06-12-08
06-12-08
CYNTHIA MEDIA
21.21
49057
06-12-08
06-12-08
D. R. CRISKE TRUCKING
3,437.46
49058
06-12-08
06-12-08
DANA MCDERMOTT
200.68
49059
06-12-08
06-12-08
DAPPER TIRE CO. INC.
1,724.98
49060
06-12-08
06-12-08
DAVID W. BARMER
102.55
49061
06-12-08
06-12-08
DCSE, INC.
37,268.00
49062
06-12-08
06-12-08
DELL MARKETING L.P.
4,237.94
49063
06-12-08
06-12-08
DELTA DENTAL - PMI
114.88
49064
06-12-08
06-12-08
DRAGER SAFETY INC.
120.00
49065
06-12-08
06-12-08
EISEL ENTERPRISES, INC.
274.76
49066
06-12-08
06-12-08
FRY'S ELECTRONICS
475.14
49067
06-12-08
06-12-08
FULLER TRUCK ACCESSORIES
555.54
49068
06-12-08
06-12-08
GILLIS & ASSOCIATES
3,358.26
49069
06-12-08
06-12-08
HARBOR RESOURCES INC.
30,000.00
49070
06-12-08
06-12-08
HARDY & HARPER INC.
7,500.00
49071
06-12-08
06-12-08
HOME DEPOT CREDIT SERVICES
221.52
49072
06-12-08
06-12-08
INFOSEND
7,773.95
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-30-08 THRU 06-12-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49073
06-12-08
06-12-08
INTERIORS BY JANI-TRESS
7,549.00
49074
06-12-08
06-12-08
JOHN DECRISCIO
129.00
49075
06-12-08
06-12-08
JOSSEY-BASS
152.26
49076
06-12-08
06-12-08
KENNETH R. VECCHIARELLI
288.19
49077
06-12-08
06-12-08
KNOLL, INC.
14,173.11
49078
06-12-08
06-12-08
KTS SERVICES, INC.
27,513.22
49079
06-12-08
06-12-08
LIEBERT CASSIDY WHITMORE
8,869.12
49080
06-12-08
06-12-08
LOS ANGELES TIMES-DELIVERY
57.60
49081
06-12-08
06-12-08
MACIAS GINI & O'CONNELL LLP
712.50
49082
06-12-08
06-12-08
MANAGEMENT ACTION PROGRAMS
INC 1,900.00
49083
06-12-08
06-12-08
MC MASTER-CARR SUPPLY CO.
171.86
49084
06-12-08
06-12-08
MCKENNA GENERAL ENGINEERING
825.00
49085
06-12-08
06-12-08
MICHAEL PAYNE
1,502.90
49086
06-12-08
06-12-08
MINUTEMAN PRESS
72.03
49087
06-12-08
06-12-08
MMC INC
852.94
49088
06-12-08
06-12-08
MODULAR SPACE CORPORATION
400.80
49089
06-12-08
06-12-08
MUDGE FASTENERS, INC
1,533.97
61208B
06-12-08
06-12-08
MUNICIPAL WATER DISTRICT
516,994.22
49090
06-12-08
06-12-08
MYRON TAPPER
233.19
49091
06-12-08
06-12-08
NICKEY PETROLEUM CO
8,367.18
49092
06-12-08
06-12-08
ORANGE COUNTY REGISTER
42.40
W61208
06-12-08
06-12-08
PARSONS ENGINEERING SCIENCE
566,926.15
W61208
06-12-08
06-12-08
PARSONS ENGINEERING SCIENCE
-566,926.15
61208C
06-12-08
06-12-08
PARSONS ENGINEERING SCIENCE
49,931.93
49093
06-12-08
06-12-08
PAT GRADY
1,007.47
49094
06-12-08
06-12-08
PEGGY McCLURE
577.50
49095
06-12-08
06-12-08
PETE'S PARTS & ACCESSORIES
292.83
49096
06-12-08
06-12-08
PITNEY BOWES
5,962.00
49097
06-12-08
06-12-08
POUK & STEINLE INC
944.20
49098
06-12-08
06-12-08
PRAXAIR DISTRIBUTION
999.58
49099
06-12-08
06-12-08
QUALITY FIRST WOODWORKS INC
2,500.00
49100
06-12-08
06-12-08
R J SERVICES, INC
1,022.38
49101
06-12-08
06-12-08
RAPID REFILL INK
671.22
49102
06-12-08
06-12-08
ROB KNAGGS
5,000.00
49103
06-12-08
06-12-08
RUTAN & TUCKER
4,416.00
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 05-30-08 THRU 06-12-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49104
06-12-08
06-12-08
SALSBURY INDUSTRIES
1,276.93
49105
06-12-08
06-12-08
SC FUELS
2,028.86
49106
06-12-08
06-12-08
SCHULER ENGINEERING CORP.
97,065.00
49107
06-12-08
06-12-08
SCOTT W. MOULTON
2,700.00
49108
06-12-08
06-12-08
SECURITY SOLUTIONS
4,870.24
49109
06-12-08
06-12-08
SOUTHERN CALIF EDISON CO.
70,003.24
49110
06-12-08
06-12-08
SOUTHERN CALIF GAS CO.
16,458.67
49111
06-12-08
06-12-08
SOUTHWEST NETWORKS INC.
3,307.50
49112
06-12-08
06-12-08
SQUARE D COMPANY
1,763.50
49113
06-12-08
06-12-08
STACY BAVOL/PETTY CASH
73.93
49114
06-12-08
06-12-08
STAPLES BUSINESS ADVANTAGE
1,063.54
49115
06-12-08
06-12-08
STEVE CLAYTON
155.00
49116
06-12-08
06-12-08
SYSTEMS SOURCE INC
4,680.22
49117
06-12-08
06-12-08
THE ENLARGER
145.46
49118
06-12-08
06-12-08
TIGERDIRECT.COM
2,124.81
49119
06-12-08
06-12-08
TIME WARNER CABLE
187.38
49120
06-12-08
06-12-08
TOWNSEND PUBLIC AFFAIRS, INC.
5,240.00
49121
06-12-08
06-12-08
UNDERGROUND SERVICE ALERT
180.00
49122
06-12-08
06-12-08
UNITED INDUSTRIES
52.33
49123
06-12-08
06-12-08
UNITED RENTALS - ANAHEIM
127.84
49124
06-12-08
06-12-08
UNIVERSAL PAINTING CO.
780.00
49125
06-12-08
06-12-08
USA BLUE BOOK
166.37
49126
06-12-08
06-12-08
VECTOR RESOURCES INC.
464.22
49127
06-12-08
06-12-08
VERIZON WIRELESS
415.26
61208A
06-12-08
06-12-08
VINEYARD BANK
10,785.00
49128
06-12-08
06-12-08
VISION SERVICE PLAN
1,649.23
49129
06-12-08
06-12-08
WELLS SUPPLY CO
9,303.58
49130
06-12-08
06-12-08
WESTSIDE BUILDING MATERIAL
266.42
49131
06-12-08
06-12-08
WILLIAM MILLS
410.62
49132
06-12-08
06-12-08
YORBA LINDA AUTO PARTS
418.97
49133
06-12-08
06-12-08
YORBA LINDA HARDWARE
60.33
1,018,425.87
ITEM NO. 3
AGENDA REPORT
Board Meeting Date: June 12, 2008 APPROVED BY THE 80ARD OF OIRECTORS
OF THE YORBA LINDA WATER DISTRICT
To: Board of Directors JUN
From: Michael A. Payne, General Manager
V
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Leon de los Reyes, Water Quality Engineer
Reviewed by General Counsel: No
CEQA
Compliance: Mitigated Neg. Dec.
Subject: Professional Services Agreei
Reservoir Replacement Project
Budgeted: Yes Total Budget: $ 11.2M
Funding Source: Water Revenue Bond
Account No: 102-2700 Job No: 200309
Estimated Costs: $ 68,500 Dept: Eng
-rent Amendment for Engineering Design - Highland
SUMMARY:
On January 12, 2006, the District entered into a Professional Services Agreement (PSA) with
Carollo Engineers in the amount of $284,873 for the Highland Reservoir Replacement Project
for engineering design and bid support services. On September 28, 2006 the District awarded a
PSA to Tetra Tech for $66,365 and approved an amendment of $18,600 to the PSA with Carollo
Engineers for a value engineering study associated with the initial design and project approach.
Carollo completed the plans and specifications for the project and the District received
competitive bids for construction on January 24, 2008. The Board of Directors awarded a
construction contract in the amount of $9,049,364 to Schuler Engineering Corporation on April
10, 2008 for construction of the project. On May 15, 2008, the Board of Directors approved
PSA's for construction management, geotechnical and environmental services and authorized
an estimated construction budget of $11,200,000 for construction of the Highland Reservoir
Replacement Project.
DISCUSSION:
On February 1, 2008, Carollo submitted a contract amendment request in the amount of
$91,260 for additional engineering efforts performed beyond their original scope of work and
required to complete the plans and project specifications for the project. The additional work
occurred through the end of the project design and into the bidding phase of the project primarily
due to the increased complexity of the project design and to provide additional details so that
the District could have better control of the quality of work during bidding and construction. The
additional plans and specifications enabled bidders to have a clearer understanding of the
design intent and project requirements.
Due to the late timing of the contract amendment request, staff requested Carollo provide a
thorough breakdown and detailed justification for the additional work with supporting
documentation. Staff reviewed the supporting documents, met and discussed these matters with
Carollo on multiple occasions. Staff and Carollo have negotiated the requested amendment and
staff recommends a final design amendment of $68,450, which represents a 25% reduction in
the requested amount. With the recommended amendment, the District's final cost for design of
the project with Carollo is $371,923 or approximately 4.1 % of the construction cost of the project
including their part of the value engineering study.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved the following action items for the Highland Reservoir
Replacement Project, Job No. 200309:
• Awarded a design contract to Carollo Engineers on January 12, 2006 to prepare
engineering plans and specifications.
• Adopted a Mitigated Negative Declaration on July 13, 2006 to comply with environmental
regulations pertaining to the construction of the reservoir.
• Authorized the General Manager to execute a Professional Services Agreement with
Tetra Tech on September 28, 2006, to provide value-engineering services and approved
a contract amendment with Carollo Engineers to provide additional services to support
this effort.
• Authorized the General Manager to execute an Agreement with Harbor Resources, Inc.
on January 24, 2008 to properly abandon two oil wells on the District's Highland
Reservoir site in compliance with the State Department of Oil, Gas and Geothermal
Resources (DOGGR) and the Mitigated Negative Declaration.
• Awarded a construction contract agreement to Schuler Engineering on April 10, 2008 in
the amount of $9,049,346 for construction of the project.
• Approved on May 15, 2008 a Professional Service Agreement with Carollo Engineers for
engineering support services, construction management and backup inspection services;
a Professional Service Agreement with Leighton Consulting Engineers for geotechnical
services, soils, concrete and materials testing; a Professional Service Agreement with
BonTerra Consulting for environmental compliance services; and approved the proposed
construction budget in the amount of $11,200,000.
STAFF RECOMMENDATION:
That the Board of Directors authorize an amendment to the Professional Services Agreement
with Carollo Engineers in the amount of $68,450 for additional engineering design and bidding
support services performed during the preparation of final plans, specifications, contract
documents, exhibits and for providing additional bid clarification documents for the Highland
Reservoir Replacement Project, Job No. 200309.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this matter at their meeting on June
5, 2008 and supports staff's recommendation.
C ca•-Alft h.,,,%
Engineers...
February 1, 2008
7427A.10
I
IJ l ' 7 ~
By
Mr. Leon de los Reyes
Water Quality Engineer
Yorba Linda Water District
4622 Plumosa Drive
'r orba Linda, California 92886-0309
Subject: Request for Amendment to the Engineering Design for the Highland Reservoir
Replacement Project (YW LD Job No. 200309)
Dear Mr. de los Reyes:
During the course of final design, Carollo prepared 83 sheets of drawings for the
construction contract documents, which represents 15 drawings in addition to the 68 sheets
of the drawings in our engineering contract. These additional drawings were required due to
the increased complexity of the project facilities, including (1) the construction of the
pipelines and appurtenant facilities to accommodate the new temporary tanks, (2) the need
for the protection of the existing cell tower facility and electric power poles with additional
retaining walls and associated grading, and (3) the abandonment of the oil wells.
The purpose of preparing these additional drawings was to address the project
requirements in detail so that the District could have better control of the quality of the work
during construction. It would also enable bidders and contractors to have clear
understanding of the design intent and requirements so that fewer contingencies for
uncertainties or variances may be included in their bids, which eventually could result in
lowering the overall project costs for the District.
We respectfully request the District issue an amendment to our engineering services
agreement in an amount of $91,260 for the additional engineering effort indicated above.
Please feel free to contact us for any questions that you may have.
Sincerely,
ENGINEERS, P.C.
, k. E.
-C;t~zj r__t~
William Lu, P.E.
Project Manager
H:\bd_pas\Client23\YorbaLindaWD\Hlghland Reservoir\Fina[Design\HlghlandResAmend 2 Req.doc
199 SOUTH LOS ROBLES AVENUE, SUITE 530 • PASADFNA, CALIFORNIA 91101 • (626) 535-0180 • FAX (626) 535-0185
Summary of Man-Hours for Additional Engineering Services
Highland Reservoir Replacement Project
1. Engineers (Project Manager, Lead Engineer, and Staff Engineer): 193 hrs
2. Designer and Support Staff: 614 hrs
Total
807 hrs @ $113.08/hour
H:kBenriYorbal.indaWD17427A10\3MOdgtWIHBNMLW wn.doc
Engineers.. wt p-,wy w,u i:• :vati weirs
March 25, 2008
7427A.10
Yorba Linda Water District
4622 Plumosa Drive
Yorba Linda, CA 92886-0309
Attention: Mr. Leon de los Reyes
Subject: Additional Engineering Design for the Highland Reservoir Replacement Project
(YWLD Job No. 200309)
Dear Mr. de los Reyes:
In response to the District's request, we have prepared the attached table of the additional work
performed during the design of the Highland Reservoir Replacement Project. This table
provides the details of the additional work that was described in our letter dated February 1,
2008.
Please feel free to contact Bill Lu or myself with any questions that you may have.
Sincerely,
ENGINEERS, P.C.
Gary Meyerho er, p E.
Partner
G M:tba
carollo.com
Summary of Additional Worn for the Design of the Highland Reservoir hopiacernent Project
Time of
Item
Description
Mnpacted item(s)
Ocourrsnc al
Houra/Cost
1. As-bui t conditions
Discussions with District
Yard piping plans and
Sep. - Oct. 2007
of yard piping
staff regarding actual
profiles. Location of tie-in
Eng: 40 hrs
arrangement of yard piping
connections. Additional
Des: 240 hrs
around the reservoir.
vault with ventilation fan for
Cost: $31,664
deep bypass line.
2. Oil well
Potential of having two
Grading plan and sections,
Sep. - Oct. 2007
abandonment
contractors on-site at the
TT-1 Plan and Section
Eng: 26 hrs
same time resulted In
Des: 1 GO hrs
changing temporary Tank
Cost: $14,249
No.1 (TT 1) orientation
(i.e., inlet/outlet. overflow
and drain connections).
3 Electric power poles
Maintaining the existing
Grading plan and sections,
Sep. - Nov. 2tm7
and power lines on
power poles (vs. buried
pipeUne profiles. retaining
Eng:100 hrs
site
ductbanks) requires
wall plan and sections.
Des: 260 hrs
additional retaining walls to
Cost: $40.711
maintain existing grades
around the power poles
and protection of the cell
tower with retaining walls.
4. As-built conditions
Discussions with District
Electrical site plan.
October 2007
of MCC cabinet
and field visit io determine
Eng: 8 hrs
availability of spare
Des: 2 hrs
cabinets vs. what is shown
Cost: $1,470
In "Highland Booster. Pump
Station Upgrade Project"
drawings. Two spare
cabinets are riot
availableflocated as shown
on these drawings.
5. Drawings for tree
Modify demolition, plan to
Modify demolition plan
Dec. 2007 - Jan.
removal contract
use as a separate contract.
2008
Eng: 6 fire
Des: 16 hrs
Cost: $3,166
K CitepY*tAM*LsA0WQ?AtQAM foe ft"6& 00
<7 coll ewm 0140,
Engineers Wwkmy Woodols With Waters
April 15, 2008
Mr. Leon de los Reye°
Yorba Linda Water District
913 S. Richfield Road
Placentia, California 92870
Subject: Request for Amendment to the Engineering Design for the Highland Reservoir
Replacement Project (YWLD Job No. 200309)
Dear Mr. de los Reyes:
In response to your request, a detailed description of the additional work listed as Items 1 and 3
in our letter dated March 25, 2008 is provided as follows:
Item 1. As-built Conditions of Yard Piping:
A. The layout of the yard piping and connections to the existing pipelines on the south
side of the reservoir were initially prepared in accordance with the existing reservoir
piping information shown on the as-built drawings, including a new storm drain
manhole connecting the new storm drain to the existing 26-inch diameter overflow
pipeline. The new storm drain manhole was located in a section of the existing 26-inch
diameter pipeline where the pipeline was capped but not indicated on the as-build
drawings. Consequently, the drawings were revised to have the new storm drain
manhole relocated further down the hill to allow the connection of the new 27-inch
diameter storm drain to the existing 26-inch diameter pipeline that is in service. This
resulted in the following modifications:
(1) Plan and profiles for the 27-inch diameter storm drain and 12-inch diameter storm
drain, which tie into this manhole. (Sheets C-05, C-09 and C-15)
(2) Plan and profile for the 30-inch diameter overflow pipeline, which was realigned so
as not to interfere with the new location of the storm drain manhole. (Sheets C-05,
C-07 and C-15)
(3) Relocation of bypass control valve vault and observation vault where the new
location of bypass control vault required a deeper vault to tie into the existing 36-
inch diameter bypass line and additional vault ventilation details. (Sheets GC-02, C-
05 C-08, and C-15)
8. As-built drawings show an existing 30-inch diameter steel pipeline to Zone 428, which
was later found out that it was sized to handle the inlet and outlet flow rates when the
reservoir was initially constructed. The 30-inch diameter is excessively large for
handling the estimated reservoir outlet flow per the master plan, and therefore the new
outlet pipeline was revised to 18-inch in diameter for the section of piping where the
magnetic flow meter is located to lower the construction cost. (Sheets C-05 and C-07)
199 S. Los Roblos Avenue, Suite 530, Pasadena. California 91101
P 626.535.0180 F. 626.535.0185
HoivwAftAmeW 2 rteg3xLc CaroflO.com
Mr. Leon de Jos Reyes
Yorba Linda Water District
April 15, 2008
Page 2
Item 3. Electric Power Poles and Power Lines on Site:
A. The length of the retaining wall increased from 143 feet to 547 feet to protect existing
power poles and maintain the existing grades around the existing power poles.
Additional profiles of the wall were also added with this additional length of wall.
(Sheets C-13 and C-14)
B. One particular power pole on the south/east side of the reservoir is in an area where
the existing slope is already steep, approximately 2:1 (H:V) or less, the modification of
the contour lines had a cascading effect on other components including:
(1) Grading components:
a) Grading around Temporary Tanks No. I and No. 2 (Sheets C-02 and C-03)
b) Dirt access road around temporary tanks shifted further north (Sheets C-01 and
C-02)
c) Grading around cell tower (Sheets C-02)
(2) Piping components (profile of pipe and/or finished grade):
a) 30-inch diameter outlet pipeline (Sheets C-05 and C-07)
b) Temporary Tank No. 1 overflow and drain (Sheets C-05 and C-09)
c) 27-inch diameter storm drain pipeline (Sheets C-05 and C-08)
d) 6-inch diameter reservoir underdrain piping (Sheets C-05 and C-12)
In summary, the drawings affected by these modifications include Sheets GC-02, C-01, C-02,
C-03, C-05, C-07, C-08, C-09, C-12, C-13, C-14 and C-15. Please feel free to contact us if you
have any questions or need additional information.
Sincerely,
CAROLLO ENGINEERS, P.C.
William Lu, P.E.
Project Manager
f+r.• rmnRcsh- ,,d 2 ReyZ.cwc csrollo.eom
ITEM NO.
AGENDA REPORT
Board Meeting Date: June 12, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Ariel Bacani, Engineering Technician
Reviewed by General Counsel:
CEQA Compliance: N/A
No Budgeted: N/A
Funding Source: N/A
Account No:
Estimated Costs: N/A
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
JUN 1 2
BY. _
Dept: Eng
Job No:
Subject: Declaration of Restrictive Covenants with Mr. and Mrs. Paul Weddell
4
SUMMARY:
The District has two separate easements on the private street of Robin Lane within Mr. and Mrs.
Paul Weddell's property. The Weddells are requesting to construct a block wall at the end of the
street, within the District's easements. It is District policy to protect our easement rights by
considering such requests carefully and further requiring the recordation of a Declaration of
Restrictive Covenants whenever nonconforming improvements are allowed within these
easements.
DISCUSSION:
Mr. Paul Weddell has requested District permission to construct a block wall within the
dedicated sewer easement on 5441 Robin Lane. At a later date, he will replace his wooden
fencing with a similar wall within the adjacent water easement. The proposed improvements run
across the easements in a perpendicular fashion. Staff reviewed the encroachment request and
determined the improvements would have minimal impact on operations and maintenance of the
District's facilities. However, to further protect the District's interest staff recommends execution
of the attached Declaration of Restrictive Covenants, subject to approval as to form by General
Counsel. An exhibit depicting the location of the proposed encroachment is attached for your
reference.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors has authorized execution of similar declarations of restrictive covenants
with various developers and property owners.
STAFF RECOMMENDATION:
Authorize the President and Secretary to execute the Declaration of Restrictive Covenants,
subject to approval as to form by General Counsel, with Mr. Paul Weddell.
RECORDING REQUESTED BY and when
recorded return to:
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
This is to certify that this Declaration of
Restrictive Covenants is presented for recording
under the provisions of Gov. Code Sec. 27383 by
the Yorba Linda Water District in performance of
an official service thereof.
Michael A. Payne - Secretary
Space Above This Line for Recorder's Use
DECLARATION OF RESTRICTIVE COVENANTS
(ENCROACHMENT ON DISTRICT EASEMENT)
THIS DECLARATION OF RESTRICTIVE COVENANTS ("Declaration") is made this 12th
day of June, 2008, by and between YORBA LINDA WATER DISTRICT ("YLWD"), a public agency,
created and operating under the authority of Division 12 of the California Water Code, and Mr. and
Mrs. PAUL WEDDELL ("Owner"), with reference to the following recitals of fact:
RECITALS
A. The Owner is the legal owner of that certain real property located at 5441 Robin Lane,
Yorba Linda, California 92886 ("Subject Property"), which is more particularly described as follows:
A PORTION OF LOT 8, BLOCK 21 OF THE YORBA LINDA TRACT AS
SHOWN ON A MAP RECORDED IN BOOK 5, PAGES 17 AND 18 OF
MISCELLANEOUS MAPS, RECORDS OF ORANGE COUNTY,
CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
PARCEL 1 AS SHOWN ON A MAP RECORDED IN BOOK 51, PAGE 31
OF PARCEL MAPS, RECORDS OF SAID COUNTY;
TOGETHER WITH THAT PORTION OF PARCEL 1 OF MAP
RECORDED IN BOOK 111, PAGES 25-26 OF PARCEL MAPS,
RECORDS OF SAID COUNTY, THAT IS FORMED BY EXTENDING
THE NORTH AND SOUTH LINES OF PARCEL 1, P.M.B. 51/31 IN AN
EASTERLY DIRECTION (SOUTH 65° 46' 20" EAST), TO AN
INTERSECTION WITH THE EAST LINE OF PARCEL 1, P.M.B. 111/25-
26.
B. YLWD owns an Easement, as identified on Deed of Easement, recorded on September 7,
1978, in Book 12832, Pages 528 through 529, Official Records of Orange County, California
("Easement"), across a portion of the Subject Property. Within the Easement, YLWD owns and
maintains a sewer main ("District Facilities").
C. YLWD owns an Easement, as identified on Deed of Easement, recorded on August 7,
1978, in Book 12789, Pages 1,511 through 1,512, Official Records of Orange County, California
("Easement"), across a portion of the Subject Property. Within the Easement, YLWD owns and
maintains a water pipeline ("District Facilities")
D. The Owner desires to construct and install a block wall and related construction
(collectively herein referred to as "Improvements") within or along the Easement area (hereinafter,
"Encroachment"), as illustrated in Exhibit "A" attached hereto and incorporated by reference herewith.
E. YLWD conditionally consents to Encroachment of the Improvements within or along the
Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to
problems affecting and/or interfering with YLWD's use of the Easement.
F. Although the construction or existence of walls, structures, and/or other improvements
within or along the Easement area may interfere or restrict YLWD's Easement rights, the Owner
wishes to construct and use the Improvement within or along the Easement area.
NOW, THEREFORE, incorporating the above recitals, YLWD and Owner declare as follows:
1. Covenant Running with Land. This Declaration constitutes a covenant running with the land
as provided by the California Civil Code section 1468 and shall benefit, burden, and bind the
successive owners of the Subject Property and the Easement.
2. Successors and Assigns Bound. Since Owner wishes to pursue the Encroachment, this
Declaration obligates the current and future owners of the Subject Property to remedy any future
adverse events and to fund any necessary maintenance costs on the Easement and/or Subject
Property that may arise in full or in part due to the existence, construction, or damages caused by
the Encroachment.
3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for
any cost(s) or damage(s) to the District Facilities and appurtenant structures, arising from or
related to the construction, existence, and/or use of the Improvements. YLWD shall not be
responsible for any cost(s) or damage(s) to the District Facilities and appurtenant structures that
arise from the Encroachment.
4. Damages to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold
YLWD, its officers, directors, employees, agents and consultants, harmless against any third
party claims related to or arising out of the construction, existence and/or use of the
Improvements.
5. Damages to Imurovements. Owner acknowledges that the Improvement may be damaged or
demolished to permit reasonable access to or reasonable work within and under the Easement
area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible
for any damage(s) to or because of the Improvement which results from YLWD's exercise of
rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and
future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys'
fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and
damages to the Improvement and from any obligation to protect, preserve, repair, or replace the
Improvement. Construction, use, protection, repair and replacement of the Improvement shall be
entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused by
YLWD.
6. Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of
the County of Orange, California, and shall constitute notice to all successors and assigns of the
title to the Subject Property of the rights and obligations set forth herein.
Approved as to Form: YORBA LINDA WATER DISTRICT:
McCormick, Kidman & Behrens, LLP
John W. Summerfield
President
Arthur G. Kidman
General Counsel
Michael A. Payne
Secretary
OWNER:
Mr. PAUL WEDDELL
Mrs. RENEE WEDDELL
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Exhibit "A"
YORBA LINDA WATER DISTRICT
1717 E. Miraloma Avenue
PLACENTIA, CALIFORNIA 92870
(714) 701-3000
DECLARATION OF
RESTRICTIVE COVENANTS
FOR 5441 ROBIN LANE
ldg&hl
ri
SCALE:
No Scale
DATE:
06-04-08
FILENAME:
ITEM NO. 5
AGENDA REPORT
APPROVED BY THE BOARD OF DIRECTORS
Board Meeting Date: June 12, 2008 Of THE YORBA LINDA WATER DISTRICT
JUN 1
To: Board of Directors
From: Michael A. Payne, General Manager By.
r
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Leon de los Reyes, Water Quality Engineer
Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 11.2M
Funding Source: Water Revenue Bond
CEQA Account No: 102-2700 Job No: 200309
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.2M Dept: Eng
Subject: Progress Payment No. 1 for the Highland Reservoir Replacement Project
SUMMARY:
The Highland Reservoir is a critical element of the District's water supply chain. The existing
structure has surpassed its useful life and has become a potential water quality and
maintenance liability. Increasing the size and reliability of the Highland Reservoir, as
recommended in the District's 2005 Domestic Water System Master Plan, improves system
integrity, service reliability and secures flexibility in the District's service by further optimizing
groundwater production and transmission capabilities.
The Board of Directors awarded a contract to Schuler Engineering for construction of the
Highland Reservoir Replacement Project on April 10, 2008 and approved a budget of $11.2M on
May 15, 2008.
DISCUSSION:
In accordance with the contract documents, Schuler Engineering Corporation submitted a
request for Progress Payment No. 1 for the period ending June 3, 2008. This progress pay
request includes payment for 24% of mobilization including bonds, insurance certificates, project
related office expenses, preparation of submittals and related tasks, and 16% of electrical,
telemetery, instrumentation and controls tasks.
The status of the construction contract with Schuler Engineering is as follows:
• The current contract is $9,049,346 and 730 calendar days starting June 2, 2008.
• If approved, Progress Payment No. 1 is $107,850.00 (1.2% of the total contract amount),
less 10% retention of $10,785.00 for a net payment of $97,065.00
• As of June 3, 2008, 1 calendar day was used (0.1 % of the contract time).
Staff and Carollo Engineers, the District's construction management consultant, reviewed the
progress payment request and recommend payment. In accordance with provisions established
in the contract documents, the retention payments will be deposited to an escrow account. The
District's legal counsel, and accounting staff have reviewed the escrow documents and bank
selection for this account. A copy of Progress Payment No. 1 is attached for your information.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors awarded a construction contract to Schuler Engineering on April 10,
2008 in the amount of $9,049,346 for construction of the project. On May 15, 2008 the Board
approved execution of a Professional Service Agreement with Carollo Engineers in the amount
of $605,856 for engineering support services, construction management and backup inspection
services; a Professional Service Agreement with Leighton Consulting Engineers in the amount
of $86,200 for geotechnical services, soils, concrete and materials testing; a Professional
Service Agreement with BonTerra Consulting in the amount of $22,251 for environmental
compliance services; and approved the proposed construction budget in the amount of
$11,200,000 for construction of the Highland Reservoir Replacement Project.
STAFF RECOMMENDATION:
Staff recommends the Board of Directors approve Progress Payment No. 1 in the net
amount of $97,065.00 to Schuler Engineering Corporation for construction of the Highland
Reservoir Replacement Project, Job No. 200309.
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Highland Reservoir PROGRESS PAY REQUEST NO. 1
LOCATION Yorba Linda PROJECT NO. J- PAGE 1 OF 1 PAGES
200309
CONTRACTOR Schuler Engineering DATE June 3, 2008
ORIGINAL CONTRACT AMOUNT:
$
AUTHORIZED CHANGE ORDERS:
$
REVISED CONTRACT AMOUNT:
$
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 10%
LESS OTHER DEDUCTIONS
AMOUNT DUE THIS ESTIMATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
9,049,346
9,049,346
April 10,2008
PREVIOUS
June 2,2008
730 CALENDAR DAYS
CALENDAR DAYS
730 CALENDAR DAYS
1 CALENDAR DAYS
729 CALENDAR DAYS
TO
June 3.2008
THI
S MONTH TO DATE
- I $
107,850.00 I $
107,850.00
-I$
-I$
-
- Is
107,850.00 I $
107,850.00
$
10,785.00
$
97,065.00
$
97,065.00
1
REQUESTED BY: /-SIHULIER ENGINEERING-CONTRACTOR
APPROVED BY:
CAROLLO-OWNER'S- REPRESENTATIVE
v Gc
APPROVED BY:
YLWD- OWNER
DATE:
DATE: ^
DATE:
V//
ITEM NO. (U
AGENDA REPORT
Board Meeting Date: June 12, 2008 APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
To: Board of Directors JUN 200
From: Michael A. Payne, General Manager
Staff Contact: Diane Cyganik, Finance Director
Ken Vecchiarelli, Assistant General Manager ~S a~~~~~~
Lee Cory Operations Manager
Reviewed by General Counsel: No Budgeted: Yes Total Budget: N/A
Funding Source: Multiple Funds
CEQA Account No: Job No:
Compliance: N/A Estimated Costs: Dept: Business
Subject: Customer Service and Developer Fees.
SUMMARY:
The District has Rules and Regulations of the Yorba Linda Water District with regard to the
rendition of Water and Sewer Service. Within these Rules, are several sections that pertain to
the cost of development fees and also Customer Service Fees. State law requires that the
amount of the fee cannot exceed the District's costs of providing the service for which the fee is
collected. The recommended fees listed below comply with California State laws governing the
setting of fees charged to customers and developers of property.
DISCUSSION:
Staff has conducted a thorough study of these fees and based upon current labor costs,
material costs, other utility costs and recent construction projects within the community, staff
recommends adopting the Water Development Rates as shown in Resolution No. 08-04 and
adjusting the Sewer Development Rates as shown in Resolution No. 08-05.
WATER FEES
Section 3.2: Fees identified in Section 3.2 of the Rules and Regulations for Water Service shall be as
follows:
2003 2008
3.2.1 Connection To Mains Installed Before August 11, 1988:
Frontage Fees $14.00 $14.00
Fire Hydrant Charges $2,200.00 $2,200.00
3.2.1.1 Irregular Parcels
$1,050.00
$1,050.00
3.2.1.2 Minimum Charge $1050.00 $1,050.00
Per linear foot
Per fire hydrant
Per gross Acre
Flat rate
2003 2008
Section 3.2: Fees identified in Section 3.3 of the Rules and Regulations for Water Service shall be as
follows:
3.3.1 Meters up to 2 Inches
3/4 Inch:
$606.00
$628.00
Each meter
1 Inch:
$652.00
$666.00
Each meter
1 '/2 Inch:
$1,052.00
$1,069.00
Each meter
2 Inch:
$958.00
$1,241.00
Each meter
3.3.2 Meters larger than 2 Inches Actual costsActual costs
3.3.3 Temporary Meters: $825.00 $1,000.00 Deposit
Section 3.4: Fees identified in Section 3.4 of the Rules and Regulations for Water Service shall be as
follows:
3.4.1 Administrative Fee
$2,742.00
$3,186.00
Each application
3.4.2 Plan Check Fee:
Number of Connections
1-10
$458.00
$539.00
Per connection
11-20
$248.00
$292.00
Per connection
21-30
$172.00
$202.00
Per connection
31-40
$162.00
$191.00
Per connection
41-50
$114.00
$135.00
Per connection
51 and Up
$95.00
$112.00
Per connection
3.4.3 Inspection Fee:
Number of Connections
1-10
$1,044.00
$
1,241.00
Per connection
11-20
$586.00
$
697.00
Per connection
21-30
$408.00
$
485.00
Per connection
31-40
$328.00
$
390.00
Per connection
41-50
$278.00
$
331.00
Per connection
51 and Up
$248.00
$
295.00
Per connection
3.4.4 Records and Billing Fee: $298.00 $354.00 Per connection
3.4.5 Single Service Fee: $1,366.00 $1,609.00 Each permit
Section 3.7: Fees identified in Section 3.7 of the Rules and Regulations for Water Service shall be as
follows:
3.7.2 Temporary Untreated Water Fee: $591.00 $873.00 Acre foot
2003 2008
Section 3.11: Fees identified in Section 3.11 of the Rules and Regulations for Water Service shall be as
follows:
3.11.1
Notice of Discontinuance:
$18.00
$20.00
Each event
3.11.2
Shut-Off Due To Non Payment:
$28.00
$50.00
Each event
3.11.3
Re-Establishing Service:
$28.00
$50.00
Each event
3.11.4
Callouts after Hours:
$148.00
$165.00
Each event
3.11.5
Tampered Locks:
$38.00
$80.00
Each event
3.11.6
Meter Removal / Replacement:
$56.00
$130.00
Each event
3.11.7
Deposit Category:
Residential:
$92.00
$225.00
Per meter
Commercial:
1 1/2 inch Meter and Under
$302.00
$450.00
Per meter
2 and 3 inch Meter
$478.00
$750.00
Per meter
4 Inch Meter and Larger
$1,553.00
$2,500.00
Per meter
3.11.8
Auto Pay Reject
$15.00
$20.00
Each event
3.11.9
Non Sufficient Funds Charge
$25.00
$25.00
Each event
3.11.10
New Account Set Up Fee
$0
$25.00
Each event
3.11.11
GIS Data Conversion Fee
$0
$100.00
Per sheet
3.11.12
Copying Charges
$0
$0.25
Per copy
3.11.13
Fax Charges
$0
$0.75
Per page
3.11.14
Mailing Charges
Based on th
e USPS rates in effect at the time
3.11.15
Shipping Charges
Based on the carrier rates in effect at the time
Section 3.21: Fees identified in Section 3.21 of the Rules and Regulations for Water Service shall be as
follows:
3.21 Meter Testing Fee:
$82.00 $105.00 Each test
Section 5.5: Fees identified in Section 5.5 of the Rules and Regulations for Water Service shall be as
follows:
5.5.2 Change in Meter Size:
2 inch
$18.00
$22.00
Each
3 inch
$35.00
$42.00
Each
4 inch
$60.00
$72.00
Each
6 inch & larger
$60.00
$75.00
Each
Section 6.5: Fees identified in Section 6.5 of the Rules and Regulations for Water Service shall be as
follows:
6.5.4 Backflow Device Monitoring Fee: $23.00 $29.00 Per device
SEWER DEVELOPER FEES
2003 2008
Section 6.01: Fees identified in Section 6.01 of the Rules and Regulations for Sewer Service shall be as
follows:
a.
Service Charge:
Drainage Area 1
$1,660.00
$1,660.00
Per gross acre
Drainage Area 2
$1,450.00
$1,450.00
Per gross acre
b.
Frontage Charge:
$13.00
$53.00
Per linear foot
but not less than
$1,100.00
$3,975.00
Per connection
c.
Administrative Fee:
$958.00
$1,673.00
Each application
d.
Plan Check Fee:
Number of Connections
1 -10
91.
Per connection
11 - 20
4.00
9 0
Per connection
31 - 40
X
$ .00
Per connection
21 - 30
$ .00
Per connection
41 - 50
00
Per connection
51 and up
19. 0
Per connection
e.
Inspection Fee:
Number of Connections
1 -10
$629.00
$723.00
Per connection
11 - 20
$350.00
$402.00
Per connection
21 - 30
$233.00
$268.00
Per connection
31 - 40
$146.00
$167.00
Per connection
41 - 50
$111.00
$127.00
Per connection
51 and up
$76.00
$87.00
Per connection
f.
Records and Billing Fee:
$248.00
$284.00
Per connection
g.
Single Service Fee:
$1,040.00
$1,180.00
Per application
PRIOR RELEVANT BOARD ACTION(S):
On November 13, 2003, the Board accepted the Water and Sewer Development and Customer
Service Fee Report for Fiscal Year 2003-04.
STAFF RECOMMENDATION:
That the Board of Directors adopts:
a) Resolution No. 08-04; A Resolution of the Board of Directors of the Yorba Linda Water
District Adopting Water Development and Customer Service Fees and Rescinding
Resolution No. 03-16; and
b) Resolution No. 08-05; A Resolution of the Board of Directors of the Yorba Linda Water
District Adopting Sewer Development Fees and Rescinding Resolution No. 03-14.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee reviewed and discussed these fees at their meeting on May
13, 2008 and support staff's recommendations.
RESOLUTION NO. 08-04
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE WATER DEVELOPMENT AND CUSTOMER SERVICE FEES
AND RESCINDING RESOLUTION 03-16
WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of
Water Service include a provision that development fees and customer
service charges shall be adopted by separate Resolution entitled
Adopting Water Development and Customer Service Fees; and,
WHEREAS, the Board of Directors of the Yorba Linda Water District have, from time
to time, adopted Ordinances and Resolutions to change the Water
Development Fees and Customer Service fees for services provided by
the District; and,
WHEREAS, the fees collected pursuant to this Resolution shall be used to finance
costs necessitated by the services provided by the District,
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Water Development and Customer Service Fees as follows:
Section 1: Fees identified in Section 3.2 of the Rules and Regulations for Water
Service shall be as follows:
3.2.1 Connection To Mains Installed Before August 11, 1988:
Frontage Fees $14.00 Per linear foot
Fire Hydrant Charges $2,200.00 Per fire hydrant
3.2.1.1 Irregular Parcels $1,050.00 Per gross Acre
3.2.1.2 Minimum Charge $1,050.00 Flat rate
Section 2: Fees identified in Section 3.3 of the Rules and Regulations for Water
Service shall be as follows:
3.3.1 Meters up to 2 Inches
% Inch:
$628.00
Each meter
1 Inch:
$666.00
Each meter
1 '/2 Inch:
$1,069.00
Each meter
2 Inch:
$1,241.00
Each meter
3.3.2 Meters larger than 2 Inches
Based on actual costs
3.3.3 Temporary Meters:
$1,000.00
Deposit
Section 3: Fees identified in Section 3.4 of the Rules and Regulations for Water
Service shall be as follows:
3.4.1 Administrative Fee $3,186.00 Each application
3.4.2 Plan Check Fee:
Number of Connections
1-10
$539.00
Per connection
11-20
$292.00
Per connection
21-30
$202.00
Per connection
31-40
$191.00
Per connection
41-50
$135.00
Per connection
51 and Up
$112.00
Per connection
3.4.3 Inspection Fee:
Number of Connections
1-10
$ 1,241.00
Per connection
11-20
$
697.00
Per connection
21-30
$
485.00
Per connection
31-40
$
390.00
Per connection
41-50
$
331.00
Per connection
51 and Up
$
295.00
Per connection
3.4.4 Records And Billing Fee:
$354.00 Per connection
3.4.5 Single Service Fee: $1,609.00 Each permit
Section 4: Fees identified in Section 3.7 of the Rules and Regulations for Water
Service shall be as follows:
3.7.2 Temporary Untreated Water Fee: $873.00 Acre foot
Section 5: Fees identified in Section 3.11 of the Rules and Regulations for Water
Service shall be as follows:
3.11.1
Notice of Discontinuance:
$20.00
Each event
3.11.2
Shut-Off Due To Non Payment:
$50.00
Each event
3.11.3
Re-Establishing Service:
$50.00
Each event
3.11.4
Callouts After Hours:
$165.00
Each event
3.11.5
Tampered Locks:
$80.00
Each event
3.11.6
Meter Removal / Replacement:
$130.00
Each event
3.11.7
Deposit Category:
Residential:
$225.00
Per meter
Commercial:
1 1/2 Inch Meter and Under
$450.00
Per meter
2 And 3 Inch Meter
$750.00
Per meter
4 Inch Meter and Larger
$2,500.00
Per meter
3.11.8
Auto Pay Reject
$20.00
Each event
3.11.9
Non Sufficient Funds Charge
$25.00
Each event
3.11.10
New Account Set Up Fee
$25.00
Each event
3.11.11
GIS Data Conversion Fee
$100.00
Per sheet
3.11.12
Copying Charges
$0.25
Per copy
3.11.13
Fax Charges
$0.75
Per page
3.11.14
Mailing Charges Based on the USPS rates In effect at the time
3.11.15
Shipping Charges Based on the carrier rates In effect at the time
Section 6: Fees identified in Section 3.21 of the Rules and Regulations for Water
Service shall be as follows:
3.21 Meter Testing Fee: $105.00 Each test
Section 7: Fees identified in Section 5.5 of the Rules and Regulations for Water
Service shall be as follows:
5.5.2 Change in Meter Size:
2 inch
$22.00
3 inch
$42.00
4 inch
$72.00
6 inch & larger
$75.00
Section 8: Fees identified in Section 6.5.4 of the Rules and Regulations for Water
Service shall be as follows:
6.5.4 Backflow Device Monitoring Fee: $29.00 Per device
Section 9: The fees adopted herein shall take effect on July 1, 2008 and Resolution
No. 03-16 is hereby rescinded on July 1, 2008.
PASSED AND ADOPTED this 12th day of June 2008 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
President, John W. Summerfield
ATTEST:
Secretary, Michael A. Payne
RESOLUTION NO. 08-06
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING SEWER DEVELOPMENT AND CUSTOMER SERVICE FEES AND
RESCINDING RESOLUTION 03-14
WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of
Sewer Service include a provision that developer fees and customer
service charges shall be adopted by separate Resolution entitled
Adopting Sewer Developer and Customer Service Fees; and,
WHEREAS, the Board of Directors of the Yorba Linda Water District have, from time
to time, adopted Ordinances and Resolutions to change the Sewer
Development fees for services provided by the District; and,
\WHEREAS, the fees collected pursuant to this Resolution shall be used to finance
costs necessitated by the services provided by the District
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Sewer Development Fees as follows:
Section 1: Fees identified in Section 6.01 of the Rules and Regulations for Sewer
Service shall be as follows:
6.01 a. Service Charge:
Drainage Area 1
Drainage Area 2
$1,660.00
$1,450.00
Per gross acre
Per gross acre
b. Frontage Charge:
but not less than
c. Administrative Fee:
d. Plan Check Fee:
Number of Connections
1-10
11 - 20
31 - 40
21 - 30
41 - 50
51 and up
$53.00
$3,975.00
$1,673.00
Y 91.0
$ 9.0
$3.0
$32 0
$2 .
$ 0
Per linear foot
Per connection
Each application
Per connection
Per connection
Per connection
Per connection
Per connection
Per connection
e. Inspection Fee:
Number of Connections
1 -10
$723.00
Per connection
11 - 20
$402.00
Per connection
21 - 30
$268.00
Per connection
31 - 40
$167.00
Per connection
41 - 50
$127.00
Per connection
51 and up
$87.00
Per connection
f. Records and Billing Fee:
$284.00
Per connection
g. Single Service Fee:
$1,180.00
Per application
Section 2: The fees adopted herein shall take effect on July 1, 2008 and Resolution
No. 03-14 is rescinded immediately thereafter.
PASSED AND ADOPTED this 12th day of June, 2008 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
President, John W. Summerfield
ATTEST:
Secretary, Michael A. Payne
IL
ITEM NO.
AGENDA REPORT
Board Meeting Date: May 29, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Lee Cory, Operations Manager
Reviewed by General Counsel: No Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
N/A Total Budget: N/A
N/A
Job No:
N/A Dept: Ops
Subject: Fats, Oils and Grease (FOG) Discharge Permit Fee
SUMMARY:
In 2004, the Yorba Linda Water District, hereafter referred to as the District, adopted Ordinance
04-01, which regulates Food Service Establishments (FSE) limiting the discharge of fats, oils
and grease (FOG) into the sewer system. The District regulates all FSE within its sewer
jurisdiction to comply with the FOG program requirements and to apply for an annual FOG
Waste Water Discharge Permit. The permit fee is needed to fund the cost of maintaining and
enforcing the program, which is mandated by the State Water Resources Control Board Order
No. 2006-0003 as it applies to Waste Discharge Requirements for Sanitary Sewer Systems.
DISCUSSION:
In establishing its FOG fees, staff reviewed all of the costs associated with maintaining the FOG
program including printing costs, staff time and equipment used. Staff compared these costs
with other agencies to determine the best method for developing the permit costs. Based on 75
FSE within the District, staff recommends the following:
Initial Permit: $ 490.00
This initial permit fee includes the costs of the effort taken by the District to develop and
implement the FOG Control Program, including administrative cost, initial site inspections and
material reproduction.
Annual/Renewal FOG Permit: $ 290.00
This permit fee is based on on-going District cost to maintain the program. It also includes the
OCHA inspections.
Non-Compliance Fee: $ 290.00
This fee is assessed in the event the Food Service Establishment (FSE) fails to comply with the
District Fats, oil and Grease ordinance.
Mitigation Fee: $ 1,650.00 (Minimum)
This fee is the minimum cost associated when the District must go out to a sewer line and
mitigate the effects of fats, oils and greases contributed/caused by a failure of an FSE to comply
with the FOG program. If mitigation costs exceed the minimum stated fee, all additional costs
will be invoiced based on the District's current time and material rates
PRIOR RELEVANT BOARD ACTION(S):
The only prior action taken by the Board is District Ordinance 04-01.
STAFF RECOMMENDATION:
That the Board of Directors establishes FOG Fees as listed in Resolution 08-05.
COMMITTEE RECOMMENDATION:
The Finance Committee reviewed this matter at its meeting on May 13, 2008 and supports
Staffs' recommendation.
RESOLUTION NO. 08-05
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING FATS, OILS AND GREASE FEES
WHEREAS, in 2002, the Santa Ana Regional Water Quality Control Board enacted
Rule R8-2002-0014 requiring all sewage agencies to adopt the
requirements of a new Waste Water Discharge Requirement (WDR); and,
WHEREAS, in 2006, the Santa Ana Regional Water Quality Control Board Rule R8-
2002-0014 was rescinded and a new statewide permit adopted based on
R8-2002-0014; and,
WHEREAS, the WDR and statewide permit require many municipalities, including the
Yorba Linda Water District, to increase the level of maintenance,
operations, and capital improvement repairs to their sewer systems and to
have in place a fats, oils, and grease control program; and,
WHEREAS, on July 22, 2004 the Board of Directors adopted Ordinance 04-01,
creating a Fats, Oils, and Grease Control Program for Food Service
Establishments in the City of Yorba Linda and portions of the cities of
Anaheim, Brea and Placentia requiring a permit for sewer discharges,
which could contain fats, oils, and grease, and imposing requirements for
monitoring of and elimination of fats, oils, and grease from sewer
discharges for such establishments; and,
WHEREAS, Ordinance 04-01 authorizes the adoption by resolution of a Fats, Oils,
and Grease Wastewater Discharge Permit Fee and Grease Disposal
Mitigation Fee to cover the costs of increased maintenance and
administration of the sewer system as a result of the Food Service
Establishments inability to remove Fats, Oils, and Greases from its
wastewater discharge, to require Food Service Establishments to
implement other programs that are considered appropriate to protect the
District's sanitary sewer system and states that the fees collected
pursuant to this Resolution shall be used to finance costs necessitated by
the services provided by the District.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt the Fats, Oils, and Grease Fees as follows:
Section 1: The fees adopted for the Yorba Linda Water District Fats, Oils, and
Grease Permit Program are as follows:
a. Initial Permit and Application Fee $ 490.00 each dwelling
b. Annual/Renewal FOG Permit $ 290.00 annual/dwelling
c. Non-Compliance Fee $ 290.00 each occurrence
d. Mitigation Fee $1,650.00 minimum cost*
If mitigation costs exceed the minimum stated fee, all additional costs will be invoiced based on the
District's current salaries, rates, benefits, and equipment in effect at the time.
Section 2: The fees for implementation of the Yorba Linda Water District Fats, Oils,
and Grease Program shall be established as shown in Section 1 above,
which is incorporated by this reference as if set forth in full; and,
(a) The District may by resolution, from time to time, revise and adjust
the amount of said fees as shown in Section 1, above,
(b) The District finds and determines that the fees set forth in the
foregoing exhibits do not exceed the estimated reasonable cost to
the District of providing such services; and,
Section 3: That the General Manager/Secretary shall certify to the passage and
adoption of this Resolution and enter it into the book of original
Resolutions.
PASSED AND ADOPTED this 12th day of June, 2008 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John W. Summerfield, President
ATTEST:
Michael A. Payne, Secretary
ITEM NO.
AGENDA REPORT
Board Meeting Date: June 12, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Cynthia Mejia, Management Analyst
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
BY
Reviewed by General Counsel: N/A Budgeted: No Total Budget: $ 0
Funding Source: Water Operating Fund
CEQA Account No: 124580 Job No:
Compliance: N/A Estimated Costs: $ 23,700 Dept: Admin
Subject: 2008 Customer Survey
SUMMARY:
California is in the midst of a water crisis, with eight of the past ten years meeting drought-
level conditions. Storage in the Colorado River system has recently dropped to fifty-
percent of its total capacity and the California Aqueduct has been restricted by up to
thirty-five percent. The 2007-2008 Orange County Grand Jury has recently released a
report in response to this growing problem, stating that the best and most immediate
solution is further water conservation. To that end, it is advisable that the Yorba Linda
Water District discover current awareness of this critical situation within its customer base
with a customer survey. Staff would also like to survey the customers for District services
being offered and how we might improve.
0
DISCUSSION:
Staff requested two proposals in accordance with the District's purchasing policy guidelines.
Staff received proposals from Laer Pearce & Associates and Probolsky Research LLC. After
reviewing each proposal, staff is recommending having Probolsky Research LLC conduct the
telephone survey. The main reason is that Laer Pearce & Associates is planning to outsource
the work to Lawrence Research whereas Probolsky Research LLC would conduct the survey
in house.
The Yorba Linda Water District will work with Probolsky Research LLC to conduct a statistically
significant telephone poll of a cross-section of approximately 500 District customers. The goal
of the survey will be to determine awareness and perception of the District, perceptions of its
current communications, attitudes towards water and conservation, and responses towards the
new Yorba Linda Water District branding. Staff is proposing developing approximately 25-30
questions for the survey.
The cost of a telephone survey was not included in the 2007-08 Budget. Staff is proposing
using funds from salaries budgeted for the Safety Compliance Officer which remains unfilled at
this time.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors has approved a customer survey in 1993 and again in 1997.
STAFF RECOMMENDATION:
That the Board of Directors approve and authorize the General Manager to execute a
Professional Services Agreement with Probolsky Research LLC in an amount not to exceed
$23,700 for Customer Survey Services. If approved, staff proposes reviewing the list of the
questions of the survey with the Public Information Technology Committee.
COMMITTEE RECOMMENDATION:
This issue of conducting a Customer Survey was reviewed by the Public Information
Technology Committee on June 3, 2008.
ITEM NO. 9
•
YORBA LINDA WATER DISTRICT
Customer Telephone Survey Proposal
Presented By:
J
PROBOISKY
RESEARCH
OPINION RESEARCH EXPERTS
Probolsky Research LLC
23276 South Pointe Drive • Suite 206 • Laguna Hills • CA • 92653 • USA
Telephone +1 (949) 855 6400 • Fax +1 (949) 855 6405
www.probolskyresearch.com
•
June 6, 2008
Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
adam@probolskyresearch.com
Michael Payne
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, California 92870-6785
Dear Mr. Payne:
Thank you for the opportunity to offer our research services and strategic counsel
to the Yorba Linda Water District (YLWD).
Probolsky Research LLC is uniquely well-qualified to assist YLWD to prepare
and administer a telephone survey to residents of the District. Our research will:
(1) Assess resident knowledge of water issues including the importance of conservation
measures and what currently measures residents are taking and what measures
they are realistically willing to take
(2) Evaluate the relationship between YLWD and the distinct communities served by the
District, including the value residents place on the District's independence
(3) Assess customer satisfaction with YLWD services and what residents identify as
areas of improvement
(4) Uncover additional resident insight as determined by the District regarding water
issues and the YLWD
Our firm is among a small group of research organizations that have an
extensive public-sector practice, conducting research on behalf of local government
agencies, including numerous special districts. More specifically, we have polled within
the District boundaries numerous times on behalf of regional government, corporate and
political clients. This experience allows us to provide a unique perspective based on the
concerns of the region's residents, services and government.
Moreover, we bring specifically relevant experience to the table, as we have
conducted numerous projects on behalf of local water agencies and water interests,
including Mesa Consolidated Water District, Irvine Ranch Water District, Orange County
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 2
Water District, Municipal Water District of Orange County, Southern California Water
Committee, Victor Valley Water District, Joshua Basin Water District and others.
Throughout our work on behalf of YLWD, we will remain available for in-person
meetings and conference calls as requested. We are headquartered in Laguna Hills
California, and we do not charge for travel or travel-related expenses.
Research results are kept in the strictest of confidence and released only to
designated parties and, then, only in formats approved in advance by the District. We
are available to write customized reports such as briefing memoranda and public
testimony, as well as to give media interviews when so directed by the District.
Probolsky Research firmly believes that research must be conducted in the
preferred language of the respondents, which is why at the outset of any research
project we prioritize a discussion of multi-lingual survey instruments. We do not charge
extra for these services as we believe they are critical to obtaining accurate, reliable
results.
Our firm typically works closely with a public relations or strategic
communications firm retained by our clients to implement the results of our research.
This arrangement has proven to be very successful for our clients and our firm. Should
this be a route the District considers, we are very comfortable working hand-in-hand
with whichever firm the District selects.
Please review the enclosed proposal and call with any questions.
is Sincerely,
4/7--I
Adam D. Probolsky
Chairman & CEO
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 3
STATEMENT OF QUALIFICATIONS
OVERVIEW
•
•
Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
Probolsky Research LLC specializes in opinion research. Our firm has both
public and private sector clients. Our experience includes extensive work on issues
relating to community satisfaction, rate structures, annexation, taxation, redevelopment,
development, water and waste water and elections.
Probolsky Research services include telephone surveys, field studies, mail
surveys, executive level one-on-one interviews, on-line surveys, focus groups and
ridership surveys. We provide a breadth and depth of experience that allows for expert
project design, implementation, analysis and presentation.
Our clients include government agencies, corporations, associations, political
action committees, media organizations, political parties and candidates.
Our firm has extensive experience working with-government agencies-on issues
relating to customer satisfaction, rates, project proposals, etc. Specific examples
include our work with the Municipal Water District of Orange County on resident
understanding of overarching water issues, our work with the Joshua Basin Water
District on customer satisfaction and the Victor Valley Water District on governance
issues.
Probolsky Research firmly believes that research must be conducted in the
preferred language of the respondents, which is why at the outset of any research
project we prioritize a discussion of multi-lingual survey instruments.
Principal Adam D. Probolsky works directly with our clients and our clients'
consultants to develop comprehensive survey instruments and to provide analysis of the
results, as well as to advise on strategy and implementation.
While each project is unique, the general process usually follows this tested path:
work with the client and the consultants to develop the ideal survey instrument and
methodology; field the survey and provide a thorough analysis of the results, including a
strategic memorandum, talking points, strategy and message development,
presentations to client and others, as directed by the client.
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 4
•
STATEMENT OF QUALIFICATIONS
KEY PROFESSIONAL STAFF OVERVIEW
r1~VnV1.JiV( Probolsky Research LLC
RE$F.ARC$ 23276 South Pointe Drive Suite 206 Laguna Hills CA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405
Adam D. Probolsky
CEO & Pollster
Mr. Probolsky is Chairman and CEO of Probolsky
Research LLC. He is a pollster with over sixteen years of
experience.
Since Probolsky Research opened its doors in 1992, Mr.
Probolsky has conducted hundreds of opinion research studies
throughout the United States and Canada. He has consulted
on local, county, and statewide initiatives. Additionally, Mr.
Probolsky has consulting experience on hundreds of public-
policy and legislative projects.
92653 USA
www.probolskyresearch.com
Mr Probolsky is a Waste and Recycling Commissioner for the County of Orange.
Mr. Probolsky is a planning commissioner for the city of Irvine and past finance
commissioner. Also, Mr. Probolsky volunteers as a spokesperson for the Orange
County Sheriffs Department.
Justin 1. Wallin
Director
Mr. Wallin drives project operations with Probolsky Research. He is a marketing
and strategy expert with over thirteen years of experience.
Mr. Wallin holds an MBA from the University of Southern California, and has
provided strategic direction, tactical implementation and operational expertise to global
Fortune 250 firms as well as political and non-profit organizations, small and medium
businesses, and other organizations.
Mr. Wallin is a "marketing concept" professional, with a passion for, and depth of
experience of, determining customer needs, wants and opinions. He has managed
numerous complex research programs and has successfully brought to market
hundreds of products and services on global, national and regional bases.
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 5
Maryam Pakdelan
Research Associate
Maryam Pakdelan, Research Associate for Probolsky Research, brings excellent
tactical and organizational skills to her research projects. Ms. Pakdelan's enthusiasm,
dedication and organizational prowess contribute greatly to project efficiency and
productivity.
•
is Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 6
' STATEMENT OF QUALIFICATIONS
RESUME OF ADAM D. PROBOLSKY
PROBOLSKY
RESEARCH Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
Probolsky Research (Laguna Hills, CA), September, 1992 - Present
Chairman & CEO
• An opinion research & strategy firm specializing in public policy
City of Irvine (Irvine, CA), January 2005 - Present
Commissioner, Planning Commission
• Make policy decisions on development projects, transportation and infrastructure.
City of Irvine (Irvine, CA), September 2004 - December 2004
Commissioner, Finance Commission
• Oversee city budget.
• Make recommendations to the city council on expenditures and extra-budget
items.
County of Orange (Santa Ana, CA), September 2007 - Present
Commissioner, Waste and Recycling Commission
• Oversee landfills, recycling programs and waste hauling companies.
Orange County Transportation Authority (Orange, CA), October 2007 - Present
Member, Environmental Mitigation and Oversight Committee
• Oversee expenditures of transportation funds for environmental mitigation.
Irvine Valley College Foundation (Irvine, CA), 2001 - 2007
South Orange County Community College District
Past-Chairman, Board of Governors
• Oversee the fund raising and operations of this charitable foundation which
provides scholarships to students and assists the District in outfitting college
facilities.
Orange County Sheriff's Department (Santa Ana, CA), 2002 - Present
Volunteer, Public Affairs Detail
• Lead a team of volunteers who specialize in media and public affairs.
• Member, Professional Service Reserve Leadership Cabinet.
United State Chamber of Commerce (Washington, DC) 1997-1998
Member, Policy Committee on Energy and the Environment
• Advised the chamber and other committee members on California issues.
• Attended policy briefings in Washington DC.
Professional Associations: Orange County Public Affairs Association
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 7
' STATEMENT OF QUALIFICATIONS
RESUME OF JUSTIN I. WALLIN
PROBOLSKY
RESEARCH Probolsky Research LLC
6
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
Education
MBA, Marshall School of Business, University of Southern California (Marketing)
BA, Whittier College (Philosophy)
Professional Experience
Probolsky Research LLC (Laguna Hills, CA), December, 2007 - Present
Senior Director
• Directs opinion research operations
Columbia Yacht Corporation (Santa Ana, CA) July, 2004 - December, 2007
Vice President, COO
• Drove strategic planning, finance, marketing, sales, public affairs and operations
efforts for a start-up high-performance sailboat manufacturing business.
Gateway Companies, Inc. (Poway, CA) June, 2000 - May, 2004
Senior Manager, Retail Channel
• Dramatically delivered new revenue streams by identifying, initiating and
managing global strategic partnerships with big box electronics retailers.
Gateway Companies, Inc. (Poway, CA) June, 2000 - May, 2004
Senior Marketing Manager, Business Marketing
• Developed the strategic direction of Gateway's Small and Medium Business
(SMB) division through the identification, development and implementation of key
market development strategies.
Richard Nixon Presidential Library & Birthplace (Yorba Linda, CA) 1998 - 1999
Director of Marketing and Sales, Events
• Led the design and implementation of marketing, sales, public relations and
operational strategies for the nation's only privately funded presidential library &
museum.
Republican Party of Orange County (Costa Mesa, CA) 1995 - 1998
Precincts Director
• Led voter registration and Get-Out-The-Vote efforts for county, state and federal
elections for the largest political party organization in the Western United States.
The Claremont Institute (Claremont, CA) August, 1995 - September, 1998
Public Affairs Associate
• Managed Orange County fundraising and public affairs efforts for one of
California's pre-eminent policy centers.
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 8
' STATEMENT OF QUALIFICATIONS
RESUME OF MARYAM PAKDELAN
PROBOLSKY
RESEARCH Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
Education
BA, Chapman College (Political Science-American Politics)
Experience
Probolsky Research (Laguna Hills, CA), April, 2008 - Present
Research Associate
Republican Party of Orange County (Costa Mesa, CA), July, 2007 - April, 2008
Volunteer Community Coordinator
Other
0
Volunteer for the six years at Mary's Kitchen in the city of Orange, dedicated to
feeding the homeless.
Member of Chapman University Pre Law Society
Member of Gamma Beta Phi, Chapman University academic honor society
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 9
' STATEMENT OF QUALIFICATIONS
RELEVANT PROJECTS
PROBOLSKY
RESEARCH Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
MUNICIPAL WATER DISTRICT OF ORANGE COUNTY - COMMUNITY SURVEY,
ONLINE SURVEY OF EVENT REGISTRANTS AND ON-SITE INTERACTIVE
SURVEY OF ATTENDEES
The MWDOC provides water to the Orange County region, and holds an annual
conference ("Water Summit") at which stakeholders require insight regarding (1)
resident satisfaction, concerns and understanding of general water issues and the
MWDOC in particular, and (2) a greater understanding of stakeholders' interests, goals
and concerns. To this end, Probolsky Research not only performs a county-wide in-
depth customer satisfaction and water issues poll, but also performs pre-event online
surveys that are compared and contrasted to post-event online surveys, as well as
administers an on-site poll, with results tabulated and delivered during the conference
(in concurrence with the presentation of the county-wide survey results). Moreover, as
the county-wide survey is conducted annually, Probolsky Research is able to-present
year-on-year comparisons of voter opinion - a key element to successful program
evaluation and strategy.
Reference: Kevin Hunt, General Manager MWDOC
714-593-5026
ORANGE COUNTY WATER DISTRICT/ORANGE COUNTY SANITATION DISTRICT
- GROUNDWATER REPLENISHMENT SURVEY
Probolsky Research conducted a Groundwater Replenishment Survey on behalf of the
Orange County Water District and Orange County Sanitation District. We surveyed
residents in a large portion of the Santa Ana Watershed, encompassing the county of
Orange (California) to ascertain opinions regarding water use, reuse and recycling. We
tested support for - and messaging regarding - potable reuse of wastewater. The
project covered a population of three million residents spanning dozens of cities.
Reference: Mike Markus, Orange County Water District General Manager
714-378-3305
1-215 SOUTH CORRIDOR ECONOMIC SUMMIT - COMMUNITY SURVEY
This annual event of some 1,000 attendees promotes regional economic development.
Probolsky Research delivers yearly insight regarding (1) a large, broad overview on the
future of the community, and (2) in-depth analysis of a specific issue critical to
community residents and to the overall development and improvement of the area,
including healthcare, traffic and development topics. By drilling into specific areas, we
have been able to uncover issues of critical resident concern; for example, in 2008 our
research revealed resident loss of confidence in the emergency healthcare services
available to them, primarily driven by financial turmoil that plagued the locations. CEO
and Pollster Adam Probolsky presents the findings in person at the conference, giving
attendees greater insight to the nature of the results, as well as the opportunity to ask
questions.
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 10
Reference: Andrew Serafini, 1-215 S. Corridor Economic Summit
951-415-0375
•
CITY OF GRAND TERRACE, CALIFORNIA - COMMUNITY SURVEY
The City of Grand Terrace wanted to identify the top issues of concern to residents.
Our survey determined residents' attitudes. The survey furthermore provided direction
regarding community current usage and future preference of and for local retail services
(including demographic differences thereof).
Reference: Steve Berry, Assistant City Manager of City of Grand Terrace
909-430-2226
CITY OF COLTON, CALIFORNIA - ANNEXATION AND REVENUES SURVEY
The City of Colton has plans to annex small county islands surrounding the city. Our
survey determined resident attitudes about the proposed annexation as well as concern
over the imposition of Colton's Utility User Tax on the newly annexed communities.
Reference: Mark Nuaimi, Assistant City Manager
909-370-5051
CITY OF DIAMOND BAR, CALIFORNIA - COMMUNITY SURVEY
The City of Diamond Bar is a bedroom community in need of residential-serving retail
and entertainment venues for its residents. Our survey research which was conducted
in three languages, determined the amenities most desired by the residents as well as
how the residents would like to see new tax revenues spent.
Reference: David Doyle, Assistant City Manager
909-839-7018
•
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 11
' STATEMENT OF QUALIFICATIONS
PARTIAL CLIENT LIST
PROBOLSKY
RESEARCH Probolsky Research LLC
6
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
GOVERNMENT AGENCIES
CORPORATE CLIENTS
City of Brisbane
AT&T
City of Colton
Calpine Corporation
City of Diamond Bar
Waste Management
City of Fontana
Union Pacific Railroad Company
City'of Grand Terrace
CH2MHILL
City of Garden Grove
Lucent Technologies
Huntington Beach Union H. S. District
Axciom
City of Irvine
Cap Gemini/Ernst & Young
Municipal Water District of Orange
Emergency Preemption Systems
County
First Franklin Financial Corp.
Mesa Consolidated Water District
Manor Care Health Services
Riverside Water Symposium
Sunrise Assisted Living
Irvine Ranch Water District
L. A. Chemical
Joshua Basin Water District
P & D Environmental Services
Jurupa Community Services District
CTE Engineers
County of Orange
Rural/Metro Corporation
Yorba Linda
Water District - Resident Water Survey
Probolsky Research LLC
Page 12
Orange County Sanitation District
Orange County Transportation Authority
Orange County Water District
City of Pomona
City of Upland
City of Sierra Madre
Santa Ana Watershed Project Authority
Victor Valley Water District
City of Yorba Linda
ASSOCIATIONS
American Associations of Health Plans
Accupoll
City of Santa Ana
~ 0
lie
Apartment Association of Orange
County
Building Industry Association
California Association of Realtors
Garden Grove Police Officers
Association
O. C. Professional Firefighters
Association
Fidelity National Financial
Clinica Medica Familiar
California Quartet
Prescott Properties
Brookfield Homes
The Irvine Company
TOD Properties, LLC
Infinity of Mission Viejo
John Laing Homes
DR Horton
Wal-Mart
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
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•
DESCRIPTION OF SERVICES
SCOPE OF WORK AND METHODOLOGY
Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
METHODOLOGY
Probolsky Research will conduct a telephone customer survey on a District-wide
basis. Results would accurately reflect the demographic make-up of the District. These
results would be provided based upon numerous demographic categories such as but
not limited to age, gender, ethnic background, preferred language, party registration,
type of home and geographic location within the District.
Further, our analysis will help determine how residents obtain their information
about YLWD and how the District can best communicate with residents the in the future.
Our methodology is query-based, and open-ended questions figure prominently
in our polls - follow-up questions asking why, and asking the same question again in a
more familiar tone. It has become a firm trademark of sorts. Therefore, we require that
open-ended questions be part of any survey instrument and never charge extra for
them.
We believe that our query based approach that delves into questions in multiple
ways, the possibility for multi-lingual interviewing and our broad experience in this
customer satisfaction-type survey work on behalf of similar government agencies and
our ultimate flexibility makes our firm the best choice.
SAMPLE AND SURVEY DESIGN
The number of respondents is important for several reasons, key among them is
that the more respondents we survey, the more reliable the results become among
segments of the district. Our proposal includes the option for a poll with a sample size
of five hundred completes (500). However, a sample size of three hundred fifty (350)
would also yield reliable, statistically valuable results while allowing for additional survey
questions and/or a more compelling pricing package.
Probolsky Research exerts special care to ensure the fidelity of interviewer's
work. Supervisorial staff directly monitors calls made by interviewing staff. To further
ensure data integrity, supervisorial staff may contact up to 10% of respondents for
verification purposes.
The cost of survey research is based largely on the overall length of the survey
instrument - the time it takes to complete the survey. The major contributing factors to
the length include number of questions and number of respondents. The more
questions, the deeper we can query respondents to understand not just the how, but
also the why. This deeper understanding provides special insight into the motivations
behind the actions of residents.
•
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 14
We have provided several cost proposals for the District's consideration, and can
easily modify these to best fit the District's budget and needs based upon further
discussions. We remain flexible when working with government clients because we
know that fiscal prudence is necessary when expending public funds. Likewise, we are
able to customize our approach to the YLWD's specific needs and to accommodate the
approach of any selected consultant(s).
A comprehensive report of survey results along with analysis will be delivered to
YLWD staff and other contractors engaged by the District for the project, in both hard
copy and electronic format. Additionally, Probolsky Research staff will be available to
create customized reports and make presentations at the direction of District staff.
•
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 15
PROJECT TIMELINE
PROBOLSKY
RESEARCH Probolsky Research LLC
166- 23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
Probolsky Research is able to accommodate virtually any schedule required. The
following is an outline of a sample schedule that can easily be modified:
Probolsky Research selected
DAY 1
Meeting or conference call
DAY 2 - 3
Probolsky prepares draft survey devise
DAY 4-5
Review and comments on survey instrument
DAY 6-7
Final script approved
DAY 7
Telephone survey
DAY 8-13
Preliminary results delivered
DAY 13
Survey results tabulated, analyzed
DAY 13-16
Report written and strategic memorandum created
DAY 16-17
Final report delivered
DAY 18
On going consultation with staff
DAY 18+
Should the District be available to and desire to move more quickly it is possible to
condense this process.
•
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
Page 16
COST PROPOSAL
. PROBOLSKI
RESEARCH
L -A
Probolsky Research LLC
23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA
Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www.probolskyresearch.com
Based on the information you provided, we have outlined the following cost
proposals for a district-wide telephone survey.
OPTION 1
QUESTIONS RESPONDENTS MARGIN OF ERROR $24,900.
up to 35 500 +/-4.5%
OPTION 2
QUESTIONS RESPONDENTS MARGIN OF ERROR $23,700.
up to 25 500 +/-4.5%
OPTION 3
QUESTIONS RESPONDENTS MARGIN OF ERROR $23,700.
up to 35 350 +/-5.3%
OPTION 4
QUESTIONS RESPONDENTS MARGIN OF ERROR $19,200.
up to 25 350 +/-5.3%
Yorba Linda Water District - Resident Water Survey
Probolsky Research LLC
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Office of the Governor of the State of California
Office of the Governor
PRESS RELEASE
06/04/2008 GAAS:307:08 FOR IMMEDIATE RELEASE
Pagel of 4 -A
ITEM NO. /O
RRNOLD SCHWRRZENEGGER
THE PEOPLES GOVERNOR
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
BY
Governor Schwarzenegger Proclaims Drought and Orders
Address Situation
Action to
Following two straight years of below-average rainfall, very low snowmelt runoff and the largest court-ordered
water transfer restrictions in state history, Governor Arnold Schwarzenegger today proclaimed a statewide drought
and issued an Executive Order, which takes immediate action to address a dire situation where numerous California
communities are being forced to mandate water conservation or rationing. The lack of water has created other
problems, such as extreme fire danger due to dry conditions, economic harm to urban and rural communities, loss of
crops and the potential to degrade water quality in some regions.
"For the areas in Northern California that supply most of our water, this March, April and May have been the driest
ever in our recorded history," Governor Schwarzenegger said. "As a result, some local governments are rationing
water, developments can't proceed and agricultural fields are sitting idle. We must recognize the severity of the crisi
we face, so I am signing an Executive Order proclaiming a statewide drought and directing my Department of Wate
Resources and other entities to take immediate action to address the situation."
Today's Executive Order directs the Department of Water Resources (DWR) to:
• Facilitate water transfers to respond to emergency shortages across the state.
• Work with local water districts and agencies to improve local coordination.
• Help local water districts and agencies improve water efficiency and conservation.
• Coordinate with other state and federal agencies and departments to assist water suppliers, identify risks to
water supply and help farmers suffering losses.
• Expedite existing grant programs to help local water districts and agencies conserve.
This Executive Order also encourages local water districts and agencies to promote water conservation. They are
encouraged to work cooperatively on the regional and state level to take aggressive, immediate action to reduce
water consumption locally and regionally for the remainder of 2008 and prepare for potential worsening water
conditions in 2009. As part of the Executive Order, DWR will work with locals to conduct an aggressive water
conservation and outreach campaign.
Last month, DWR's final snow survey of 2008 showed snowpack water content at only 67 percent of normal and thf
runoff forecast at only 55 percent of normal. As conditions continue to worsen across California, it underscores the
state's need for infrastructure improvements to capture excess water in wet years to use in dry years like this one.
"This drought is an urgent reminder of the immediate need to upgrade California's water infrastructure. There is no
more time to waste because nothing is more vital to protect our economy, our environment and our quality-of-life.
We must work together to ensure that California will have safe, reliable and clean water not only today but 20, 30
and 40 years from now.
Beginning with the first Strategic Growth Plan in 2006, the Governor called for a comprehensive plan to address
California's urgent water needs. The Governor renewed that call in his 2008-09 budget by proposing an $11.9 billioi
water bond for water management investments that will address population growth, climate change, water supply
http://gov.ca.gov/index.php?/print-version/press-release/9796/ 6/6/2008
Office of the Governor of the State of California Page 2 of 4
reliability and environmental needs. Specifically, the bond includes:
• Water Storage: $3.5 billion dedicated to the development of additional storage.
• Delta Sustainability: $2.4 billion to help implement a sustainable resource management plan for the Delta.
• Water Resources Stewardship: $1.1 billion to implement river restoration projects.
• Water Conservation: $3.1 billion to increase water use efficiency.
• Water Quality Improvement: $1.1 billion for efforts to reduce the contamination of groundwater.
• Other Critical Water Projects: $700 million for water recycling, hillside restoration for areas devastated by
fire and removal of fish barriers on key rivers and streams.
The Governor is committed to gaining consensus on a bipartisan legislative solution for California's future.
• In February, Governor Schwarzenegger sent a letter to Senators Perata, Steinberg, and Machado clarifying
the administrative actions under consideration as part of a comprehensive solution in the Delta.
• Also in February, the Governor hosted a meetine with Senator Feinstein, legislative leaders and key
stakeholders to discuss rebuilding California's water infrastructure.
• In December 2007, the Governor aonlauded the work of the Delta Vision Blue Ribbon Task Force and
committed to continuing to work with legislative leaders on a comprehensive water solution.
• In September 2007, the Governor introduced a comprehensive water infrastructure proposal during the
legislative special session, building off of the plan lie introduced in January 2007 as part of the 2007-08
budget.
• In July 2007, the Governor directed DWR to take immediate action to improve conditions in the Delta, to
help restore its natural habitat and protect the Delta smelt and other species.
Text of the Executive Order:
EXECUTIVE ORDER S-06-08
WHEREAS Statewide rainfall has been below normal in 2007 and 2008, with many Southern California
communities receiving only 20 percent of normal rainfall in 2007, and Northern California this year experiencing th
driest spring on record with most communities receiving less than 20 percent of normal rainfall from March through
May; and
WHEREAS California is experiencing critically dry water conditions in the Sacramento and San Joaquin River
basins and the statewide runoff forecast for 2008 is estimated to be 41 percent below average; and
WHEREAS water storage in many of the state's major reservoirs is far below normal including Lake Oroville,
which supplies the State Water Project, at 50 percent of capacity, Lake Shasta at 61 percent of capacity and Folsom
Lake at 63 percent of capacity; and
WHEREAS the Colorado River Basin has just experienced a record eight-year drought resulting in current reservoi
storage throughout the river system reduced to just over 50 percent of total storage capacity; and
WHEREAS climate change will increasingly impact California's hydrology and is expected to reduce snowpack,
alter the timing of runoff and increase the intensity and frequency of droughts in the western United States; and
WHEREAS diversions from the Sacramento-San Joaquin River Delta for the State Water Project (SWP) and federa
Central Valley Project (CVP) are being greatly restricted due to various factors including federal court actions to
protect fish species, resulting in estimated SWP deliveries of only 35 percent, and CVP deliveries of only 40 percen
of local agencies' requested amounts for 2008; and
WHEREAS dry conditions have created a situation of extreme fire danger in California, and these conditions
resulted in devastating fires last year, resulting in proclamations of emergency for the counties of El Dorado, Los
http://gov.ca.gov/index.php?/print-version/press-release/9796/ 6/6/2008
Office of the Governor of the State of California
Page 3 of 4
Angeles, Orange, Ventura, Santa Barbara, Riverside, San Bernardino, Santa Clara, Santa Cruz and San Diego, with
wildfires there causing millions of dollars in damages; and
WHEREAS on May 9, 2008, 1 signed an Executive Order directing various agencies and departments within my
administration to respond to these dry conditions and prepare for another potentially severe wildfire season; and
WHEREAS the current drought conditions are harming urban and rural economies, and the state's overall economic
prosperity; and
WHEREAS some communities are restricting new development and mandating water conservation and rationing,
and some farmers have idled permanent crops and are not planting seasonal crops this year, because of unreliable or
uncertain water supplies; and
WHEREAS recent supply reductions have jeopardized agricultural production in the San Joaquin Valley; an
WHEREAS it is not possible to predict the duration of present drought conditions; and
WHEREAS while communities throughout the state have worked to significantly improve their drought
preparedness, the readiness to cope with current and future drought conditions varies widely; and
WHEREAS immediate water conservation measures are needed this year to address current conditions and prepare
for a dry 2009; and
WHEREAS the State of California is committed to enhancing drought response and drought preparedness and to
protecting the state's economy and its environment
NOW, THEREFORE, I, ARNOLD SCHWARZENEGGER, Governor of the State of California, do hereby
proclaim a condition of statewide drought, and in accordance with the authority vested in me by the Constitution an(
statutes of the State of California, do hereby issue the following orders to become effective immediately
IT IS HEREBY ORDERED that the Department of Water Resources (DWR) shall take immediate action to
address the serious drought conditions and water delivery limitations that currently exist in California, and that are
anticipated in the future, by taking the following actions:
1. Expedite existing grant programs for local water districts and agencies for new or ongoing water conservatio
and water use reduction programs and projects that are capable of timely implementation to ease drought
conditions in 2008 or 2009.
2. Facilitate water transfers in 2008 to timely respond to potential emergency water shortages and water quality
degradation, and prepare to operate a dry year water purchasing program in 2009.
3. In cooperation with local water agencies and other water-related organizations, conduct an aggressive water
conservation and outreach campaign.
4. Immediately convene the Climate Variability Advisory Committee to prioritize and expedite drought-related
climate research that will assist in responding to current drought conditions and help prepare for a potentiall)
dry 2009.
5. Provide technical assistance for drought response to local water agencies and districts for improving
landscape and agricultural irrigation efficiencies, leak detection and other measures as appropriate.
6. Review the water shortage contingency elements of Urban Water Management Plans and work cooperativel)
with water suppliers to implement improvements.
7. Coordinate and implement State Water Project operations and water exchanges to alleviate critical impacts tc
San Joaquin Valley agriculture.
8. Implement additional actions to facilitate drought response, preparedness and promote water conservation in
2008 and 2009, and which will contribute to achieving long term reductions in water use.
IT IS FURTHER ORDERED that DWR and the Department of Public Health (DPH) prioritize processing of loan
and grant contracts for water suppliers and public water systems demonstrating drought-related hardships.
IT IS FURTHER ORDERED that DWR and DPH coordinate with the State Office of Emergency Services and
local offices of emergency services to identify public water systems at risk of experiencing health and safety impact
due to drought conditions and water delivery limitations, and to mitigate such impacts.
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Office of the Governor of the State of California
Page 4 of 4
IT IS FURTHER ORDERED that DWR and DPH work with local water districts to evaluate system
interconnections among the state's large water purveyors, review the status or availability of mutual aid agreements
among those large water purveyors, and work with the parties to those mutual aid agreements to correct any
deficiencies that restrict the movement of water in an emergency situation
IT IS FURTHER ORDERED that DWR coordinate with the California Public Utilities Commission to identify
investor-owned water utility systems at risk of experiencing health and safety impacts due to drought conditions am
water delivery limitations, and to mitigate such impacts.
IT IS FURTHER ORDERED that DWR work with the Department of Food and Agriculture (CDFA), the United
States Department of Agriculture and the United States Bureau of Reclamation to identify potential federal funding
for local water agencies and farmers to facilitate the rapid installation of best available irrigation management and
conservation systems.
IT IS FURTHER ORDERED that the CDFA work with county Agricultural Commissioners and others as
necessary to identify and gather data on crop losses and other adverse economic impacts caused by the drought and,
when necessary, transmit that information to the appropriate federal and state agencies.
IT IS FURTHER STRONGLY ENCOURAGED that local water agencies and districts work cooperatively on thf
regional and state level to take aggressive, immediate action to reduce water consumption locally and regionally for
the remainder of 2008 and prepare for potential worsening water conditions in 2009.
This Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at
law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other
person.
I FURTHER DIRECT that as soon as hereafter possible, this Executive Order be filed in the Office of the
Secretary of State and that widespread publicity and notice be given to this Executive Order.
IN WITNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the State of California to be
affixed this 0' day of June 2008.
ARNOLD SCHWARLENEGGER
Governor of California
ATTEST:
DEBRA BOWEN
Secretary of State
http://gov.ca.gov/index.php?/print-version/press-release/9796/ 6/6/2008
APPROVED BY THE BOARD OF DIRECTORS ITEM NO.
OF THE YORBA LINDA WATER DISTRICT
JUN 1 $ 2 8 MINUTES OF THE
YORBA LINDA WATER DISTRICT
BY PERSONNEL-RISK MANAGEMENT COMMITTEE
May 12, 2008
A meeting of the Yorba Linda Water District Personnel-Risk management Committee was called
to order by Committee Chairman Paul R. Armstrong at 4:00 p.m. The meeting was held at the
District Headquarters, 1717 E. Mira Loma Drive, Placentia, CA.
DIRECTORS PRESENT: STAFF PRESENT:
Chairman Director Paul R. Armstrong Michael A. Payne, General Manager
Director Ric Collett Gina Knight, Human Resources Manager
VISITORS PRESENT:
None
ACTION ITEMS:
1. None.
DISCUSSION ITEMS:
2. The committee discussed the comments received from the management group
regarding the revisions to the Personnel Rules.
3. Staff informed the committee on the status of the District's current recruitments and new
hires.
4. Staff informed the committee on the status of the Personnel on Administrative Leave.
5. Mike Payne gave an update on his attendance at the ACWA-JPIA conference.
ADJOURNMENT:
The Committee adjourned at 5:00 p.m. The next Personnel-Risk Management Committee
meeting is scheduled for June 9, 2008 at 4:00 p.m. at the new Main Office located at 1717
E. Mira Loma Avenue, Placentia CA.
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ITEM NO.
JUN 1 a 8 MINUTES OF THE
YORBA LINDA WATER DISTRICT
BYE LANNING-ENGINEERING-OPERATIONS COMMITTEE
June 5, 2008
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chair William Mills at 4:00 p.m. The meeting was held at the District
Administrative Offices at 1717 E. Miraloma Avenue, Placentia.
DIRECTORS PRESENT: STAFF PRESENT:
William R. Mills, Chairman Ken Vecchiarelli, Assistant GM
Paul R. Armstrong, Director Lee Cory, Operations Manager
Mendum, Operations Superintendent
VISITORS PRESENT:
None.
DISCUSSION ITEMS:
1. Preventative Maintenance Program Status Report. Mr. Mendum and Mr. Cory
reported on the monthly maintenance activities and presented the updated
spreadsheet tracking progress of these efforts. Mr. Mendum reported that he has
reassigned personnel from programs that are ahead of schedule to assist the Meter
Services Division and to catch up on the lagging progress in the meter replacement
program. Director Mills requested staff present additional information to the
Committee reporting on activities generated through the sewer video inspection
program.
2. Status Report on the Meter Replacement and Radio Read Retrofit Project. Mr.
Mendum reported he was encouraging his crews to finish the retrofits, replacements
skipped by the District's contract services and replacement of the large meters in the
western third of the District, all of which were associated with the first phase of the
replacement project, by the end of August. Mr. Mendum left the meeting following
this discussion.
3. Monthly Water Production and Purchased Imports through May 2008. Mr.
Vecchiarelli and Mr. Cory reported on the progress of groundwater production for the
month of May and fiscal year to date. The Committee discussed the impacts on
these numbers from recently completed improvements, including the Lakeview
Booster Pump Station and the 18-inch Zone 3 (Z-675) pipeline completed in mid
May. The Committee also discussed the shortfall in groundwater percentage
production and the impacts on operating costs. This discussion included
consideration of the future benefits from additional capital improvements required to
take advantage of these opportunities, especially the need for additional
groundwater wells.
4. Monthly Orange County Groundwater Producers Meetings. Impacts of the BPP and
BEA settings and MWD call on Water Stored under Long Term Storage Program.
Mr. Vecchiarelli reported the Basin Production Percentage (BPP) for FY 2008-09
has been set by Orange County Water District (OCWD) at 69%. Concurrently, MWD
has called for 22,000 acre feet (AF) of their water stored in the OC basin to be
pumped out in this fiscal year in accordance with the Long Term Storage Plan
obligations (YLWD Well 19). This will required YLWD to produce an additional 2,166
AF next year from the basin or potentially pay hefty penalties for underproduction.
5. Monthly MWDOC Managers Meeting Summary Report. Mr. Vecchiarelli reported on
items of particular interest including a presentation by Long Beach Water
Department General Manager, Kevin Wattier on their approach to managing the
water shortage and requiring water conservation in their service area and throughout
southern California. Long Beach's approach is very much modeled after the anti-
smoking campaign in California and is based on the message that it is a serious
social wrong to waste water. Mr. Armstrong suggested ways the District could utilize
our public information and customer service resources to benefit the community and
assist with water efficiency management on a personal level. The Committee also
discussed opportunities for future water resource development in the community and
conservation management planning.
6. Draft Irrigation Feasibility Study. Mr. Vecchiarelli reported receiving the first draft of a
feasibility study considering nonpotable water use for landscape irrigation purposes
in the eastern portion of the District's service area. Staff will report back to the
Committee at the completion of this study.
7. Action Items from Orange County Grand Jury Report. The Committee briefly
discussed the need to review and establish baseline water usage by meter class and
compare these numbers to other agencies and to the reported use per capita by
MWD.
8. Cielo Vista Project Technical Memorandum 1 Conceptual Plan. Mr. Vecchiarelli
reported receiving a draft water system master plan for the proposed project. Staff
will report back to the Committee following a review of the draft study.
9. Status Report on Capital Improvement Projects in Progress. Mr. Vecchiarelli
reported on progress of the Highland Reservoir Replacement Project and the 36-
inch Zone 4 (Z-780) transmission pipeline in Bastanchury Road connecting to
Fairmont Boulevard. The Committee also discussed the Hidden Hills Reservoir
project and staffs proposal to proceed with advertising for construction bids.
ACTION ITEMS:
10. Consider Amendment to Professional Services Agreements for the Highland
Reservoir Replacement Project, Job No. 200309. Mr. Vecchiarelli presented staff's
report, included for consideration by the full Board of Directors in this agenda.
11. Consider Soliciting Proposals for Well Siting, Drilling and Testing of Groundwater
Replacement Wells 20 & 21, Job No. 200711. The Committee discussed this project
briefly and encouraged staff to proceed.
ADJOURNMENT:
The Committee adjourned at 5:40 p.m. The next regularly scheduled Planning-
Engineering-Operations Committee is scheduled for July 3, 2008 at 4:00 p.m.
-2-
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
JUN 1 2 8 ITEM NO.
BYE ti MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC I ORMATION - TECHNOLOGY COMMITTEE MEETING
June 3, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 4:04 p.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Pat Grady, IT Manager
Cindy Mejia, Management Analyst
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
None.
ACTION ITEMS:
1. The PIT Committee recommends to the Board of Directors approval of
soliciting a contract for conducting a customer survey. A brief description of
the customer surveys done in 1993 and in 1997, including a list of questions,
was given by Mike Payne. Director Beverage suggested that staff do
additional research on companies that might provide this service and report
back to the Committee.
DISCUSSION ITEMS:
2. Rebranding. Cindy Mejia presented to the Committee a choice of five shades
of blue that had been recommended to staff by the graphic designer. The
Committee approved the PMS color of 287, which is a mid-range blue with
black undertones. Cindy Mejia also presented a layout of the vehicle decals,
uniforms, and t-shirts based on the Committee's suggestions on May 20,
2008.
3. Building Dedication. Cindy Mejia presented staff's difficulty in finding a wave
machine for the dedication gift that was of high quality and presented
alternate water-type glass sculptures. Mike Payne stated that he wished to
spend between $25 and $50 per person, with an estimate of 100 persons
attending. Director Beverage suggested a nice pen - one for men and one for
women attendees. Director Collett suggested staff look into "Cross" brand
pens, with the added suggestion of an engraved box rather than the
engraving on the pen, itself. Cindy Mejia presented the current invitation list
and made note of Mike Payne's suggestion that the Committee consider the
invitation of the Placentia Chamber of Commerce representatives in addition
to the Yorba Linda Chamber. Lastly, Cindy Mejia presented the Dedication
event agenda, which was approved by the Committee.
4. Orange County Grand Jury Report. Mike Payne presented the report to the
Committee and stated that in anticipation of further concerns surfacing over
the Report's request for additional water conservation, the District should
adopt the voluntary ten-percent ordinance. Director Collett stated that we
should wait to adopt any measures until we know what the consensus is from
other agencies in response to this Report. Cindy Mejia then informed the
Committee that the Municipal Water District of Orange County was hosting a
Public Affairs Workgroup meeting on June 10, 2008, specifically to attempt to
reach a consensus among the agencies for a central message regarding
conservation. Director Beverage stated that the Board should determine the
exact rate structure and penalties grid laid out in the Urban Water
Management Plan prior to any adoption of ordinances. Director Collett
instructed staff to report on the MWDOC meeting and bring prior drought
ordinances to the next Committee meeting.
5. Lobby Furniture. Pat Grady presented layouts of lobby furniture for the
computer kiosk and the interactive component of the lobby wall design.
Director Beverage inquired as to whether these pieces would hold historical
artifacts. Pat Grady informed the Committee that they would not, but that
could be looked at in the future. The Committee then agreed to move forward
with the designs as is.
6. GIS Update. Pat Grady presented the current GIS conversion, with the As-
Built section fully completed. The water and sewer conversion are being
converted concurrently and all will be on schedule to be completed by the end
of September.
ADJOURNMENT:
The meeting adjourned at 6:10pm. The next meeting of the Public Information-
Technology Committee is scheduled for June 11, 2008.