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2008-08-28 - Board of Directors Meeting Agenda Packet
Agenda Packet Regular Meeting of the Board of Directors August 28, 2008 8:30am 1717 E. Miraloma Avenue, Placentia, CA 92870 Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, August 28, 2008, 8:30 A.M. 1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020 ITEMS DISTRIBUTED TO THE BOARD LESS THAN 72 HOURS PRIOR TO MEETING Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at httr)://www.vlwdr&vlwd.com. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Ric Collett INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. SPECIAL RECOGNITION None CONSENT CALENDAR (Items 1 throuah 31 All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, the staff, or the public requests further consideration. Minutes of the Regular Board of Directors meeting held August 14, 2008. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,001,093.58. 3. Terms and Conditions for Water and Sewer Service with Sigma Enterprises, Inc., 16921 Imperial Highway. Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Sigma Enterprises, Inc., Job No. 200812. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board actions. 4. Professional Services Agreement for Groundwater Well Siting, Design, Drilling Observation and Inspection Services. Recommendation: That the Board of Directors authorize the General Manager to execute a Professional Service Agreement with Camp, Dresser & McKee, Inc. in the amount of $179,500 for hydrogeologic services to evaluate two potential well sites, provide well hole design, specifications, observation and inspection services for two new groundwater wells, Job No. 200711. 5. Professional Engineering Services for District Well Optimization Study. Recommendation: That the Board of Directors authorize the General Manager to execute a Professional Services Agreement with Camp, Dresser & McKee in the amount not to exceed $54,390 to provide hydrogeologic and support engineering services to prepare an optimization study of the District's existing water production wells, Job No. 200813. 6. Reschedule Board and Committee Meetings in November and December. Recommendation: That the Board of Directors approve and authorize the General Manager to schedule the Board meetings and Committee meetings as follows: 1) Schedule the Board Meeting of November 13 to Wednesday, November 12 at 8:30 a.m. 2) Schedule the Board meeting of November 27 to Wednesday, November 26 at 8:30 a. m. 3) Schedule the Board meeting of December 25 to Tuesday, December 23 at 8:30 a.m. 4) Schedule the Finance-Accounting Committee meeting of November 11 to Monday, November 10 at 8:30 a.m. 7. 2008 Customer Survey. Recommendation: That the Board of Directors receive and file the 2008 Customer Survey. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8. Preview Updates to District's Website. -2- REPORTS. INFORMATION ITEMS AND COMMENTS 9. a. President's Report b. Directors Reports c. General Managers Report COMMITTEE REPORTS 10. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Meeting scheduled for September 16, 4:00 p.m. b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Meeting scheduled for September 9, 4:00 p.m. c. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfie/d 1) Minutes of meeting held August 11. 2) Meeting scheduled for September 8, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Minutes of meeting held August 21. 2) Meeting scheduled for September 4, 4:00 p.m. e. Public Information -Technology Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for September 2, 4:00 p.m. f. MWDOC Ad Hoc Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held August 26, 4:00 p.m. g. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. -3- INTERGOVERNMENTAL MEETINGS 11. a. Yorba Linda City Council, August 19 (Armstrong) b. MWDOC Board, August 20 (Staff) c. OCWD Board, August 20 (Staff) d. Yorba Linda Planning Commission, August 27 (Summerfield) BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after August 28, 2008. Agenda is available in the District office prior to meeting. -September 2008 Public Information Committee, Sept 2, 4:00 p.m. Yorba Linda City Council, Sept 2, 6:30 p.m. MWDOC/MWD Joint Workshop, Sept 3, 7:30 a.m. OCWD Board, Sept 3, 5:00 p.m. Planning-Engineering-Operations Committee, Sept 4, 4:00 p.m. Personnel-Risk Management Committee, Sept 8, 4:00 p.m. Finance-Accounting Committee, Sept 9, 4:00 p.m. Yorba Linda Planninq Commission, Sept 10, 7:00 p.m. District Board Meeting, Sept 11, 8:30 a.m. Executive-Admin-Organizational Committee, Sept 16, 4:00 p.m. Yorba Linda City Council, Sept 16, 6:30 p.m. MWDOC Board, Sept 17, 7:30 a.m. OCWD Board, Sept 17, 5:00 p.m. Yorba Linda Planning Commission, Sept 24, 7:00 p.m. District Board Meeting, Sept 25, 8:30 a.m. October 2008 MWDOC/MWD Joint Workshop, Oct 1, 7:30 a.m. OCWD Board, Oct 1, 5:00 p.m. Planning-Engineering-Operations Committee, Oct 2, 4:00 p.m Public Information Committee, Oct 7, 4:00 p.m. Yorba Linda City Council, Oct 7, 6:30 p.m. Yorba Linda Planning Commission, Oct 8, 7:00 p.m. District Board Meeting, Oct 9, 8:30 a.m. Personnel-Risk Management Committee, Oct 13, 4:00 p.m. Finance-Accounting Committee, Oct 14, 4:00 p.m. MWDOC Board, Oct 15, 7:30 a.m. OCWD Board, Oct 15, 5:00 p.m. Executive-Admin-Organizational Committee, Oct 21, 4:00 p.m Yorba Linda Planning Commission, Oct 22, 7:00 p.m. District Board Meeting, Oct 23, 8:30 a.m. MWDOC Ad Hoc Committee Meeting, Oct 28,4:00 p.m. Collett/Beverage Mills Staff Staff Mills/Armstrong Alt. Summerfield/Collett Beverage/Summerfield Collett Summerfield/Mills Staff Staff Summerfield Staff Staff Mills/Armstrong Collett/Beverage Mills Collett Armstrong/Collett Beverage/Summerfield Staff Staff Summerfield/Mills Summerfield Mills/Collett -4- CONFERENCES AND SEMINARS 12. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None ADJOURN TO CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13. None ADJOURNMENT A regular meeting of the Board of Directors is scheduled for September 11, 2008, at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870. Accommodation for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, General Manager/Secretary, at 714-701- 3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. -5- 2008 BOARD OF DIRECTORS CALENDAR JUL S M T W T F S 1 2 3 4 5 6 7 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23M 25 26 27 28 29 30 31 AUG S M T W T F S 1 2 3 10 4 11 5 12 6 7 13 - 8 15 9 16 17 24 18 25 19 26 20 21 27M 22 29 23 30 311 NOV S M T W T F S 1 2 9 3 10 4 5 6 111 12- 7 14 8 15 16 23 17 24 18 25 19 20 26M 21 22 28L29 301 OCT S M 5 6 12 13 19 20 26 27 T 7 14 21 28 W T F S 1 2 3 4 8. 10 11 15 16 17 18 24 25 22r 29 0 31 S M 4 5 11 12 18 19 25 26 SEP S M T W T F 2 3 4 7 8 9 10M 14 15 16 17 18 21 22 23 24M 28 29 30 DEC F S 5 6 12 13 19 20 26 27 S M T W T F S 1 2 3 4 5 6 7 8 9 10- 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26127 28 29 30 31 2009 BOARD OF DIRECTORS CALENDAR JAN T 6 13 20 27 W T F S 6j 2 3 7 9 10 14 15 16 17 21M 23 24 28 29 30 31 APR S M T W T F S 1 2 3 4 5 6 7 8- 10 11 12 13 14 15 16 17 18 19 20 21 2202425 26 27 28 29 30 FEB S M T W T F S 1 2 3 4 r 6 7 8 9 10 11, 12 13 14 15 161 17 18 l U 20 21 22 23 24 25 26 27 28 MAY S M 3 4 10 11 17 18 24 251 31 T W T F S 1 2 5 6= 8 9 12 13 14 15 16 19 20 21 22 23 26 21 26 29 30 MAR S M T W T F S1 1 2 3 4 5 6 7 8 9 10 11M 13 14 15 16 17 18 19 20 21 22 23 24 25M 27 28 29 30 31 1 JUN S M T W T F 1 2 3 4 5 6 7 8 9 10- 12 13 14 15 16 17 18 19 20 21 22 23 24 = 26 27, 28 29 301 Holiday Dec 2-5, 2008 - ACWA Fall Conference, Long Beach Board Meeting Dec 15-17 - CRWUA 2008 Annual Conference, LV Activities May 19-22 - ACWA Spring Conference, Sacramento DpgALINpAWATERDRSTflICoT AUG 2 8 2008 ITEM NO. ' MINUTES OF THE QY YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 14, 2008 The August 14, 2008 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA. DIRECTORS PRESENT AT ROLL CALL STAFF PRESENT John W. Summerfield, President Michael A. Payne, General Manager William R. Mills, Vice President Kenneth R. Vecchiarelli, Asst. G.M. Paul R. Armstrong Arthur G. Kidman, General Counsel Michael J. Beverage Lee Cory, Operations Manager DIRECTORS ABSENT AT ROLL CALL Ric Collett Sandi Van Etten, Senior Accountant Miguel Serna, HR Analyst Amelia Cloonan, Personnel Tech Linda Bauermeister. District Counsel INTRODUCTION OF VISITORS AND PUBLIC COMMENT Brett Barbre, MWDOC Director Keith Khorey, Wells Capital Billy Rone, Flavours Inc. SPECIAL RECOGNITION ~n None On a motion by Vice President Mills, seconded by Director Armstrong, the Board of Directors voted 4-0 to adjourn to Closed Session at 8:31 a.m. All Directors were present. Also present were General Manager Payne, General Counsel Kidman and District Counsel Linda Bauermeister. ADJOURN TO CLOSED SESSION 1. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Stuart Glenn and Jong Wen Wu vs. City of Yorba Linda and Yorba Linda Water District, Orange County Superior Count Case No. 060000083. The Board of Directors reconvened in open session at 8:54 a.m. CLOSED SESSION REPORT There was no reportable action taken. Linda Bauermeister left the meeting. MWDOC Director Barbre handed out a memorandum and spoke about the Monthly Water Usage Date, Tier 2 Projection and Water Supply Information. Mr. Barbre also reported on current events at MWDOC and groundwater storage this year and next year. Vice President Mills asked if it would be possible to give information on how much water was extracted and how much is available around the state and asked if the graph could compare June to June to see if there was any less consumption this year than last year. MWDOC Director Barbre agreed to this request. DISCUSSION ITEMS 2. Wells Capital Investment Report for the fourth quarter of fiscal year 2007/08. Keith Khorey of Wells Capital Management presented information on the performance summary report page. The economic update was summarized, and he commented on the situation in the market. General Manager Payne and General Counsel Kidman left the meeting at 9:02 a.m. 3. Review Action Levels outlined in the 2005 Urban Water Management Plan Chapter 8 - Water Shortage Contingency Plan. Assistant General Manager Vecchiarelli introduced the item. The purpose of the discussion item is to clarify some items. There are differences between mandated and voluntary. On June 24, the Board of Directors adopted a resolution requesting 10% reduction in water usage. Page 8-2 of the 2005 Urban Water Management Plan identifies the action plan with levels. The Board asked about increments. Risk Management Professionals indicated this action plan and levels involved are guidelines. The guidance from Risk Management Professionals is that the Board should adopt a resolution and make it very clear where the Board intends to go. It is important to identify the implementation methods the Board plans to take. The District's initial plan is to communicate and educate and let people know what their options are. According to RMP, the plan does not need to be overhauled now, because it is a guideline. There was discussion about the levels and about where the District can go within the levels. Director Beverage wants to let the public know what the potentials are. Vice President Mills asked if the resolution referred to Ordinance 91-03. Assistant General Manager Vecchiarelli responded that it referred to the Urban Water Management Plan, which refers to Ordinance 91-03. The District is trying to develop a plan to meet all its objectives. General Manager Payne and General Counsel Kidman returned to the meeting at 9:10 a.m. President Summerfield asked General Counsel Kidman's opinion on whether the District is required to provide water. When the Urban Water Management Plan was last updated, the District was not facing a severe water shortage. The concept of going to a water service moratorium is alien when speaking about a voluntary conservation. Do you have a duty to serve new customers? The District -2- is a government agency as well and must treat everyone equally. That does not mean you don't have some ability to control your level of obligation when facing a water shortage. President Summerfield asked about the two different levels, 10% across the board for the District and another 10% individually. General Counsel Kidman said the District was required by State law to adopt the Urban Water Management Plan. It was based on Ordinance 91-02 where the list of 26 items is found. On Exhibit "A" it states these are guidelines. All of these can be done before you get to the mandatory level. Vice President Mills asked what the District's time frame is to meet the voluntary reduction. General Manager Payne said staff was working on the water consumption data and groundwater supply condition. A report will be presented to the Board. This will take time. There is a public outreach campaign planned, and water budgeting, not water rationing. Vice President Mills asked if on January 1, 2009 the District has achieved 8% reduction, what do we do? General Manager Payne responded that the District evaluates all the elements. Assistant General Manager Vecchiarelli said we have no defined action plan to get to the 10% other than saying we have a broad understanding of what we do and a broad understanding of our customers. We need to educate our customers about what they need to do and what will happen if they don't conserve. There may be penalties, a tiered structure or water allocation plan. Brett Barbre and Miguel Serna left the meeting ACTION CALENDAR 4. Consider FY 2008/09 Public Outreach introduced Laer Pearce and Ben Boyce v outreach campaign. Laer Pearce spoke the Board and staff. Laer Pearce exolaii the program planned. Campaign. General Manager Payne ho are presenting a proposal for a public and Ben Boyce distributed materials to ed the approach envisioned and he and Vice President Mills stated he is not interested in what Metropolitan and MWDOC are going to do. He believes the regional campaign can be very effective. San Bernardino previously managed a 15% reduction without doing any programs. He does not want to move ahead of the regional agencies that are going to have major programs. Laer Pearce responded that this is a legitimate concern. The Metropolitan campaign will be introduced shortly. We are not doing a full-blown campaign before Metropolitan goes out with theirs. Vice President Mills asked how we become effective in communicating that the District is for water conservation. We should not mix this message up with water rates. Laer Pearce responded that the plan can be revised for the next Public Information-Technology Committee meeting and then brought back to the Board. President Summerfield agreed with Vice President Mills that conservation should be the focus. He wants this to go back to the Public Information-Technology Committee. Looking at the time line, he would like to start on the items chosen. The PIT Committee and staff should come back to the Board with recommendations on what should be done and start with those items immediately. -3- General Manager Payne agrees with the Director Mills. What staff was trying to do was to have Laer Pearce help the District for eleven months using the funds allocated to fill a vacant position in the Administration Department. Staff was hoping for a good PR campaign. There was no motion. General Manager Payne will meet with Laer Pearce and bring a report to the Public Information-Technology Committee and then to the Board. Vice President Mills asked why the District does not go forward with table top notices in restaurants and flyers. He does not see why the District has to have a huge campaign laid out before we commence. Keith Khorey left the meeting at 10:41 a.m. The Board of Directors declared a recess at 10:42 a.m. The Board reconvened in open session at 10:50 a.m. All Directors were present. 5. Consider Contract with Project Partners for Temporary Employment Services. Assistant General Manager Vecchiarelli introduced the item. President Summerfield asked if the intention was to relieve Assistant General Manager/Engineering Manager Vecchiarelli of some of his duties. Assistant General Manager Vecchiarelli answered affirmatively stating he should be able to phase out of running the capital programs. On a motion by Vice President Mills, seconded by Director Armstrong, the Board of Directors voted 4-0 to authorize the General Manger to execute a Professional Services Agreement with Project Partners, subject to approval as to form by General Counsel, for a fee not to exceed $180,000 to provide engineering and administrative services for the District's Capital Improvement Projects for fiscal years 2007-2012. 6. Reconsider Consent Calendar Items approved on the June 26, 2008 and July 24, 2008 Board Agenda. General Manager Payne introduced the item. General Counsel Kidman stated on a consent calendar item, if a Board member has a conflict and needs to abstain, the Board member may remain in the room and identify the consent calendar item he is abstaining from, so he can go ahead and vote on the remaining consent calendar items. Item 6 involves a conflict of interest and is not a consent item. Therefore, it is required that Director Beverage announce the conflict of interest and leave the room. Director Beverage stated he was not aware staff approved a professional services agreement with Metcalf & Eddy. He further stated he made an honest mistake, and he left the boardroom during consideration of this item. -4- On a motion by Director Armstrong, seconded by Vice President Mills, the Board of Directors voted 3-0 to ratify prior action on the following items: June 26, 2008 Board of Directors Agenda Consent Calendar - Agenda Item No. 2 Payment of bills, refunds and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $772,680.68. July 24, 2008 Board of Directors Agenda Consent Calendar - Agenda Item No. 2 Payment of bills, refunds and wire transfers Recommendation: Ratify and authorize disbursements in the amount of $2,015,265.61. Director Beverage returned to the Boardroom. He asked that staff point out to him if a conflict exists in the future. General Manager Payne stated that it is the responsibility of the Director to review the Board agendas and if there is a conflict, to bring it to the attention of the President. President Summerfield requested that Consent Calendar items 11, 12 and 13 be pulled for discussion. Director Beverage stated he would abstain from voting on check numbers 49761 and 49728 of Consent Calendar Item 8 due to a conflict of interest. CONSENT CALENDAR (Items 7 through 141 On a motion by Vice President Mills, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve Consent Calendar items 7, 8, 9, 10 and 14. 7. Minutes of the Regular Board of Directors meeting held July 24, 2008. Recommertoation: Approve the minutes as presented. 8. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $3,982,426.06. 9. Progress Payment No. 3 for the Highland Reservoir Replacement Project. Recommendation: That the Board of Directors approve Progress Payment No. 3 in the net amount of $303,214.64 to Schuler Engineering Corporation for construction of the Highland Reservoir Replacement Project, Job No. 200309. 10. Progress Payment No. 15 for the Lakeview Reservoir Construction. Recommendation: That the Board of Directors approve Progress Payment No. 15 in the net amount of $357,936.98 to SSC Construction, Inc. for construction of the Lakeview Reservoir Project, Job No. 200704. -5- 14. Damage Claim filed by Dan W. Baer, 19369 Easy Street, Yorba Linda. Recommendation: That the Board of Directors reject and refer the claim to ACWA/JPIA. ACTION CALENDAR President Summerfield wants to be sure the Board members understand the amount of water these three items are going to use and ramifications for these organizations if the District cuts back on water usage. Assistant General Manager Vecchiarelli presented information. The customer in Item 11 would be one of the largest water users in the District. Cal Water is one of our largest customers now. Yorba Linda High School's, Item 13, yearly demand is 225 acre feet per year. Yorba Linda Friends Church, Item 12, is about 65 acre feet per year. Director Armstrong asked if there are any two of the three customers to be served by the same reservoir system. The answer was no. Director Armstrong also asked if there is any way to limit the hours of the day when they perform backflows so the effect on our storage is minimized? Assistant General Manager Vecchiarelli stated this District typically takes those actions when needed. General Counsel Kidman said there is not a way to institute special rules for these three customers. Vice President Mills asked Mr. Rone of flavours if there was waste water coming from their plant? Mr. Rone answered there is a waste water stream, and there is a water reuse program in their plant. The cleaning rinse from the previous batch becomes the rinse water in the next cycle. The first rinse cycle is waste water. The second is reuse. The waste is only what they use to wash the equipment. This is their expansion plant. On a motion by President Summerfield, seconded by Director Beverage, the Board of Directors voted 4-0 to approve Consent Calendar Items 11, 12 and 13. 11. Terms and Conditions for Water Service with Flavours, Inc., 24855 Corbit Place, Yorba Linda. Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Flavours, Inc., Job No. 200810. 12. Terms and Conditions for Water and Sewer Service with Friends Christian High School, north of Bastanchury Road between Casa Loma and Eureka Avenues. Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Friends Christian High School, Job No. 200805. 13. Terms and Conditions for Water and Sewer Service with Placentia-Yorba Linda Unified School District, 4175 Fairmont Blvd, Yorba Linda. Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Placentia-Yorba Linda Unified School District, Job No. 200706. Billy Rone left the meeting at 11:19 a.m. -6- REPORTS. INFORMATION ITEMS AND COMMENTS 15. a. President's Report There was no report. b. Directors Reports Director Armstrong (AB 2270 (Water Softeners)) received information about the regulation of home water softeners. Vice President Mills will be talking next week in Irvine with water experts from Iran. c. General Managers Report 1) Update on earthquake damages. update on the earthquake and w maintenance personnel took non system and the EOC. Contact w system was assessed within a tw( will be performed. 2) An order form for T-shirts to distributed to the Directors. d. General Counsels Report General Counsel had nothing further 16. a. Executive-Admini: (Summerfield/Mills) 1) Minutes of m President Su included con tocusing on will not sub Session. D Managemer and the O.C and the Boa Collett Dperations Manager Cory gave an t happened since that event. Key I, immediate action to activate the made with WEROC. The District's our period. More practice and drills 3r to District functions, etc., was gal Committee -nmerfield reported. Action Items discussed by the committee -ideration of amendments to the Townsend Public Affairs, Inc. Services Agreement. They will continue until June 30, 2009, late issues, grants and timelines on getting grants. The District it Legislative Proposals for 1St year of 2009-2010 Legislative -ussion items included: Target levels of the 2005 Urban Water Plan, status reports on legislative issues, grant applications Advocacy Group, the 2008 Conflict of Interest Biennial review i agenda for August 14. 2) Meeting scheduled for September 16, 4:00 p.m. b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Meeting scheduled for August 12 was cancelled. 2) Meeting scheduled for September 9, 4:00 p.m. -7- c. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield 1) Minutes of meeting held August 11. Director Armstrong reported the main topic of discussion was the ACWA/JPIA general liability insurance deposit premium October 1, 2008 through September 30, 2009 and Retrospective Allocation Point. A damage claim filed by Dan W. Baer was discussed. Also discussed were approval of a position upgrade from Sr. Project Engineer to Sr. Project Manager and approval of a contract with Project Partners for temporary employment services. The status of recruitments, status of risk management activities and status of personnel on administrative leave were covered. 2) Meeting scheduled for September 8, d. Planning-Engineering-Oper, (Mills/Armstrong) Alternate: B 1) Minutes of meeting held August Discussion items included: S radio read retrofit project, meet demand management, preven monthly water production and Monthly MWDOC Managers M, Implementation Plan and the Presi( Linda water ills commented on 7. ittee atus report on ng with the City tative maintena purchased imp .eting and MW Draft Irrigation Item 8. Staff the meter replacement and of Yorba Linda on irrigation nce program status report, orts through July 2008, the D Allocation Plan & MWDOC n Feasibility Study. Vice met with the City of Yorba to discuss a decrease in water usage on their land and how much is being used. Elements of water irrigation study were discussed in :;tion with grants. Director Armstrong questioned wells with iron is problem. Can the District get plastic equipment? Vice President Mills said there are ng ngs. ber 4, 4:00 p.m. e. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong Director Beverage reported. 1) Minutes of meeting held July 23. The committee discussed the status of the grant applied for by MWDOC on behalf of the District and fifteen other member agencies for developing a tiered rate structure and staff's notes on possible public information tactics. 2) Minutes of meeting held July 30. Discussion items considered included: The WaterLines-Summer 2008 edition, which will not go out. Customer survey results came in and a report will come to the Board. -8- 3) Minutes of meeting held August 5. The committee considered a Public Information Campaign. Laer Pearce and Ben Boyce of Laer Pearce and Associates presented a proposal. Discussion Items included a meeting with the City of Yorba Linda regarding landscape watering, the Summer 2008 Waterlines edition and customer survey results. 4) Meeting scheduled for September 2, 4:00 p.m. f. MWDOC Ad Hoc Committee (Mills/Collett) Alternate: Summerfield 1) Meeting scheduled for August 26, 4:00 g. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. General Mai Director Beverage to choose a date for a INTERGOVERNMENTAL MEETINGS 17. a. Yorba Linda City Council, August Vice President Mills attended. City Engineering said they are do plan was another item of interest. cussion of sewer rates. The District's rates. The housing for 2-3 weeks. b. MWDOC/MWD Joint Workshop, August 6 General Manaqer Payne said they discussed Met critical items. c. OCWD Board, August 6 (Staff) There was nothing on the aqenda of critical concern to the District. d. MWDOC/OCWD Joint Workshop, August 12 General Manager Payne stated Director Barbre reported on the highlights durinq the public comment. e. Yorba Linda Planning Commission, August 13, 7:00 p.m. President Summerfield did not attend. He reviewed the agenda. On the minutes of the July 23 meeting, the draft of the housing element was discussed extensively. ~AvL. t t~i%YLµ. ,Hf Lrtt. n x,. y jer Payne will get together with 9. -9- BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after August 14, 2008. Agenda is available in the District office prior to meeting. Auaust 2008 _ Yorba Linda City Council, August 19, 6:30 p.m. I Armstrong MWDOC Board, August 20, 7:30 a.m. I Staff OCWD Board, August 20, 5:00 p.m. I Staff MWDOC Ad Hoc Committee, Auqust 26, 4:00 p.m. I Mills/Collett Yorba Linda Planning Commission, August 27, 7:00 p.m. I Summerfield District Board Meeting, August 28, 8:30 a.m. September 2008 rPublic Information Committee, Sept 2, 4:00 p.m. I Collett/Beverage Yorba Linda City Council, Sept 2, 6:30 p.m. I Mills MWDOC/MWD Joint Workshop, Sept 3, 7:30 a.m. I Staff OCWD Board, Sept 3, 5:00 p.m. I Staff Planning-Engineering-Operations Committee, Sept 4, 4:00 p.m. Mills/Armstrong Personnel-Risk Management Committee, Sept 8, 4:00 p.m. AFFns#etg/Collett Finance-Accounting Committee, Sept 9, 4:00 p.m. I Beverage/Summerfield Yorba Linda Planning Commission, Sept 10, 7:00 p.m. I Collett District Board Meeting, Sept 11, 8:30 a.m. Executive-Admin-Organizational Committee, Sept 16, 4:00 p.m. I Summerfield/Mills Yorba Linda City Council Sept 16 6:30 p m I Armstfeng , , . . MWDOC Board, Sept 17, 7:30 a.m. I Staff OCWD Board, Sept 17, 5:00 p.m. I Staff Yorba Linda Planning Commission, Sept 24, 7:00 p.m. I Summerfield District Board Meeting, Sept 25, 8:30 a.m. CONFERENCES AND SEMINARS 18. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to atten d the following conferences and i Tour Sponsored by the Water Education 10-122008. ADJOURNMENT On a motion by Vice President Mills, seconded Directors voted 4-0 at 11:47 a.m. to adjourn to Directors scheduled for August 28, 2008, at 8:30 Placentia 92870. by Director Armstrong, the Board of a regular meeting of the Board of a.m., at 1717 E. Miraloma Avenue, -10- ITEM NO. 2 AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS Board Meeting Date: August 28, 2008 OF THE YORBA LINDA WATER )ISTRICT To: Board of Directors AUG 2 8 2008 From: Michael A. Payne, General Manager BY a_~ Staff Contact: Diane Cyganik, Finance Director Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A Funding Source: All Funds CEQA Account No: N/A Job No: N/A Compliance: N/A Estimated Costs: $1,001,093.58 Dept: Bus Subject: Payments of Bills, Refunds, and Wire transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. DISCUSSION: The major items and wire transfers on this disbursement list are as follows: A wire of $39,750.77 to First Regional Bank for Job 0704 retention; a wire of $78,045.62 to ACWA-HBA for September 2008 health premium; a wire of $247.47 to ACWA-EAP for September 2008 EAP; a wire of $35,273.41 to Parsons for Job 0704 July 2008 services; and, a check of $316,889.12 to Shapell Industries for Job 0421 progress billing. The balance of $296,066.73 is routine invoices. In summary, the check register total is $766,273.12; payroll No. 16 total is $234,820.46; and, the disbursements of this agenda report are $1,001,093.58. A summary of the checks is as follows: Pavables: Manual Checks Check Nos. 49799 - 49801 Computer Checks Check Nos. 49802 - 49892 Payroll #16: Manual Check Check No. 4060 Void Checks Check Nos. 4061 - 4100 Computer Checks Check Nos. 4101 - 4109 Manual Checks Check Nos. 4110 - 4117 The disbursement total for the current period is 1,001,093.58, distributed as follows: Water $ 986,067.55 Sewer $ 14,860.02 ID #1 $ 0.00 ID #2 $ 166.01 TOTAL $1,001,093.58 PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,001,093.58. August 28, 2008 CHECK NUMBERS 49799 TO 49892 $ WIRES: W-81508 W-82708 W-82708A W-82808 612,955.85 First Regional Bank $ 39,750.77 ACWA-HBA $ 78,045.62 ACWA-EAP $ 247.47 Parsons $ 35.273.41 $ 153,317.27 TOTAL OF CHECKS AND WIRES: $ 766,273.12 PAYROLL NO. 16: CHECK NUMBERS: 4060 TO 4117 $ 234,820.46 TOTAL: $ 1,001,093.58 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF AUGUST 28, 2008 TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $ 986,067.55 SEWER $ 14,860.02 ID#1 $ 0.00 ID#2 $ 166.01 TOTAL: $1,001,093.58 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 08-15-08 THRU 08-28-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 49802 08-28-08 08-28-08 ABIGAIL ABBOTT STAFFING SVC 3,583.00 W82708 08-27-08 08-27-08 ACWA-HBA 78,045.62 82708A 08-27-08 08-27-08 ACWA-HBA 247.47 49803 08-28-08 08-28-08 ALTERNATIVE HOSE INC. 233.72 49804 08-28-08 08-28-08 AMELIA CLOONAN 98.88 49805 08-28-08 08-28-08 ANH HUONG NGUYEN 788.99 49806 08-28-08 08-28-08 ANSWER ONE COMMUNICATIONS 504.01 49807 08-28-08 08-28-08 ARROW HARDWARE 659.39 49808 08-28-08 08-28-08 ART VEGA 1,495.00 49809 08-28-08 08-28-08 AT&T 45.10 49810 08-28-08 08-28-08 AT&T 6.49 49811 08-28-08 08-28-08 ATWOOD SALES 312.24 49812 08-28-08 08-28-08 AUTOMATION SERVICES, LLC 425.00 49813 08-28-08 08-28-08 B & M LAWN & GARDEN 38.75 49814 08-28-08 08-28-08 B & S GRAPHICS, INC. 1,680.00 49815 08-28-08 08-28-08 BATTERY SYSTEMS 338.92 49816 08-28-08 08-28-08 BONTERRA CONSULTING 699.00 49817 08-28-08 08-28-08 BOOT WORLD INC. 2,197.33 49818 08-28-08 08-28-08 BUTIER ENGINEERING INC 20,250.00 49819 08-28-08 08-28-08 C & L REFRIGERATION CORP. 407.05 49820 08-28-08 08-28-08 CADET UNIFORM SERVICE 603.66 49821 08-28-08 08-28-08 CAROLLO ENGINEERS 25,429.37 49822 08-28-08 08-28-08 CDW-G GOVERNMENT, INC 434.27 49799 08-15-08 08-15-08 CITIZEN'S BUSINESS BANK 33,690.52 49823 08-28-08 08-28-08 CLINICAL LAB. OF SAN BERN. 1,935.00 49824 08-28-08 08-28-08 COASTAL IGNITION & CONTROLS 2,379.67 49825 08-28-08 08-28-08 COASTLINE EQUIPMENT 300.42 49826 08-28-08 08-28-08 COOPERATIVE PURCHASERS 3,100.-72 49827 08-28-08 08-28-08 CORONA MACHINE SHOP 80.00 49828 08-28-08 08-28-08 CYNTHIA MEJIA 72.36 49829 08-28-08 08-28-08 D. R. CRISKE TRUCKING 700.38 49830 08-28-08 08-28-08 DANGELO CO. 55.08 49831 08-28-08 08-28-08 DATALOK ORANGE COUNTY 277.68 49832 08-28-08 08-28-08 DELL MARKETING L.P. 12,623.41 49833 08-28-08 08-28-08 EISEL ENTERPRISES, INC. 959.19 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 08-15-08 THRU 08-28-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 49834 08-28-08 08-28-08 EMPLOYEE RELATIONS, INC. 113.75 49835 08-28-08 08-28-08 FAIRWAY FORD SALES, INC. 401.48 49836 08-28-08 08-28-08 FEDERAL EXPRESS 146.09 W81508 08-15-08 08-15-08 FIRST REGIONAL BANK 39,750.77 49837 08-28-08 08-28-08 GARDEN GATE FLOWER SHOP 197.16 49838 08-28-08 08-28-08 GRIFFITH AIR TOOL, INC. 421.10 49839 08-28-08 08-28-08 HALL & FOREMAN, INC 438.75 49840 08-28-08 08-28-08 HARBOR RESOURCES INC. 21,034.80 49841 08-28-08 08-28-08 INFOSEND 7,357.55 49842 08-28-08 08-28-08 KAREN SHEA 97.78 49843 08-28-08 08-28-08 KB DESIGN 86.20 49844 08-28-08 08-28-08 LEIGHTON CONSULTING, INC. 5,895.00 49845 08-28-08 08-28-08 LINCOLN NATIONAL LIFE 1,858.15 49846 08-28-08 08-28-08 LLOYD PEST CONTROL 63.00 49847 08-28-08 08-28-08 MBN 49.94 49848 08-28-08 08-28-08 MC MASTER-CARR SUPPLY CO. 588.18 49849 08-28-08 08-28-08 MINUTEMAN PRESS 223.15 49850 08-28-08 08-28-08 MORTON SALT 2,187.24 49851 08-28-08 08-28-08 MUNICIPAL WATER DISTRICT 134.50 49852 08-28-08 08-28-08 NICKEY PETROLEUM CO 8,730.72 49853 08-28-08 08-28-08 NICOLE DALTON 831.24 49854 08-28-08 08-28-08 OFFICE SOLUTIONS 743.03 49855 08-28-08 08-28-08 ORANGE COUNTY - AUDITOR/CONT 167.00 49856 08-28-08 08-28-08 ORANGE COUNTY - HCA 831.00 49857 08-28-08 08-28-08 ORANGE COUNTY HOSE CO. 334.60 49858 08-28-08 08-28-08 ORVAC ELECTRONICS 346.31 W82808 08-28-08 08-28-08 PARSONS ENGINEERING SCIENCE 35,273.41 49859 08-28-08 08-28-08 PAT GRADY 330.66 49860 08-28-08 08-28-08 PEGGY McCLURE 315.00 49861 08-28-08 08-28-08 PETE'S PARTS & ACCESSORIES 269.38 49862 08-28-08 08-28-08 QUINN POWER SYSTEMS ASSOCIATES 20,355.98 49863 08-28-08 08-28-08 RCL & ASSOCIATES, INC. 9,315.61 49864 08-28-08 08-28-08 RED WING SHOES - SA 4,070.37 49865 08-28-08 08-28-08 ROBYN SHAW 143.69 49866 08-28-08 08-28-08 ROOTX 4,265.16 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 08-15-08 THRU 08-28-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 49867 08-28-08 08-28-08 SACRAMENTO ADVOCATES 3,000.00 49868 08-28-08 08-28-08 SECURITY SOLUTIONS 175.00 49869 08-28-08 08-28-08 SHAPE PRODUCTS CO. 163.87 49870 08-28-08 08-28-08 SHAPELL INDUSTRIES INC. 316,889.12 49871 08-28-08 08-28-08 SHRM 160.00 49872 08-28-08 08-28-08 SIMPSON GMC 142.20 49873 08-28-08 08-28-08 SNAP-ON TOOL - ROGER LIVERMORE 374.54 49874 08-28-08 08-28-08 SOUTH COAST AQMD 1,206.63 49800 08-15-08 08-15-08 SOUTHERN CALIF GAS CO. 63,212.44 49875 08-28-08 08-28-08 SOUTHERN CALIF GAS CO. 10.85 49876 08-28-08 08-28-08 SOUTHWEST NETWORKS INC. 168.75 49877 08-28-08 08-28-08 ST.JOSEPH HERITAGE HEALTHCARE 370.00 49878 08-28-08 08-28-08 STACY BAVOL/PETTY CASH 455.32 49879 08-28-08 08-28-08 STAPLES BUSINESS ADVANTAGE 164.03 49880 08-28-08 08-28-08 STATE OF CA-OFFICE OF EMER.SVC' 650.00 49881 08-28-08 08-28-08 SUNRISE MEDICAL GROUP 526.00 49801 08-15-08 08-15-08 SUSAN BRACKEN 613.10 49882 08-28-08 08-28-08 SYSTEMS SOURCE INC 580.00 49883 08-28-08 08-28-08 TETRA TECH, ISG 41 135.00 49884 08-28-08 08-28-08 THE OC ADVOCACY GROUP 2,500.00 49885 08-28-08 08-28-08 TIME WARNER CABLE 187.38 49886 08-28-08 08-28-08 TOWNSEND PUBLIC AFFAIRS, INC. 5,240.00 49887 08-28-08 08-28-08 UNITED INDUSTRIES 342.65 49888 08-28-08 08-28-08 UNIVERSITY ENTERPRISES INC. 102.55 49889 08-28-08 08-28-08 USA BLUE BOOK 389.09 49890 08-28-08 08-28-08 VILLAGE NURSERIES 35.88 49891 08-28-08 08-28-08 WEIR CANYON CHEVROLET 271.61 49892 08-28-08 08-28-08 WELLS SUPPLY CO 6,141.67 766,273.12 ITEM NO. 3 AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT Board Meeting Date: August 28, 2008 AUG 2 8 2008 To: Board of Directors BY 4611 From: Michael A. Payne, General Manager Staff Contact: Ken Vecchiarelli, Assistant General Manager' Ariel Bacani, Engineering Technician Reviewed by General Counsel: N/A Budgeted: N/A Dept: Eng Funding Source: Developer Funded CEQA Account No: 101-2600 Job No: 200812 Compliance: N/A Estimated Costs: N/A Subject: Terms and Conditions for Water and Sewer Service with Sigma Enterprises, Inc. SUMMARY: Sigma Enterprises, Inc. is proposing to develop the second phase of their property with a retail plaza center within Pressure Zone 2 of the District's Western Service Area. The project site consists of approximately 1.57 acres and is located at 16921 Imperial Highway. An exhibit depicting the location of the project is attached for your reference. DISCUSSION: The District has an existing 8-inch water main in an easement within the project site. The pipeline is adequate in size and of sufficient pressure to provide water service to the proposed building. Sigma Enterprises, Inc. is requesting to install a new water service connection with the required backflow device. The applicant is conditioned by the Orange County Fire Authority to install a new fire hydrant and a private fire suppression system to the proposed building. This system will include a double check detector assembly and an isolation valve, which separates the privately-owned fire protection system from the public system. Sigma Enterprises, Inc. is also requesting to connect the proposed retail center to the District's sewer system. The applicant paid for the proposed sewer connection in December 20, 1999 and constructed the sewer lateral for this connection with the original construction in the first phase of development. The District will require an additional inspection fee to observe and confirm when the final connection is made along with the City's inspection efforts on the private side of the construction. The Terms and Conditions for Water and Sewer Service with Sigma Enterprises, Inc. are attached for your consideration. STAFF RECOMMENDATION: Approve the Terms and Conditions for Water and Sewer Service with Sigma Enterprises, Inc., Job No. 200812. i I 1 PROPOSED PR POS D BU LDIN 2"SERVICE - 131 AND METE ml w PRO✓ECT WI a LOCAT/ON / 9 KN 4 z yryy I Y ' ROAD v Q Z W 3 1 6•ROA q "PROPOSED F.H. C S U) o o a G \ \ X C _ _ __ ___.._. _._ ____. _ _. VICINITY MAP, NOT TO SCALE d ---- \J ------------- - -------------------- rrA ST. 2" ERVIC ETER TALSE \ BANDONED t rr \ \\ \ \\ LOCATION MAP PREPARED BY: SCALE: ELPROSPECT PLAZA II N.T.S. YORBA LINDA WATER DISTRICT RETAIL CENTER DATE: 16921 IMPERAIL HIGHWAY 8-18-08 1717 AVENUE YORBA LINDA, CALIFORNIA PLACENTIANTIA, CALIFORNIA 92870 FILENAME: (714) 701-3000 200812 Date: August 28, 2008 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER & SEWER SERVICE NAME OF APPLICANT: SIGMA ENTERPRISES, INC. LOCATION OF PROJECT: 16921 IMPERIAL HIGHWAY, YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 200812 SEWER: N/A LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. NAME OF APPLICANT: SIGMA ENTERPRISES, INC. Page 2 of 5 LOCATION OF PROJECT: 16921 IMPERIAL HIGHWAY, YORBA LINDA 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or later) for the Water and/or Sewer facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on-site) shall be District owned and maintained. (Fire hydrant, fire service valve, water service and meter.) Page 3 of 5 NAME OF APPLICANT: SIGMA ENTERPRISES, INC. LOCATION OF PROJECT: 16921 IMPERIAL HIGHWAY, YORBA LINDA 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install _ water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new buildings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. NAME OF APPLICANT: SIGMA ENTERPRISES, INC. LOCATION OF PROJECT: 16921 IMPERIAL HIGHWAY, YORBA LINDA Page 4 of 5 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are ,operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on-site) shall be Privatelv owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. NAME OF APPLICANT: SIGMA ENTERPRISES, INC. LOCATION OF PROJECT: 16921 IMPERIAL HIGHWAY, YORBA LINDA Page 5 of 5 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall install a new water service with a backflow device, a fire hydrant, and a fire service line within the project site, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the August 28, 2008 Regular meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and/or Sewer Service is not executed for the project under consideration. Michael A. Payne, General Manager 1 ITEM NO. Y AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT Board Meeting Date: August 28, 2008 AUG 2 g 2008 To: Board of Directors % BY From: Michael A. Payne, General Manager Staff Contact: Ken Vecchiarelli, Assistant General Managert Leon de los Reyes, Water Quality Engineer Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 3.2M Funding Source: Water Revenue Bond CEQA Account No: 101-2700 Job No: 200711 Compliance: Assessment Pending Estimated Costs: $ 180,000 Dept: Eng Subject: Professional Services Agreement for Groundwater Well Siting, Design, Drilling Observation and Inspection Services SUMMARY: The District's short-term and long-term goals and objectives include maximizing the efficient use of groundwater production in our service area. Critical capital projects supporting this objective include new groundwater production wells and an efficiency study on the existing wells to determine if operational and mechanical modifications will extend their useful life and improve the combined production under basin conditions that are less than optimal. DISCUSSION: The District currently pumps water from the Santa Ana Basin through nine active groundwater wells located at or near the District's Richfield Road Production and Maintenance Facility. The District is experiencing diminished productivity from some of these wells and an overall drop in the combined production capability due to the age, physical characteristics and configurations of these wells, in combination with lower pumping water levels from deteriorating basin conditions. These conditions result in higher maintenance and operating costs for the District and increased reliance on more costly imported water. The District's current five year plan for capital improvement projects identifies a new production well and modifications to four existing wells to increase reliability and overall production capabilities. However, because of the conditions noted above, staff has suggested and is now recommending that the improvement plan be modified. That is, instead of one new well and modifications to existing wells, that the District proceed with two new wells to mitigate this challenging situation. The first task in this effort is to retain the services of a consulting hydrogeologist to evaluate potential new well sites and provide support services in the drilling and testing of these sites. Staff requested proposals from four qualified hydrogeologists to provide services including evaluation and recommendation of two new well sites, prepare the well design and specifications and perform observation, inspection, and testing of the drilled wells. The preliminary study areas are near Los Ninos Park, located in the southwest corner of Orangethorpe Avenue and Richfield Road in Placentia, and the existing Well 11 site, located near the Santa Ana River and Orange County Water District's Conrock and Huckleberry transfer and recharge basins in Anaheim. Other potential sites may also be evaluated. It The well site evaluation and design will provide the District with pertinent information and recommendations to drill two wells and to construct pumping facilities to connect to the existing pipeline infrastructure. The groundwater from these new wells will be tested to insure it meets current State and Federal drinking water standards. The desired pumping capacity for each of the two wells is approximately 1,800 to 2,000 gallons per minute or better. Staff solicited proposals from local hydrogeologists with similar experience levels including Camp Dresser & McKee Inc., Richard C. Slade & Associates LLC, Geoscience Support Services, Inc., and Hargis & Associates, Inc. Three of the four firms submitted proposals with Hargis declining to propose. Staff evaluated the proposals and rated them using a matrix that considered technical merit of each proposal, the related experience of the project manager, key staff, subconsultants and the firm as a whole. Numerical scores were given for each of several technical and experience sub-categories and a combined score was calculated for each proposal. Thereafter, the review team met to discuss their evaluations and to calculate the cumulative score for each proposal. The proposing firms, proposed fees, and staff review rankings are shown below. Hvdroaeoloais Firm Camp, Dresser & McKee, Inc. Geoscience Support Services, Inc Richard C. Slade & Associates Hargis & Associates, Inc. P1g,osal Fee Rank $ 469 1 $227,272 2 $129,700 3 (declined to submit) The results of this evaluation process show that staff found Camp Dresser & McKee, Inc. (CDM) presented the best overall proposal and project team. CDM and their team has worked with the District on projects recently including the design and construction specifications for Well No. 19 and the Wellfield Analysis Summary Report prepared in 2006, which studied the pumping effects and expected interference of the new wells located at the Richfield Road production facilities. Staff recommends executing a Professional Services Agreement with CDM for the proposed new wells. PRIOR RELEVANT BOARD ACTION(S): None. STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to execute a Professional Service Agreement with Camp, Dresser & McKee, Inc. in the amount of $179,500 for hydrogeologic services to evaluate two potential well sites, provide well hole design, specifications, observation and inspection services for two new groundwater wells, Job No. 200711. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee reviewed this matter at their meeting on August 21, 2008 and supports staff's recommendation. ITEM NO. -5 AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT Board Meeting Date: August 28, 2008 AUG 2 8 2008 To: Board of Directors From: Michael A. Payne, General Manager BY Staff Contact: Ken Vecchiarelli, Assitant General Manager Leon de los Reyes, Water Quality Engineer Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 3.2M Funding Source: Water Revenue Bond CEQA Account No: 101-2700 Job No: 200813 Compliance: N/A Estimated Costs: $ 54,390 Dept: Eng Subject: Professional Engineering Services for District Well Optimization Study SUMMARY: As part of the District's plans to restore and maximize the full potential of its groundwater production capabilities to its service area, staff is proposing to have a well optimization study performed for its existing wells and conveyance system. The need for this study was recommended in the Wellfield Analysis Summary Report prepared for the District in January 2006. The purpose of the proposed optimization study is to maximize production from the District's existing wells and to determine if the useful life expectancy of these wells can be further extended until replacement wells can be sited, designed and constructed. DISCUSSION: In fall 2005, a wellfield analysis was performed for the District by Camp Dresser and McKee, Inc. (CDM). The analysis determined the estimated wellfield production capacity, interference effects between wells, effects of the OCWD recharge basin on the wellfield, and the sustainable yield of the wellfield. Based on the findings of that study, a recommendation was made that a well optimization study should be conducted to determine how to optimize the operation of the wellfield. The study would focus on meeting system demands within existing operational constraints, at minimum operating costs while maintaining a reasonable level of operational simplicity. The objective of the optimization study is to define operating guidelines to meet water demands, consider water quality standards and requirements, maintain wells within their target pumping level ranges and minimize energy cost for pumping. Also considered would be system head losses in the wells and conveyance system, operating characteristics of current pumps, as well as seasonal fluctuation of demands and water levels. As noted above, CDM was retained by the District in 2005 to perform a wellfield analysis. The resulting Wellfield Analysis Summary Report provided valuable information in a well-prepared report. Based on CDM's knowledge of the District's wells from this study and the quality of that work, staff requested a sole-source proposal from CDM for the follow up optimization study. CDM responded with a proposal whereby Ms. Suzanne Rowe, who was the project manager for the wellfield analysis, would also manage the optimization study. In addition to Ms. Rowe, other staff involved in the wellfield analysis would also be part of the team for the preparation of the optimization study. Staff reviewed the scope of work and proposed fee and recommends moving forward with this study by executing a Professional Services Agreement with CDM. PRIOR RELEVANT BOARD ACTION(S): None. STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to execute a Professional Service Agreement with Camp, Dresser & McKee, Inc. in the amount not to exceed $54,390, to provide hydrogeologic and support engineering services to prepare an optimization study of the District's existing water production wells, Job No. 200813. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee reviewed and discussed this matter at their meeting on August 21, 2008 and supports staff's recommendation. [ , 0-'J L A 111 Academy, Suite 150 Irvine, California 92617 tel: 949 752-5452 fax: 949 725-3790 July 8, 2008 Leon de los Reyes Water Quality Engineer Yorba Linda Water District 1717 East Miraloma Avenue Placentia, CA 92870 Subject: Yorba Linda Water District Well Optimization Study Dear Leon: As_ requested, CDM is submitting this letter proposal(o vrovide ngineering servicesWor an r optimization analysis of the District's wells )Theo ective oft yell field optimizations o define operating guidelines to meet water demand,'water quality standardso maintain wells wr n eir target pumping level range, and rrnimize energy cos6T&r pumping. fhrs " analysis will consider the system head losses in well and conveyance systems, and operating characteristics of current pumps, in addition to the seasonal fluctuation of demands and water levels. We understand that all wells feed to central storage facilities prior to entering the distribution system. The initial phase of the project will build on studies conducted by CDM, where well efficiencies and mutual interference between wells in the system were quantified. This proposal presents a phased approach, with the initial phase developing information for the well field optimization, with a later phase incorporating this information into a decision support system to facilitate implementation into system operations. Additional future considerations may include capabilities to assess future growth in the system to help determine when additional well capacity may be beneficial. 1.0 Scope of Work Phase 1- Optimization Analysis The initial phase of the work will include efinition of optimization crr lefe- aNcoliectiorr-,and t; ompilation of da1 L to support the analysis and development of the `optimization. A kickoff meeting will be held with the District to refine the work scope, develop an understanding of how the pumping system is currently controlled, and identify monitoring-and control options that should be considered in the analysis. 1 o timization criteria will be discussed at this meeting and refined in a later task. Tasks for collection of data to support the analysis, as well as the development of the optimization framework (i.e., objectives, constraints and decision variables) are also included in this phase. The tasks are described below. N:\Proposal-WaterWLWD\ylwd optimization letler.doc consulting • engineering • construction • operations CDM Leon de los Reyes July 8, 2008 Page 2 Task 1-1 Optimization Criteria Development '+K A project kickoff meeting will be held with District staff and 2 CDM staff members to identify objectives for the analysis and to obtain information on system operations. During this meeting, critical elements that will need to be considered in the analysis will be determined. These critical elements include the definition of key operational objectives (such as minimizing energy costs) and may also include pumping level ranges for wells, water quality consiaerations and interaction with operations such as nearby recharge facilities. Information of how the wells are currently controlled, including the variables that are monitored will be provided by the District. More detailed compilation of data will occur after this initial direction setting meeting. During this meeting, the objectives of the analysis will be defined, a tion mechanisms for the work will be initiated.' teclirucal memorandum will-b~ `d veloped at defines the elements that will be considered in the optimization. a -Data Compilation CDM will compile copies of reports and data relevant to the optimization analysis for the well field provided by the District. This information may include the following elements. ■ Current well and collection pipeline system details ■ (District's-13-v-draulic modetbf the distribution svstem from the individual wells to the common storage facilities ■ Locations of pressure monitoring locations and reservoir levels ■ Detailed operating history (individual well pumping records, reservoir storage and system demands) for typical, low and high demand periods ■ Details on current control systems ■ Specifications for well pumps, including performance curves and any field testing of the pumps ■ Power consumption records for individual wells, if available ■ Water quality monitoring results and information on any limitations on usability of individual wells ■ Constraints associated with recharge operations NAProposal-Water\YLWD\ylwd optimization letter.doc CDM Leon de los Reyes July 8, 2008 Page 3 ■ Control algorithms used in SCADA for the well field ■ Water demand on the system and its seasonality Interviews with operational and engineering staff will be conducted to identify any additional constraints that need to be considered in the analysis. These interviews will focus on how the system is currently operated. Task 1-3 Development of System Optimization 'Q' Optimization of the well field operations is focused on meeting system demands, within other operating constraints, at the minimum cost, while maintaining operational simplicity. In order to identify an optimal operating condition for the range in system demands, it is necessary to define measurements that are available from the SCADA that can be used as a decision variable to identify if a defined constraint is being met. For example, current storage volume and water levels in each well are important variables that will be included in the analysis. The primary control variable that is available is the distribution of pumping in the well field. The data that are collected will be used to develop simple models that relate flows, pressure distributions, water levels and costs on a well by well basis. This model will include „pumping water levels, mutual interference between wells, system pressure losses as a function of pumpin rates, power consumption as a function of flow and other constraints. A formal mathematical optimization will be conducted fora series of system demand flow rates to identify the optimal distribution of pumping within the defined constraints at minimum cost. technical memorandum will be developed summarizing the project, including all data an ('A- ds models that are developedi This technical memorandum will include a decision tree and other supporting graphics that can assist operational staff in managing the well field. Phase 2 Phase 2 is not included as part of this scope of work but, if needed, may include instrumentation and control programming or a decision support model that could be used by the District operators. 3.0 Project Team Our project team is based in our Irvine, Carlsbad, Walnut Creek and Denver offices. The team draws from a broad range of hydrogeologic and engineering disciplines. The CDM team has extensive experience with water system optimization. Suzanne Rowe will be the project manager for the project. Michael Smith and Enrique Lopez Calva will provide technical guidance during the study. Michael Hoffman and William Fernandez will collect data and NAProposal-Water\VLWD\ylwd optimization letter.doc CDM Leon de los Reyes July 8, 2008 Page 4 Mr. Fernandez will perform the optimization analysis. Resumes for key team members are attached. 4.0 Fee and Cost Breakdown A fee, detailed cost breakdown, by task, for the proposed work is detailed in the attached table. CDM proposes to perform the services on a time and materials basis with a not to exceed cost without your previous approval. A schedule of hourly rates is also included. 5.0 Project Schedule CDM proposes to begin_wor-k- wiAam- ;,eeks after approval from the District. The project will be completed i approximately 2 months aftetr all data is received from the District. Should you have any questions, or require additional clarification, please let me know. Very truly yours, r-" ~ Z ~ ' Richard W. Corneille, P.E. Principal-In-Charge Camp Dresser & McKee Inc. IL~ t. a~ l l~ Suzanne M. Rowe, C.HG. Project Manager Camp Dresser & McKee Inc. NAProposal-WaterWLWDlylwd optimization letter.doc Yorba Linda Water District Wellfield Optimization Analysis Budget Estimate July 2008 TASK Project Tech Advisor/ Senior WR Project Prof II Drafter Clerical/ Officer in Manager Review Planner Hydrogeologist Geol./Eng. Contract.Admin Total Total Total Charge SCGE 8 SCGE 9 PLGN 7 SCGE 5 SCGE3 14 Labor Labor ODCs Task $210 $180 $210 $175 $135 $125:' 125 $85 $80 Hours Dollars Costs 1 Optimization Analysis _. 1.1 Optimization Criteria Development 1 8 8 8 4 2 31 $5,430 $300 $5,730 1.2 Data Compilation 8 8 4 32 24 2 78 $11,300 $500 $11,800 1.3 Development of System Optimization 8 12 32 40 64 2 158 $23,120 $500 $23,620 1.4 Report 1 8 8 16 16 16 6 71 $10,770 $200 $10,970 2.0 Phase 2 to be determined at a later date if needed 3.0 Project Management 1 8 4 13 $1,970 $300 $2.270 TOTAL 3 40 36 60 92 104 0 16 351 /$52.590,_L $1 800 $54,390 Assumptions: v Subtask 1.2:2 to 3 days of CDM staff in YLWD office collecting data and performing interviews > C., c ITEM NO. 6 AGENDA REPORT Board Meeting Date: August 28, 2008 To: Board of Directors From: Michael A. Payne, General Manager Staff Contact: Amelia Cloonan, Personnel Technician Reviewed by General Counsel: No Budgeted: Funding Source: CEQA Account No: Compliance: N/A Estimated Costs: APPROVED BY THE BOARD OF )IRECTORS OFTHE YORBA LINDA WATER )ISTRICT AUG 2 8 )108 BY Yes Dept: Admin Water Operating Fund N/A Job No: No additional costs Subject: Reschedule Board and Committee Meetings in November and December SUMMARY: On November 27 and December 25, the regularly scheduled Board of Directors meetings conflict with the Thanksgiving and Christmas holidays respectively. Additionally, the Board meeting scheduled for November 13 falls on the same day the District is involved in a multi- county earthquake drill. Staff recommends moving the Board meetings to a different date but keeping the same start time. As for Finance-Accounting Committee scheduled for Tuesday November 11, this meeting conflicts with Veterans Day holiday. DISCUSSION: November For the Board meeting November 13 (Earthquake Drill), staff recommends rescheduling the Board meeting to Wednesday November 12 at 8:30 a.m. For the Board meeting November 27 (Thanksgiving holiday), staff recommends rescheduling the Board meeting to Wednesday November 26 at 8:30 a.m. For the Finance-Accounting Committee November 11 (Veterans Day), staff recommends rescheduling the Finance-Accounting Committee meeting to Monday November 10 at 8:30 a.m. December For the Board meeting December 25, conflicting with the Christmas holiday, staff recommends rescheduling the Board meeting to Tuesday December 23 at 8:30 a.m. Even though the Public Information Technology Committee scheduled for Tuesday December 2 at 4:00 p.m. and the Planning-Engineering-Operations Committee scheduled for Thursday December 4 at 4:00 p.m. conflicts with the dates of the ACWA Conference in Long Beach, staff would like to work around the Conference and keep both committees on their regularly scheduled days and times. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors makes changes annually to reschedule Board and Committee meetings that conflict with holidays and conferences. STAFF RECOMMENDATION: That the Board of Directors approve and authorize the General Manager to schedule the Board meetings and Committee meeting as follows: 1) Schedule the Board meeting of November 13 to Wednesday, November 12 at 8:30 a.m. 2) Schedule the Board meeting of November 27 to Wednesday, November 26 at 8:30 a.m. 3) Schedule the Board meeting of December 25 to Tuesday, December 23 at 8:30 a.m. 4) Schedule the Finance-Accounting Committee meeting of November 11 to Monday, November 10 at 8:30 a.m. ITEM NO. 7 AGENDA REPORT Board Meeting Date: August 28, 2008 APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT To: Board of Directors AUG 2 $ 20 8 From: Michael A. Payne, General Manager BY Staff Contact: Kenneth R. Vecchiarelli, Assistant General Manager Cynthia Mejia, Management Analyst Reviewed by General Counsel: N/A Budgeted: No Total Budget: $ 23,700 Funding Source: Water Operating Fund CEQA Account No: 124580 Job No: Compliance: N/A Estimated Costs: $ 23,700 Dept: Admin Subject: 2008 Customer Survey SUMMARY: California is in the midst of a water crisis, with eight of the past ten years meeting drought-level conditions. Storage in the Colorado River system has recently dropped to fifty-percent of its total capacity, and the California Aqueduct has been restricted by up to thirty-five percent. The 2007- 2008 Orange County Grand Jury has recently released a report in response to this growing problem, stating that the best and most immediate solution is further water conservation. To that end, a review of customer attitudes towards this crisis was needed. DISCUSSION: The Yorba Linda Water District worked with Probolsky Research, LLC to conduct a statistically significant telephone poll of a cross-section of approximately 350 District customers. The goal of the survey was to determine awareness and perception of the District, perceptions of its current communications, attitudes towards water and conservation and responses towards the new Yorba Linda Water District branding. In addition to the executive summary of the customer survey that is attached for your consideration, there is also an exhibit attached of a map showing the sample distribution of the 351 customers with whom the sample was conducted. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved this survey on June 12, 2008. The Board of Directors also approved a customer survey in 1993 and again in 1997. STAFF RECOMMENDATION: That the Board of Directors receive and file the 2008 Customer Survey. COMMITTEE RECOMMENDATION: The Public Information-Technology Committee reviewed the results of the 2008 Customer Survey on July 30, 2008 and August 5, 2008. The Committee recommended on July 30, 2008 that the Board of Directors receive and file the 2008 Customer Survey. RESEARCH Probolsky Research LLC 23276 South Pointe Drive Suite 206 Laguna Hills CA 92653 USA Telephone +1 (949) 855 6400 Fax +1 (949) 855 6405 www. probolskyresearch. corn STRATEGIC MEMORANDUM In July, 2008 Probolsky Research conducted a telephone survey of voters within Yorba Linda Water District boundaries. Our research revealed abundant favorable voter opinion of the Yorba Linda Water District, and an overarching desire to see the agency's continued independence. Probolsky Research uncovered majority satisfaction with Yorba Linda Water District service, delving into specific water service and quality features. While voters exhibited clear price sensitivity regarding water rates, there is a fundamental and widespread awareness of a severe current water shortage in Orange County. Voters appear ready to alter their behaviour to meet the challenge and actively conserve water. Effective messaging strategies will reinforce voter perception of Yorba Linda Water District's reputation for independence and reliable service. Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 1 of 12 PROBOLSKY RESEARCH LLC 02008 IN THEIR OWN WORDS Q: What is the most important issue facing your community today? "The economy. The recession that we're in.' "The economy. In general." "Probably the economy. Housing forclosures gas prices. " "...economy---everyone is worried about gas prices--why things cost so much and why wages are so low..." "Probably the housing market. We're a homeowner and we live in a pretty nice area and it's just that the market and gas prices are crazy. We're seeing the elementary school in our community shrink. Property taxes are through the roof and if the market is affected maybe they should reevaluate the property taxes. The gas crisis is affecting our summer... and food costs are outrageous. " "I would say the school budget cuts. " "The education ...as in getting better qualified teachers and having the students having more of a desire to go to school. " "...schools -we don't have a high school in our community. The high school is over populated. " "Schools. They are overcrowded and I have to pay a lot of money to have them in private schools. " Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 2 of 12 PROBOLSKY RESEARCH LLC 02008 KEY TAKE-AWAYS Are things in your city generally on the right track or on the wrong track? ■ Right Track ■ Wrong Track Unsure Most voters feel favorably towards Yorba Linda Water District ■ Favorable ■ Unfavorable No Opinion Unsure/Never Heard Of Probolsky Research PLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 3 of 12 PROBOLSKY RESEARCH LLC 02008 Most voters feel favorably toward the City of Yorba Linda ■ Favorable ■ Unfavorable No Opinion Unsure/Never Heard Of YLWD Billing Inserts and Water Lines are effective communication tools Top resource for news about water? Local TV news ■ County Register M YLWD billing inserts Q Water Lines Yorba Linda Star ■ Radio Other Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 4 of 12 PROBOLSKY RESEARCH LLC 02008 It is important to voters that Yorba Linda Water District remains an independent agency ■ Important ■ Unimportant Unsure Q: Why would you say that Yorba Linda Water District remaining an independent agency is important to you? "Probably from experience I'd say it works better that way. Just observing, living here for 14 years. " "Because that is how it has been and I have been happy with how that is working. I haven't had a problem." "I think it is important for an agency to make independent decisions based on local needs. " "I think that it is important to keep it not in the political circle. " "...keeps it out of politics and the people are then dedicated to the water district" "Because they are doing a great job and don't need interference" "They have been a doing a good far as long as the rates don't go up. " Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 5of 12 PROBOLSKY RESEARCH LLC 02008 Job performance review Mayor and City Council Yorba Linda Water District Board of Directors ■ Excellent/Good ■ Fair/Poor Unsure Yorba Linda Water District s X Level of Service Q: How satisfied are you with the..." Quality of Water Water Taste Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 6 of 12 Water Pressure Water Cost ■ Satisfied ■ Unsatisfied Unsure PROBOLSKY RESEARCH LLC 02008 Water conservation efforts score well with voters. Top incentives? Rebates for high efficiency toilets, washing machines and smart sprinkler controllers Is there a water crisis in Orange County? ■ Yes ■ No Unsure Voters support charging more for water to customers who use significantly more water than their neighbors 40% Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 7 of 12 ■ Support ■ Oppose Unsure PROBOLSKY RESEARCH LLC 002008 Biggest threat to Orange County's water supply? 4% 8% ■ Drought Failure of Delta levees in flood or earthquake ■ Global Climate Change Environmental Regulations Contamination ■ Other Unsure Best way to solve Orange County's Water Crisis Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 8 of 12 Conservation . Recycling for non drinking water purposes ® Desalinization More groundwater storage Limit growth M More surface storage 0 Recycling for drinking water ❑ Other PROBOLSKY RESEARCH LLC ©2008 " 47 Q: Earlier this month, Governor Arnold Schwarzenegger issued an executive order proclaiming a statewide drought. What does this mean to you? "It means to conserve our water and use water for only the most important reasons. It means to protect the water and keep it clean and don't contaminate it." "Well, it means that we all need to conserve.' "Well, it meens that we need to watch the amount of water that we use. The freeways need to have no plants." "It's really hard and you have to look around individually who uses more than water. hard to say, large corporations should cut down usuage as well as those using significantly more water. " It's "There is a shortage of water and they are going to be limitations on the use the use of water by the people" "Well, it means that there is water shortage and we need to conserve "This means that everybody needs to do their part to conserve and educate others on how to conserve. " "It means that I don't hose down my drive anymore, wash the car so often, water the lawn every other day and cut down the amount of time spent on watering." Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 9 of 12 PROBOLSKY RESEARCH LLC 02008 If customers must limit their water usage, they expect government to forego watering landscaping of medians and similar areas ■ Forgo watering ■ Continue watering Unsure Voters support using reservoirs for parks and recreation facilities Initial support Still support if requires taxpayer dollars? Still support if in your neighborhood? ■ Support ■ Oppose Unsure Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 10 of 12 PROBOLSKY RESEARCH LLC 02008 Voters are willing to pay a one-time charge of $15 to fluoridate their water ■ Willing ■ Unwilling Unsure Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 11 of 12 PROBOLSKY RESEARCH LLC 02008 METHODOLOGY Probolsky Research LLC conducted a community survey among all voters in the Yorba Linda Water District. The telephone surveys include a universe of respondents which is drawn from among all registered voters in the communities. Interviews were conducted during the daytime and evening hours of Friday, June 27 through Thursday, July 3 2008. A total of 351 voters were polled. A survey of this size yields a margin of error of 5.3%. Appropriate ratios were obtained such as for gender, age group, party registration and geographic location within the communities surveyed. Interviews were conducted in English. The average survey took twenty and one-half minutes to complete. Probolsky Research LLC on behalf of Yorba Linda Water District Customer Telephone Survey 2008 Page 12 of 12 PROBOLSKY RESEARCH LLC 02008 Yorba Linda Water District 2008 Customer Survey Legend City boundaries City of An.h.. • Brea Chino Hills State Park City of City of Brea t City of Placentia City of Yorba Linda Parcel Park Street Centerline Major Local Survey Points YLWD Service Boundary MY of Yorba Linda • p D A 41 City of Placentia • 1% 1 City of Anaheim ems. VW How satisfied are you of the service YLWD is doing? i 1993 58% Very Satisfied) 1997 88% Satisfied/Very Satisfied 2008 85.5% Satisfied/Very Satisfied Are you satisfied with the quality of water provided by YLWD? 1993 48% Satisfied 2008 83.2% Satisfied Are you satisfied with the water pressure? 1993 79% Satisfied 2008 84.3% Satisfied Are you satisfied about the taste of the water? 1993 35% Satisfied 2008 66.7% Satisfied Are you satisfied with the cost of the water? 1993 39% Satisfied 2008 72.9% Satisfied Where do you think most of O.C.'s water comes from? 1993 36% Don't Know 26% Groundwater 7% Colorado River 2008 35.9% Ground Water Wells 22.5% Colorado River Do you think YLWD should remain independent? 1993 55% Agree 16% Disagree 1997 71 % Agree 10% Disagree 2008 76.6% Agree 13.4% Disagree What source do you rely on most for information about water? 1997 42% Newspaper 19% Water Company 16% Flyers/Mail 16% Other 8% Don't Know 2008 Billing Inserts and water lines are as effective as local TV news. Age 55+ 21.9% OC Register 13.7% Local TV news 13.1% YLWD Billing inserts 11.4% Water Lines Age 18-54 YLWD billing inserts are 2nd most popular reference Do you agree that the city council cares about the people? 1997 58% Agree/Strongly Agree How is the Mayor and City Council doing in your city? 2008 Yorba Linda 51.4% Excellent/Good 77.8% Good/Fair Placentia 41.7% Good/Excellent 41.7% Fair/Poor ITEM NO. O' C w MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING August 11, 2008 A meeting of the Personnel-Risk Management Committee was called to order by, Committee Chair Paul R. Armstrong Tuesday, August 11 at 4:00 p.m. The meeting was held at the District Administrative Office at 1717 E. Miraloma Ave, Placentia. COMMITTEE: STAFF: Director Paul R. Armstrong, Chair Michael A. Payne, General Manager Director Ric Collett INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: None ACTION ITEMS: 1. ACWA/JPIA general liability insurance deposit premium October 1, 2008 through September 30, 2009 and Retrospective Allocation Point. The Committee reviewed the liability premium for the upcoming year. The committee also reviewed the claims and the RAP. The Committee will recommend to the Board of Directors approval of the premium and that the Retrospective Allocation Point remains at $25,000. 2. Consider Damage Claim filed by Dan W. Baer, 19369 Easy Street. Staff reviewed a claim filed by Mr. Baer. The Committee will recommend to the Board of Directors that the Claim filed by Dan W. Baer be rejected and referred to ACWA/JPIA. 3. Consider Approval of Position Upgrade from Sr. Project Engineer to Sr. Project Manager. Staff presented the reasons for reclassifying the position of Sr. Project Engineer and salary range 30 to Sr. Project Manager, salary range 34. The Committee will recommend to the Board of Directors that the positions be reclassified. 4. Consider Approval of Contract with Project Partners for Temporary Employment Services. Staff presented the reasons for entering into a contract with Project partners for temporary employment services. The Committee will recommend to the Board of Directors authorizing the General Manager to execute a Professional Services Agreement with Project Partners, subject to approval as to form by General Counsel, for a fee not to exceed $180,000 to provide engineering and administrative services for the District's Capital Improvement Projects for fiscal years 2007-2012. n c ba 0 o~ ~CZ r m 9 O N n_~ DISCUSSION ITEMS: 5. Status of Recruitments Staff gave an update on recruitments. 6. Status of Risk Management Activities. Staff gave an update on risk management claims. 7. Status of Personnel on Administrative leave. Staff gave an update on two personnel on administrative leave. ADJOURNMENT: The committee adjourned at 5:23 p.m. The next meeting of the Personnel-Risk Management Committee meeting is scheduled for September 8, 2008 at 4:00 p.m. ITEM NO. ~a n c o0 -0 ca MINUTES OF THE YORBA LINDA WATER DISTRICT a PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING o August 21, 2008 o C M A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chair William R. Mills on Thursday, August 21 at 4:00 p.m. The meeting was held at the District Administrative Office at 1717 E. Miraloma Ave, Placentia. COMMITTEE: STAFF: Director William R. Mills, Chair Ken Vecchiarelli, Asst. General Manager Director Paul R. Armstrong Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator Leon de los Reyes, Water Quality Engineer Steve Conklin, Consulting Engineer INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None ACTION ITEMS: 1. Consider Hydrogeologic Support Services for Siting, Drilling and Testing Two New Groundwater Wells. Mr. Vecchiarelli reported that three proposals were received for hydrogeologic services for two proposed replacement wells. Engineering staff individually performed an evaluation of each proposal using a numerical rating and matrix system. After comparing their individual and combined evaluations, it was the finding of staff that the top rated proposal and firm was Camp, Dresser & McKee, Inc., and recommends executing a Professional Services Agreement with them for $179,469. A discussion followed concerning potential sites for the two new wells. Mr. Vecchiarelli reported that there is ample room for an additional well at the Well No. 11 site, near Orange County Water District's (OCWD's) recharge basins. He also noted that staff was considering the second well being located near Los Ninos Park. Director Mills expressed concern with locating a new well that far north, and suggested looking at well sites closer to the Santa Ana River and to OCWD's recharge basins for better production and water quality. He suggested looking at sites near Warner Basin, and near Kraemer Basin and Miller Basin, the latter two of which receive high-quality GWRS water for recharge. Director Mills also noted that there are considerable benefits to consumers receiving lower TDS water such as longer fixture life, and recalled that studies have been done by MWD and others confirming this. Director Mills noted that this benefit would be an offset to the added cost of constructing wells and pipelines further to the west. 2. Consider Professional Engineering Support Services for Well Optimization Study. Mr. Vecchiarelli reported that the District continues to experience diminished productivity from several of its wells due to age, physical characteristics and configuration, exacerbated by the lower water pumping level in the groundwater basin. In response staff is recommending proceding with a well optimization study in the continuing effort to maximize the productivity of the wells. Mr. Vecchiarelli noted that the firm Camp, Dresser & McKee (CDM) was retained by the District in 2005 to perform a wellfield analysis, and did a very good job. He reported that CDM was asked to provide a proposal for the wellfield optimization study and that they responded with a well-presented proposal, offering the same experienced project manager who led the study in 2005. Based on these factors and the need to proceed quickly to find means to mitigate the pumping concerns, staff recommends moving forward with this study for a fee of $54,390. DISCUSSION ITEMS: 3. Purchase Order for Emergency Repairs to Well No. 11. Mr. Vecchiarelli reported that Well No. 11 is down for repairs. Mr. DeCriscio described the well condition, noting the continuing problem with sand and gravel getting in the pump causing wear and the ultimate need for repair. He noted that work will be completed shortly and the well returned to service. The Committee members inquired about improvement or changes staff was including in these repairs to alleviate the problem from continuing. The Committee discussed these matters further. 4. Proposed Action Plan Responding to OC Grand Jury Report. Mr. Vecchiarelli reported that the required response to the Grand Jury Report was completed and mailed. Copies of the response will be in the Board's mail packet included with the August 28th Board Meeting agenda. Director Armstrong asked for a copy of the Grand Jury Report and Mr. Vecchiarelli said that he will provide a hard copy. 5. Status Report on Capital Improvement Projects in Progress. Mr. Vecchiarelli reported that a copy of the monthly construction progress report for July 2008 for the Highland Reservoir Replacement Project is included for the Committee's review and information. Staff discussed Mr. Conklin's role in assisting with the CIP Program management and that future updates would be prepared under his supervision. ADJOURNMENT: The Committee adjourned at 5:05 p.m. The next regularly scheduled Planning- Engineering-Operations Committee will be held September 4, 2008 at 4:00 p.m. -2- APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT A VGr Z25 2008 BY XW Pble _IC ITEM NO. ! o e- MINUTES OF THE YORBA LINDA WATER DISTRICT INFORMATION - TECHNOLOGY COMMITTEE MEETING August 27, 2008 A meeting of the Yorba Linda Water District Public Information-Technology Committee was called to order by Committee Chair Ric Collett at 4:02 p.m. The meeting was held at the District Administration Office at 1717 E. Miraloma Avenue, Placentia. COMMITTEE MEMBERS PRESENT: Director Ric Collett, Chair Director Michael J. Beverage STAFF PRESENT: Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Assist. GM Cindy Mejia, Management Analyst INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: Ben Boyce, Laer Pearce & Associates ACTION ITEMS: 1. Public Information Campaign. The public information plan presented to the Board of Directors on August 14, 2008 by Laer Pearce and Ben Boyce of Laer Pearce & Associates was discussed. The Committee members suggested changes to the plan and discussed possible future messaging. The Committee decided that a revised plan with Staff's recommendations would be presented to the Board of Directors at the September 25, 2008 meeting. ADJOURNMENT: The meeting adjourned at 5:30 pm. The next meeting of the Public Information- Technology Committee will be scheduled on September 11, 2008. APPROVED BY THE BOARD OF DIRECTORS /O OF THE YORBA LINDA WATER DISTRICT MINUTES OF THE dtc, AVG 2.f!( YORBA LINDA WATER DISTRICT and ZWbNICIPAL WATER DISTRICT OF ORANGE COUNTY m7 AD HOC COMMITTEE MEETING BY August 26, 2008 The August 26, 2008 Yorba Linda Water District and Municipal Water District of Orange County Ad Hoc Committee meeting was called to order by Committee Chair William R. Mills at 4:00 p.m. The meeting was held at the District Administrative offices at 1717 East Miraloma Ave., Placentia. YLWD COMMITTEE MEMBERS PRESENT: William R. Mills, Chairman Ric Collett, Director YLWD STAFF PRESENT: Michael A. Payne, General Manager Ken Vecchiarelli, Asst. Gen. Mgr. MWDOC COMMITTEE MEMBERS PRESENT: Brett Barbre, Director MWDOC STAFF PRESENT: Kevin Hunt, General Manager INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: There were no visitors. DISCUSSION 1. Metropolitan Water Supply Situation Kevin Hunt distributed two charts on the current water usages in Orange County compared to last three years. In July 2008 the usage is at 69,000af compared to 72,000af The two prior years of usage were slightly higher than FY 07/08. The committee discussed actions taken by some agencies. Everyone agreed that the press releases are sending different messages. Met's water shortage allocation plan is being discussed throughout the county. Met is not expected to implement their plan until July 2009. 2. MWDOC Allocation Plan Progress Kevin Hunt gave an update on MWDOC's Allocation Plan. MWDOC is still working with Met to resolve differences in allocation formulas. Met is planning to seek approval in March/April 2009. As the allocation plan involves groundwater use as well as import water, the Committee discussed inviting OCWD Director Yoh and OCWD General Manager Markus to the next Ad Hoc committee in November. Kevin Hunt would make the arrangements. 3. California Water Bond Kevin Hunt gave an update on the California Water Bond and the three proposed bonds. Without a state budget, Director Barbre didn't believe the issue of a Water Bond on the November ballot looked very promising. 4. Recent Grant/Funding The Committee discussed the issue of grants. The Committee discussed the awarding of a grant to MWDOC and several of the member agencies, including YLWD to conduct a water audit plan. The Committee discussed the process. 5. MWDOC Governance Study Update Kevin Hunt gave an update on the LAFCO process for the MWDOC Governance Study. The first meeting is set for September 9. ADJOURNMENT The committee adjourned at 5:27 p.m. The next YLWD-MWDOC Ad Hoc Committee will be held on October 28, 2008 at 4:00 p.m. Fig. 2 OC Water Usage [1]: Monthly Comparison to Last 3 Fiscal Years D R A F T 90,000 --— ----- - 80,000 70,000 60,000 LL 50,000 LU 40,000 a 30,000 20,000 10,000 75 EM CL t5 CU CL cn O Z o U_ -a Q g Note: FY 04-06 was very wet; FY 06-07 was very dry ❑ FY 04-05 ❑ FY 05-06 ❑ FY 06-07 ❑ FY 07-08 ■ FY 08-09 [1] Sum of Imported water for consumptive use (includes "In-Lieu"deliveries; excludes "Direct Replenish ment"and'Barrier Replenishment")and Local water for consumptive use (includes recycled and non-potable water; excludes GWRS production and waste brine from water quality projects). Fig. 2A OC Water Usage [1]: -- artial-Y ear subtotals p Monthly Comparison to last 3 Calendar Years 700,000 600,000 80,000 — - —-- ------- —-- - --------- 70,000 500,000 I 60,000 w 400,000 50,000 I LL LU W o: 40,000 < 300,000 U a 30,000 200,000 20,000 10,000 + 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec subtotal ❑CY 2005 ❑CY 2006 ❑CY 2007 ■CY 2008 [1] Sum of Imported water for consumptive use (includes"In-Lieu"deliveries; excludes"Direct Replenishment"and 'Barrier Replenishment")and Local water for consumptive use (includes recycled and non-potable water; excludes GWRS production and waste brine from water quality projects). Jar DRAFT 2009 Critically Dry Scenario Overview 3,000,000 1 Demands Firm Losses Agricultural (After IAWP Cut) Total Demands CRA Supplies Basic Apportionment Present Perfected Rights IID/MWD PVID Fallowing IID/SDCWA Coachella Canal Lining AAC Canal Lining Recovery of AZ Water Lower Colorado WSP Exchange with CVWD Agricultural Adjustments Total CRA Supplies SWP Supplies Allocation MWD Table A DWCV Table A Port Hueneme Table A Total SWP Supplies Existing Actions Surface Storage Groundwater Storage Transfers & Exchanges Total Existing Actions 5-Year Actions Other Extraordinary Actions Final Supply / Demand Balance 2,228,000 56,000 107,000 2,391,000 i 2,500,000 550,000 -4,000 85,000 2,000,000 118,000 60,000 29,000 17,000 35,000 7,000 -43,000 1,500,000 0 854,000 10% 191,000 1,000,000 17,000 2,000 210,000 351,000 195,000 500,000 86,000 632,000 517,000 178,000 695,000 0 0 7 O [LD n ■ Extraordinary Actions ■ 5 Year Actions ■ Existing Actions SWP ■ CRA Subject to Change Page 1 8/8/08 2008 DRAFT Resources Mathews Skinner Castaic Flex Perris Flex Total In Region Surface Storage Other Surface Storage Mead DWCV SWP Carryover MWD SWP Carryover Total Other Surface Storage Groundwater Storage LA Supplemental Storage Conjunctive Use Arvin Edison Kern Delta Mojave SBVWD Carryover Semitropic DWCV Advanced Delivery (Supply Take =17,000 AF) Total Groundwater Storage Transfer & Exchanges Drop 2 Reservoir PVID Alfalfa Stressing SNWA Storage Agreement PVID Accounting IID/Overrun Alfalfa Stressing (Other than PVID) DWCV Callback First Half DWCV Callback Second Half DWCV Pool A DWCV Pool B MWD Pool A MWD Pool B SBVMWD Minimum SBVMWD Option Rosedale-Rio Bravo / CVWD DWA Exchange Agreement Yuba Component 2, 3, 4 Water (MWD) Yuba Component 2, 3, 4 Water (DWA/CVWD) Contra Costa Exchange Agreement EWA Exchange Water Upfront Funding Other Total Transfers & Exchanges Total Existing WSDM Resource Actions V _ I 75,000 1 60,000 1 351,000 1 20,000 1 232,561 1 149,000 1 23,000 i 10,000 i 50,000 1 124,000 1 57,000 1 665,561 1 66,000 1 NA 1 NA i NA NA NA 1 NA 1 NA 1 NA 1 NA NA NA 1 NA 1 NA 1 NA 1 NA 1 NA 1 NA 1 NA 1 NA 1 NA 1 66,000 1 1,082,561 _ I 75,000 1 60,000 351,000 1 _ I - 1 _ I 77,000 1 40,000 1 8,000 1 70,000 _ i 195,0001 34,000 1 20,000 1 2,000 1 28,000 2,000 _I 86,000 1 632,000 20,000 155,561 109,000 15,000 10,000 50,000 54,000 40,000 453,561 32,000 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 32,000 485,561 Subject to Change Page 2 8/8/08 2009 Critically Dry Scenario WSDM Actions and Account Balances DRAFT Resources vi..n mnr.c~~ rro cu rnung Expanded Public Sector Program rotal Conservation Groundwater Storage Hayfield SBVMWD Central Feeder San Joaquin GW Program Demo LA DWP GW Demo Total Groundwater Storage Transfer & Exchanges Additional PVIO Transfers (Crop Stressing / Fallowing) Yuma Desalter Recovery of Arizona Water California Indians Drought Water Bank / NOD Transfer In-Delta Transfers Kern County Programs Shasta Return Delta Near Term Actions North Kern Upfront Funding Physical Facilities Agreements with CVWO Fund Mexico Conservation Programs Equity Partnership MWD Contracted Supply Expedited Recycled Water in Service Area Private Recycled Water Hookups Total Transfers & Exchanges Tota15 Year Action Plan Resource Actions Additional Surface Storage Extraordinary Additional Spot Transfers Actions Other Extraordinary Programs or Actions Total Extraordinary WSDM Actions Irotal of All Actions IVH NA I 100,000 100,0001 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 100,000 NA NA 1,182,561 15,000 215,000 12,000 5,000 10,000 15,000 42,000 40,000 10,000 10,000 10,000 100,000 20,000 10,000 10,000 10,000 3,000 35,000 2,000 260,000 517,000 178,000 178,000 1,327,000 NA NA i 88,000 88,000 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 88,000 NA NA 573,561 Subject to Change Page 3 8/8/OE DRAFT 2009 Dry Scenario Overview 3,000,000 Demands Firm Losses Agricultural (After IAWP Cut) Total Demands CRA Supplies Basic Apportionment Present Perfected Rights IID/MWD PVID Fallowing IID/SDCWA Coachella Canal Lining AAC Canal Lining Recovery of AZ Water Lower Colorado WSP Exchange with CVWD Agricultural Adjustments Total CRA Supplies SWP Supplies Allocation MWD Table A DWCV Table A Port Hueneme Table A Total SWP Supplies Existing Actions Surface Storage Groundwater Storage Transfers & Exchanges Total Existing Actions 5-Year Actions Other Extraordinary Actions 2~6 % c- ( •ess. 2,150,000 56,000 107,000 2,500,000 - 2,313,000 550,000 -4,000 85,000 118,000 60,000 29,000 17,000 35,000 7,000 -43,000 0 854,000 35% 669,000 60,000 2,000 731,000 351,000 195,000 86,000 632,000 617,000 0 617,000 2,000,000 1,500,000 - 1,000,000 500,000 0 Final Supply/ Demand Balance 521,000 Positive Number Indicates Availability for Storage 2008 2.313 MAF Demand ■ Extraordinary Actions ■ 5 Year Actions ■ Existing Actions SWP ■ CRA Subject to Change Page 1 8/8/08 DRAFT Resources Mathews Skinner Castaic Flex Perris Flex Total In Region Surface Storage Other Surface Storage }Mead DWCV SWP Carryover MWD SWP Carryover Total Other Surface Storage Groundwater Storage LA Supplemental Storage Conjunctive Use Arvin Edison Kern Delta Mojave SBVWD Carryover Semitropic DWCV Advanced Delivery (Supply Take = 60,000 AF) Total Groundwater Storage Transfer & Exchanges Drop 2 Reservoir PVID Alfalfa Stressing SNWA Storage Agreement PVID Accounting I I D/Overru n Alfalfa Stressing (Other than PVID) DWCV Callback First Half DWCV Callback Second Half DWCV Pool A DWCV Pool B MWD Pool A MWD Pool B SBVMWD Minimum SBVMWD Option Rosedale-Rio Bravo / CVWD DWA Exchange Agreement Yuba Component 2, 3, 4 Water (MWD) Yuba Component 2, 3, 4 Water (DWA/CVWD) Contra Costa Exchange Agreement EWA Exchange Water Upfront Funding Other Total Transfers & Exchanges Total Existing WSDM Resource Actions L10,WU I 75,000 60,000 351,000 _1 20,000 232,561 1 149,000 23,000 1 20,0001 50,000 124,000 57,000 665,5611 66,0001 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 66,000 1,082,561 1 75,000 60,000 351,000 77,000 40,000 8,000 70,000 195,0001 34,0001 20,000 2,000 28,000 2,000 86,000 632,000 1 20,000 155,561 109,000 15,000 10,000 50,000 54,000 (3,000) 410,561 32,000 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 32,000 442,561 Subject to Change Page 2 8/8/08 1 2009 Dry Scenario WSDM Actions and Account Balances DRAFT Resources Expanded Public Sector Program Total Conservation Groundwater Storage Hayfield SBVMWD Central Feeder San Joaquin GW Program Demo LA DWP GW Demo Total Groundwater Storage Transfer & Exchanges Additional PVID Transfers (Crop Stressing/ Fallowing) Yuma Desalter Recovery of Arizona Water -alifornia Indians Drought Water Bank / NOD Transfer In-Delta Transfers Kern County Programs Shasta Return Delta Near Term Actions North Kern Upfront Funding Physical Facilities Agreements with CVWD Fund Mexico Conservation Programs Equity Partnership MWD Contracted Supply Expedited Recycled Water in Service Area Private Recycled Water Hookups Total Transfers & Exchanges Total 5 Year Action Plan Resource Actions Additional Surface Storage Extraordinary Additional Spot Transfers Actions July-December Supply Allocation Total Extraordinary WSDM Actions Irotal of All Actions Page 3 IVF1 NA 100,000 _ I 100,000 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA I 100,000 1 NA NA I 1,182,561 I 15,000 215,000 12,000 5,000 10,0001 15,000 42,000 40,000 10,000 10,000 10,000 100,000 20,000 10,000 10,000 100,000 10,0001 3,000 35,000 2,000 360,000 617,000 1,249,000 NA NA 88,000 88,000 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 88,000 NA NA 530,561 8/8/08 1