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Home My WebLink About2002-08-29 - Board of Directors Meeting Minutes2002-95 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 29, 2002 8:30 A.M. The August 29, 2002 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Michael J. Beverage Directors Absent at Roll Call Paul R. Armstrong Visitors resent: None SPECIAL RECOGNITION Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Brian Gallegos, Maintenance Worker I Leo Lopez, Maintenance Worker I 1. President Arthur C. Korn introduced Brian Gallegos, Maintenance Worker I, and Leo Lopez, Maintenance Worker I, and recognized them for completing one year of service with the Yorba Linda Water District on August 20. CONSENT CALENDAR Item 10 was pulled from the Consent Calendar. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 4-0 to approve Consent Calendar Items 2, 3, 4, 5, 6, 7, 8 and 9. 2. 3. 4. Approve minutes of adjourned meeting, August 15, 2002. Authorize directors to leave the State of California prior to next meeting. Approve disbursements of $346,996.07. Approve authorizing the President and Secretary to execute the Declaration of Restrictive Covenants Agreement with Pulte Home Corporation, Tract 14555, Job No. 0119, Kerrigan Ranch Tract. -1- 2002-96 6. Approve Terms and Conditions for Sewer Service on Avolinda Drive, Job No. 0222. 7. Approve ratifying Staff action for street reconstruction in Plumosa Drive, Job No. 0223 8. Approve Amendment to Consultant Agreement with Tetra Tech, Inc. 9. Approve authorizing the President and Secretary to execute a Declaration of Restrictive Covenants Agreement with Mr. & Mrs. Scott Denton, 5300 Highland Court. ACTION CALENDAR 10. Approve rejecting and referring the claim of Robert K. McDaniel to ACWA/Joint Powers Insurance Authority. Michael A. Payne, Assistant General Manager, stated staff wants to revise the recommendation to authorize settlement in the amount of $3,206.22. This matter was discussed in the Personnel-Risk Management Committee on August 26, and the committee thought the claim should be paid. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 4-0 to settle the claim of Robert K. McDaniel in the amount of $3,206.22. 11. Consider Pulte Home Corporation Zone 3, 4 and 5 Transmission Pipelines. Since the proposed FFDCA included financial impacts on S&S Construction Co., Director Beverage asked General Counsel Kidman if he had a possible conflict. Counsel advised that Director Beverage should abstain from discussing and voting on this matter. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held regarding whether this is a backup for import water, the proposed sizing, possible conflict issue, mitigation issues and comments submitted. On a motion by Vice President Summerfield, seconded by President Korn, the Board of Directors voted 2-1-1, with Director Abramowitz voting No and Director Beverage abstaining, not to adopt the Negative Declaration prepared for the Pulte Zone 3 and 4 Transmission Mains and authorize staff to file the Notice of Determination and authorize the President and Secretary to execute the Facility Finance, Design and Construction Agreement (FFDCA) for the Pulte Zone 5 Transmission Main. 12. Consider Consulting Agreement with The Keith Companies for the design, construction management and inspection services for the Zone 3 and 4 transmission pipelines, Job No. 0125 and the Zone 5 transmission pipeline, Job No. 0215, within the Pulte Home Corporation development. This item pertained to item 11 above. Since item 11 was not approved and continued to the September 12 Board meeting, this item also was continued to the September 12 meeting. -2- 2002-97 13. Consider OC-89 Service Connection Agreement. Since this item pertained to S&S construction, Director Beverage declared a conflict and abstained from participation and voting on this item. Kenneth Vecchiarelli, Engineering Manager, presented the report. This is the new connection of the Allen McCullogh pipeline. The connection was constructed by Metropolitan Water District. Questions were asked, and a discussion was held regarding the allocation, the impact to the District in the future, the consequences of exceeding the allocation one-time, question of reimbursement. On a motion by Director Abramowitz, seconded by Vice President Summerfield, the Board of Directors voted 3-0-1, with Director Beverage abstaining, to authorize the President and Secretary to execute the OC-89 Service Connection Agreement with the Municipal Water District of Orange County (MWDOC). 14. Consider Awarding Contract to Abandon Wells 16 and 17. Lee Cory, Operations Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by President Korn, the Board of Directors voted 4-0 to authorize the General Manager to award a contract to General Pump Company in the amount of $14,900.00, for demolition work required to abandon District-owned water Wells No. 16 & 17. 15. Consider California Special Districts Association Board Elections, Seat C. William J. Robertson, General Manager, asked for direction from the Board of Directors. On a motion by Director Abramowitz, seconded by Vice President Summerfield, the Board of Directors voted 4-0 to receive and file California Special Districts Association Board Elections Seat C ballot. 16. Consider Terms and Conditions for Water and Sewer Service with Watermark Development, Inc., Job No. 0224. Director Abramowitz declared he lived within 300 feet of this project and abstained from participation and voting on this item. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 3-0-1, with Director Abramowitz abstaining, to approve the Terms and Conditions for Water and Sewer Service with Watermark Development, Inc., Job No. 0224. GENERAL MANAGER'S REPORT 17. General Manager's oral report and comments. a) General Counsel Kidman commented the state legislature is working to adjourn. b) Fairmont Reservoir Drain Line.,Renovation and Repair. William J. Robertson stated there is a memo in the August 29 Board mail regarding this issue. -3- 2002-98 c) Audit. William J. Robertson reported the audit is now complete. Beverly Meza, Business Manager, will receive a draft audit early next week and a Finance Committee meeting will be scheduled. President Korn asked that an agenda item be added regarding the Ca1PERS actuarial issue. d) District activities. William J. Robertson reported that a candidates' meeting is scheduled for September 18 at 3:30 p.m. and a letter will go out today with this information. COMMITTEE REPORTS 18. Executive-Administration Committee (Korn/Summerfield) Minutes of meeting held August 23 were included in the Agenda. Legal opinion on Resolution 01-05 - Adopting a Policy on the Timely Filing of Director Activity and Expense Reports, City Sewer Service. 19. Finance-Accounting Committee (Beverage/Kom) A meeting is scheduled for Thursday, September 19 at 9:00 a.m. 20. Personnel-Risk Management Committee (Abramowitz/Armstrong) Report of the meeting held August 26, 4:00 p.m. Liability insurance: ACWA/JPIA premium, RAP; security vulnerability assessment, liability claims: Plumosa water main, Robert K. McDaniel, Bernard Thaler. A meeting is scheduled for Thursday, September 19, 3:30 p.m. 21. Planning-Engineering-Operations Committee (Summerfield/Beverage) Minutes of meeting held August 13, 2002. Richfield Plant project update, Hidden Hills Reservoir status, Plumosa Drive pipeline break and street repair, Mountain View sewer reimbursement, Well #18 update, sodium hypochloride generator, follow-up on I.D. No. 1 pressure issues. A meeting is scheduled for Wednesday, September 4, 4:00 p.m. Well 19 agreement; Richfield Plant project update; I.D. No. 1 low pressure issue; Lakeview Gravity Sewer Proposal; FFDCA and Negative Declarations for Vista del Verde Infrastructure: a) Highland Booster Station modifications, b) New Bastanchury Reservoir Booster Station; Fairmont Reservoir, Water and sewer service to Black Gold Golf Course. 22. Public Information Committee (Armstrong/Abramowitz) A meeting is scheduled for Tuesday, September 10, 4:00 p.m. Waterlines, Annual Report, Fiesta and Heritage Days activities. 23. Orange County Water District Ad Hoc Committee (Beverage/Kom) A meeting is scheduled for Monday;, September 23, 4:00 p.m. OCWD activities. 24. MWDOC Ad Hoc Committee (Kom/Abramowitz) A meeting is scheduled for Monday, October 14, 4:00 p.m. Report on MWDOC Manager's meetings and GM reports, Report on MWD activities, Report on MWDOC activities. -4- 2002-99 INTERGOVERNMENTAL MEETINGS 25. Yorba Linda City Council, August 20, 6:30 p.m. President Korn attended. There was a report from the Orange County Sanitation District. 26. Yorba Linda Planning Commission, August 28, 7:30 p.m. Director Beverage reported the meeting was a workshop for the Shapell project, and he did not attend. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after August 29 and before September 12, 2002. Agenda is available in the District office prior to meeting. ISDOC Board, Sept. 3, 7:30 a.m. Yorba Linda City Council, Sept. 3, 6:30 p.m. MWDOC/MET R. Workshop, Sept. 4, 9:00 a.m. OCWD, Sept. 4,6:00 p.m. WACO, Sept. 6,7:30 a.m. MWD, Sept. 10, 12:30 p.m.* Yorba Linda Planning Commission, Sept. 11, 7:30 p.m. No Meeting Cancelled No No No No Armstrong BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Abramowitz had two items. 1) Mr. Quentell of Watermark complimented Kenneth Vecchiarelli and his staff for their help and cooperation. 2) On a recent visit to Big Bear, he noted the level of water in the lake is extremely low. Signs are posted in town prohibiting landscape watering between 9:00 a.m. and 6:00 p.m. and allowing watering only on odd or even days. President Korn is concerned about the Ca1PERS actuarial calculations and questioned the status of the District's "superfunded" position. A recess was called at 9:17 a.m. Item 27 was removed from the Agenda before the Board of Directors went into Closed Session. The meeting reconvened in Closed Session at 9:25 a.m. Director Abramowitz departed the meeting during the recess. The other Directors were present in Closed Session. Also present were General Counsel Kidman, William J. Robertson, General Manager. CLOSED SESSION 28. Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) Section 54956.9: one case. The Board of Directors came out of Closed Session at 10:22 a.m.. No action was taken by the Board in Closed Session. -5- 2002-100 ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 3-0, with Director Abramowitz absent, to adjourn at 10:22 a.m. The next regular meeting of the Board is scheduled for Thursday, September 12, 2002 at 8:30 -6- Secretary/General Manager