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Home My WebLink About2002-09-26 - Board of Directors Meeting Minutes2002-107 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING September 26, 2002 8:30 A.M. The September 26, 2002 meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Paul R. Armstrong Michael J. Beverage Staff Present: William J. Robertson, General Manager Janet Morningstar, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Gloria Luj an, Management Analyst Amelia Cloonan, Executive Secretary Visitors present: Linda Bauermeister, Counsel, Barber and Bauermeister CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to approve the Consent Calendar with an amendment to Item 1 minutes. Approve minutes of regular meeting, September 12, 2002 with the following change: on page three, item 9, lines 4 and 5, the sentence is deleted. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $1,241,700.13 President Korn stated there was a request to hold a Closed Session to discuss Item 18 before the Action Calendar. The Directors went into Closed Session at 8:31 a.m. with all Directors present. Also present were: Janet Morningstar, District General Counsel, Linda Bauermeister, Counsel, William J. Robertson, General Manager, and Michael A. Payne, Assistant General Manager. CLOSED SESSION 18. Discussion of pending litigation to which the District is a party, Subsection (a) of Section 54956.9), Superior Court, County of Orange, North Justice Center, Case No. 02NL28993 Bernard Thaler vs. Yorba Linda Water District. The Board of Directors came out of Closed Session at 8:46 a.m. without taking any action. -1- 2002-108 ACTION CALENDAR 4. Consider Liability Insurance Premium. Michael A. Payne, Assistant General Manager, presented the report. Questions were asked, and a discussion was held. Discussion items included: the City of Yorba Linda claim, which will go off the books next year, and the Saul matter, which will be resolved, and will no longer be considered for liability calculations; possible adjustments to the $25,000 deductible level and savings for the District that might result; the difficulty of forecasting future claims; and the pooling of liabilities over participants in the ACWA/JPIA plan. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to: 1) approve ACWA/JPIA General Liability Insurance deposit premium for the policy year October 1, 2002 through September 30, 2003 in the amount of $195,366; and 2) Continue with the Retrospective Allocation Point of $25,000. Kenneth Vecchiarelli, Engineering Manager, entered the meeting at 8:57 a.m. 5. Consider Appropriations Limit for Fiscal Year 2002-2003. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors, on a roll call vote, voted 5-0 to adopt Resolution 02-05 adopting the District's Appropriations Limit for fiscal year 2002-2003. GENERAL MANAGER'S REPORT 6. General Manager's oral report and comments. a) Janet Morningstar, District General Counsel, is still waiting to see the brief from Orange County Water District. OCWD has 15 days from date of appeal. b) District activities. William J. Robertson, General Manager, reported the Metropolitan Water District has surplus water and is offering an in lieu program. The District will participate in the in lieu program. The disinfection process for some areas of the District will change from chlorine to chloramine. This was discussed in the Public Information Committee meeting. Kidney dialysis machines might be affected by the change in chemical disinfectant methods. Staff will make the necessary noficiations. Orange County Water District has notified the District they are considering a change in the start time of their meetings from 6:00 p.m. to 4:30 p.m. The meetings will still take place on the first and third Wednesdays of the month. The Board of Directors had no objection to the change. Lee Cory, Operations Manager, reported the Regional Water Quality Control Board (RWQCB) issued new rules on waste discharge. The District is required to submit a Sewer Development Plan to the RWQCB by September 30. This initial plan will be submitted and then brought back to the Board of Directors for amendments and resubmittal. Mr. Cory discussed details of the plan. -2- 2002-109 COMMITTEE REPORTS 7. Executive-Administration Committee (Korn/Summerfield) 8. Finance-Accounting Committee (Beverage/Kom) Schedule meeting for October 2, 4:00 p.m. Audit Year Ending June 30, 2002, water rates. Vice President Summerfield will attend in place of Director Beverage. 9. Personnel-Risk Management Committee (Abramowitz/Armstrong) 10. Planning-Engineering-Operations Committee (Summerfield/Beverage) Meeting scheduled for October 17, 2002, 10:00 a.m. 11. Public Information Committee (Armstrong/Abramowitz) Minutes of the meeting held September 10, 2002. Waterlines, Annual Report, Fiesta Days and Heritage Days, Website improvements. Director Abramowitz reported on the meeting held September 25, 2002. Website, West Coast Magazine articles, and the Annual Report were discussed. 12. Orange County Water District Ad Hoc Committee (Beverage/Kom) Report on meeting held on Monday, September 23, 4:00 p.m. Co-operative Use Agreement, Well 19, GWRS, Basin cleaning, Huntington Beach litigation were discussed. 13. MWDOC Ad Hoc Committee (Kom/Abramowitz) Meeting scheduled for October 28, 4:00 p.m. Report on MWDOC Manager's meeting and GM reports, Report on MWD activities, Report on MWDOC activities. A recess was called by President Korn at 9:32 a.m. Beverly Meza and Gloria Lujan left the meeting. The meeting reconvened at 9:43 a.m. with all Directors present. INTERGOVERNMENTAL MEETINGS 14. Yorba Linda City Council, September 17, 6:30 p.m. President Korn attended. There was a consulting contract on the city's agenda. President Korn believes the city hired a consultant to do the sewer study, whereas the District's procedures did not require expenditure of large sums of money for a consultant. 15. OCWD, September 18, 6:00 p.m. Staff did not receive an agenda. No one attended the meeting. 16. Yorba Linda Planning Commission, September 25, 2002 Director Armstrong attended. The draft EIR on Shapell attracted most attention. Shapell withdrew Area C from their EIR efforts. -3- 2002-110 Vice President Summerfield asked if this was the project where there were three separate areas Shapell wanted to combine, and because they were combined, the total exceeded 500 homes thus triggering SB 221. Would the elimination of Area C put Shapell below 500 homes? William Robertson said the number of homes still exceeds 500 even without Area C. BOARD OF DIRECTORS ACTIVITY CALENDAR ISDOC Board, Tuesday, October 1, 7:30 a.m. No Yorba Linda City Council, Tuesday, October 1, 6:30 p.m. Korn MWDOC/MET ft. Workshop, Wednesday, October 2, 9:00 a.m. No OCWD, Wednesday, October 2, 6:00 p.m. No WACO, Friday, October 4, 7:30 a.m. No MWD, Tuesday, October 8, 12:30 p.m. No Yorba Linda Planning Commission, Wednesday, October 9, 7:30 p.m. Armstrong BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION This portion of the agenda is for individual Board Members comments, and to request items for consideration at future Board meetings. The Board may determine whether these items shall be assigned to staff for a report at a future board meeting. No action will be taken on matters not listed on this agenda. Director Abramowitz commented on the candidates' meeting held at the Yorba Linda Water District. William Robertson gave an excellent presentation. Vice President Summerfield mentioned that Mr. Ron Hess attended. President Korn stated General Counsel Morningstar indicated there was no need for a Closed Session. ADJOURNMENT On a motion by President Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn at 9:55 a.m. The next regular meeting of the Board is scheduled for Thursday, October 10, 2002 at 8:30 a.m., at the District Headquarters. -4-