The URL can be used to link to this page

Home My WebLink About2008-11-26 - Board of Directors Meeting Agenda PacketAgenda Packet Regular Meeting of the Board of Directors November 26, 2008 8:30 a. m. 1717 E. Miraloma Avenue, Placentia, CA 92870 Yorba Linda Water District OR c IA- AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, November 26, 2008, 8:30 A.M. 1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Ric Collett INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. SPECIAL RECOGNITION Recognize Nicole Dalton, newly promoted Meter Reader II. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, the staff, or the public requests further consideration. Minutes of the Regular Board of Directors meeting held November 12, 2008 (to be made available before the meeting). Recommendation: Approve the minutes as presented. 2. Minutes of the Special Board of Directors meeting held November 18, 2008 (to be made available before the meeting). Recommendation: Approve the minutes as presented. 3. Minutes of the Special Board of Directors meeting held November 19, 2008 (to be made available before the meeting). Recommendation: Approve the minutes as presented. 4. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,193,112.32. 5. Investment Report for Quarter Ending September 30, 2008. Recommendation: That the Board of Directors receive and file the investment report for the quarter ending September 30, 2008. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 6. Approve Resolution No. 08-XX Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings Recommendation: That the Board of Directors adopt Resolution No. 08-XX Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings and Rescind Resolution No. 90-41. 7. Designate Director Mills as Voting Delegate for the ACWA Fall Conference General Membership Session Recommendation: That the Board of Directors designate Director Mills as the voting delegate for the ACWA Fall Conference General Membership Session. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8. Status of District Facilities, Distribution System and Community Outreach Efforts Related to Firestorm Event Recommendation: This is for information only. No action is required. REPORTS, INFORMATION ITEMS AND COMMENTS 9. a. President's Report b. Directors' Reports c. General Manager's Report d. General Counsel's Report COMMITTEE REPORTS 10. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Minutes of the meeting held November 24 (to be presented at the meeting). 2) Meeting scheduled for December 16, 4:00 p.m. 2 b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Meeting scheduled for December 9, 4:00 p.m. c. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield 1) Meeting scheduled for December 1, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Meeting scheduled for December 4, 4:00 p.m. e. Public Information -Technology Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for December 2, 4:00 p.m. f. MWDOC Ad Hoc Committee (Mills/Collett) Alternate: Summerfield 1) Meeting to be scheduled. g. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 11. a. MWDOC Board, November 19 (Staff) b. OCWD Board, November 19 (Staff) c. Yorba Linda Planning Commission, November 12 (Collett) d. Yorba Linda City Council, November 18 (Armstrong) BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after November 26, 2008. Agenda is available in the District office prior to meeting. -November 2008 Yorba Linda Planning Commission, Nov 26, 7:00 p.m. I CANCELED Holiday, Nov 27-28 I District Offices Closed 3 December 2008 Personnel-Risk Management Committee, Dec 1, 4:00 p.m. Public Information-Technologv Committee, Dec 2, 4:00 p.m. Yorba Linda City Council, Dec 2, 6:30 p.m. MWDOC/MWD Workshop, Dec 3, 7:30 a.m. OCWD Board, Dec 3, 5:00 p.m. Planning-Engineering-Operations Committee, Dec 4, 4:00 p.m. Finance-Accounting Committee, Dec 9, 4:00 p.m. Yorba Linda Planning Commission, Dec 10, 7:00 p.m. District Board Meeting, Dec 11, 8:30 a.m. Executive-Admin-Organizational Committee, Dec 16, 4:00 p.m. Yorba Linda City Council, Dec 16, 6:30 p.m. MWDOC Board, Dec 17, 8:30 a.m. OCWD Board, Dec 17, 5:00 p.m. District Board Meeting, Dec 23, 8:30 a.m. Yorba Linda Planning Commission, Dec 24, 7:00 p.m. Holiday, Dec 25-26 CONFERENCES AND SEMINARS Armstrong/Collett Collett/Beverage Mills Staff Staff Mills/Armstrong Beverage/Summerfield Collett Summerfield/Mills Armstrong Staff Staff CANCELED District Offices Closed 12. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. 2009 ACWA Washington, DC Conference - February 24-26, 2009. ADJOURN TO CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Subdivision (b)(1)(b) of Section 54956.9 of the California Government Code Number of Potential Cases: Unknown The exposure to litigation arises from assertions of District responsibility for property and related losses incurred during the "Freeway Complex" firestorm of November 15 and 16, 2008. ADJOURNMENT A regular meeting of the Board of Directors is scheduled for December 11, 2008, at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870. Items Distributed to the Board Less Than 72 Hours Prior to the Meetinq Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. 4 Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, General Manager, at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. 5 2008 BOARD OF DIRECTORS CALENDAR S M 6 7 13 14 20 21 27 28 JUL T W T 1 2 3 8 901 15 16 17 22 23M 29 30 31 F S 44 5 11 12 18 19 25 26 OCT S M T W T F S 1 2 3 4 5 6 7 8- 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S M 3 4 10 11 17 18 24 25 311 S M 2 3 9 101 16 17 AUG T W T F S 1 2 5 6 7 8 9 12 13M 15 16 19 20 21 22 23 26 27M 29 30 NOV T W T F S 1 4 5 6 7 8 110 13 14 15 18 19 20 21 22 SEP S M T W T F S F'7 2 3 4 5 6 7 8 9 10- 12 13 14 15 16 17 18 19 20 21 22 23 24 - 26 27 28 29 30 DEC S M T W 1 2 3 7 8 9 101 14 15 16 17 21 220 24 28 29 30 31 T F S 4 5 6 012 13 18 19 20 25~ 261 27 23 24 250 27~ 281 29 301 2009 BOARD OF DIRECTORS CALENDAR S M 4 5 11 12 18 19 25 26 S M 5 6 12 13 19 20 26 27 JAN T 6 13 20 27 T 7 14 21 28 W T F S 6 1 2 3 7 9 10 14 15 16 17 21 - 23 24 28 29 30 31 APR W T 1 2 8- 15 16 22M 29 30 F S 3 4 10 11 17 18 24 25 S M 1 2 8 9 151 161 22 23 FEB T W T 3 4 5 10 110 17 18 19 24 25M F S 6 7 13 14 20 21 27 28 MAY S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13M 15 16 17 18 19 20 21 22 23 24 251 26 27M 29 30 31 MAR S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 - 13 14 15 16 17 18 19 20 21 22 23 24 25M 27 28 29 30 31 1 JUN S M T W T F 7 1 8 2 9 3 4 10M 5 12 6 13 14 15 16 17 18 19 20 21 22 23 24M 26 27 28 29 301 W Holiday Dec 2-5, 2008 - ACWA Fall Conference, Long Beach Board Meeting Dec 15-17, 2008 - CRWUA 2008 Annual Conference, LV Activities May 19-22, 2009 - ACWA Spring Conference, Sacramento Rev. 11/07/08 AOFT HOVED BY E ORBA LINDBOARD Of A WA ER DISTRICT RS ITEM NO. NOV 2 6 2008 MINUTES OF THE f D$ YORBA LINDA WATER DISTRICT BY_.~J=~' BOARD OF DIRECTORS REGULAR MEETING November 12, 2008 The November 12, 2008 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA. DIRECTORS PRESENT AT ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage STAFF PRESENT Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Asst. G.M. Arthur G. Kidman, General Counsel Lee Cory, Operations Manager Diane Cyganik, Finance Director Pat Grady, IT Director Annie Alexander, Executive Secretary DIRECTORS ABSENT AT ROLL CALL Ric Collett INTRODUCTION OF VISITORS AND PUBLIC COMMENTS, Assistant General Manager Vecchiarelli introduced the following individuals: Mark Korando, Senior Vice President Habitat for Humanity Karl W. Seckel, Assistant General Manager MWDOC Sanjay Gaur, Principal Consultant Red Oak Consulting There were no public comments. SPECIAL RECOGNITION None. DISCUSSION ITEMS Wells Capital Investment Portfolio and Economic Outlook for Quarter Ended Sept 30, 2008 Keith Khorey of Wells Capital Management provided an overview of the District's investment portfolio and economic outlook via teleconference. Mr. Khorey then responded to questions from the Board. CONSENT CALENDAR President Summerfield requested to remove Item 7 from the Consent Calendar. Director Beverage questioned an item in the minutes of the October 9, 2008 Board meeting. Following discussion, President Summerfield instructed staff to bring the minutes from the October 9, 2008 meeting back for re-approval at the next Board meeting as a modification would need to be made. The Board and General Counsel Kidman then discussed the appropriate procedure for abstaining from the approval of minutes for meetings they did not personally attend. Director Beverage and Director Armstrong both stated that they would need to abstain from voting on Item 2 as they were not in attendance for the meeting. Item 2 was removed from the Consent Calendar and will be brought back for approval at the next Board meeting as there was not a quorum with Directors Beverage and Armstrong abstaining. Director Beverage also stated that he would need to abstain from voting on Check No. 50359 of Item 4 as he had received income over $500 from the vendor. On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 4-0 to approve the Consent Calendar with Director Beverage abstaining from voting on Check No. 50359 of Item 4 and Director Armstrong abstaining from voting on Item 3. 3. Minutes of the Board of Directors Workshop Meeting Held October 30, 2008 4. Payment of Bills, Refunds, and Wire Transfers 5. Progress Payment No. 6 for the Highland Reservoir Replacement Project 6. Progress Payment No. 18 for the Lakeview Reservoir Construction ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 2. Minutes of the Regular Board of Directors meeting held October 23, 2008 These minutes will be brought back for approval at the next Board meeting. 7. Terms and Conditions for Water and Sewer Service with Habitat for Humanity of Orange County Mr. Korando addressed the Board and requested relief from Item 26 and modification of Items 28 and 49 of the Terms and Conditions which would result in an increased cost for the project. On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 4-0 to approve the Terms and Conditions for Water and Sewer Service with Habitat for Humanity of Orange County, Job No. 200818. Director Beverage also requested staff to work with the organization to try to help reduce the cost of the project. ACTION CALENDAR 8. Consider Terminating the Professional Services Agreement with Sacramento Advocates, Inc. Assistant General Manager Vecchiarelli explained the reasons for terminating the agreement and the notice required. Staff responded to questions from the Board. 2 On a motion by Director Mills, seconded by Director Armstrong, the Board of Directors voted 2-2 to authorize the General Manager to terminate the Professional Services Agreement with Sacramento Advocates, Inc. effective November 30, 2008. The motion failed. DISCUSSION ITEMS CONTINUED 9. Budget Based Rates in Orange County for Water Management and Droughts Mr. Seckel and Mr. Guar provided a brief presentation to the Board regarding the Department of Water Resources Urban Drought Assistance Grant Program. This program would assist participating agencies in implementing budget based water rates. REPORTS. INFORMATION ITEMS AND COMMENTS 10. a. President's Report President Summerfield congratulated Directors Beverage and Collett on their reelection. b. Directors' Reports Director Beverage reported that he had received a request from the Friends Christian School to supply water for their golf tournament being held January 12, 2009. Information regarding the event was provided to staff. Director Mills reported that he had spoken with Mr. Smith from the Yorba Linda-Placentia School District regarding their artificial turf installation. Director Mills suggested that the District highlight the School District's water conservation efforts in its next newsletter. Director Mills also suggested that the District consider implementing a water conservation award program. C. General Manager's Report Assistant General Manager Vecchiarelli reported that the Urban Water Management Plan update was complete and would be submitted to the State for acceptance. Assistant General Manager Vecchiarelli also reviewed the District's recent newsletter and reported on the joint public use of the Administration building. The Rotary Club and City of Placentia Police Department will be using the facilities in the upcoming weeks. Staff is working on developing a Facilities Use Agreement for this purpose. d. General Counsel's Report General Counsel Kidman reported on recent changes to the Ralph M. Brown Act. COMMITTEE REPORTS 11. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Meeting scheduled for November 18, 4:00 p.m. 3 b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Minutes of the meeting held November 10 were presented at the meeting. Director Summerfield attended. Items discussed during the meeting were as follows: monthly financial statements for the first and second months of fiscal year 2008-2009 ending July 31 and August 31, 2008 respectively; Investment Report ending September 30, 2008; Monthly Portfolio report ending October 31, 008; and the potential effects of CalPERS investment loss. 2) Meeting scheduled for December 9, 4:00 p.m. C. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summen`ield 1) Minutes of the meeting held November 10 were presented at the meeting. Directors Armstrong and Collett attended the meeting. Items discussed during the meeting were as follows: draft Employee-Employer Relations Resolution; status of CalPACS Salary Survey; status of recruitments, personnel on Administrative Leave, and risk management activities; and pre-employment drug testing requirements. 2) Meeting scheduled for December 1, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Minutes of the meeting held November 6 were included in the agenda packet. Directors Mills and Armstrong attended. Items discussed during the meeting were as follows: monthly Groundwater Production and Purchased Water Report; monthly Preventative Maintenance Program Report; monthly MWDOC Managers Meeting Summary Report; monthly OC Groundwater Producers Meeting Summary Report; status report on capital projects in progress; and Cost Accounting Synopsis for street construction on Richfield Road and Miraloma Avenue. 2) Meeting scheduled for December 4, 4:00 p.m. e. Public Information-Technology Committee (CoIlett/Beverage) Alternate: Armstrong 1) Meeting scheduled for November 4 was canceled. 2) Meeting scheduled for December 2, 4:00 p.m. 4 MWDOC Ad Hoc Committee (Mills/Collett) Alternate: Summerfie/d 1) Minutes of the meeting held October 28 were included in the agenda packet. Directors Mills and Collett attended. Items discussed during the meeting were as follows: MWD/MWDOC Supply Allocation Plan; current water supply situation; SB/XX and implementation for local agencies; status of Dana Point De-Salter Project; AB 1400; and status of Bryant Ranch Non-Potable Irrigation Project. 2) Meeting scheduled for December 23 was canceled. g. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Minutes of the meeting held November 7 were presented at the meeting. Director Beverage and General Manager Payne attended. Items discussed during the meeting were as follows: 2009 water rates; potential Water and Sewer Reliability Study within YLWD and City of Placentia boundaries; and YLWD and City of Placentia 2009 goals. 2) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 12. a. MWDOC/MWD Board, November 5 (Staff) Staff did not attend. b. OCWD Board, November 5 (Staff) Staff did not attend. C. Yorba Linda City Council, November 4 (Mills) BOARD OF DIRECTORS ACTIVITY CALENDAR, Authorization to attend meetings scheduled after October 23, 2008. Agenda is available in the District office prior to meeting. -November 2008 Yorba Linda Planning Commission, Nov 12, 7:00 o.m. Executive-Admin-Organizational Committee, Nov 18, 4:00 o.m Yorba Linda City Council, Nov 18, 6:30 o.m. MWDOC Board, Nov 19, 8:30 a.m. OCWD Board, Nov 19, 5:00 p.m. District Board Meeting, Nov 26, 8:30 a.m. Yorba Linda Planning Commission, Nov 26, 7:00 o.m. " Holiday, Nov 27-28 Collett Summerfield/Mills Armstrong Staff Staff Summerfield District Offices Closed 5 December 2008 FPersonnel-Risk Management Committee, Dec 1, 4:00 p.m. Public Information-Technology Committee, Dec 2, 4:00 p.m. Yorba Linda City Council, Dec 2, 6:30 p.m. MWDOC/MWD Workshop, Dec 3, 7:30 a.m. OCWD Board, Dec 3, 5:00 p.m. Planning-Engineering-Operations Committee, Dec 4, 4:00 p.m. Finance-Accounting Committee, Dec 9, 4:00 p.m. Yorba Linda Planning Commission, Dec 10, 7:00 p.m. District Board Meetinq. Dec 11, 8:30 a.m. Executive-Admin-Organizational Committee, Dec 16, 4:00 p.m. Yorba Linda City Council, Dec 16, 6:30 p.m. MWDOC Board, Dec 17, 8:30 a.m. OCWD Board, Dec 17, 5:00 p.m. District Board Meeting, Dec 23, 8:30 a.m. MWDOC Ad Hoc Committee Meeting, Dec 23, 4:00 p.m. Yorba Linda Planning Commission, Dec 24, 7:00 p.m. * *May be rescheduled due to the upcoming holidays. CONFERENCES AND SEMINARS Armstrong/Collett Collett/Beverage Mills Staff Staff Mills/Armstrong Beverage/Summerfield Collett Summerfield/Mills Armstrong Staff Staff CANCELED Summerfield 13. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. On a motion by Director Mills, seconded by Director Armstrong, the Board of Directors voted 4-0 to authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. ACWA/JPIA Annual Conference - December 1-2, 2008 Director Mills requested to attend this conference. b. Orange County Water Association 51St Anniversary Celebration - December 12, 2008 C. Water Education Foundation Climate Change Summit - November 13-14, 2008 A recess was declared at 11:21 a.m. The Board of Directors reconvened in Closed Session at 11:26 a.m. All Directors were present. Also present were General Manager Payne and Assistant General Manager Vecchiarelli. 6 ADJOURN TO CLOSED SESSION 14. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Drive, Yorba Linda, CA Agency Negotiators: Michael A. Payne and Ken Vecchiarelli Negotiating Parties: To Be Determined Under Negotiation: Price and Terms of Payment 15. Public Employee Appointment Pursuant to Section 54957 of the California Government Code Title: General Manager CLOSED SESSION REPORT The Board of Directors reconvened in Open Session at 12:00 p.m. There were no reportable items from the Closed Session. ADJOURNMENT On a motion by Director Beverage, seconded by Director Summerfied, the Board of Directors voted to adjourn at 12:00 p.m. to a regular meeting of the Board of Directors scheduled for November 26, 2008 at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870. APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ITEM NO. 2 NOV 2 6 2008 MINUTES OF THE BY ~L rG cad YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING --rte November 18, 2008 The November 18, 2008 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 2:08 p.m. The meeting was held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA. DIRECTORS PRESENT AT ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage STAFF PRESENT Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Asst. G.M. Arthur G. Kidman, General Counsel Lee Cory, Operations Manager Diane Cyganik, Finance Director Pat Grady, IT Director Gina Knight, Human Resources Manager John DeCriscio, Chief Plant Operator Art Vega, IT Systems Administrator Annie Alexander, Executive Secretary DIRECTORS ABSENT AT ROLL CALL Ric Collett INTRODUCTION OF VISITORS AND PUBLIC COMMENTS There were no visitors introduced or public comments. DISCUSSION ITEMS Discuss Wildfire Event and Community Outreach Efforts Assistant General Manager Vecchiarelli provided a PowerPoint presentation to the Board and highlighted the events leading up to the activation of the District's Emergency Operations Center (EOC) on November 15, 2008. A severe firestorm began in Corona at approximately 9:00 a.m. on November 15, 2008. General Manager Payne activated the EOC at 12:00 p.m. and staff began reporting to the EOC shortly thereafter. The fire spread from Chino Hills and followed the riverbed with portions of the District being engulfed on two sides. Conditions were extremely hot and windy. Staff made a tremendous effort to provide a high level of service under extreme conditions. Beginning at 10:00 a.m. on November 15 to 12:00 a.m. November 16, 2008, approximately 13 million gallons of water was distributed through the system (above normal production) for fire protection use. Staff had contacted MWD to increase the flow rate from the District's largest supply connection from 12 cubic feet per second (CFS) to 32 CFS. Staff saw that the firestorm was moving from east to west and worked proactively to get additional pumps through mutual aid to help move water where it was needed. There were also false reports of extensive damage to District facilities however, the SCADA communications system for the Santiago Reservoir, Santiago Booster Pump Station and Hidden Hills Booster Pump Station was the only property damage that affected the District's ability to track our system's response. With communication being lost to the Santiago Reservoir and booster stations there was a possibility that water pressure had dropped below 20 psi. The Department of Health Services requires water agencies to issue a boil water notice when this occurs as the potential of contamination from backflow increases. As a result, the District issued a boil water notice the evening of November 15, 2008 for the Hidden Hills area north of Esperanza Road. Only a small portion of the District's service area was affected by the notice. Staff also distributed bottled water to those residents affected. Bacterial tests will need to be conducted over the next few days before the boil water notice can be lifted. District staff worked the morning of November 16, 2008 to turn off water service to homes where water was leaking. There has been a lot of speculation as to why the fire could not be controlled. The District's water system is fairly robust and exceeds minimum standards in some cases, although it is not built to handle multiple fire flows in multiple pressure zones simultaneously. Staff has called Laer Pierce to assist with public relations. ACWA is also providing the District with a public relations team. Staff will be providing this same PowerPoint presentation regarding the incident and the District's response at the Yorba Linda City Council meeting tonight at 6:30 p.m. The Orange County Fire Authority will also be in attendance. District representatives were made available at the Assistance Center in Anaheim to assist affected residents. Arrowhead Water has donated additional water for delivery to residents in the boil water notice area. District representatives also attended a meeting at the OC Control Center where preliminary financial information was provided to FEMA. General Manger Payne and Assistant General Manager Vecchiarelli responded to questions from the Board regarding the status of the Santiago Reservoir, the boil water notice and other related issues. The Board provided feedback to staff regarding the PowerPoint presentation and reiterated their commitment to assist the victims of the fire. General Counsel Kidman stated that Director Collett had received written notice of today's special meeting. ADJOURNMENT On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted to adjourn at 3:05 p.m. to a special meeting of the Board of Directors scheduled for November 19, 2008 at 4:00 p.m., at 1717 E. Miraloma Avenue, Placentia 92870. 2 APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT NOV 2 6 2008 ITEM NO. 3 MINUTES OF THE BY 1/ d' YD OF DA LINDA WATER DISTRICT IRECTORS SPECIAL MEETING November 19, 2008 The November 19, 2008 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 4:03 p.m. The meeting was held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA. DIRECTORS PRESENT AT ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage STAFF PRESENT Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Asst. G.M. Arthur G. Kidman, General Counsel Lee Cory, Operations Manager Diane Cyganik, Finance Director Pat Grady, IT Director Gina Knight, Human Resources Manager Stacy Bavol, Customer Service Supervisor Hank Samaripa, Project Engineer Annie Alexander, Executive Secretary DIRECTORS ABSENT AT ROLL CALL Ric Collett DISCUSSION ITEMS M I ~,14 kk f en 3. Review of Events Related to Local Emergency 4. Current Status of District Facilities and Distribution System President Summerfield welcomed those in attendance and expressed his sympathy for those who had lost their homes in the firestorm. President Summerfield also thanked those individuals providing public safety support during the event. Assistant General Manager Vecchiarelli provided a detailed PowerPoint presentation to the Board and public regarding the firestorm and the District's response. Much of this presentation was similar to what was given at the Special Board Meeting held November 18, 2008. President Summerfield declared a brief recess at 4:21 p.m. PUBLIC COMMENTS President Summerfield opened the meeting to public comments at 4:26 p.m. Larry Goodnough addressed the Board and requested that the District's Board meetings be held later in the evening. Mr. Goodnough expressed his concerns regarding the water pressure in the Hidden Hills area and encouraged the Board to focus on construction of the new reservoir. Denis Johnson addressed the Board and expressed his concerns regarding the water pressure in the Hidden Hills area and the frequency of fire hydrant maintenance. Mr. Johnson also expressed his disappointment with the District employing a public relations firm. Steve Sparks addressed the Board. Staff responded to questions from Mr. Sparks regarding the status of the Santiago Reservoir and booster stations during the firestorm. Mr. Sparks stated that there was not water available at the hydrants in the Hidden Hills area until 9:00 or 10:00 a.m. on November 16, 2008. Dave Rosenberger addressed the Board and expressed his thoughts regarding the Yorba Linda City Council meeting held the previous evening. Mr. Rosenberger also encouraged the Board to hold their meetings in the evening. President Summerfield declared a brief recess at 4:39 p.m. President Summerfield reopened the meeting to public comments at 4: 51 p.m. Diedre Goodnough addressed the Board and requested that the District improve their communication with the residents of the Hidden Hills area specifically related to the construction of the new reservoir. Assistant General Manager Vecchiarelli then introduced Dr. Renee Christensen who was hired by the District to provide services to victims of the fire. Dr. Christensen then provided a brief summary of her services. Customer Service Supervisor Bavol and Project Engineer Samaripa reported on their involvement with the Assistance Center in Anaheim. They also stated that the City of Yorba Linda had opened its own Assistance Center in Yorba Linda. Operations Manager Lee Cory reported that a case of bottled water was being delivered to each resident of the Hidden Hills area every day the boil water notice was in effect. Arrowhead Water kindly donated 26 palettes of bottled water for this purpose. Assistant General Manager Vecchiarelli then responded to questions from the Board regarding the amount of water provided during the firestorm and any possible penalties from MWD. ACTION ITEMS Receive and File Notice of Special Meeting On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors received and filed the Notice of Special Meeting. 2 2. Ratify Proclamation of Local Emergency On a motion by Director Beverage, seconded by Director Mills, the Board of Directors ratified the Proclamation of Local Emergency. The Board again expressed their condolences to the fire victims and thanked all those involved in putting out the fires. General Manager Payne commended staff for their hard work. ADJOURNMENT On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted to adjourn at 5:21 p.m. to a regular meeting of the Board of Directors scheduled for November 26, 2008 at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870. 3 ITEM NO. Y AGENDA REPORT Board Meeting Date: November 26, 2008 To: Board of Directors From: Kenneth R. Vecchiarelli, Assistant General Manager Staff Contact: Diane Cyganik, Finance Director APPROVED BY NE 30ARD OF DIRECTORS OF THEYORBA. iNDAWATER DISTRICT N (W 2 6 2008 BY-L /(Q rf Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A Funding Source: All Funds CEQA Account No: N/A Job No: N/A Compliance: N/A Estimated Costs: $1,193,112.32 Dept: Bus Subject: Payments of Bills, Refunds, and Wire transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. DISCUSSION: The major items and wire transfers on this disbursement list are as follows: A wire of $637,180.39 to MWDOC for September 2008 water purchase; a wire of $4,467.80 to Bank of America for October 2008 visa payment; a wire of $71,907.73 to ACWA-HBA for December 2008 health premium; a wire of $244.08 to ACWA-EAP for December 2008 EAP; and, a wire of $25,842.92 to Parsons for Job 200704 October 2008 services rendered The balance of $218,148.52 is routine invoices. ADP is now processing our payroll checks, with the exception of the third party checks, listed below. In summary, the check register total is $957,791.44; payroll No. 22 total is $235,320.88; and, the disbursements of this agenda report are $1,193,112.32. A summary of the checks is as follows: Pavables: Void Checks Check Nos. 49913 and 50345 Manual Check Check No. 50419 Void Check Check No. 50420 Manual Check Check No. 50421 Computer Checks Check Nos. 50422 - 50503 Pavroll #22: Manual Checks Check Nos. 4201 - 4207 The disbursement total for the current period is $1,193,112.32, distributed as follows: Water $1,178,694.16 Sewer $ 8,730.16 ID #1 $ 0.00 ID #2 $ 5.688.00 TOTAL $1,193,112.32 PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,193,112.32. November 26, 2008 CHECK NUMBERS 49913 and 50345 $ 0.00 50419 TO 50503 $ 218,148.52 WIRES: W-111308 MWDOC $ 637,180.39 W-111308A Bank of America $ 4,467.80 W-112608 ACWA-HBA $ 71,907.73 W-1 12608A ACWA-EAP $ 244.08 W-1 12608B Parsons $ 25,842.92 $ 739,642.92 TOTAL OF CHECKS AND WIRES: $ 957,791.44 PAYROLL NO. 22: CHECK NUMBERS: 4201 TO 4207 $ 235,320.88 TOTAL: $ 1,193,112.32 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF NOVEMBER 26, 2008 TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $1,178,694.16 SEWER $ 8,730.16 ID # 1 $ 0.00 ID # 2 $ 5,688.00 TOTAL: $1,193,112.32 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 11-13-08 THRU 11-26-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 50422 11-26-08 11-26-08 ABIGAIL ABBOTT STAFFING SVC 2,646.90 112608 11-26-08 11-26-08 ACWA-HBA 71,907.73 12608A 11-26-08 11-26-08 ACWA-HBA 244.08 50423 11-26-08 11-26-08 ADVANCED INFRASTRUCTURE 718.15 50424 11-26-08 11-26-08 AGB - AMERICAN GEOPHYSICAL 1,645.00 50425 11-26-08 11-26-08 ANDY GUMP INC. 130.00 50426 11-26-08 11-26-08 ANSWER ONE COMMUNICATIONS 480.51 50427 11-26-08 11-26-08 AQUA-METRIC SALES CO. 5,360.52 50428 11-26-08 11-26-08 ARROW HARDWARE 757.41 50429 11-26-08 11-26-08 ART VEGA 1,588.37 50430 11-26-08 11-26-08 ASSOCIATED LABORATORIES 2,637.30 50431 11-26-08 11-26-08 AT & T MOBILITY 76.99 50432 11-26-08 11-26-08 AT&T 45.10 11308A 11-13-08 11-13-08 BANK OF AMERICA 4,467.80 50433 11-26-08 11-26-08 BIOVIR LABORATORIES INC. 423.74 50434 11-26-08 11-26-08 BONTERRA CONSULTING 2,122.50 50435 11-26-08 11-26-08 BUTIER ENGINEERING INC 21,307.50 50436 11-26-08 11-26-08 CADET UNIFORM SERVICE 929.84 50437 11-26-08 11-26-08 CAROLLO ENGINEERS 3,313.00 50438 11-26-08 11-26-08 CDW-G GOVERNMENT, INC 150.97 50439 11-26-08 11-26-08 CITY OF PLACENTIA 25,205.37 49913 09-11-08 11-13-08 CLA-VAL CO. -3,812.15 50421 11-13-08 11-13-08 CLA-VAL CO. 3,812.15 50440 11-26-08 11-26-08 CLA-VAL CO. 1,330.13 50441 11-26-08 11-26-08 COM SER CO INC. 775.00 50442 11-26-08 11-26-08 COUNTY HYDRANT & VALVE SERVICE 2,708.36 50443 11-26-08 11-26-08 CPS HUMAN RESOURCE SERVICES 383.00 50444 11-26-08 11-26-08 D. R. CRISKE TRUCKING 3,902.73 50445 11-26-08 11-26-08 DATALOK ORANGE COUNTY 263.43 50446 11-26-08 11-26-08 DOSE, INC. 35,810.00 50447 11-26-08 11-26-08 DELL MARKETING L.P. 105.04 50448 11-26-08 11-26-08 DIANE DALTON 61.00 50449 11-26-08 11-26-08 DIEHL, EVANS & COMPANY, LLP 4,400.00 50450 11-26-08 11-26-08 EISEL ENTERPRISES, INC. 1,454.63 50451 11-26-08 11-26-08 EMPLOYEE RELATIONS, INC. 226.25 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 11-13-08 THRU 11-26-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 50452 11-26-08 11-26-08 EMPLOYMENT DEVELOPMENT DEPT. 1,800.00 50453 11-26-08 11-26-08 FEDERAL EXPRESS 239.80 50454 11-26-08 11-26-08 FILTER RECYCLING SERVICES, INC 345.00 50455 11-26-08 11-26-08 FRY'S ELECTRONICS 300.53 50500 11-26-08 11-26-08 GARIA PROPERTIES 11.93 50501 11-26-08 11-26-08 GEORGINA MOYERS 12.66 50456 11-26-08 11-26-08 GRAYBAR ELECTRIC CO 1,631.17 50457 11-26-08 11-26-08 GRUNDFOS CBS INC. 5,838.81 50458 11-26-08 11-26-08 HALL & FOREMAN, INC 195.00 50459 11-26-08 11-26-08 INFOSEND 7,459.78 50345 11-12-08 11-20-08 INTERIORS BY JANI-TRESS -3,659.00 50460 11-26-08 11-26-08 INTERIORS BY JANI-TRESS 3,659.00 50461 11-26-08 11-26-08 JOSEPH G. POLLARD CO., INC 123.12 50462 11-26-08 11-26-08 LAMPPOST PIZZA 277.71 50463 11-26-08 11-26-08 LINCOLN NATIONAL LIFE 1,840.32 50464 11-26-08 11-26-08 MANAGEMENT ACTION PROGRAMS INC 2,000.00 50465 11-26-08 11-26-08 MC FADDEN-DALE HARDWARE 1,837.80 50466 11-26-08 11-26-08 MC MASTER-CARR SUPPLY CO. 133.02 50467 11-26-08 11-26-08 McCORMICK,KIDMAN & BEHRENS LLP 8,185.43 111308 11-13-08 11-13-08 MUNICIPAL WATER DISTRICT 637,180.39 50468 11-26-08 11-26-08 NAPOLEON DE LOS REYES 105.00 50469 11-26-08 11-26-08 NEOPOST INC 1,000.19 50470 11-26-08 11-26-08 NICHOLAS A. HOLLON 80.00 50471 11-26-08 11-26-08 NICKEY PETROLEUM CO 5,004.32 50472 11-26-08 11-26-08 OFFICE SOLUTIONS 485.96 50473 11-26-08 11-26-08 ORANGE COAST PETROLEUM EQUIP. 89.37 50474 11-26-08 11-26-08 ORANGE COUNTY - AUDITOR/CONT 175.00 50475 11-26-08 11-26-08 ORANGE COUNTY HOSE CO. 245.61 50476 11-26-08 11-26-08 ORANGE COUNTY REGISTER 301.50 50477 11-26-08 11-26-08 PACIFIC PLUMBING CO. 506.00 12608B 11-26-08 11-26-08 PARSONS ENGINEERING SCIENCE 25,842.92 50478 11-26-08 11-26-08 PEGGY McCLURE 446.25 50479 11-26-08 11-26-08 PITNEY BOWES 763.00 50480 11-26-08 11-26-08 PLACENTIA DISPOSAL 499.36 50481 11-26-08 11-26-08 PLUMBERS DEPOT INC. 670.21 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 11-13-08 THRU 11-26-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 50482 11-26-08 11-26-08 RBF CONSULTING 2,541.03 50483 11-26-08 11-26-08 RKI ENGINEERING, LLC 5,220.00 50502 11-26-08 11-26-08 ROBERT SMITH 76.37 50484 11-26-08 11-26-08 ROBYN SHAW 1,308.62 50485 11-26-08 11-26-08 SC FUELS 1,226.68 50486 11-26-08 11-26-08 SOUTHERN CALIF EDISON CO. 160.02 50419 11-13-08 11-13-08 SOUTHERN CALIF GAS CO. 31,986.98 50487 11-26-08 11-26-08 SPECIALIZED PAINTING COMPANY 920.00 50488 11-26-08 11-26-08 STACY BAVOL/PETTY CASH 97.37 50489 11-26-08 11-26-08 STAPLES BUSINESS ADVANTAGE 1,331.34 50490 11-26-08 11-26-08 TIME WARNER CABLE 187.38 50491 11-26-08 11-26-08 TOWNSEND PUBLIC AFFAIRS, INC. 5,240.00 50492 11-26-08 11-26-08 UNDERGROUND SERVICE ALERT 219.00 50493 11-26-08 11-26-08 UNITED INDUSTRIES 1,237.06 50503 11-26-08 11-26-08 VICKI BOOTH 65.00 50494 11-26-08 11-26-08 VILLAGE NURSERIES 166.37 50495 11-26-08 11-26-08 WELLS SUPPLY CO 470.88 50496 11-26-08 11-26-08 WEST COAST SAFETY SUPPLY CO 280.05 50497 11-26-08 11-26-08 WESTSIDE BUILDING MATERIAL 661.30 50498 11-26-08 11-26-08 XEROX CORPORATION 1,096.96 50499 11-26-08 11-26-08 YORBA LINDA HARDWARE 93.52 957,791.44 ITEM NO. AGENDA REPORT APPROVED 9Y THE BOARD OF DIRECTORS Board Meeting Date: November 26, 2008 OF THE YORBA LINDAWATER DISTRICT NOV262008 To: Board of Directors aY K ~ ~r~ 1 From: Ken Vecchlarelll, Assistant General Manager , lo Staff Contact: Dlane Cyganik, Finance Director Sandi Van Etten, Sr. Accountant Reviewed by General Counsel: N/A Budgeted: N/A Total Budget: Funding Source: N/A CEQA Account No: Job No: Compliance: N/A Estimated Costs: Dept: Bus Subject: Investment Report for quarter ending September 30, 2008 SUMMARY: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a quarterly report of the investments to the legislative body. Staff is submitting the report for the quarter ending September 30, 2008. DISCUSSION: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a quarterly report of the investments to the legislative body. The average portfolio yield for total investments excluding Wells Capital is 1.63% compared to the September 2007 yield of 4.55%. The average portfolio yield including Wells Capital is 2.17%. The average number of days to maturity as of September 30, 2008 equaled 62 days, and the average term for the portfolio totaled 19 days. The Water Fund net investments excluding annexation fees, reserve funds and revenue funds are ($3,914,756), as compared to prior year investments at this point in time of ($4,101,596). The operating fund interest earned in the month of September 2008 is $1,003. Total operating fund interest received for fiscal year 2008/2009 is $1,925. The operating fund investment interest comparison is listed below: Actual for the Months of 09/30/07 09/30/08 Monthly Interest $ 910 $ 1,003 Year to Date $12,789 $ 1,925 Fiscal Year 2007/2008 2008/2009 Interest Budget - annual $86,000 $64,500 Interest earned on investments is recorded in the Fund that owns the investment. Investment Summary Comparison The distribution of investments by fund for September 2008 is as follows: Fund Description 09/30/08 Annexation Fund $9,405,709 17.86% Water Fund (3,914,756) -7.43% Water R&R Operating Reserve 2,019,692 3.84% Water Reserve for Capital Projects 149,500 0.28% Water Restricted for 2008 Debt Service 300,283 0.57% 2003 Bond Fund 446,064 0.85% 2008 Bond Fund 28,797,409 54.69% Sewer Fund 1,248,777 2.37% Sewer R&R Operating Reserve 214,165 0.41% Sewer Reserve for Capital Projects 186,051 0.35% Imp. Dist. No. 1 4,246,507 8.06% Imp. Dist. No. 2 9.557.477 18.15% $52.656.878 100.00% STAFF RECOMMENDATION: That the Board of Directors receive and file the investment report for the quarter ending September 30, 2008. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee has reviewed and discussed the Investment Report and supports staff's recommendation. ITEM NO. AGENDA REPORT Board Meeting Date: November 26, 2008 APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT To: Board of Directors NOV 2 6 2008 From: Ken Vecchiarell i, Assistant General Manager Staff Contact: Same 1)41 ?1 - 6 -0 Reviewed by General Counsel: Yes Budgeted: N/A Total Budget: N/A Funding Source: N/A CEQA Account No: Job No: Compliance: N/A Estimated Costs: N/A Dept: Admin Subject: Resolution No. 08-13 Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings SUMMARY: Section 30521 of the Water Code provides that the Board of Directors shall: (a) provide for the time and place of holding its regular meetings; and, (b) provide for the manner of calling special meetings. DISCUSSION: Resolution No. 90-41 had identified 4622 Plumosa Avenue, Yorba Linda as the official meeting place for all regular Board meetings. In May of 2008, the District moved the Administrative offices from 4622 Plumosa Drive, Yorba Linda to 1717 E. Miraloma Avenue, Placentia. Staff has prepared the attached Resolution that updates the principal office address of the District and location for all regular and special meetings of the Board. Legal Counsel has also added references to the Ralph M. Brown Act which governs in greater detail, the date, time and place of regular and special meetings of the Board. All other information in Resolution No. 90- 41 is still valid. PRIOR RELEVANT BOARD ACTION(S): Provisions for meeting time and place were formerly adopted by Ordinance No. 1, and subsequently amended by Ordinance No. 2 and by Ordinance No. 7. On December 27, 1990, the Board adopted Ordinance 90-03 which repealed Ordinance No. 1, No. 2 and No. 7. On December 27, 1990, the Board of Directors adopted Resolution No. 90-41 Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings. STAFF RECOMMENDATION: That the Board of Directors to adopt Resolution No. 08-13 Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings and rescind Resolution No. 90-41. COMMITTEE RECOMMENDATION: The Executive-Administrative-Organizational Committee will discuss this item at its meeting being held November 24th. Staff will report the Committee's recommendation at the Board meeting. RESOLUTION NO. 08-13 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING TIME AND PLACE FOR ALL REGULAR MEETINGS AND RESCINDING RESOLUTION NO. 90-41 WHEREAS, the Yorba Linda Water District was formed pursuant to Division 12 of the Water Code of the State of California; and WHEREAS, Section 30521 of the Water Code provides that the board shall: (a) provide for the time and place of holding its regular meetings; and, (b) provide for the manner of calling special meetings; and, WHEREAS, the Ralph M. Brown Act requires the Board to adopt the time and place for holding regular meetings (Government Code Section 54954(a)), requires that regular and special meetings of the board be held within the District's jurisdictional boundaries (GC § 54954(b)) and requires notice of special meetings to be provided to newspapers, radio and television stations when requested in writing (GC § 54956); and WHEREAS, Ordinance No.'s 1, 2, and 7 which provided the meeting time and place of the board were repealed by Ordinance 90-03 and replaced by Resolution No. 90-41 on December 27, 1990; and, WHEREAS, since the adoption of Resolution No. 90-41, the principal office of the District has moved; and NOW, THEREFORE, the board of Directors of the Yorba Linda Water District does hereby resolve, determine and order as follows: Section 1: REGULAR MEETINGS. (a) Place. All regular meetings of the Board shall be held at the principal office of the District located at 1717 E. Miraloma Avenue, Placentia, California. (b) Time. All regular meetings of the Board of Directors shall be held on the second and fourth Thursdays of each month at 8:30 a.m.; provided however, that when the day fixed for any regular meeting of the Board of Directors falls upon a day designated by law as a legal or national holiday, such meeting will be at a time and place to be designated by majority vote of the Board. (c) Adjournment. The Board may adjourn any regular or adjourned regular meeting to a time and place specified in the motion of adjournment so approved by the Board. Section 2: SPECIAL MEETINGS. (a) Call. Special meetings of the Board of Directors may be called by the President or majority of members of the Board whenever in their opinion the District's business may require a special meeting of the Board. (b) Notice. Whenever a special meeting of the Board of Directors is called, notice in writing shall be delivered by the Secretary to each director, and if notice is requested in writing, to each local newspaper of general circulation and radio or television station. The notice shall be delivered personally or by any other means and shall be received at least twenty four (24) hours in advance of the meeting. The notice shall specify the time and place of such meeting and purpose of the meeting. The written notice may be dispensed with as to any Director who, at or prior to the time the meeting convenes, files with the Secretary a written waiver of notice. The waiver may be given by telegram. The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. The notice shall be posted at least twenty four (24) hours prior to the special meeting on the District's bulletin board and will be mailed to any member of the public who requests, in writing. (c) Agenda. The agenda for a special meeting of the Board of Directors is limited to only those matters specifically set forth in the purpose of the call for the special meeting. No other business shall be considered at a special meeting. 2 (d) Adjournment. The Board may adjourn any special or adjourned special meeting to a time and place specified in the motion of adjournment so approved by the Board. PASSED AND ADOPTED this 26th day of November, 2008, by the following called vote: AYES: NOES: ABSENT: ABSTAIN: John W. Summerfield, President Yorba Linda Water District ATTEST: Michael A. Payne, Secretary Yorba Linda Water District APPROVED AS TO FORM: Arthur G. Kidman, Esq. McCormick, Kidman & Behrens 3 ITEM NO. _t AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS Board Meeting Date: November 21, 2008 OF THE YORBA LINDA WATER DISTRICT To: Board of Directors NOV 2 6 2008 From: Ken Vecchiarelli, Assistant General Manager BY Staff Contact: Same Reviewed by General Counsel: Yes Budgeted: N/A Total Budget: N/A Funding Source: N/A CEQA Account No: Job No: Compliance: N/A Estimated Costs: N/A Dept: Admin Subject: Resolution No. 08-XX Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings SUMMARY: Section 30521 of the Water Code provides that the Board of Directors shall: (a) provide for the time and place of holding its regular meetings; and, (b) provide for the manner of calling special meetings. DISCUSSION: Resolution No. 90-41 had identified 4622 Plumosa Avenue, Yorba Linda as the official meeting place for all regular Board meetings. In May of 2008, the District moved the Administrative offices from 4622 Plumosa Drive, Yorba Linda to 1717 E. Miraloma Avenue, Placentia. Staff has prepared the attached Resolution that updates the principal office address of the District and location for all regular and special meetings of the Board. Legal Counsel has also added references to the Ralph M. Brown Act which governs in greater detail, the date, time and place of regular and special meetings of the Board. All other information in Resolution No. 90- 41 is still valid. PRIOR RELEVANT BOARD ACTION(S): Provisions for meeting time and place were formerly adopted by Ordinance No. 1, and subsequently amended by Ordinance No. 2 and by Ordinance No. 7. On December 27, 1990, the Board adopted Ordinance 90-03 which repealed Ordinance No. 1, No. 2 and No. 7. On December 27, 1990, the Board of Directors adopted Resolution No. 90-41 Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings. STAFF RECOMMENDATION: That the Board of Directors to adopt Resolution No. 08-XX Setting Time and Place for all Regular Meetings and Manner to Call Special Meetings and rescind Resolution No. 90-41. COMMITTEE RECOMMENDATION: The Executive-Administrative-Organizational Committee will discuss this item at its meeting being held November 24th. Staff will report the Committee's recommendation at the Board meeting. RESOLUTION NO. 08-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING TIME AND PLACE FOR ALL REGULAR MEETINGS AND RESCINDING RESOLUTION NO. 90-41 WHEREAS, the Yorba Linda Water District was formed pursuant to Division 12 of the Water Code of the State of California; and WHEREAS, Section 30521 of the Water Code provides that the board shall: (a) provide for the time and place of holding its regular meetings; and, (b) provide for the manner of calling special meetings; and, WHEREAS, the Ralph M. Brown requires the Board to adopt the time and place for holding regular meetings (Government Code Section 54954(a)), requires that regular and special meetings of the board be held within the District's jurisdictional boundaries (GC § 54954(b)) and requires notice of special meetings to be provided to newspapers, radio and television stations when requested in writing (GC § 54956); and WHEREAS, Ordinance No.'s 1, 2, and 7 which provided the meeting time and place of the board were repealed by Ordinance 90-03 and replaced by Resolution No. 90-41 on December 27, 1990; and, WHEREAS, since the adoption of Resolution No. 90-41, the principal office of the District has moved; and NOW, THEREFORE, the board of Directors of the Yorba Linda Water District does hereby resolve, determine and order as follows: Section 1: REGULAR MEETINGS. (a) Place. All regular meetings of the Board shall be held at the principal office of the District located at 1717 E. Miraloma Avenue, Placentia, California. (b) Time. All regular meetings of the Board of Directors shall be held on the second and fourth Thursdays of each month at 8:30 a.m.; provided however, that when the day fixed for any regular meeting of the Board of Directors falls upon a day designated by law as a legal or national holiday, such meeting will be at a time and place to be designated by majority vote of the Board. (c) Adjournment. The Board may adjourn any regular or adjourned regular meeting to a time and place specified in the motion of adjournment so approved by the Board. Section 2: SPECIAL MEETINGS. (a) Call. Special meetings of the Board of Directors may be called by the President or majority of members of the Board whenever in their opinion the District's business may require a special meeting of the Board. (b) Notice. Whenever a special meeting of the Board of Directors is called, notice in writing shall be delivered by the Secretary to each director, and if notice is requested in writing, to each local newspaper of general circulation and radio or television station. The notice shall be delivered personally or by any other means and shall be received at least twenty four (24) hours in advance of the meeting. The notice shall specify the time and place of such meeting and purpose of the meeting. The written notice may be dispensed with as to any Director who, at or prior to the time the meeting convenes, files with the Secretary a written waiver of notice. The waiver may be given by telegram. The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. The notice shall be posted at least twenty four (24) hours prior to the special meeting on the District's bulletin board and will be mailed to any member of the public who requests, in writing. (c) Agenda. The agenda for a special meeting of the Board of Directors is limited to only those matters specifically set forth in the purpose of the call for the special meeting. No other business shall be considered at a special meeting. 2 (d) Adjournment. The Board may adjourn any special or adjourned special meeting to a time and place specified in the motion of adjournment so approved by the Board. PASSED AND ADOPTED this day of called vote: AYES: NOES: ABSENT: ABSTAIN: , 2008, by the following Yorba Linda Water District ATTEST: Michael A. Payne, Secretary Yorba Linda Water District APPROVED AS TO FORM: Arthur G. Kidman, Esq. McCormick, Kidman & Behrens , President 3 ITEM NO. AGENDA REPORT OVED BY THE OF DIRECTORS Board Meeting Date: November 26, 2008 AOFTH EYORBALI DOA WATER DISTRICT To: Board of Directors NOV 2 6 2008 From: Ken Vecchiarelli, Assistant General Manager BY y.- / 2~l~ o d Staff Contact: 2`7~vy Reviewed by General Counsel: N/A Budgeted: N/A Total Budget: Funding Source: N/A CEQA Account No: Job No: Compliance: N/A Estimated Costs: Dept: Admin Subject: Designate Voting Delegate for ACWA Fall Conference Membership Session SUMMARY: The District has received a request from ACWA to designate one individual to cast a vote on behalf of the District on a proposed ACWA Bylaw amendment at the upcoming ACWA Fall Conference. The vote will be conducted during the General Membership Session of the conference being held Wednesday, December 3, 2008 at 12:00 p.m. Director Mills will be attending this conference. DISCUSSION: The proposed ACWA Bylaw amendment is attached. The amendment would provide for elevation of the ACWA Legal Affairs Committee from regular committee to standing committee status. The principal significance of this change is to place the chair of this Committee on the ACWA Board of Directors. The change in status of this Committee will be permanent, unless subsequently changed by a vote of the membership. The ACWA Legal Affairs Committee deals with relatively frequent appellate court matters which result in ACWA's name going on amicus curiae briefs filed at all levels of federal and state appellate courts (and occasionally in trial courts). On occasion, the Committee has had the leadership role for ACWA in dealing with regulatory agencies such as the SWRCB and the EPA, or acted in a coordinating role with other ACWA committees for such activities. Between the Wanger decisions, the continuing stream of important appellate cases related to ACWA and member agency goals and objectives, the high level of activity on critical policy matters at the SWRCB, and a host of other important subjects, the ACWA Legal Affairs Committee in general and its Chairperson in particular, could play a valuable role as an active member of the ACWA Board. The ACWA Board of Directors recommends adoption of this Bylaw amendment through a vote of its membership. STAFF RECOMMENDATION: That the Board of Directors designate Director Mills as the District's voting delegate for the ACWA Fall Conference General Membership Session. Article VII Qualification for Membership on ACWA's Standing and Regular Committees Section 1. In order to serve on any ACWA standing or regular committee, an individual must be an employee, director or other representative duly designated by a public agency to represent that agency. Standing Committees Section 2. Communications Committee. There shall be a Communications Committee whose duty it shall be to develop and make recommendations to the Board of Directors regarding a comprehensive internal and external communications program for the Association and to promote development of sound public information and education programs and practices among member agencies. The committee shall consist of no more than 40 individuals. Of that number, at least one individual shall be from each region. Section 3. Energy Committee. There shall be an Energy Committee whose duty it shall be to recommend policies and programs to the Board of Directors and to the State Legislative Committee and/or Federal Affairs Committee as appropriate. The committee shall consist of at least one representative from each region. Section 4. Federal Affairs Committee. There shall be a Federal Affairs Committee whose duty it shall be to review all federal legislative proposals and regulatory proposals affecting Association members, after consulting with other appropriate committees, and to develop Association positions consistent with existing policy, where it has been established; recommend sponsorship of bills which will resolve problems or improve conditions for Association member agencies and assist in the establishment of the Association's federal legislative program. The committee shall consist of at least one and no more than five individuals from each region. Section 5. Finance Committee. There shall be a Finance Committee whose duty it shall be to make recommendations to the Board of Directors regarding annual budgets, dues formula and schedules and other revenue producing income, annual audit and selection of an auditor and investment strategies. The committee shall consist of the ACWA President and Vice President as ex officio members, the Finance Committee Chair, one member of the board from each of ACWA's ten regions (either chair or vice chair) and one additional representative from each region with experience in financial matters. Section 6. Groundwater Committee. There shall be a Groundwater Committee whose duty it shall be to recommend policies and programs to the Board of Directors and to the State Legislative Committee and/or Federal Affairs Committee as appropriate. The committee shall consist of at least one representative from each region. Section 7. Insurance and Personnel Committee. There shall be an Insurance and Personnel Committee whose duty it shall be to review, on a regular basis, all group insurance program offerings, make recommendations to the Board of Directors regarding annual contract renewal of all group employee benefit plans, retirement issues, and other personnel and administrative issues pertinent to the management of member agencies. The committee shall consist of at least one and no more than two individuals from each region; at least one from each region must represent an agency enrolled in multiple plan offerings through the Association. Section 8. Leaal Affairs Committee. There shall be a Legal Affairs Committee whose duty it shall be to support the mission of the Association. and more particularly to deal with reauests for assistance involving leaal matters of significance to ACWA member agencies. includina but not limited to state and federal court litigation. water rights matters. selected reaulatorv and resources aaencv matters. proposed ACWA bylaw revisions. review of legislation as reauested by the State Legislative Committee. etc. The Committee shall consider matters and issues submitted to it in order to determine which ones are of a maior significance to ACWA members and. assuming a findina of maior significance. recommend to the Board of Directors the position(s) which the Committee believes ACWA should take with respect thereto. The Committee shall be composed of between 35 and 45 attorneys. each of whom shall be. or act as. counsel for an ACWA member aaencv. representina diverse interests within the Association, includina but not limited to. different aeoaraphical areas throughout the state. larae and small agencies. aaricultural and urban agencies. aaencies created under the various enablina statutes. etc. Further. the Committee shall have at least one attorney who represents an aaencv located within each ACWA region. Section 9. Local Government Committee. There shall be a Local Government Committee whose duty it shall be to recommend policies to the State Legislative Committee and Board of Directors on matters affecting water agencies as a segment of local government in California. The committee shall consist of at least one and no more than three individuals from each region. Section 10. State Legislative Committee. There shall be a State Legislative Committee whose duty it shall be to review all state legislative proposals affecting Association members and to establish Association positions, consistent with existing policy, where it has been established; sponsor bills which will resolve problems or improve conditions for Association member agencies and assist in the establishment of the Association's legislative program. The committee shall consist of at least one and no more than four individuals from each region. There shall be at least one person representing each of the following types of agencies: (a) California water districts; (b) county water districts; (c) irrigation districts; (d) municipal water districts. The representatives of the above types of agencies shall be a part of representatives from the regions. Bylaw Amendment_LAC_Standing Committee_Nov2008.doc 2 Section 11. Water Management Committee. There shall be a Water Management Committee whose duty it shall be to recommend policy and programs to the Board of Directors on any area of concern in water management. The committee shall consist of at least one and no more than four individuals from each region. Section 12. Water Quality Committee. There shall be a Water Quality Committee whose duty it shall be to develop and recommend Association policy, positions and programs to the Board of Directors, to promote cost effective state and federal water quality regulations which protect the public health, to enable interested members to join together to develop and coordinate with other organizations, and to present unified comments regarding agricultural and domestic water quality regulations. The committee shall consist of at least one individual from each region. Section 12. Appointment. The president shall appoint all committee members, including the chair and vice chair thereof, after receiving recommendations from members and regions. Section 13. Term of Office. The term of office of standing committee chairs to the Board of Directors shall be two (2) years and shall commence on January 1 of the even- numbered year following their appointment by the president and ratification by the then seated Board of Directors and shall terminate on December 31 of the odd-numbered year two (2) years later or until their successors are appointed and ratified. Section 15. Meetings. Meetings of standing committees, as well as all other appointed committees, may be called at such times and places designated by the respective chair thereof. Bylaw Amendment-LAC-Standing Committee_Nov2008.doc 3 FAX ASSOCIATION OF CALIFORNIA WATER AGENCIES PROXY FORM ACWA GENERAL SESSION WEDNESDAY, DECEMBER 3, 2008 AND, IF NECESSARY, THURSDAY, DECEMBER 4, 2008 TO: FAX NUMBER: EMAIL: DONNA PANGBORN 916-554-2350 donnap@acwa.com THE PERSON DESIGNATED BELOW WILL BE ATTENDING THE ACWA GENERAL SESSION ON WEDNESDAY, DECEMBER 3, 2008, AND, IF NECESSARY, ON THURSDAY, DECEMBER 4, 2008, AS OUR VOTING DELEGATE: SIGNATURE OF DELEGATE: PRINTED NAME OF DELEGATE: AGENCY: TELEPHONE NUMBER: FAX NUMBER: E-MAIL ADDRESS: A~ I e. 16A William R. Mills Yorba Linda Water District 714-701-3021 714-701-3028 HAGENERAL SESSIOMFafI_2008Troxy Form.doc HP LaserJet 3390 Fax Call Report YLWD FINANCE DEPT 7147010413 Nov-26-2008 1:54PM Job Date Time Type Identification Duration Pages Result 1152 11/26/2008 1:51:34PM Send 19165542350 2:39 1 OK FAX ASSOCIATION OF CALIFORNIA WATER AGENCIES PROXY FORA? ACWA GENERAL SESSION WEDNESDAY, DECEMBER 3, 2008 AND, IF NECESSARY, THURSDAY, DECEMBER 4, 2008 TO: DONNA PANGBORN FAX NUMBER: 916-554-2350 EMAIL: donnap@acwa.com THE PERSON DESIGNATED BELOW WILL BE ATTENDING THE ACWA GENERAL SESSION ON WEDNESDAY, DECEMBER 3, 2008, AND, IF NECESSARY, ON THURSDAY, DECEMBER 4, 2008, AS OUR VOTING DELEGATE: G SIGNATURE OF DELEGATE:/ 100-4 PRINTED NAME OF DELEGATE: Willis- x. -41110 AGENCY: Yorba Linda Water District TELEPHONE NUMBER: 714-701-3021 FAX NUMBER: 714-701-3028 E-MAIL ADDRESS: HIGENEAAL SESS0MFW 200 P..y Fp .O, ITEM NO. a,- MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING November 24, 2008 A meeting of the Executive-Administrative-Organizational Committee was called to order by Committee Chair Summerfield on Monday November 24, at 4:00 p.m. The meeting was held at the District Administrative Office at 1717 E. Miraloma Ave, Placentia. DIRECTORS PRESENT: President John Summerfield, Chair Vice President William R. Mills STAFF PRESENT: Michael A. Payne, General Manager Ken Vecchiarelli, Asst. General Manager INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: Laer Pearce, President of Laer Pearce & Associates. ACTION ITEMS: Consider Resolution No. 08-XX Setting Time and Place for All Regular Meetings and Manner to Call Special Meetings and Rescind Resolution No. 90-41 The Committee reviewed and approved staff's recommendation to update the Resolution. 2. Consider Resolution No. 08-XX Authorizing Individuals to Transfer Funds via the Federal Wire System and Rescind Resolution No. 06-02. The Committee discussed the current policy and reviewed the procedures and personnel authorized to transfer. The recommended changes will be incorporated into the Resolution and this matter will be presented to the Board of Directors on December 11, 2008. 3. Consider Reorganization of the Board of Directors to Select a President, Vice President and to Appoint Corporate Officers for Calendar Year 2009 The Committee discussed the appointment of the Corporate Officers. Staff gave a brief history of prior year Presidents and Vice Presidents. The committee recommended keeping the structure the same but did not offer a recommendation of a slate of President and Vice President. 4. Consider Board of Directors Committee Assignments for Calendar Year 2009 The Committee discussed the Committee assignments for 2009. Staff will bring an agenda report to the Board of Directors meeting in December where the list of committees will be distributed to the Board members. The item would be continued to the first Board meeting in January 2009 where the President would announce the appointments. 5. Consider Board of Directors Compensation for Calendar Year 2009 The Committee discussed the Directors compensation and recommends the Boards salaries remain the same for Calendar year 2009. DISCUSSION ITEMS: 6. Consider Policy for Approval of Board of Directors Meeting Minutes The Committee asked questions and requested staff to draft a guideline that the Board would adopt. 7. Declaration of Conflicts of Interest During Public Meetings The Committee asked questions and requested staff to draft a guideline and language that the Board would adopt and use at Board and Committee meetings. 8. Fullerton Arboretum Water Conservation Garden Partnership Staff reported on a tour to the Fullerton Arboretum. The purpose of the trip was to research the Arboretum's request for District participation in the Mojave Water Garden. It was decided early on, that the Mojave Garden was nice but not the best choice for District support. The District favored more towards water conservation. The Fullerton Arboretum Water Conservation Garden Partnership will make a presentation to the Board on the latter plan. 9. Future Presentation to Board of Directors by LAFCO Staff reported that LAFCO has submitted a request to come out to the District and give the Board of Directors a presentation about LAFCO. Staff will schedule a date. 10. Report on Legislative Activities - Sacramento Advocates There was no report. 11. Report on Grant Activities - Townsend Public Affairs There was no report. The Committee discussed the Federal Grant application involving the Highland Reservoir and the proposed helispot location at the Santiago reservoir. Staff reported they met with OCFA and Congressmen Miller and both are in full support. 12. Scheduling Future OCWD Ad Hoc Committee Meetings The Committee discussed scheduled future OCWD Ad Hoc Committee meetings with the MWDOC Ad Hoc meeting. 13. Status Report on Pass - Through Policy The Committee discussed the issue of passing through water rate adjustments caused by other agencies. As a result of the fire activities, staff will push the Public Hearing forward to the January 8, 2009 Board meeting. ADJOURNMENT: The Committee adjourned at 5:43 p.m. The next Executive-Administrative- Organizational Committee is scheduled for December 16, 2008, 4:00 p.m. 2 Association of California Water Agencies 51 Since I Q 10 November 4, 2008 Mr. Michael A. Payne Yorba Linda WD PO Box 309 Yorba Linda CA 92885 RE: ACWA 2009 DC Conference Hotel Deadline Januarv 30, 2009 Dear Mr. Michael A. Payne, ITEM NO.~ Rr- V NOV 1 3 2008 YORBAUNDA'V1ATE, b:- APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT NOV~,2 6 2008 BY l`'f~V r 47t_ V Plans are underway for the 2009 ACWA DC Conference, February 24-26, 2009. I am writing to encourage you and other representatives of your agency to attend this event. It is being held during an exciting time in Washington; the next Administration will have just been sworn in and the I l lth Congress will be gearing up for action. The conference provides a unique opportunity to learn about the plans and priorities of the new Administration and Congress. The conference includes an Executive Branch speakers program as well as Legislative session where invited members of Congress will address ACWA members and answer questions. Additional speakers will provide an analysis of the 2008 election outcome and what it may mean for water agencies. Once again the conference hotel is the Washington Court. ACWA DC Conference participants are responsible for making their own hotel reservations within the block of rooms reserved by ACWA at the Washington Court Hotel (see attached form for registration information). The Washington Court Hotel will accept reservations in the ACWA room block until January 30 after which, the rooms will be released for general sale. After January 30 the hotel will accept reservations based on room and rate availability. Additionally, should our block fill prior to the cut-off date, reservations will be accepted based on room and rate availability. We look forward to seeing you at the DC Conference. Should you have any questions, please feel free to call ACWA's Washington office at 202.434.4760. Sincerely, Timothy H. Quinn Executive Director Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814-3577 916/441-4545 rAx 916/325-4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001-1512 202/434-4760 FAX 202/434-4763 D R A F AGENDA 2009 ACWA WASHINGTON, DC CONFERENCE Washington Court Hotel February 24-February 26, 2009 Tuesdav. February 24 6 p.m. - 8 p.m. Welcoming Reception Washington Court Hotel (Conference attendees and spouses are invited. Others by invitation only) Wednesdav. Februarv 25 8:30 a.m. - 9:30 a.m. Welcome, ACWA President, Glen Peterson Full Breakfast and Keynote Speaker Washington Court Hotel 9:45 a.m. Conference Details, David Reynolds, ACWA Director of Federal Relations 10:00-10:50 a.m. Washington Insiders Speaker Panel Washington Court Hotel 11:00 a.m. Administration Speakers Washington Court Hotel Noon - 1:30 p.m. Lunch and Keynote Speaker Washington Court Hotel 1:50 P.M. Group Photo 2:15 p.m. - 5:30 p.m. House Speech Program 6 p.m. - 8 p.m. Congressional Reception Thursdav. Februarv 26 8:30 -10:00 a.m. Breakfast and Closing Speaker Washington Court Hotel 10:00 a.m. Conference Adjourns 10 a.m.-4 p.m. Individual Appointments Association of California Water Agencies I www.acwa.com ACWA's 2009 Washington, D.C. Conference Preregistration Washington Court Hotel • Washington, D.C. • February 24-26, 2009 OFFICE USE ONLY - DC09 Preregistration deadline is January 30, 2009. E PKG Deadline to receive refund voucher is January 30, 2009. B Fill in Completely - Please Print Clearly or Type. T DATA Name on Badge to Read Title Organization Address City Phone: ( ) Attendee E-mail Address: Confirmation E-mail Address: Spouse/Companion ($35 fee if attending) State FAX:( ) Zip Credit Card Payment Information Please charge my fee to my credit card: ❑ ❑ VISA . CredittI ClIarld NIIumII bler: I I I I I I I I I ' I ' I L~ L J ( J I I J Expiration Date: Amount: $ Signature: HOTEL INFORMATION: Washington Court Hotel, 525 New Jersey Ave. N.W., Washington, D.C. 20001-1527 - Phone: 800-321-3010 Group Rate: $286 Single/Double. The cut-off date to receive this special rate is January 30, 2009. Preregistration PACKAGE - ACWA public agency members, Affiliates & Associates only (Includes materials, registration and all meals.) (Does not include spouse registration.) Not available on-site. (20) $565 $ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Conference Registration (21) Prereg. On Site Amount (Meals not included) Advantage $485 ($520) $ Standard $725 ($780) $ Spouse/Companion (Non-refundable) (22) $35 ($45) $ (Includes opening & congessional receptions.) (Meals not included.) Daily Conference Registration Prereg. On Site Amount (Meals not included) (Advantage) (Standard) (Advantage) (Standard) ❑ Wednesday, February 25 (23) $275 $415 $295 $445 $ ❑ Thursday, February 26 (24) $230 $345 $250 $375 $ MEAL FUNCTIONS Quantity Tuesday, February 24 Opening Reception (30) . Wednesday, February 25 Breakfast (31) Luncheon(32) Congressional Reception (33) Thursday, February 26 Breakfast (34) Make checks payable to ACWA, and send to: ACWA, P.O. Box 2408, Sacramento, CA 95812-2408. FAX (916) 325-2316 or (916) 325-4849. Do not fax AND mail this form. Questions? Contact ACWA at (916) 441-4545, toll free (888) 666-2292, or e-mail events@acwa.com. Prereg. On Site Amount Included in registration fee. $35 ($40) $ $45 ($50) $ Included in registration fee. $35 ($40) $ TOTAL $ MESSAGE: Hello, this is Michael Payne, General Manager of the Yorba Linda Water District with a Water Quality Alert. The Yorba Linda Water District in conjunction with the California Department of Public Health has determined ALL Yorba Linda Water District water is safe to drink, right out of the tap. As a safety precaution, residents in a small portion of the Yorba Linda Water District service area, Hidden Hills, had been notified to boil tap water for drinking or cooking purposes. That order went into effect November 15th, but has now been lifted. Again, ALL Yorba Linda Water District water is safe to drink right out of the tap. Thank you allowing us to serve your community. CALL-IN INSTRUCTIONS: How to record your message remotely, using your telephone Prepare you message(s) Call our remote recording computer at anytime of the day or night. You will need your job number: 40* And your passcode:, Option 1: You can leave a message only when a live person answers the phone. To record for this option you should record you message in the "live answer box." Option 2: You can leave a message only when an answering machine answers the phone (most common). To record for this option you should record a message in the "answering machine box." CHOOSE OPTIOg Option 3: You c n leave the same message when a live person picks up the phone or when an answering machine picks up the phone. To record for this option you should record one message in the "both live person and answering machine box." Once you record a message you should press the pound button your phone. You will then be able to listen to your message, re-record you message or record a new message. Note: You can re-record a message at anytime; however, once you re-record a message the old message is deleted automatically. You can call back into the system at any time and listen to the messages /I W. A 1909-1958 Water Wisdom Word Search r 0 j# ( J H U C D V D Y R A V Y o - P P V M X W G D T X S G ra p O 0 -_ Y L I L O Y L H H D R R Test your water wisdom ' • • , G 0 G P U O Z Y G T D I and see if you can find these h� A B V P E J I C U A A O Words in the chart to the left. - L S A K G L D P O N K V • • arts Linda Water District traces its roofs back to 1909,when L S L E A K I U R K K R conserve Valve ythe privately maned Yorba Linda Wafer Company was formed 0 H V B G M G N D S X E drip pipeline to bring eater to the residents of Yorba Linda.At that time, N F E R E T A W E W I S drought reservoir the service area was largely rural in character,with a small residential Y X 0 K T P B P I R D E faucet tanks community at its reefer,so most of the unto was used for agriculture. F W U F F A U C E T R. D T G C O N S E R V E W gallon water In 1910,the Yorba Linda Tract was being developed and put on the I leak yl Wd _ _ ..... market by the lanss Investment Company.lanss marketed the land to a— potential stockholders on the East Coast,stating promises of"piped- - in water"available with the purchase of land.However,they had trot Waterlines is produced quarterly to keep Yorba D begun the process of installing a pipeline front the canal that carried Linda Water District customers informed about - roater from the Santa Ana River,forcing early residents to head their water-related issues and upcoming events.If you A 10-minute shower - - ourn water in barrels more than two miles. A year later,li nss,now also running the Yorba Linda Wafer have any story ideas or suggestions,please mail uses up about 55 - _ :��.•_ Company,issued bonds for$175,000 without first consulting with the them to the YLWD Communications Department, gallons of water. land-owning stockholders,forcing them to pay for piping they had been 1717 E.Mtra/oma Ave.,Placentia, CA,91870 or Take shorter Showers promised as bring already mailable. email to info @y/wd.com. and Install low-flow — = The outraged landowners brought a lowsuit against lanss in 1914, which went to the Superior Court of Orange County.The court showerheads to ---° decision placed the Yorba Linda Water Company in the hands of those for more information,please call(714)701-3014. Conserve Supplies. landowners,and in July of that same year,they elected the district's - - - - - first publicly selected Beard of Directors. ' The new mutual wafer company built ifs first reservoir on Highland O 0 Cy, s paid Q - ill in ] the I f t 1 r s H 1911 By 931, as of the(ands r tcu rcd by/an.s was off and the mutual company was debt-free. r x By the lair 1950s,the service area had expanded to 4,710 acres and a t 1,412 connections,yet remained primarily rural-but as the post World ?' `D � � - War 11 Baby Boom generation emerged,big changes were about to came. D A L Next Edition:1958-1973 v w cc 00 3 IL- 9!Y l III Uut of- might, but Top Dry Weather& Court Rulings Make It Autumn's California-Friendly of Mind Important to Use Less Water Plant Lakeview Reservoir replaced with larger,underground The bougainvillea adds storage tanks. YLWD asks customers to voluntarily reduce water use by ten percent. color to conservation. Anew reservoir near In June,Governor Schwarzenegger declared a statewide drought,the first drought Think it's impossible to liven up Lakeview Avenue and _. declaration since 1991,blaming below-average precipitation and court-ordered your garden with a splash of color Bastanchury Road will soon "_ water delivery restrictions. While both these matters are outside YLWD's control,the and save money at the same time? provide local residents more District has anticipated the potential for tighter water supplies and has taken several Well think again. Bougainvillea is a than improved water reliability. California-friend plant that will si P tY steps in recent years to limit the local impacts of statewide droughts. �'P P _ Construction recent) bean to water,reduce our water bill and x` Y 8 Even so,our best defense against drought is our customers,and we're asking Y replace an aging 50-year-old, _ everyone to voluntarily reduce their water use by ten percent to help ensure we have make your garden the envy of above-ground reservoir there sufficient water supplies to meet our region's needs. the neighborhood. with a new 8-million-gallon the I akev Resnvolr will be nd when can Bougainvillea n highly recognizable underground tank,doubling improving local views. pkted" The Drought at a Glance for its striking flowers that adom storage capacity and improving About half of YLWD's water comes from the Orange County aquifer,a naturally walls,fences and hedges throughout occurring reservoir beneath central and northern Orange County,and half from views n the Vista del Verde Northern California and the Colorado River(which we call"imported"water). Seven Southern California. There are portion of Yorba Linda. po more than ten varieties that 1 "The two Lakeview Reservoir straight years of low rainfall have depleted all of these sources to near record levels.On thrive in our area,with a range of steel tanks were a half-century top of this,an August 2007 federal court ruling reduced water deliveries to Southern colorful blossoms including red, old and really needed to be California from the Sacramento-San Joaquin River Delta by up to 30 percent to protect pink,yellow,white and gold, replaced,"said YLWD Project the Delta smelt,a small fish that is listed as endangered. French naturalist Dr.Philibert Engineer Joe Polimino."Placing What YLWD is Doing Commercon is to thank for the new reservoir underground YLWD has recently taken measures to divemify our water portfolio,increase our discovering this fascinating,water- allows us to build a much larger, storage capacity and ensure a reliable supply. We are currently finalizing details to wise plant. He first documented better reinforced structure.And annex all portions of our service area not currently within the Orange County Water the vine in 1768,while in Brazil when it's complete you won't District boundary into OCWD. This action will increase the amount of low-cost during an around-the-world even know it's there." groundwater YLWD can pump from the Orange County aquifer and reduce our voyage with famous French YLWD designed the new dependence on imported supplies. District leadership is also exploring the possibility explorer Admiral Louis de...guess what his last name wasl...Bougainvillea. facility so it can be expanded to of making recycled water available for landscape irrigation,which could reduce local This vibrant vine is a perennial that will appreciate as much sun as possible. It 12 million gallons,to help keep demand for drinking water by up to 15 percent.We are also building new reservoirs usually does best when planted in a pot for the first four to six weeks,and then up with water demand from the and booster stations that will allow YLWD to store and transport an additional 7 a transplanted into the ground. Once out of the pot,the plant needs little water. surrounding neighborhoods.The million gallons of water,increasing our system's capacity to ensure enough water is on Bougainvilleas are vigorous climbers that require something for their young stem to 512.6 million reservoir will be fed hand when our customers need it most. initially attach to,but after that watch them take off. While they are attractive with by an accompanying booster The f1,reservmr ml/doubk storage capauty to 9mdlim gallons. minimal trimming,you also can train and trim them to frame an arbor,porch or garage station that will pump water from What YOU Can DO door,and even a colorful hedge. By using just ten percent less water each day,everyone can make a big difference in the low-lying portions of our service area to our hillside customers.Construction is stretching our water supply. Here's what you can do to be part of the solution: anticipated to be completed in early 2009. each week lawn one fewer day "Water storage is an important component to ensuring aloes-cost,reliable supply," Water y � � � � a � •r Polimino said."Being ble to increase storage capacity while im improving views is an •Turn off water when it's not needed,like when brushing teeth and while soaping B g P 8 up in the shower opportunity that just made a whole lot of sense" 6 Wash your car at a commercial car wash,which must recycle its water •Run dishwashers and washing machines only when full and on the proper r — water settings 1 r r Lakeview m ud Barter Station By the Nnwbers 6 Repair all leaky faucets and toiletsp &Replace thirsty lawns and landscaping with native,drought- r r •.r r r r r •Capacity:8 million gallons tolerant plants and artificial turf rebates for new •Tanks can be expanded to hold 12 million gallons •Replace old faucets and appliances with new water-efficient water-saving toilets, Booster station 5,00D gallons models washers, nkes r PCPs ga Per minute � � l•Only the reservoir's hatches will be visible to the public Please do your part NOW to use less water.If everyone pitches and artificial turf. +Completion anticipated in early 2009 in,we may avoid mandatory water conservation measures that Vail no..tnm otherwise may be in our future. firnare details. AL—. A fi