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HomeMy WebLinkAbout2002-10-24 - Board of Directors Meeting Minutes2002-119 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING October 24, 2002 8:30 A.M. The October 24, 2002 meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Kom at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Paul R. Armstrong Michael J. Beverage Staff Present: William J. Robertson, General Manager Janet Morningstar, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Gloria Luj an, Management Analyst Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Hank Samaripa, Project Engineer Visitors present: Marion Alter, Moreland & Associates, Inc. SPECIAL RECOGNITION Kenneth Vecchiarelli, Engineering Manager, introduced new employee Hank Samaripa, Project Engineer. CONSENT CALENDAR Regarding Item 5, a question was posed as to where the authority would fall, to the City? William J. Robertson, General Manager, stated the District has some authority to work on what is outside a building but must coordinate with the city for what is inside the building. There is a limit of 100 ppm, but enforcement inspection is the real problem. Lee Cory, Operations Manager, stated the study will help determine who will be responsible if the Health Department does not handle this area. Another question pertained to the formula used to determine the District's payment portion for the study. Janet Morningstar, District General Counsel, commented the District has the right to make rules and regulations and enforce them regarding the sewer system, and everyone hooked up to the sewer must comply. On a motion by Director Armstong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of regular meeting, October 10, 2002. Authorize directors to leave the State of California prior to next meeting. 2002-120 4. Approve disbursements of $1,173,161.88. 5. Approve entering into a cooperative agreement with Orange County Sanitation District for a county-wide comprehensive study to evaluate Fats Oils and Grease (FOG) within Orange County. ACTION CALENDAR 6. Consider Acceptance of the Audited Financial Statements for Twelve Months ended June 30, 2002. Beverly Meza, Business Manager, introduced Marion Alter, Moreland & Associates, Inc., who presented the report. Ms. Alter stated the opinion letter is clean. The audit is complete, and there are no irregularities. Questions were asked, and a discussion was held about possible changes in reporting and the affect of those changes on policies. Ms Alter said the changes will affect the look of the reports and the presentation of the operating revenues. Moreland & Associates will do a trial run on the new system for the Board of Directors. Director Abramowitz complimented staff and Beverly Meza for an outstanding job. Vice President Summerfield mentioned missing parenthesis on page 24 for the water fund. On a motion by Director Beverage, seconded by Director Abramowitz, the Board of Directors voted 5-0 to accept the Audited Financial Statements for the twelve months ended June 30, 2002. William J. Robertson praised Beverly Meza for successful completion of the audit. Marion Alter and Beverly Meza left the meeting at 9:10 a.m. 7. Consider Resolution NO. 02-06 Rescinding Water Rate Increase Specified in Section Two of Resolution No. 01-17. William J. Robertson, General Manager, presented the report. Questions were asked, and a discussion was held about the comparison of operating revenue and expenses instead of total revenue and expenses. Janet Morningstar gave the opinion that the District may choose to but is not required to hold a public meeting for rate increases, or rate decreases. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 on a roll call vote to adopt Resolution 02-06 Setting Water Rates for Fiscal Years 2002-03 and rescinding Section Two of Resolution No. 01-17. Consider Pressure Zone Reconfiguration Project. Kenneth Vecchiarelli, Engineering Manager, presented the report, Questions were asked, and a discussion was held. This not a recommendation to change the adopted budget. The issue of the level of water pressure to be provided and standards set was discussed extensively. Kenneth Vecchiarelli noted the basis for the original design of this zone and area of service was the 1978 Master Plan, which sets the engineering parameters and what will be acceptable for the design standards. Deficiences were found. An update to the 1978 Master Plan is being worked on, and acceptable pressure is one item to be addressed. -2- 2002-121 On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to authorize the preparation of CEQA documentation and solicitation of proposals for engineering design, construction management and inspection of the capital improvements associated with the Zone Reconfiguration Project, Job No. 20020. A recess was declared at 9:44 a.m. Michael A. Payne and Hank Samaripa left the meeting. The meeting reconvened at 9:53 a.m. with all Directors present. Leon de los Reyes, Project Engineer, joined the meeting. 9. Consider Bastanchury Road Water and Sewer Pipelines. Kenneth Vecchiarelli, Engineering Manager, presented the report. There was a question about costs and why the lowest bid was not recommended. These are consultant proposals not bids. There was concern about public relations. A lot of asphalt will be torn up. This agency and the city have some responsibility for how the project affects our customers. A request should be made to Toll Brothers to make up signs to be placed at the beginning, end and middle of the project to explain what is going on and who is involved. Locations of signs and permitting were discussed. Michael A. Payne rejoined the meeting at 10:02 a.m. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize the General Manager to execute a consultants agreement with Tetra Tech, Inc. for construction management and inspection services for the SWEPI, L.P. Bastanchury Road Water and Sewer Pipelines, Job Nos. 0023 and 0102. 10. Consider Highland Booster Station Upgrade. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held about the natural gas backup system, potential to add additional gpm capacity if needed, the well and economics. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to adopt the Negative Declaration prepared for the Highland Booster Station upgrade and authorize staff to file the Notice of Determination. The Board authorized the President and Secretary to execute the Facility Finance, Design and Construction Agreement (FFDCA) with SWEPI, L.P., for the Highland Booster Station upgrade, Job No. 200103. DISCUSSION CALENDAR 11. Report on Proposed Annexation to Orange County Water District. Kenneth Vecchiarelli, Engineering Manager, presented the report, stating staff is bringing this matter up for discussion and to give a status report to the Board of Directors. The parties involved have been talking about proceeding with annexation once the lawsuits are settled. The programatic EIR will be done with the other parties in interest. The annexation would eventually include all of the District. The Travis property and its conditions were discussed. The Huntington Beach litigation situation was discussed. This item is for information only, no Board was taken. -3- 2002-122 GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel Morningstar had nothing to report. b) Report on Placentia's Heritage Days Parade. Director Abramowitz reported the people were excited to see the vactor truck and inquired about it. Although Michael Robinson, Assistant Administrator, was not present, he requested William J. Robertson let the Board know the Fiesta Days Parade will line up on Casa Loma between 9 and 9:30 a.m. if a Director wishes to participate. The vactor truck will be in the parade, and a booth will be manned by staff e) Colorado River Water Users Association 2002 Annual Meeting, December 15-18, 2002, Las Vegas. Director's Beverage and Armstrong and Vice President Summerfield will attend. d) District activities. William J. Robertson reported the HealthFair held at the Richfield Plant this week was well received. Gloria Lujan, Management Analyst, reported seven vendors participated, and flu vaccine was available to employees. William J. Robertson reported a card from a company in Florida, which sells filters, was received by some District residents indicating there are some elements present in the District's water. A number of questions were called in to the District. William J. Robertson also reported on a routine bacteria sampling done Wednesday, October 16. On October 17, Leon de los Reyes, Project Engineer, received a call stating a-coli was positive in the Chino Reservoir. The reservoir was immediately isolated from the system. Samples were taken and sent to two different labs. The results from one lab indicated chloroform and from the other lab indicated a-coli. Additional samples were taken in the system. These samples were clean. The tank was drained Monday and Tuesday. Rabbit pellets were found at the bottom of the tank. Coyotes and other animals are able to run across the lid of the reservoir. The District will look at measures to prevent this. It is unclear whether the pellets were intentionally or accidentally deposited in the tank. The District is working with the health department. The installation of fencing, a double lid, testing ports and the issue of state park mandates regarding appearance were discussed. Michael Payne and Gloria Lujan left the meeting at 10:40 a.m. Leon de los Reyes left the meeting at 10:47 a.m. COMMITTEE REPORTS 13. Executive-Administration Committee (Korn/Summerfield) 14. Finance Accounting Committee (Beverage/Korn) A meeting is scheduled for November 7, 9:00 a.m. Accounting software. -4- 2002-123 15. Personnel-Risk Management Committee (Abramowitz/Armstrong) A meeting is scheduled for November 7, 4:00 p.m. CalPers, OCWA Salary Study, Personnel Rules, Risk Management Activities. 16. Planning-Engineering-Operations Committee (Summerfield/Beverage) Report of meeting held October 17, 10:00 a.m. A meeting is scheduled for October 31, 10:00 a.m. Gravity sewer through Muranaka property, Bastanchury Booster Station and new reservoir, Addendum to Heritage Homes Service Agreement, PuIte Home temporary tank, Annexation update. 17. Public Information Committee (Armstrong/Abramowitz) 18. Orange County Water District Ad Hoe Committee (Beverage/Kom) 19. MWDOC Ad Hoc Committee (Korn/Abramowitz) Meeting scheduled for October 28, 4:00 p.m. Review of MWDOC Manager's meeting items. INTERGOVERNMENTAL MEETINGS 20. Yorba Linda City Council, October 15, 6:30 p.m. President Korn attended. There was nothing of concern to the District to report. 21. MWDOC, October 16, 9:00 a.m. No one attended. 22. OCWD, October 16, 6:00 p.m. No one attended. 23. Yorba Linda Planning Commission., October 23, 7:30 p.m. Director Beverage attended. The temporary tank item was continued to November. The District should continue to check on this item. BOARD OF DIRECTORS ACTIVITY CALENDAR ISDOC Membership and Annual Meeting, 10/31/,11:30 a.m. WACO, November 1, 7:30 a.m. ISDOC Board, November 5, 7:30 a.m. Yorba Linda City Council, November 5, 6:30 p.m. MWDOC/UET Jt Workshop, November 6, 9:00 a.m. OCWD, November 6, 6:00 p.m. MWD, November 12,12:30 p.m.* Yorba Linda Planning Commission, November 13, 7:30 p.m. President Korn will attend & vote on behalf of the District. No No Korn No No No Armstrong Lee Cory and Kenneth Vecchiarelli left the meeting at 10:54 a.m. A recess was called. The meeting reconvened at 10:58 a.m. with all Directors present. -5- 2002-124 BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Vice President Summerfield asked about a position the District might have on the ACWA notice regarding Proposition 50. There were questions and a short discussion took place. Director Abramowitz noted the District took a different approach than the City of Orange on switching to chloramines. The City of Orange published nothing, and almost no one was told. Some expensive koi fish died as a result. Director Abramowitz received a call from The Register. He told them the District saw the importance of sending out notices to let the public know. No Closed Session was held. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to adjourn at 11:02 a. m, The next regular meeting of the Board is scheduled for Thursday, November 14, 2002 at 8:30 a. m., at th rict Hea quarters- 1/ /7 William J. lrtson Secretary/General Manager -h-