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HomeMy WebLinkAbout2003-01-09 - Board of Directors Meeting Minutes2003-0I MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING January 9, 2003 8:30 A.M. The January 9, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Michael Payne, Assistant General Manager Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Jeanne Miller, Accounting Assistant I Visitors present: Patti Nahill, Project Manager, Pulte Homes SPECIAL RECOGNITION I. President Summerfield presented Lee Cory, Operations Manager, with a Yorba Linda Water District five year pin in recognition of his service. President Summerfield presented Jeanne Miller, Accounting Assistant I, with a District paperweight to recognize her service on the 2002 Safety Committee. 2. Introduce new employee Jose Briones, Maintenance Worker I. (Continued to the meeting of January 23, 2003.) CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0 to approve the Consent Calendar. Approve minutes of the adjourned regular meeting, December 23, 2002. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $214,684.27. Arthur G. Kidman, District General Counsel, entered the meeting at 8:39 a.m. 2003-02 ACTION CALENDAR 6. Consider Pulte Zone 4 Temporary Reservoir. (Continued from December 12, 2002) Kenneth Vecchiarelli, Engineering Manager, distributed a revised page to be placed in the FFDCA. The FFDCA will be reprinted, Pulte will sign, and the document will be brought back to the District for signature. Mr. Vecchiarelli outlined changes in the Agreement. In the report, the paragraph indicating the city wanted to have a CUP process was taken out, because the process may not be required. The city still wants wording about a screening review and aesthetic process. Questions were asked, and a discussion was held. Topics of discussion included: construction timing, when foliage will be put in and what type, timing of removal of the temporary tank, transmission lines, realistic timing for completion of the permanent reservoir and booster station, field production and elevation of pads. The Board requested clarification of some items in the FFDCA involving pass through amount, cultural resources impact and noise impact. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0, with the changes discussed, to adopt the Negative Declaration prepared for the Pulte Temporary Reservoir and authorize staff to file the Notice of Determination. Staff further recommends the Board authorize the President and Secretary to execute the Facility Finance, Design and Construction Agreement (FFDCA) with Pulte Homes for the Zone 4 Temporary Reservoir, Job No. 200230. 7. Consider 2003 ACWA/Joint Powers Insurance Authority - Executive Committee Election. Michael Robinson, Assistant Administrator, presented the report. A question was asked regarding the frequency of the meetings. Director Armstrong stated the meetings are held at least four times a year. No member of the Board of Directors expressed an interest in candidacy for the Executive Committee of ACWA/Joint Powers Insurance Authority, and.no action was taken. Director Armstrong excused himself from the meeting at 9:00 a.m. GENERAL MANAGER'S REPORT 8. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. -2- 2003-03 b) Status report on accounting software. Beverly Meza, Business Manager, reported all the modules are installed on the server, and the payroll is almost set up c) District activities. Vice President Mills questioned the reporting in the newspaper articles included in the Board mail regarding OCWD raising rates. Another article represents there is a twenty year supply of water. Mr. Mills suggested discussing these topics at the OCWD ad hoc Committee meeting to get clarification. A discussion was held. Lee Cory, Operations Manager, reported on damage caused by the recent high winds. South of the Richfield plant, seven power poles were twisted off. The plant went on standby power. The Lakeview lift station power went out, and staff installed portable generators. There was minor damage at the facility, including damage to some yard lights, which are under warranty. There were some minor communication problems with reservoirs. So. Cal. Water requested assistance, which was provided to them. COMMITTEE REPORTS 9. Executive-Administration Committee (Summerfield/Mills) 10. Finance-Accounting Committee (Beverage/Kom) 11. Personnel-Risk Management Committee (Summerfield/Korn) The Minutes of the meeting held December 19, 4:00 p.m. were included in the agenda. 12. Planning-Engineering-Operations Committee (Armstrong/Mills) A meeting is scheduled for January 15, 10:00 a.m. Muranaka Nursery offer. 13. Public Information Committee (Beverage/Armstrong) A meeting is scheduled for January 14, 2003, 4:00 p.m. Website, Waterlines, water bottles, temporary tank aesthetics. 14. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) A meeting is scheduled for February 3, 4:00 p.m. 15. MWDOC Ad Hoc Committee (Summerfield/Korn) A meeting is scheduled for January 27, 4:00 p.m. Report on MWDOC activities, report on MWD activities, school program notification, toilet exchange program. INTERGOVERNMENTAL MEETINGS 16. Yorba Linda City Council, December 17,630 p.m. There was no report. 17. Yorba Linda City Council, January 7,6:30 p.m. The meeting was cancelled. 18. Yorba Linda Plamming Commission, January 8, 6:30 p.m. There was no report. 2003-•04 BOARD OF DIRECTORS ACTIVITY CALENDAR MWDOC, January 15, 9:00 a.m. No OCWD, January 15, 6:00 p.m. No Yorba Linda City Council, January 21, 6:30 p.m. Armstrong Yorba Linda Planning Commission, January 22, 7:30 p.m. Beverage BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Korn will be unable to attend the Board meeting scheduled for January 23. Vice President Mills asked that it be arranged for his name to be placed on the WACO agenda mailing. CLOSED SESSION No Closed Session was held. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to adjourn at 9:26 a.m. meeti g of the Board is scheduled for Thursday, January 23, 2003 at 8:30 a.m., The next reg dead at the District Q U ers~ Secretary -4-