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HomeMy WebLinkAbout2003-01-23 - Board of Directors Meeting Minutes2003-05 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING January 23, 2003 8:30 A.M. The January 23, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Directors Absent at Roll Call Arthur C. Korn Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Jose Raul Briones, Maintenance Worker I Visitors present: Jack Van Auken, District Resident Brett R. Barbre, MWDOC Director Linda Bauermeister, Barber and Bauermeister Bob Gokoo, Law Offices of Robert J. Gokoo SPECIAL RECOGNITION 1. Lee Cory introduced new employee Jose Raul Briones, Jr., Maintenance Worker I. CONSENT CALENDAR On a motion by Director Armstrong, seconded by Vice President Mills, the Board of Directors voted 4-0 to approve the Consent Calendar. 2. Approve minutes of regular meeting January 9, 2003. 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $771,292.40. -1- 2C03-06 PUBLIC HEARING 5. Consider the Board of Director's Compensation. a. President John W. Summerfield opened the public hearing at 8:32 a.m. b. Secretary William J. Robertson provided proof of public hearing notice. There was no correspondence and/or petitions. C. Testimony began with a report by General Manager William J. Robertson. d. There was testimony from Mr. Jack Van Auken, a member of the public. He questioned governmental process and the appropriateness of the Board Members setting an increase for themselves. A discussion was held and comments were offered from the members of the Board regarding the fact the California Legislature leaves the decision of increases to the Board of Directors, and the Board's responsibility to the public and to the voters who elect them. e. President John W. Summerfield closed the public hearing at 8:44 a.m. f. There was discussion by the Board of Directors. The discussion included the compensation received by other district board members, a methodology used to calculate the average compensation received by other board members, the fact the Yorba Linda Water District is the only one with a two-tier system of compensation. There has been no increase in Directors' compensation since 1991. g. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 3-1 on a roll call vote, with Director Armstrong voting No, to adopt Ordinance No. 03-01 with these changes: Eliminate the two-tier fee system, raise the $125.00 per meeting fee to $150.00 per meeting for all meetings, and no automatic yearly increase. President Summerfield asked Brett Barbre, MWDOC Director, if he had any items to report to the Board. He stated the San Jacinto Tunnel will be cleaned and opened for a three-day period. If a Director is interested in touring the tunnel, please let William J. Robertson know. A dinner will be held on February 12 at the Atrium Hotel. Ronald Gastelum, CEO of Metropolitan Water District of Southern California, will give a presentation defending his position on the water supply. Representatives Dauscher, Pacheco and Spitzer are on the Water Committee in Sacramento. Bob Margette, newly elected Senator is on the Water Committee. President Summerfield noted a request had been made by staff to move the Closed Session to this point. A recess was called at 9:15 a.m. Brett Barbre, Jack Van Auten, Lee Cory, and Beverly Meza left the meeting. The meeting reconvened in Closed Session with all Directors present at 9:25 a.m. Also present were William J. Robertson, Arthur G. Kidman, Michael A. Payne, Linda Bauermeister and Bob Gokoo. CLOSED SESSION 19. Discussion of pending litigation to which the District is a party, Subsection (a) of Section 54956.9 Superior Court Case, County of Orange, Case No. 02CC04559, Yorba Linda Water District, a California Municipal Corporation, vs. General Accident Insurance Company, Association of California Water Agencies, Joint Powers Insurance Authority, et al. Bob Gokoo left the meeting at the conclusion of discussion of item 19. -2- 2003-07 18. Discussion of pending litigation to which the District is a party, Subsection (a) of Section 54956.9, Superior Court, County of Orange, North Justice Center, Case No. 02NL28993 Bernard Thaler vs. Yorba Linda Water District. Linda Bauermeister left the meeting at the conclusion of discussion of item 18. 17. Discussion of pending litigation to which the District is a party, Subsection (a) of Section 54956.9, Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 9:50 a.m. No action was taken by the Board in Closed Session. A recess was declared. The meeting reconvened at 9:58 a.m. ACTION CALENDAR 6. Consider Property Insurance Coverage Changes. Michael A. Payne, Assistant General Manager, reported the Personnel Risk Management Committee reviewed the proposed changes to the policy. All of the improvements to the Richfield Plant were added. Three mobile trailers were removed as were Wells 16 and 17. The block walls on Mira Loma are covered. The reservoirs are not covered. The District receives a 5% discount because it carries three policies with ACWA/JPIA. The deductible levels were also reviewed. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve changes to the schedule of covered property and retain the same deductible levels. GENERAL MANAGER'S REPORT 7. General Manager's oral report and comments. a) Arthur G. Kidman, General Counsel, revisited the issue of the temporary storage tanks originally discussed in a previous Board meeting. He gave the opinion then that even though it is a temporary tank, it would be integrated into the Water District system and would be under the control of a public agency and not subject to city building and planning codes. It was then found that the tank will be located on property owned by the City of Yorba Linda. The landowner has to obtain a right of entry in order to locate on this property, and the city is in a position to impose conditions if they wish. The city attorney was disturbed that the landowner led the city to believe they owned the property. General Counsel Kidman hopes to work closely with the city in order to stay in a good relationship with them. Referring to the earlier statement about MET's pronouncement of a 20 year supply of water, General Counsel Kidman said historically, as a way to get votes, everyone has been told there is a water shortage. There was discussion of this issue. -3- 2003-•08 b) Contract Employee - Engineering Department. Kenneth Vecchiarelli, Engineering Manager, reported Jorge Cabradilla, an engineering consultant, has been brought in full-time through Project Partners to assist in running open projects. One single-wide trailer is still located at the Richfield Plant to accommodate space restraints at the Plumosa Drive location. c) Status Report - Richfield Plant. Kenneth Vecchiarelli, Engineering Manager, reported the double-wide trailer is in the process of being removed. Staff are now permanently located in the newly renovated building. There are still some security and telephone issues to be sorted out. Arthur G. Kidman left the meeting at 10:21 a.m. d) District activities. William J. Robertson, General Manager, reported there is a flyer regarding the dinner to be held February 12 in the Board mail today. If anyone is interested in attending, please let William Robertson know. William Robertson received an update from CSDA regarding the budget process. The Legislature has not yet come after the property tax, and we have heard nothing about the reserves. COMMITTEE REPORTS 8. Executive-Administration Committee (Summerfield/Mills) Meeting scheduled for January 29, 4:00 p.m. Board Goals Workshop, Sacramento update. 9. Finance-Accounting Committee (Beverage/Kom) 10. Personnel-Risk Management Committee (Korn/Summerfield) Meeting scheduled for February 5, 4:00 p.m. Salary survey, personnel rules, risk management update, proposal by YLWD Employees Association. 11. Planning-Engineering-Operations Committee (Mills/Armstrong) Minutes of meeting held January 15, 10:00 a.m. Lakeview gravity sewer, Zone 2 transmission pipeline, Zone 3 & 4 reconfiguration project, Vista Del Verde Village 3 transmission pipelines, water and sewer service to the proposed high school, fleet and utility vehicle bids, sewer maintenance contracts for City of Placentia and possibly City of Yorba Linda. 12. Public Information Committee (Armstrong/Beverage) Minutes of meeting held January 14, 2003, 4:00 p.m. Temporary tank aesthetics, web site, WaterLines newsletter, water bottles, Water Awareness activities, District shirts, hats, etc., MWD's public tour policy and bottled water. 13. Orange County Water District Ad Hoc Committee (SummerfieldBeverage) Meeting scheduled for February 3, 2003, 4:00 p.m. Groundwater conditions; basin production percentage; in-lieu storage program; Huntington Beach litigation. -4- 2003-09 14. MWDOC Ad Hoc Committee (Summerfield/Korn) Meeting scheduled for January 27, 2003, 4:00 p.m. Report on Imperial Irrigation District and MWD's 20 year water plan, school program notification, toilet exchange program. INTERGOVERNMENTAL MEETINGS 15. Yorba Linda Planning Commission, January 15, 6:30 p.m. Director Armstrong attended. There was nothing of interest to report. 16. Yorba Linda City Council, January 21, 6:30 p.m. No one attended the meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda Planning Commission, January 29, 6:30 p.m. ISDOC Annual Mtg, January 30,11:30 a.m. Yorba Linda City Council, February 4, 6:30 p.m. MWD/Met Jt. Workshop, February 5, 8:30 a.m. OCWD, February 5, 6:00 p.m. WACO, February 7, 7:30 a.m. Yorba Linda Planning Commission, February 12, 6:30 p.m. Korn Mills Mills Beverage BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Armstrong reported he had the opportunity to visit the Pulte reservoir and developments in the east with Ken Vecchiarelli. ADJOURNMENT On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to adjourn at 10:39 a.m. The next regular meeting of the Board is scheduled for Thursday, February 13, 2003 at 8:30 a.m. at the Distri tlHeadquarters. Jr / r W,Mh6 J. obertson Secretary/General Manager -5- 2003-10