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HomeMy WebLinkAbout2003-02-27 - Board of Directors Meeting Minutes'CC3-17 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 27, 2003 8:30 A.M. The February 27, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: None CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to approve the Consent Calendar. Approve minutes of regular meeting, February 13, 2003. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $355,404.56. ACTION CALENDAR 4. Consider Acceptance of the Financial Statements for six months ended December 31, 2002. Beverly Meza, Business Manager, presented the report. Ms. Meza stated a line had been added to the Financial Statements as requested by the Board. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Financial Reports for six months ended December 31, 2002. -1- 2003-418 5. Consider a short tour to Highland Reservoir and the Richfield Road plant. William J. Robertson, General Manager, presented the reasons supporting a short tour. The Board members agreed to visit the Highland Reservoir and Richfield Plant at the conclusion of the Board meeting. GENERAL MANAGER'S REPORT 6. General Manager's oral report and comments. a) General Counsel Kidman sent a note to William Robertson, General Manager, after the last ACWA Legislative Committee wherein there was discussion of rates of return. It appears the state LAIF is safe from confiscation by the state legislature. County funds may not be safe. Beverly Meza, Business Manager, commented that all the District's investments are in the state fund. There was extensive discussion about the safety of the District's money, where the money is invested, the designation of funds as restricted assets for replacement costs for the District's infrastructure, requirements for borrowing money, set asides for repayment of loans, expenses for rebuilding the Highland Reservoir and for building office space at the Richfield Plant, and depreciation. Staff will look into this matter and review it with the Finance Committee. Mr. Kidman reported on developments regarding LAFCO engendered by a redo of LAFCO's role outlined in AB2838. Municipal service reviews were included in the Bill. LAFCO's statewide have taken the municipal service review authority. Orange County's LAFCO has taken on the process without any real supervision from the Commission. The plan in Orange County is to take six types of municipal services and do a service-by-service review of the provision of services. So, an organization that is fairly detached is going to be involved in master planning in Orange County. He suggested the District maintain involvement in ISDOC. John Withers is the District representative. A Board member should talk to him. A request was made to reinstate the listing of the ISDOC meetings in the Board of Directors Activity Calendar. William J. Robertson will try to learn more details before scheduling a committee meeting. Mr. Kidman will send him a copy of the report. b) District activities. William J. Robertson, General Manager, stated there was nothing to report. COMMITTEE REPORTS 7. Executive-Administration Committee (Summerfield/Mills) 8. Finance-Accounting Committee (Beverage/Kom) -2- 2003•-19 9. Personnel-Risk Management Committee (Summerfield/Korn) The minutes of the meeting held February 11 were included in the Agenda. Salary survey, Personnel Rules, risk management updates, Yorba Linda Water District Employee Association proposal, District staffing. The minutes of the meeting held February 19 were included in the Agenda. Salary survey, future staffing requirements, Personnel Rules. Director Korn asked when the Personnel Rules would be ready for review. Michael Payne, Assistant General Manager, said this would take a couple of weeks. 10. Planning-Engineering-Operations Committee (Armstrong/Mills) The minutes of the meeting held February 19 were included in the Agenda. Chlorine disinfection system conversion, SWEPI temporary tank, Highland Reservoir replacement, Phase 3 of the Richfield Master Plan, water service for the Yorba Linda Country Club, communications from Consulting Engineers. 11. Public Information Committee (Beverage/Armstrong) The minutes of the meeting held February 18 were included in the Agenda. Business card data, water bottles, toilet giveaway event, Richfield Plant dedication, Richfield Plant open house, blue "water" drop, potential loss of tax revenue information to be included in District newsletter, information to rate payers regarding "20 year supply of water", fluoridated water, restaurant water conservation cards, Mabel Paine School's upcoming ' jog-a-thou". 12. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 13. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 14. Yorba Linda City Council, February 18. Vice President Mills said there were no issues regarding water. A possible lease to the Friends Church of a city-owned property was the most noteworthy item of discussion. 15. Yorba Linda Planning Commission, February 26. Director Korn attended. There was nothing to report. BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda City Council, March 4, 6:30 p.m. Armstrong MWD/Met R. Workshop, March 5, 8:30 a.m. - OCWD, March 5, 6:00 p.m. WACO, March 7, 7:30 a.m. Yorba Linda Planning Commission, March 12, 6:30 p.m. Beverage Yorba Linda City Council, March 18, 6:30 p.m. Armstrong MWDOC, March 19,9:00 a.m. OCWD, March 19, 6:00 p.m. -3- 21003-20Yorba Linda Planning Commission, March 26, 6:30 p.m. Korn Yorba Linda City Council, April 1, 6:30 p.m. Mills MWD/Met R. Workshop, April 2, 8:3.0 a.m. - OCWD, April 2, 6:00 p.m. - WACO, April 4, 7:30 a.m. Mills Yorba Linda Planning Commission, April 9, 6:30 p.m. Beverage Yorba -Linda City Council, April 15, 6:30 p.m. Mills BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Beverage.will attend the first Yorba Linda Planning Commission meeting each month, and Director Korn will attend the second. Director Korn commented on two interesting articles included in the* Board mail: One article concerned MET fluoridation, and the. other concerned the Sacramento Suburban Water District. Director Korn is interested in the Board's thoughts on fluoridation. The Board agreed staff should follow up. No Closed Session was held. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the:Board of Directors voted 5-0 to adjourn at 9:3.2 a.m. The nexf.regular meetin of the Board.is scheduled for Thursday, March.13, 2003 at 8: 0 a.m., at the Iitrict Headquarte • 'am J. obertson Secretary/General Manager -4-