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HomeMy WebLinkAbout2014-12-02 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, December 2, 2014, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE Director Gary T. Melton, Chair Director Michael J. Beverage STAFF Marc Marcantonio, General Manager Steve Conklin, Engineering Manager John DeCriscio, Operations Manager 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Mitigated Negative Declaration for Fairmont Booster Station Upgrade Project Recommendation. That the Committee recommend the Board of Directors adopt the Mitigation Monitoring and Reporting Plan, find and declare that the proposed Project, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant adverse effect on the environment of the YLWD service area, and authorize staff to file a Notice of Determination for the Project. 4.2. Amendment No. 2 to Professional Services Agreement for Fairmont Booster Station Upgrade Project Recommendation. That the Committee recommend the Board of Directors approve Amendment No. 2 to the PSA with MWH, in the amount of $49,004, for additional engineering services for the Fairmont Booster Station Upgrade Project, increasing the total fee from $608,584 to the new total of $657,588, for engineering design, bid -phase services, and services during construction. 4.3. Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Recommendation. That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Job 2014 -19S. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report) 5.2. Status of Richfield Gate Project and Richfield Spoils Handling Project (Verbal Report) 5.3. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 5.4. Monthly Preventive Maintenance Report (To be provided at the meeting.) 5.5. Monthly Production Summary Report (To be provided at the meeting.) 5.6. Groundwater Producer Meeting Notes 5.7. Status Report on Capital Projects in Progress 5.8. Future Agenda Items and Staff Tasks 6. ADJOURNMENT 6.1. The next Planning- Engineering- Operations Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT December 2, 2014 Planning- Engineering- Operations Committee Steve Conklin, Engineering Manager Steve Conklin, Engineering Manager Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal Bryan Hong, Associate Engineer CEQA Compliance: ITEM NO. 4.1 Yes $6M $6M All Water Funds 101 -2700 J2010 -11 B Engineering N/A MND Mitigated Negative Declaration for Fairmont Booster Station Upgrade Project A Mitigated Negative Declaration (MND) and Initial Environmental Study (IES) under the California Environmental Quality Act (CEQA) has been prepared for the Fairmont Booster Station Upgrade Project. The analysis concludes that the proposed project can be implemented without causing significant adverse environmental impacts with the incorporation of mitigation measures for specific issues. The impacts and mitigation measures are summarized in the enclosed Mitigation and Monitoring Reporting Plan. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors adopt the Mitigation Monitoring and Reporting Plan; find and declare that the proposed Project, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant adverse effect on the environment of the YLWD service area; and authorize staff to file a Notice of Determination for the Project. DISCUSSION: The MND and IES analysis for the Fairmont Booster Station Upgrade Project found that the proposed project will not impact any CEQA guideline categories when mitigating measures are included in the project. The impacts and mitigation measures are summarized in the enclosed Mitigation and Monitoring Reporting Plan. Mitigation measures include full compliance with local noise ordinances and monitoring for potential hazardous materials and cultural artifacts found on the site. The MND /IES was prepared by MWH in conformance with CEQA requirements. The project's contract documents and specifications will incorporate the identified mitigation measures. Pursuant to CEQA guidelines, copies of the MND /IES were distributed to various responsible agencies for public review and comment. The attached Staff Report summarizes the one written comment received and notes how this issue will be addressed. An electronic copy of the MND /IES is on file and available for review on the District's public website. STRATEGIC PLAN: SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On July 11, 2013, the Board of Directors authorized execution of a PSA with MWH, in the amount of $549,584 for engineering design, bid support services, and construction phase services for the Fairmont Booster Station Upgrade Project, Job No. 2010 -11 B. On October 21, 2014, the Board of Directors authorized execution of Amendment No. 1 in the amount of $59,000. ATTACHMENTS: Description: Type: Fairmont BPS NOA NOI 2014- 1009.pdf NOA/NOI to Adopt a MND for Fairmont Backup Material Fairmont BPS MMRP.pdf Mitigation Monitoring and Reporting Program Backup Material Staff Report MND Comments 2014- 1120.pdf Staff Report 2014 -1120 Backup Material YORBA LINDA WATER DISTRICT NOTICE OF AVAILABILITY / NOTICE OF INTENT TO ADOPT A MITIGATED NEGATIVE DECLARATION FOR THE FAIRMONT BOOSTER STATION UPGRADE PROJECT OCTOBER 9, 2014 Notice is hereby given that the Yorba Linda Water District (YLWD) prepared an Initial Environmental Study (IES) under the California Environmental Quality Act (CEQA) for the project described as the Fairmont Booster Station Upgrade Proiect. The YLWD Board of Directors intends to adopt a Mitigated Negative Declaration (MND) for the project and has authorized the release of the MND for public review and comment on the above project and its potential impacts. Project Location: The Fairmont Booster Pump facility is located at 4150 Fairmont Blvd. in the City of Yorba Linda, on the southeast corner of Fairmont Blvd. and Trentino Lane. Project Description: YLWD proposes to construct a new pumping station with an ultimate capacity of 13,000 gpm, install facilities for onsite chlorine generation to provide increased chlorine residual in the distribution system, convert the Fairmont Reservoir from imported water to groundwater storage, meet fire suppression capacity and water service demand in the District's developing northern and eastern areas, and improve system reliability. The Project would also include associated onsite yard piping, demolition of the existing Fairmont Pump Station once the new facility is in operation, and construction of 1,000 feet of pipeline in Fairmont Boulevard. Environmental Effects: The IES/MND focuses on the environmental effects of the project related to air quality, greenhouse gas emissions, noise, and traffic. The analysis in the IES/MND indicates that the proposed project can be implemented without causing significant adverse environmental impacts with the incorporation of mitigation measures for specific issues. Public Review: The public review period commences on Friday, October 17, 2014 and concludes on Monday, November 17, 2014. Written comments on the IES and proposed MND should be submitted to Mr. Bryan Hong at the address below no later than November 17, 2014 at 5:00 p.m. The IES/MND document is posted at www.ylwd.com and copies are available for review at the address below during normal working hours. Yorba Linda Water District 1717 East Miraloma Avenue Placentia, CA 92870 Attn: Bryan Hong Email: bhong@ylwd.com Mitigation Monitoring and Reporting Program for the Fairmont Booster Station Upgrade Project No. J2010 -11 B Yorba Linda Water District 1717 East Miraloma Avenue Placentia, CA 92870 November 2014 MITIGATION MONITORING AND REPORTING PROGRAM Fairmont Booster Station Upgrade Job # J2010 -11 B Introduction Yorba Linda Water District (YLWD or District) is a public agency, an independent special district, serving residents of Yorba Linda and portions of Placentia, Brea, Anaheim and areas of unincorporated Orange County, California. Organized in 1959, the YLWD provides retail water and sewer service to domestic and industrial water customers in northern Orange County, California. Currently, approximately 90 percent of the YLWD service area is developed. The YLWD service area has two major sections: the western section, an older established area whose eastern boundary was formerly the District's eastern boundary, and the eastern portion consisting of a developed and developing area. The existing Fairmont Pump Station (FPS) is located in the YLWD northeast area, sharing a site with the District's Fairmont Reservoir. The existing FPS, completed in 1972, currently can deliver approximately 2,100 gallons per minute (gpm) of total flow to the District's 1,000 (5B) Zone. The suction piping at the FPS can be manually modified to draw water from either the 675 (3A) Zone or the 780 (4C) Zone. The Fairmont Reservoir currently provides 100 percent imported water to the FPS, to be pumped to upper pressure zones in the District service area. A hydraulic analysis of the District's water distribution system in 2010 resulted in a recommendation to upgrade the FPS to serve new, approved, developments in the northerly service area and to provide water for fire protection for this area. Project Description Summary The District seeks to expand its system capacity to serve groundwater to the north and east portions of its service areas and to improve the overall reliability of the potable water distribution system. Since groundwater is less costly than imported water, a YLWD goal is to maximize its use of groundwater. In this regard, a related District goal is to supply the Fairmont Reservoir with groundwater. Further, the District seeks to minimize well water disinfected with free chlorine from chloraminated water from Metropolitan. YLWD proposes to construct a new pumping station with an ultimate capacity of 13,000 gpm, install facilities for onsite chlorine generation to provide increased chlorine residual in the distribution system, convert the Fairmont Reservoir from imported water to groundwater storage, meet fire suppression capacity and water service demand in the District's developing northern and eastern areas, and improve system reliability. A -1 Mitigation Monitoring and Reporting Responsibility MWH has designed the project and the YLWD will manage construction. Therefore, the YLWD shall have primary responsibility for administrating the Mitigation Monitoring and Reporting Plan (MMRP) activities to staff, consultants, or contractors. YLWD shall review plans developed as part of mitigation activity and compliance oversight. YLWD has the responsibility of ensuring that monitoring is documented through periodic reports and that deficiencies are promptly corrected. YLWD's designated environmental monitor will track and document compliance with mitigation measures, note any problems that may result, and take appropriate action to remedy problems. Specific responsibilities of the YLWD consist o£ ■ Coordination of all mitigation monitoring activities • Management of the preparation, approval, and filing of monitoring or permit compliance reports • Maintenance of records concerning the status of all approved mitigation measures • Coordination with other agencies • Identification of a qualified paleontologist to be available on an on -call basis in the event that megafaunal resources are encountered • Review of the Noise Control Plan • Review of the Construction Traffic Management Plan • Review of the Traffic Control Plan Resolution of Noncompliance Complaints YLWD will act as the contact for interested parties who wish to register comments or complaints. Any person or agency may file a complaint that states noncompliance with the mitigation measures that were adopted as part of the approval process for the Fairmont Booster Station Upgrade Project. The complaint shall be directed to the YLWD in written form, providing detailed information on the purported violation. YLWD shall conduct an investigation and determine the validity of the complaint. If noncompliance with a mitigation measure is verified, YLWD shall take the necessary action(s) to remedy the violation. The complaint shall receive written confirmation indicating the results of the investigation or the final corrective action that was implemented to respond to the specific noncompliance issue. Mitigation Monitoring and Reporting Plan Matrix The MMRP is organized in a matrix format and includes: mitigation measure by number, text of the mitigation measures, time frame for monitoring, agency responsible, and space to indicate verification the measures were implemented. This last column will be used to document the person who verified the implementation of the mitigation measure, the date on which this verification occurred, and any other notable remarks. A -2 MITIGATION MONITORING AND REPORTING PROGRAM SCH # 2014091080 Fairmont Booster Station Upgrade Project Mitigated Negative Declaration A -3 Responsible Verification of Compliance Time Frame for Monitoring No. Impact Mitigation Measure Implementation Agency Initials Date Remarks (Reviews) CUL -1 Identification of In the event that previously unidentified and During YLWD archaeological potentially significant archaeological resources construction resources become apparent during ground disturbances, work in that location shall be diverted and a qualified archaeologist shall be contacted immediately to evaluate the nature and significance of the find. Additional archaeological analysis would be needed if project limits are extended beyond the present project site limits. CUL -2 Identification of Prior to the commencement of ground During YLWD megafauna or disturbing activities, a qualified Paleontologist construction microscopic shall be retained and shall attend the pre - foraminifera construction meeting. Excavations that may impact the paleontologically sensitive rock formations described in the paleontological literature (Durham and Yerkes, 1964) —the Pliocene Fernando Formation - -shall be monitored. This would apply to site excavation into older Alluvium (in excess of 5 feet deep) on the pumping station site and in Fairmont Boulevard for the 24 -inch pipeline. A -3 A -4 Responsible Verification of Compliance Time Frame for Monitoring No. Impact Mitigation Measure Implementation Agency Initials Date Remarks (Reviews) CUL -3 Identification of human If human remains are discovered, the Orange During remains County Coroner's office must be notified construction immediately understate law (California Health and Safety Code § 7050.5) and all activities in the immediate area of the find must cease until appropriate and lawful measures have been implemented. If the Coroner determines that the remains are Native American, the Coroner shall contact the NAHC (California Public Resources Code § 5097.98). The NAHC will designate a Most Likely Descendent who will make recommendations concerning the disposition of the remains in consultation with the lead agency. HAZ -1 Be located on a site If contaminated soil is encountered during During YLWD which is included on a construction, the Orange County Health Care construction list of hazardous Agency (HCA) in Santa Ana, the local Certified materials sites Unified Program Agency (CUPA), will be compiled pursuant to notified of the discovery. The impacted soil will Government Code be handled and disposed of in accordance with Section 65962.5 and, the requirements of the CUPA. as a result, would it create a significant hazard to the public or the environment. A -4 A -5 Responsible Verification of Compliance Time Frame for Monitoring No. Impact Mitigation Measure Implementation Agency Initials Date Remarks (Reviews) BIO -1 Degrade the quality of Identify and protect in place the identified During YLWD the environment, resource. construction substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory. NOI -1 Cause substantial Meet City of Yorba Linda noise standards. During YLWD adverse effects on construction human beings, either directly or indirectly. A -5 ImYorba Linda Water District STAFF REPORT DATE: November 20, 2014 TO: Steve Conklin, Engineering Manager FROM: Bryan Hong, Associate Engineer SUBJECT: Comments on the Mitigated Negative Declaration for the Fairmont Booster Station Upgrade Project MWH prepared the Mitigated Negative Declaration (MND) and Initial Environmental Study (IES) for the Fairmont Booster Station Upgrade Project (Project). Per CEQA guidelines, on September 24, 2014, copies of the MND and a Notice of Completion (NOC) were submitted to appropriate state agencies through the State Clearinghouse for review and comment. The 30 -day review period commenced on September 29, 2014 and concluded on October 28, 2014. On October 9, 2014, staff delivered a Notice of Availability /Notice of Intent (NOA /NOI) to forty -nine (49) local residences informing them of the District's intent to adopt a MND for the Project. Per the City of Yorba Linda's Planning Code, those residences residing within 300 feet of the project were notified. A copy of the NOA /NOI letter is attached. The 30 -day review period commenced on October 17, 2014 and concluded on November 17, 2014. No comments were received from the residents and one written comment was received from the California Department of Transportation (Caltrans) concerning the Project. The enclosed letter from Caltrans was received on November 17, 2014, after the end of the state review period. The letter stated that a Traffic Management Plan (TMP) should be submitted to Caltrans Traffic Operations for review if a large number of construction vehicles will be traveling on State Routes 90 and 91. This comment has been addressed in the MND under Section 2.3.16 for Traffic and Transportation. MWH will also incorporate a requirement in the project's specifications for the Contractor to obtain a permit for transportation of heavy equipment on highways. U -\ 0 m n C�IIFOPM \' Edmund G. Brown Jr. Governor STATE OF CALIFORNIA Governor's Office of Planning and Research State Clearinghouse and Planning Unit November 10, 2014 Bryan Hong Yorba Linda Water District 1717 East Miraloma Avenue Placentia, CA 92870 Subject: Fairmont Booster Station Upgrade SCH #: 2014091080 Dear Bryan Hong: Q�GE�F Z� 4� W1`tiCy' � � 9 W c a • 0F MUO�`�• Ken Alex Director NOV 17 20114 The enclosed comment (s) on your Mitigated Negative Declaration was (were) received by the State Clearinghouse after the end of the state review period, which closed on October 28, 2014. We are forwarding these comments to you because they provide information or raise issues that should be addressed in your final environmental document. The California Environmental Quality Act does not require Lead Agencies to respond to late comments. However, we encourage you to incorporate these additional comments into your final environmental document and to consider them prior to taking final action on the proposed project. Please contact the State Clearinghouse at (916) 445 -0613 if you have any questions concerning the envirotunental review process. If you have a question regarding the above -named project, please refer to the ten -digit State Clearinghouse number (2014091080) when contacting this office. Sincerely, _ Slott gan Director, State Clearinghouse Enclosures cc: Resources Agency 1400 TENTH STREET P.O. BOX 3044 SACRAMENTO, CALIFORNIA 95812 -3044 TEL (916) 445 -0613 FAX (916) 323 -3018 www.opr.ca.gov STATE OF CALIFORNT1A -- CALIFORNIA STATE TRANSPORTATIOTT AGENCY EDMUND G BROWN Jr.. Govemor DEPARTMENT OF TRANSPORTATION DISTRICT 12 3347 IvIICHELSON DRIVE, SUM 100 IRVINE, CA 92612 -8894 PHONE (949) 724 -2086 FAX (949) 724 -2592 TTY 711 vkww.dot.ca.gov October 7, 2014 Mr. Bryan Hong Project Manager Yorba Linda Water District 4150 Fairmont Drive Yorba Linda, CA 91765 Dear Mr. Ronquillo: RECEIVED NOV 0 7 2014 I STATE CLEARING HOUSE 41) Serious drought, Help save ivateri File: IGR/CEQA SCB4: 2014091080 Log 4: 4054 SR -90, 91 Thank you for the opportunity to review and comment on Fairmont Booster Station Upgrade. These improvements include construction of a new pumping station with ultimate capacity of 13,000 gpm, ability to increase chlorine residual in the distribution system, convert the Fairmont Reservoir from imported water to groundwater storage, meet fire suppression capacity and water service demand and improve reliability. The Fairmont Booster Station is located at 4150 Fainnont Drive on southeast corner of District property in the City of Yorba Linda. The nearest State Routes are Imperial Highway (SR 90) and SR 91. The Department of 'Transportation (Department) is a reviewing agency on this project and has the following comment for your consideration: If a large number of construction vehicles will be traveling on the State Highway System, a Traffic Management Plan (TMP) should be submitted to Caltrans Traffic Operations for review in order to minimize impacts during construction, grubbing, grading, etc. Hauling of construction materials should not occur during the A.M. and P.M. peak periods of travel on State facilities and all vehicle loads should be covered so that materials do not blow over or onto the Department's right -of -way. Please continue to keep us informed of this project and any future developments that could potentially impact State transportation facilities. If you have any questions or need to contact us, please do not hesitate to call me at (949) 724 -2086. Sincerely, MAUREEN EL HARAKE Branch Chief, Regional- Community- Transit Planning District 12 "Provide a safe, sustainable, integrated and efficient transportation system to enhance California's economy and livability" Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT December 2, 2014 Planning- Engineering- Operations Committee Steve Conklin, Engineering Manager Steve Conklin, Engineering Manager Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal Bryan Hong, Associate Engineer CEQA Compliance: ITEM NO. 4.2 Yes $6M $49,004 All Water Funds 101 -2700 2010 -11 B Engineering N/A MND Amendment No. 2 to Professional Services Agreement for Fairmont Booster Station Upgrade Project Due to a potential reduction in basin production percentage (BPP) from the current 72% to as low as 65 %, District staff determined that the design of the Fairmont Booster Station Upgrade Project should include two additional pumps to deliver water from the 780 zone to 1000 zone. Additional design and construction -phase efforts are needed which are not included in the current scope of work and the Professional Services Agreement (PSA). At the request of District staff, MWH prepared a proposal for the additional engineering services that staff reviewed and is recommending for approval. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Amendment No. 2 to the PSA with MWH, in the amount of $49,004, for additional engineering services for the Fairmont Booster Station Upgrade Project, increasing the total fee from $608,584 to the new total of $657,588, for engineering design, bid -phase services, and services during construction. DISCUSSION: Orange County Water District (OCWD) staff recently reported that the OCWD Board will likely take action in early 2015 to reduce the BPP to as low as 65 %. The anticipated BPP reduction is in accordance with OCWD policy, as a result of the current groundwater basin overdraft. With this potential reduction in the BPP, District staff determined that the design of the Fairmont Booster Station Upgrade Project should include two additional pumps to deliver water from the 780 zone to 1000 zone, provided now, rather than later, as an addition to the facility. The additional two pumps would increase flexibility in operating the future pump station. District staff requested a proposal from MWH to add the two pumps to the current design. According to MWH, this change will require additional design work including: • Additional project management • Conduct a hydraulic analysis and select appropriate pumps • Delete the 675 zone suction piping • Add 200 HP solid state starters • Coordinate with Southern California Edison (SCE) • Update the ten affected general, civil, mechanical, electrical, instrumentation and controls drawings and all related technical specifications MWH's proposal of $49,004 for the described additional services (copy attached) was reviewed by District staff and determined to be necessary and appropriate for the required work. STRATEGIC PLAN: SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On July 11, 2013, the Board of Directors authorized execution of a PSA with MWH, in the amount of $549,584 for engineering design, bid support services, and construction phase services for the Fairmont Booster Station Upgrade Project, Job No. 2010 -11 B. On October 21, 2014, the Board of Directors authorized execution of Amendment No. 1 in the amount of $59,000. ATTACHMENTS: Description: Type: 20141107 Pump Addition Proposal.pdf Fairmont Amend 2 Letter Backup Material Q MWH BUILDING A BETTER WORLD November 7, 2014 Yorba Linda Water District Mr Bryan Hong Associate Engineer 1717 E. Miraloma Ave., Placentia, CA 92870 Subject: Fairmont Pump Station Pumps 7 and 8 Upgrade Dear Mr. Hong; As we discussed MWH is providing a letter proposal to provide design services for pumps 7 and 8 in the Fairmont Booster Pump Station Upgrade project. MWH will update the existing drawings for the Fairmont Booster Pump Station Upgrade project with the following edits: • Pumps 7 and 8 will added to the drawings. It is anticipated that the pumps will be sized to deliver 1,900 gpm each and have 150 hp motors. • The 675 zone intakes will be deleted for pumps 7 and 8. • 200 hp solid state starters will be added into the design. The starters are anticipated to serve the existing pumps and future 200 hp pumps. • MWH and RBF will coordinate with SCE on modifications to the electrical service sizing. • It is anticipated that sheets G -6, M -1, M -2, M -4, E -1, E -2, E -3, E -4, E -6, and I -2 will be updated Task 1 Project Management — MWH will provide oversight, management, and quality assurance throughout the project and coordinate design team members. The Project Manager will maintain a project schedule and quality assurance program throughout the design phase. Invoices, a statement of work performed, and a listing of hours worked will be provided on a monthly basis. MWH will attend one meeting via phone conference to discuss the pump selection. Task 2 Model Update and Pump Selection — MWH will conduct a hydraulic analysis utilizing the YLWD Water System Model which was previously developed and updated as part of the Fairmont Pump Station Project. MWH will amend the model to incorporate pumps 7 and 8 at a flow rate of 1,900 GPM each. MWH will utilize the model results to prepare a system curve correlated with the new pump curves. MWH will utilize the system curve and pump curves to select actual pumps to incorporate into the design in Task 3. 618 Michillinda Avenue TEL 626 796 9141 Suite 200 FAX 626 568 6101 Arcadia, CA 91007 www.mwhglobal.com Task 3 Design Drawing Update - MWH amend already prepared drawings as described in the 5 bullet points above. The updated drawings will be included in the 100% design submittal of the Fairmont Booster Pump Station Upgrade project. MWH will update specifications for the pumps and relevant electrical materials. MWH will provide utility coordination with SCE for updated load requirements. MWH will conduct one site meeting with the SCE service planner. MWH will provide a new service plan for the site. It is anticipated that the work will be based on the contract terms and rate schedule previously agreed to between the YLWD and MWH. The level of effort to complete the scope of work identified is $49,004. Hours and budget per task are identified in Attachment A. If you have any questions please contact me at 626- 568 -6042 and we can discuss it further. Sincerely, Christopher Mote Project Manager Cc: Anthony Manzano, Senior Project Manager Geoffrey Carthew Vice President and Location Manager Q MWH BUILDING A BETTER WORLD Attachment A: Fee Estimate 618 Michillinda Avenue TEL 626 796 9141 Suite 200 FAX 626 568 6101 Arcadia, CA 91007 www.mwhglobal.com NMtlH - Project Engineering and Management Personnel Contract Hourly Rate $225 $190 $175 $145 $125 $105 $228 $166 $121 $86 EO O y o a 7'e to co c a c E0 0 Activity n e 'E zo r 60 m o c w — 'E r m No. ACTIVITY D ESCRIPTION y a o g a` . � ¢ � g S to 1.0 Project Management 0 12 0 11 20 43 $ 5,575 $ 5,575 20 20 $ 4,554 $ 4,554 $ 10,129 2.0 Model Update and Pump Selection 4 6 6 24 40 $ 6,570 $ 6,570 0 $ - $ - $ 6,570 3.0 Design Drawing Update 6 12 2 30 50 $ 8,330 $ 462 $ 8,792 9 76 64 8 157 $ 23,053 $ 460 $ 23,513 $ 32,305 • I 1. 1 . 1 1. 11' 618 Michillinda Avenue TEL 626 796 9141 Suite 200 FAX 626 568 6101 Arcadia, CA 91007 www.mwhglobal.com Meeting Date: Io From: Presented By: Prepared By Subject: SUMMARY: AGENDA REPORT December 2, 2014 Planning- Engineering- Operations Committee Steve Conklin, Engineering Manager Steve Conklin, Engineering Manager Budgeted: Funding Source: Account No: Job No: Dept: Reviewed by Legal: Ricardo Hipolito Jr., Engineering CEQA Compliance: Tech II ITEM NO. 4.3 N/A Developer Funded 2- 0010- 2600 -0 2014 -19S Engineering N/A N/A Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. The applicant, Land Development Company, Inc. is planning to develop a residential lot located at 16700 Camille Place, Yorba Linda, east of Gem Lane and west of Rose Drive. The property is approximately 0.3 acres and is located within the District's Western Service Area and Sewer Drainage "2." An exhibit depicting the location of the project is attached for your reference. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Job 2014 -19S. DISCUSSION: This property is located within Drainage Area 2 of the District's Sewer Service Area. The District has an existing onsite 8 -inch sewer main constructed within an easement on the applicant's southerly property line that is of sufficient size to serve this project. Staff recommends that the applicant construct approximately 180 linear feet of public sewer pipeline along the westerly property line with a terminal manhole to Camille Place. This onsite segment will provide for the future extension of the public sewer main to serve property north of the project site. Additional required improvements include: a 4 -inch house lateral to the proposed residence and one sewer wye for a potential future connection as shown on the attached exhibit. This project is consistent with the District's Sewer Master Plan. Once the proposed facilities are completed, they will be dedicated to the District, which is consistent with the District policy. The applicant will be entitled to future reimbursements for future connections within the frontage of this sewer main extension, in accordance with the District's Sewer Rules and Regulations. Regarding water service the District has existing Zone 2 water facilities in Camille Place that are in front this project. The water facilities are adequate in size to serve the project. The applicant is required to complete a standard single water application and install a 1 -inch water service. The applicant has paid the sewer service administrative fee of $1,673.00 and will be required to pay the remaining water and sewer fees in accordance with the District's Rules and Regulations. The Terms and Conditions for Sewer and Water Service with Land Company Development, Inc., are attached for your consideration. STRATEGIC PLAN: SR 2 -13: Evaluate Feasibility of Providing Additional Wastewater Services within the Region ATTACHMENTS: Description: Type: Exhibit - B.pdf Exhibit of Camille Place Sewer Extension Backup Material 2014 -19S T C.pdf Terms & Conditions Camille Place Sewer Extension Backup Material 4881 4901 4921 4931 4941 YLW 4882 4841 I I I I N I 16701 I s 4892 I FUTURE SEWER (PUBLIC) 16721 IEXISTING EX. FH I L— 6" WATERLINE - - - -- .W -- W - -- W- --- - - - - -- W - -- .. W .. \NN I W _ CAMILLE LACE (PVT. S REET) N Q Lu PROPOSED — — — — — — — w -r } N r----- - - - - -- PROPOSED 1' -- W I PROPOSED — -- -- - -- I W Z I SEWER LATERAL WATER SERVICE i I 4922 4911 `� 0 I !i ! iii W i PROPOSED RESIDENCE 5 PROPOSED 4921 wo 'DEMENTR I WYE �I U) PROPOSED 8" SEWER ui O . ui I 4932 EXTENSION j (APPROX.780 L.F.) LU I I N -- s - -- s -- �l I 4941 p N I EX. MH m I Ij I 4942 I s I I i EXISTING 8" SEWER MAIN N s NI 4945 I I I 4951 I / I I I LOCATION MAP PREPARED BY: SCALE: EXHIBIT "B" NO SCALE YORBA LINDA WATER DISTRICT SEWER EXTENSION DATE: 1717 E. MIRALOMA AVENUE FOR 12/4/2014 PLACENTIA, CALIFORNIA 92870 16700 CAMILLE PLACE FILENAME: (714) 701 -3000 J2014 -19s Date: December 23, 2014 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC. LOCATION OF PROJECT: SOUTH SIDE OF CAMILLE PLACE, EAST OF GEM LANE AND WEST OF ROSE DRIVE TRACT NUMBER: N/A JOB NUMBER: 2014 -19S LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract /Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on -site) shall be Privately owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 37) X The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on -site) shall be Publicly owned and maintained. Page 5 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall design and construct approximately 180 feet of public sewer main and stub -out along the westerly property line of the project site with one manhole, one sewer wye and one sewer lateral to the new residence, per approved plans and District Specifications. 49) X The applicant will be required to complete a standard single water application and install a 1" water service for the proposed residence. I hereby certify that the foregoing Terms and Conditions were approved at the December 23, 2014 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager ITEM NO. 5.3 AGENDA REPORT Meeting Date: December 2, 2014 Subject: Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) Im ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Import 2014 -15 Nov.pdf Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting YLWD SOURCE WATER SUMMARY FY 2014 -15 Allowable GW (YTD) 7,213.9 (AF) Underpumped 1,850.6 (AF) CUP Obligation FY 2014 -1' 2,741.0 (AF) Monthly CUP Pumping (AF) 223.0 (AF) YTD CUP Pumping (AF) 2,615.8 (AF) YTD CUP Achieved ( %) 95.4% GROUNDWATER PERCENTAGE 80.0% 75.0% ADJUSTED GW (AF) ACTUAL IMPORT (AF) CUP (AF) TOTAL DEMAND (AF) MONTHLY GW ( %) YTD GW ( %) BUDGET (Demand Est.) (AF) DELTA ( %) MONTH Jul -14 1,376.9 748.8 280.0 2,405.7 57.2% 57.2% 2,587.0 -7.0% Aug -14 1,151.1 672.1 455.0 2,278.2 50.5% 54.0% 2,545.3 -10.5% Sep -14 1,127.4 591.0 402.0 2,120.3 53.2% 53.7% 2,233.2 -5.1% Oct -14 968.0 611.7 377.0 1,956.7 49.5% 52.8% 1,883.7 3.9% Nov -14 740.1 581.6 223.0 1,544.7 47.9% 52.0% 1,488.0 3.8% Dec -14 1,338.6 Jan -15 1,167.1 Feb -15 1,116.6 Mar -15 1,323.2 Apr -15 1,655.1 May -15 2,189.2 Jun -15 2,453.0 FYTDI 5,363.4 3,205.3 1,737.0 10,305.6 52.0% 10,737.2 -4.0% Allowable GW (YTD) 7,213.9 (AF) Underpumped 1,850.6 (AF) CUP Obligation FY 2014 -1' 2,741.0 (AF) Monthly CUP Pumping (AF) 223.0 (AF) YTD CUP Pumping (AF) 2,615.8 (AF) YTD CUP Achieved ( %) 95.4% GROUNDWATER PERCENTAGE 80.0% 75.0% 70.0% 65.0% 60.0% 55.0% 50.0% 45.0% 40.0% 35.0% 30.0% *MONTHLY GW ( %) YTD GW(i) BPP GOAL 10.0% Jul -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15 Month 22,000 20,000 16,000 14,000 U- Q 12,000 E 0 10,000 8,000 6,000 4,000 2,000 0 Jul -14 Backup Material Distributed Less Than 72 Hours Prior to the Meeting FY 2014 -15 YTD Water Supply t Budgeted Total GW + Import Actual Total GW+ Import --r BPP G W Goal 70.0 --4P— Actual GW Production ---&— Actual Total G W + Import 2013 -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15 Month ITEM NO. 5.4 AGENDA REPORT Meeting Date: December 2, 2014 Subject: Monthly Preventive Maintenance Report (To be provided at the meeting.) ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to 2014 -15 PM.pdf Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting PREVENTIVE AND REACTIVE MAINTENANCE HYDRANTS AND VALVES Fiscal 2014 -15 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 1 17% 25% 33% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,925) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 428 485 481 557 531 INSPECTED THIS YEAR 428 913 1,394 1,951 2,482 % OF TOTAL 10.9% 23.3% 35.5% 49.7% 63.2% VALVES (11,162/2 = 5,581) Target; all valves to be operated every two years OPERATED THIS MONTH 724 572 547 528 535 OPERATED THIS YEAR 724 1,296 1,843 2,371 2,906 % OF TOTAL 13.0% 23.2% 33.0% 42.5% 52.1% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually. FLUSHED THIS MONTH 0 0 52 107 0 FLUSHED THIS YEAR 0 0 52 159 159 % OF TOTAL 0.0% 0.0% 16.8% 51.3% AIR VACS (487) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 1 10 0 1 0 INSPECTED THIS YEAR 1 11 11 12 12 % OF TOTAL 0.2% 2.3% 2.3% 2.5% PRVs (261) Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 34 16 55 41 15 INSPECTED THIS YEAR 34 50 105 146 161 OF TOTAL 13.0% 19.2% 40.2% 55.9% Backup Material Distributed Less Than 72 Hours Prior to the Meeting PREVENTIVE AND REACTIVE MAINTENANCE LEAKS AND COLLECTIONS JUL I AUG I SEP I OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN Percent of target 8% 1 17% 1 25% 1 33% 1 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100% WATER LEAKS Target; all leaks repaired at first available opportunity. MAIN REPAIRED 2 1 3 1 1 SERVICE REPAIRED 7 7 4 2 2 SERVICE REPLACED 12 19 14 18 7 AMS REPLACED 15 6 4 15 12 METERS Target; all meter work completed no later than next working day. NEW INSTALL 15 8 1 151 23 1 4 STUCKS 23 541 231 241 33 SEWER CLEANING (304 M) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 20.70 15.71 11.29 20.51 16.72 CLEANED THIS YEAR 20.70 36.41 47.70 68.21 84.93 % OF TOTAL 6.81% 11.98% 15.70% 22.40% 27.94% SEWER TELEVISING (61M) Target; all sewers to be televised every 5 years. TELEVISED THIS MONTH 2.66 5.17 2.86 6.81 2.18 TELEVISED THIS YEAR 2.66 7.83 10.69 17.50 19.68 % OF TOTAL 4.36% 12.84% 17.53% 28.69% 32.27% OTHER SEWER WORK. S.S. OVERFLOWS 0 0 1 0 0 ROOT FOOTAGE 1,134 6,509 3,719 1,451 320 EMAs AND SYPHONS 2.11 4 2.27 2.32 5.03 SERVICE CALLS 0 01 0 1 0 REHAB FOOTAGE 0 0 0 0 1062 MAIN REPAIRS 0 100 1 1 2 MANHOLE ROOT CLEANING 2 0 0 3 576 MANHOLE REPAIRS 3 0 1 14 0 ITEM NO. 5.5 AGENDA REPORT Meeting Date: December 2, 2014 Subject: Monthly Production Summary Report (To be provided at the meeting.) ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Monthly Production Summary November.pdf Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting Monthly Production Summary Report DATE: NOVEMBER 2014 Water Production Equipment Name • Groundwater 63.10% • Import Water 36.90% Max Day Consumption 20.0 MG Min Day Consumption 11.5 MG Average Day 16.7 MG Weather Conditions Max Temperature 91.4 °F Min Temperature 47.7 °F # of High Wind Days 6 # of Red Flag Days 5 Inches of Rain 1.18" Water Quality Location Average Cl2 Dose Richfield (North Loop) 1.2 Mg /I Richfield (South Loop) 1.1 Mg /I Lakeview Booster (Zone 2) 1.2 Mg /I Lakeview Booster (Zone 3) 1.0 Mg /I Well # 15 Well # 20 Location Average Cl2 Residual Highland Booster 1.2 Mg /I Valley View Booster 1.2 Mg /I Paso Fino Booster 1.1 Mg /I Hidden Hills Reservoir .8 Mg /I Camino de Bryant Reservoir .8 Mg /I Out of Service Equipment Equipment Name Reason for Out of Service Well 20 Cl2 Gen System Chemical feed pump failure Well 15 Cl2 Gen System Generation cell failure Well 18 Throttle control failure Well 15 Cl2 Gen System Replace leaking cell Well 20 Cle Gen System Replace leaking cell Returned to Service Equipment Name Date Well 18 11/26/2014 Water System Equipment Maintenance & Repairs Richfield Plant 1 Replace level switch on cell Lakeview BPS Replace solenoid valve for brine pump Hidden Hills Reservoir Repair leak on West Bay chemical feed line Richfield Plant 1 Replace brine feed pump Well 15 Cl2 Gen System Replace leaking cell Well 20 Cle Gen System Replace leaking cell Notes: The Production Staff continues to serve ground water in Zone 4 to comply with the CUP. OC -66 is currently shutdown for the Fairmont Project Tie -ins. The first tie -in was completed on the 5th and 6th of November. The final tie -ins have been rescheduled for the 1st thru the 3rd of December. AGENDA REPORT Meeting Date: December 2, 2014 ITEM NO. 5.6 Subject: Groundwater Producer Meeting Notes ATTACHMENTS: Description: Type: GWP Mtq Notes November 2014.docx GWP Notes November 2014 Backup Material ImYorba Linda Water District MEMORANDUM DATE: November 17, 2014 TO: Marc Marcantonio, General Manager FROM: Steve Conklin, Engineering Manager SUBJECT: Groundwater Producers Meeting November 12, 2014 Marc Marcantonio and I attended the Groundwater Producers (GWP) meeting on November 12, 2014 at Orange County Water District (OCWD). The primary purpose of the meeting was to discuss Item 1 below. For this discussion, OCWD directors and representatives from South Orange County water agencies were invited to attend and participate. Local groups and individuals that have been following the proposed Project were also informed of the meeting and invited to attend. A summary of items discussed is as follows: 1. Discussion of Proposed HB Ocean Desal Project. The item began with an introductory presentation by Paul Shoenberger, Chair of the GWP, on the need for new, reliable water, discussing the various projects identified by OCWD in the update of its Long -Term Facilities Plan. It was followed by a presentation on Ocean Desalination Costs by Clean Energy Capital, the consultant that prepared the Financial Feasibility Study for OCWD for the proposed Project. The next presentation was on Conveyance Alternatives and Institutional Arrangements that would be necessary for the proposed Project by Howard Johnson of Brady & Associates. The last presentation was by Scott Maloni of Poseidon with an update on the status of the Carlsbad and HB Projects. There was a short Q &A session following each presentation and more time at the end, including opportunity for input from local groups and individuals. There were no conclusions or decisions made. There will be continuing discussion at the December 10 GWP meeting on this issue, with possible action by the OCWD Board in early to mid 2015. 2. Accumulated Overdraft Update and BPP implications. In the OCWD Water Issues Committee (WIC) meeting that preceded the GWP meeting, OCWD staff reported on the continuing drought conditions, basin overdraft approaching 400,000 AF, and limits on availability of MWD full - service untreated water for purchase for basin recharge. Given these conditions, staff indicated to WIC that it will be recommending that the Board consider reducing the BPP from 72 to 70% in January 2015, and consider setting the BPP in April 2015 in the range of 55 %. Staff also reported that GWRS Expansion will be coming on line in the near future, and for this, the RA will need to be increased from its current $294 to $382 next year. Concerning MWD water, staff indicated that it is likely that MWD will have to begin Water Allocations early next year due to the continuing drought conditions. Following the WIC meeting, this information was briefly presented at the GWP meeting due to time constraints. 3. Brady Report, Impact of Lowering the BPP. In anticipation of the above information, OCWD staff had a report prepared by Brady & Assoc titled "Producers Cost of Reducing the BPP by 1 %." Copies of the report were handed out and briefly discussed, indicating that lowering the BPP by 1 % will increase the cost to the groundwater producers by $3.8 million annually through increased imported water purchases and a higher RA. The increase in the RA in order to keep OCWD "revenue neutral' would be $4.70 /AF. Concerning YLWD, the report estimated that lowering the BPP by 1 % would increase water costs by $197,999, assuming groundwater is replaced with MWD Tier 1 water at $923/AF. 4. OCSD Secondary- Treated Inflow to Support GWRS Final Expansion. OCWD staff indicated that studies are ongoing investigating the quantity and quality of wastewater available for the third and final expansion of GWRS to go from 100 MG to 130 MG per day. The source being carefully considered is the 40 mgd SARI pipeline flow, which is now routed to OCSD Plant 2. The concern with the SARI flow is its 50% higher salinity than currently supplied to GWRS. It was also noted that regardless of the source, it will be necessary to construct a pump station at Plant 2 to meet the inflow needs for GWRS final expansion. 5. Director Barr's retirement event. OCWD staff invited the GWPs to come early to the Nov 19 Board meet to congratulate Director Kay Barr on her impending retirement from the Board after 35 years. ITEM NO. 5.7 AGENDA REPORT Meeting Date: December 2, 2014 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Description: Type: CIP Rept Dec2014.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2014 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Yorba Linda Blvd. Pump Station Completed. Process the Final Payment Coming to the Board Dec. 8h Budget: $2.65M Job No.: 200817B and file the Notice of consideration of approval. Project Contact: Joe Polimino Completion. Planned Completion: July 2014 2 Lakeview Grade Separation (OCTA Project) Contractor recently completed Contractor to complete YLWD work expected to be Budget: $700,000 Job No.: 201002 tie ins and beginning smaller installation of waterline complete Dec. 2014. Project Contact: Joe Polimino items, such as hydrants and appurtenances. Planned Completion: Late 2016 service connections. 3 YL High School Park Pipe Relocation Contractor completed pipeline Contractor is planning the Pipeline project closeout Budget: $350,000 Job No.: 201213 installation to the tee in two tie -in points with the expected to be complete Project Contact: Joe Polimino Fairmont Blvd. District and the City of December 2014. Planned Completion: Summer 2014 Yorba Linda. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2014 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Well 21 Equipping Project Staff reviewed CEQA Return first design submittal Estimated equipping design Budget: $150,000 Job No.: 200922 #21 IS /MND and is reviewing and IS /MND final submittal. completion, early 2015. Project Contact: Alex Thomas 70% design submittal. Estimated construction Planned Completion: Late 2015 completion spring 2016. 2 Richfield Road Pipeline Staff is reviewing 50% Return first design submittal. Estimated design completion, Budget: $1,344,000 Job. No.: TBD design submittal with early 2015. Estimated Project Contact: Alex Thomas Consultant. construction completion, winter Planned Completion: Mid 2015 2015. 3 Fairmont BPS Upgrade Seeking Board approval Review 2" 90% design and Design estimated to be Budget: $6,000,000 Job No. 201011B for pumps 7 & 8. Awaiting issue plan check comments. complete early 2015. Project Contact: Bryan Hong 2nd 90% submittal and a Construction estimated to be Planned Completion: Late 2016 revised project schedule. complete late 2016. 4 Richfield Gate Modifications Contract documents Bid due date is December Staffs objective: Install new Budget: $55,000 Job No. 201410 complete and out to bid. 3rd. Will recommend award gate prior to OCTA's Lakeview Project Contact: Bryan Hong to Board on December 8th. Grade closure, anticipated to be Planned Completion: Early 2015 spring 2015. 5 Richfield Campus Spoils Contract documents Bid due date is December Estimated construction Budget: $150,000 Job No. 201413 S complete and out to bid. 3rd. Will recommend award completion early 2015. Project Contact: Bryan Hong to Board on December Stn Planned Completion: Early 2015 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2014 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Well 22 Site Acquisition OCWD Board provided Perform hydro - geologic Staff's goal is to complete Budget: $450,000 Job No. 2009 -22 #22 conceptual approval for well site study, prepare survey and an Agreement with Project Contact: Alex Thomas near southerly end of Fee Ana site layout plan, negotiate OCWD by late 2014. Planned Completion: Late 2014 Street. terms and enter into an Agreement with OCWD. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2014 New Information since Last Report is Shown in Red PROPOSED DEVELOPMENT Project Current Status Next Actions Comments 1 Olson Co. T17489 (N. of Golden Ave., Placentia) Developer completed all Developer to complete To be closed -out soon. Job No.: 201301 home construction and District Final Inspections & Project Contact: Ariel Bacani water & sewer Closing Forms. improvements. 2 Brandywine Homes T17548 (S. of Nixon Lib.) Contractor completing District to prepare job District shall relocate existing Job No.: 201304 water & sewer facilities. closing forms. water meters to new offsite Project Contact: Ariel Bacani Developer signed amended water main on Blair Dr. water agreement. 3 Buy -Buy Baby (Savi Ranch) Contractor completed all Developer to complete To be closed -out soon. Job No.: 201309 water & sewer District Final Inspections & Project Contact: Ariel Bacani construction. Closing Forms. 4 Costco Gas Station/Mirage Street Vacation Completed. District to prepare job To be closed -out soon Job No. 201310 closing forms Project Contact: Ricardo Hipolito Jr. 5 Yavitz Company — Valley View Retail Contractor continuing District to prepare job Anticipate water improvement Job No.: 201313 water & sewer closing forms. completion late 2014 & retail Project Contact: Ariel Bacani construction. center completion late 2015. 6 Shapell Homes T17652 (West of YLHS) Contractor continuing District to prepare job Estimate construction start date Job No.: 201315 water and sewer closing forms. mid 2014 & 49 -lot housing Project Contact: Ariel Bacani construction. tract completion by 2018. 7 Shapell Homes T16208 (North of YLHS) Continuing plan check. District staff to prepare Estimate 40 -lot housing tract Job No.: 201406 Water & Sewer agreements, construction start date early Project Contact: Ariel Bacani fees and surety bonds. 2015. 8 Shapell Homes T17653 (North of YLHS) Continuing plan check. District staff to prepare Estimate 21 -lot housing tract Job No.: 201407 Water & Sewer agreements, construction start date early Project Contact: Ariel Bacani fees and surety bonds. 2015. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2014 New Information since Last Report is Shown in Red PROPOSED DEVELOPMENT (Continued) 9 Shapell Homes T17654 (North of YLHS) Continuing plan check. District staff to prepare Estimate 58 -lot housing tract Job No.: 201408 Water & Sewer agreements, construction start date early Project Contact: Ariel Bacani fees and surety bonds. 2015. 10 Western Pacific Housing T17617 (N. of YL Blvd.) Finished plan check. Developer to provide Tract Estimate 80 -unit townhome Job No.: 201409 Developer executed Water Map. tract construction start date Project Contact: Ariel Bacani & Sewer agreements and early 2015. paid fees & surety bonds. 11 City Ventures, LLC T17547 (E. of Rose) Finished plan check. Developer to provide Tract Estimated 18 unit condominium Job No.: 201405 Developer to execute Map and Final Water & Tract. Construction start date Project Contact: Ricardo Hipolito Jr. Water & Sewer Sewer Improvement Plans. early 2015. agreements and pay remaining fees and surety bonds 12 YL Outpost Dev't Co. T16488 (N. CR Rd.) Continuing plan check. Developer to provide next Developer to start grading early Job No.: 200911 Developer installed plan check submittal. 2015. Project Contact: Ariel Bacani portion of water main & hydrant for const. water.