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HomeMy WebLinkAbout2014-07-10 - Board of Directors Meeting Minutes 2014-126 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, July 10, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The July 10, 2014 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Kiley at 8:32 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Robert R. Kiley, President Steve Conklin, Acting General Manager Ric Collett, Vice President John DeCriscio, Operations Manager Michael J. Beverage Delia Lugo, Finance Manager Phil Hawkins Art Vega, Acting IT Manager Gary T. Melton Annie Alexander, Executive Secretary Diane Dalton, Sr. Maint. Distribution Operator Damon Micalizzi, Public Information Officer ALSO PRESENT Tom Lindsey, Councilmember, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP Daniel Mole, Chair, YLWD Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Recognition of Employee for their Service to the District • Diane Dalton, Senior Maintenance Distribution Operator (35 Years) Mr. DeCriscio provided an overview of Ms. Dalton's work history with the District. Mr. Conklin presented Ms. Dalton with an award and proclamation commemorating the number of years she had served 1 2014-127 with the District. The Board and audience applauded Ms. Dalton for her accomplishment. Ms. Dalton let the meeting at this time. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Kiley) • Minutes of the meeting held June 23, 2014 at 8:30 a.m. were provided in the agenda packet. Mr. Mole addressed the Board and commended the District for its efforts in recognizing employees for their service. He then provided a report regarding matters discussed during the previous Citizens Advisory Committee meeting including the District's participation in MWDOC's turf removal and smart timer rebate programs and the conclusion of litigation related to the Freeway Complex Fire. • Next meeting is scheduled to be held July 28, 2014 at 8:30 a.m. Mr. Mole left the meeting at this time. 8. CONSENT CALENDAR Director Collett made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. Director Collett abstained from voting on Item No. 8.2. as he has a financial interest with one of the listed vendors. 8.1. Minutes of the Board of Directors Regular Meeting held June 12, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$636,467.34. 9. ACTION CALENDAR 9.1. Authorized Officers for Investments Held at Pershing Mr. Conklin explained that due to staff changes, an updated resolution was needed to identify personnel authorized to act on behalf of the District pertaining to investments held at Pershing. Director Hawkins noted that this matter was reviewed by the Finance-Accounting Committee at its meeting held June 23, 2014. 2 2014-128 Director Hawkins made a motion, seconded by Director Beverage, to adopt Resolution No. 14-09 Authorizing the Acting General Manager and Finance Manager to Act on Behalf of the District Relating to District Investments Held at Pershing LLC and Rescinding Resolution No. 13-02. Motion carried 5-0 on a Roll Call vote. 9.2. Sewer Charges Collected on the Tax Roll for Fiscal Year 2014/15 Mr. Conklin explained that each year, the Board of Directors adopts a resolution to facilitate the collection of certain sewer maintenance charges on the property tax rolls. This matter was reviewed by the Finance- Accounting Committee at its meeting held June 23, 2014. Director Hawkins made a motion, seconded by Director Beverage to adopt Resolution No. 14-10 Electing to Have Certain Sewer Maintenance Charges Collected on the FY 2014/15 Tax Roll and Superseding Resolution No. 13-12. Motion carried 5-0 on a Roll Call vote. 9.3. OPEB Deposit with CERBT Mrs. Lugo explained that staff was proposing that the District pre-fund the California Employees Retirement Benefit Trust (CERBT) for FY 2014/15 with the entire Annual Required Contribution (ARC) of $192,919. Mrs. Lugo then responded to questions from the Board regarding the purpose of the pre-funding and associated legal requirements. Director Hawkins made a motion, seconded by Director Beverage to authorize staff to deposit $192,919 (the District's Annual Required Contribution) to the California Employees' Retirement Benefit Trust (CERBT) for FY 2014/15. Motion carried 5-0. 9.4. Final Draft of District Organizational Performance Review Director Beverage explained that the final draft of the review had been completed. It included comments received from the Board of Directors, the Citizens Advisory Committee, and management staff. Director Collett suggested that staff provide a regular report to the Board regarding the status of recommendations included in the document. Director Beverage made a motion, seconded by Director Hawkins to receive and file the 2013 Organizational Performance Review. Motion carried 5-0. 10. REPORTS, INFORMATION ITEMS AND COMMENTS 10.1. President's Report President Kiley provided a brief report regarding the status of SB 946. 3 2014-129 10.2. Directors' Reports Director Hawkins reported that he had been appointed to serve on CSDA's Legislative Committee and would provide updates to the Board regarding water related matters. 10.3. Acting General Manager's Report Mr. Conklin distributed copies of an e-mail he received from MWDOC regarding proposed statewide emergency water conservation regulations by the State Water Resources Control Board (SWRCB). The proposed regulations will be considered by the SWRCB on July 15, 2014 and if adopted, could go into effect as early as August 1, 2014. Mr. Kidman then commented on the proposed legislation. Mr. Conklin then reported on the status of annexation to OCWD and the District's construction projects. Mr. DeCriscio reported on the status of groundwater production during FY 2013/14 and repairs on Well No. 1. He noted that staff would be assisting in an inspection by AQMD that same day. Director Kiley suggested that staff begin working on the District's messaging to customers regarding the proposed water conservation regulations. 10.4. General Counsel's Report Mr. Kidman briefly commented on the legality of HOA's fining members for failing to irrigate their landscape. 10.5. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS CONTINUED 11.1. Executive-Administrative-Organizational Committee (Kiley / Collett) • Next meeting is scheduled to be held July 14, 2014 at 4:00 p.m. 11.2. Finance-Accounting Committee (Hawkins / Beverage) • Minutes of the meeting held June 23, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held July 28, 2014 at 4:00 p.m. 4 2014-130 11.3. Personnel-Risk Management Committee (Hawkins / Melton) • Minutes of the meeting held July 8, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held August 12, 2014 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Melton / Beverage) • Next meeting is scheduled to be held July 15, 2014 at 4:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Collett / Kiley) • Minutes of the meeting held July 7, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held August 4, 2014 at 4:00 p.m. 11.6. Organizational Performance Review Ad Hoc Committee (Beverage / Hawkins) • Next meeting is yet to be scheduled. 11.7. YLWD-City of Placentia Joint Agency Committee (Beverage / Melton) • Minutes of the meeting held May 12, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is yet to be scheduled. 11.8. YLWD-City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held June 24, 2014 at 5:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m. 11.9. YLWD-MWDOC-OCWD Joint Agency Committee (Kiley / Beverage) • Next meeting is scheduled to be held July 22, 2014 at 4:00 p.m. 5 2014-131 12. INTERGOVERNMENTAL MEETINGS 12.1. YL City Council — July 1, 2014 (Collett) Director Collett attended and commented on the status of the Town Center Update and approval of the Engineer's report and Declaration of Intent to Levy and Collect Assessments associated with the Landscaping Maintenance Assessment District for FY 2014/15 which were discussed during the meeting. Councilmember Lindsey requested that the District notify the City as soon as possible in regards to the proposed implementation of mandatory water conservation measures. 12.2. MWDOC Board — July 2, 2014 (Melton) Director Melton attended and commented on a presentation by MWD regarding its findings from several focus groups and MWD's drought message campaign which were discussed during the meeting. 12.3. OCWD Board — July 2, 2014 (Collett) Director Collett attended and commented on the proposed reorganization of the agency's committee structure, renewal of a contract with Townsend Public Affairs, and the recent shutdown of the Groundwater Replenishment System which were discussed during the meeting. 12.4. YL Planning Commission — July 9, 2014 (Beverage) Director Beverage attended and commented on four public hearings which were held during the meeting. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from July 11 , 2014 —August 31, 2014 The Board reviewed the activity calendar and made no changes. 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 14.1. Urban Water Institute Annual Water Conference — August 13-15, 2014 Director Kiley expressed an interest in attending this event. Director Collett made a motion, seconded by Director Hawkins, to authorize Director attendance at this event if desired. Motion carried 5-0. 6 2014-132 The following Closed Session was not held. 15. CLOSED SESSION 15.3. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager Councilmember Lindsey reiterated his request to receive information regarding potential mandatory water conservation measures as soon as possible. 16. ADJOURNMENT 16.1. The meeting was adjourned at 9:40 a.m. The next Regular Board of Directors Meeting will be held Thursday, July 24, 2014 at 8:30 a.m. Annie Alexander Assistant Board Secretary 7