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HomeMy WebLinkAbout2014-09-11 - Board of Directors Meeting Minutes 2014-170 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, September 11, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 11 , 2014 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Kiley at 8:32 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2, PLEDGE OF ALLEGIANCE President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Robert R. Kiley, President Marc Marcantonio, General Manager Ric Collett, Vice President Steve Conklin, Engineering Manager Michael J. Beverage John DeCriscio, Operations Manager Gary T. Melton Gina Knight, Human Resources / Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Art Vega, Acting IT Manager Phil Hawkins Annie Alexander, Executive Secretary Damon Micalizzi, Public Information Officer ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Tom Lindsey, Councilmember, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Collett made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 4-01 with Director Hawkins being absent. 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$486,209.73. 1 2014-171 6.2. Final Progress Payment No. 2 and Notice of Completion for the Deville Drive Waterline Project Recommendation: That the Board of Directors approve Final Progress Payment No. 2, in the net amount of$6,164.16, to Valverde Construction, Inc. and 5% retention of $324.43; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Deville Drive Waterline Project, Job No. 2013-20. 6.3. YLHS Park Pipeline Relocation Project - Right of Entry Agreement Recommendation: That the Board of Directors authorize the General Manager to execute the PYLUSD Right of Entry Agreement. 6.4. Unaudited Financial Statements for the Period Ending June 30, 2014 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending June 30, 2014. 7. ACTION CALENDAR 7.1. Revised Budgeted Positions for Fiscal Year 2014/2015 President Kiley explained that he had received a phone call from Director Hawkins requesting that consideration of this matter be postponed to a future meeting so the he may participate. Director Beverage suggested that it be deferred until the next regular Board meeting on September 25, 2014. Ms. Alexander noted that it was possible that Director Hawkins may not be in attendance at that meeting. Director Beverage made a motion, seconded by Director Melton, to postpone consideration of this matter until the regular Board meeting on October 9, 2014 at 8:30 a.m. Motion carried 4-0-1 with Director Hawkins being absent. 8. REPORTS, INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Kiley shared his thoughts related to the tragic events that took place September 11, 2001. Remembering those who lost their lives and expressing gratitude for the sacrifices made by the first responders. 8.2. Directors' Reports Directors Melton, Collett and Beverage echoed President Kiley's sentiments. 2 2014-172 8.3. General Manager's Report Mr. Marcantonio commented on his first week with the District and conveyed his appreciation for the kindness and assistance he has received during the on-boarding process. He noted that he had been introduced to the staff as a whole during an all-hands meeting held the day prior. Mr. Marcantonio then reported on the status of the brush fire off Highway 91 near Corona. Mr. Conklin reported on the status of construction of the Yorba Linda Boulevard Booster Pump Station Project and demolition of the Palm Avenue Booster Pump Station scheduled next week. He noted that staff is in preliminary discussions with OCWD regarding a potential location for Well 22 which will be discussed at their next Property Management Committee meeting scheduled September 26, 2014. Mr. Conklin further commented on the status of drought management efforts and the turf replacement rebate program. Mr. DeCriscio then responded to questions from the Board regarding observed reductions in water consumption. Mr. Conklin stated that staff would be providing a presentation regarding the drought and its impact on the District at the next Yorba Linda City Council meeting. He noted that he had also received a call from City staff indicating that some residents were letting their lawns go brown citing the recent restrictions. Director Beverage commented on the importance of clarifying the District's message regarding the water-use reduction goal of up to 10% total, not 10% in addition to what customer's may have already been conserving. Mr. Conklin further reported that as a judge had ruled in favor of Yorba Linda Estates (Esperanza Hills) in their case against Sage Community Group (Cielo Vista), the company would be moving forward with submitting its Environmental Impact Report to the Orange County Planning Commission prior to the November election. Mr. DeCriscio noted that there were no Red Flag Warnings at this time. 8.4. General Counsel's Report Mr. Beltran stated that he did not have any comments but that a Closed Session would be needed. 8.5. Future Agenda Items and Staff Tasks None. 3 2014-173 9. COMMITTEE REPORTS President Kiley noted that beginning next month he would like each Committee to provide a brief report regarding the top 3 issues being discussed during their meetings. Director Beverage asked when the next joint agency meeting was to be scheduled with the City of Placentia and noted that the signage at the turf removal demonstration project had still not been replaced. 9.1. Executive-Administrative-Organizational Committee (Kiley / Collett) • Minutes of the meeting held September 8, 2014 at 12:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held October 13, 2014 at 4:00 p.m. 9.2. Finance-Accounting Committee (Hawkins / Beverage) • Minutes of the meeting held August 25, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held September 18, 2014 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Hawkins / Melton) • Next meeting is scheduled to be held September 15, 2014 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton / Beverage) • Minutes of the meeting held September 4, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held October 2, 2014 at 4:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Collett / Kiley) • Minutes of the meeting held September 2, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held October 6, 2014 at 4:00 p.m. 4 2014-174 9.6. YLWD-City of Placentia Joint Agency Committee (Beverage / Melton) • Next meeting is yet to be scheduled. 9.7. YLWD-City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held August 26, 2014 at 5:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held October 28, 2014 at 5:00 p.m. 9.8. YLWD-MWDOC-OCWD Joint Agency Committee (Kiley / Beverage) • Next meeting is scheduled to be held September 23, 2014 at 4:00 p.m. 9.9. Citizens Advisory Committee (Kiley) • Next meeting is scheduled to be held September 22, 2014 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL LMCAC - August 28, 2014 (Collett) Director Collett was unable to attend this meeting due to a schedule conflict. 10.2. MWDOC Board - September 3, 2014 (Melton) Director Melton was unable to attend this meeting due to a schedule conflict. 10.3. OCWD Board - September 3, 2014 (Collett) Director Collett attended and noted that the meeting was standing room only. He then commented on the proposed internet streaming of Board and Committee meetings which was discussed during the meeting. He also reported that the District's easement with the City of Anaheim for Well 21 had been approved. 10.4. WACO - September 5, 2014 (Kiley/Hawkins) Directors Kiley and Hawkins attended and commented on a presentation regarding federal funding for drought relief which was provided by Rep. Ken Calvert during the meeting. 5 2014-175 10.5. YL Planning Commission - September 10, 2014 (Beverage) Director Beverage attended and commented on a public hearing regarding a Conditional Use Permit for Brandywine Homes which was continued to a special meeting scheduled September 15, 2014. He asked that staff get in touch with Mr. Steve Harris at the City regarding a few of the District's conditions for approval (133, 136, and 139). 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from September 12, 2014 — October 31 , 2014 An updated activity calendar was not included in the agenda packet but was later disseminated to the Board for reference. 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. MWDOC Water Policy Forum - October 2, 2014 SAWPA Conference - October 14, 2014 Directors Collett, Kiley and Melton and Mr. Marcantonio expressed a desire to attend the Forum on October 2, 2014. Director Beverage made a motion, seconded by Director Collett, to authorize Director attendance at these events if desired. Motion carried 4-0-1 with Director Hawkins being absent. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 9:02 a.m. All Directors in attendance were present. Also present was Mr. Marcantonio. 13.1. Public Employee Performance Evaluation (Goals) Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 9:49 a.m. President Kiley reported that no action was taken during Closed Session that was required to be reported under the Brown Act. 14. ADJOURNMENT 14.1. The meeting was adjourned at 9:50 a.m. The next Regular Board of Directors Meeting will be held Thursday, September 25, 2014 at 8:30 a.m. Annie Alexander SCAN ED Assistant Board Secretary 6 OCT 2 8 2014