HomeMy WebLinkAbout2015-01-05 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda
Hater District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Monday, January 5, 2015, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Marc Marcantonio, General Manager
Director Michael J. Beverage Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Purchase of Two (2) Chevrolet Pickup Trucks
Recommendation. That the Committee recommend the Board of Directors authorize
the General Manager to purchase two (2) 2015 Chevrolet Silverado 1500 pickup
trucks from George Chevrolet in the amount of$50,266.68.
4.2. Terms and Conditions for Sewer Service
Recommendation. That the Committee recommend the Board of Directors approve
the Terms and Conditions for Sewer Service with Mr. Bryan Hooper, 19706 Oriente
Drive, Yorba Linda, Job 2014-24S.
4.3. Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project
Recommendation. That the Committee recommend the Board of Directors approve
Change Order No. 2 in the amount of$29,750.85 and 30 additional days to Vido
Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder Pipeline
Relocation Project, Job No. 2012-13.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report)
5.2. Monthly Groundwater Production and Purchased Import Water Report (To be provided at
the meeting.)
5.3. Monthly Preventive Maintenance Report (To be provided at the meeting.)
5.4. Monthly Production Summary Report (To be provided at the meeting.)
5.5. Groundwater Producer Meeting Notes
5.6. Status Report on Capital Projects in Progress
5.7. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning-Engineering-Operations Committee meeting is scheduled to be held
Thursday, February 5, 2015 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 4.1
AGENDA REPORT
Meeting Date: January 5, 2015 Budgeted: Yes
Total Budget: $58,000
To: Planning-Engineering- Cost Estimate: $50,266.68
Operations Committee
Funding Source: All Water Funds
From: John DeCriscio, Operations Account No: 1-0010-2599
Manager
Presented By: John DeCriscio, Operations Dept: Operations
Manager
Reviewed by Legal: N/A
Prepared By: Harold Hulbert, Operations CEQA Compliance: N/A
Assistant
Subject: Purchase of Two (2) Chevrolet Pickup Trucks
SUMMARY:
The Yorba Linda Water District's purchasing policy requires staff to submit vehicle and major
equipment purchases to the Board of Directors for approval. The policy also provides direction for
methods which must be followed for procurement of vehicles and equipment. The District's
procedures for acquiring quotes for this vehicle have been adhered to and the results of the quotes
are listed below.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the General Manager to purchase
two (2) 2015 Chevrolet Silverado 1500 pickup trucks from George Chevrolet in the amount of
$50,266.68.
DISCUSSION:
In the Board of Directors adopted budget for Fiscal Year 2014-15, funds where included for the
purchase of two (2) pickup trucks as part of the district vehicle replacement program. The vehicles
that will be replaced are:
• Unit#140: 2000 Chevy Silverado 1/ ton with 100,000 miles
• Unit#170: 2005 GMC Sierra '/ ton with 103,000 miles
Staff reviewed the needs of the Operations Department and then wrote two specifications, one for a
Ford F150 and the other for a Chevrolet Silverado 1500. In writing these specifications, staff worked
to ensure that both were as similar as possible.
Quotes were requested from three (3) Ford Dealerships and three (3) Chevrolet Dealerships, with
staff receiving one (1) from a Chevrolet dealership and two (2) from Ford dealerships. After the
initial quotes where received, staff determined that one of the trucks was going to need to be a long
bed style, as such they asked the Chevrolet dealership to update their quote, in doing so the
Chevrolet dealer still had the lowest price.
• George Chevrolet, Bellflower, CA: (Short Bed) $24,772.24, (Long Bed) $25,494.44, Total:
$50,266.68
• Frontier Ford, San Dimas, CA: $26,599.28 (EA) Total: $53,198.56
• Carmenita Truck Center, Santa Fe Springs, CA: $28,419.07 (EA) Total: $56,838.14
After reviewing the quotes, staff determined that the quotes from George Chevrolet met the
requirements of the district.
Further each vehicle will require approximately $1,500 in additional equipment, such as emergency
lights tool box, etc. which will be added by in house staff.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved the FY 2014/15 budget which included the cost for two (2) pickup
trucks with an estimated price of$58,000.00.
ITEM NO. 4.2
AGENDA REPORT
Meeting Date: January 5, 2015 Budgeted: N/A
To: Planning-Engineering-
Operations Committee
Funding Source: Developer Funded
From: Steve Conklin, Engineering Account No: 2-0010-2600-0
Manager
Job No: 2014-24S
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Ricardo Hipolito Jr., Engineering CEQA Compliance: N/A
Tech II
Subject: Terms and Conditions for Sewer Service
SUMMARY:
The applicant, Mr. Bryan Hooper at 19076 Oriente Drive, requested to connect his home to the
public sewer system. The property is approximately 1.5 acres and is located within the District's
Western Service Area. An exhibit depicting the project location is attached for your reference.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions
for Sewer Service with Mr. Bryan Hooper, 19706 Oriente Drive, Yorba Linda, Job 2014-24S.
DISCUSSION:
The proposed project is located in Drainage Area "1" within the District's Western Sewer Service
Area. The District has an existing 8-inch sewer main in Oriente Drive that terminates at a
manhole in Oriente Drive, just west of the subject property.
The applicant is responsible for extending an 8-inch sewer main in Oriente Drive, easterly for
approximately 208 linear feet along with installation of one manhole, two sewer laterals and a third
sewer lateral stub-out for a potential future connection, as shown on the attached exhibit. Mr.
Hooper believes that one of the other two property owners that front the proposed sewer main, are
interested in connecting to the sewer main at the time of construction. Properties connecting at the
time of construction will share construction costs equally. As future applicants connect to this sewer,
the District will process refunds to the original participants in accordance with the District's
Resolution 100 Policy.
The applicant paid a sewer administrative fee of $1,673.00. The applicant(s) will be required to
pay the remaining sewer fees in accordance with the District's Rules and Regulations. A final
determination of the applicant(s) total sewer fees will appear on the approved Sewer Service
Application.
The Terms and Conditions for Sewer Service with Mr. Bryan Hooper, for the construction of a new
sewer in Oriente Drive are attached for your consideration.
STRATEGIC PLAN:
SR 2-13: Evaluate Feasibility of Providing Additional Wastewater Services within the Region
ATTACHMENTS:
Description: Type:
Terms&Conditions for Sewer Service with Bryan
2014-24S T C.pdf Backup Material
Hooper
2014-24S AR Exhibit.pdf Exhbit of Proposed Sewer Extension for Bryan Hooper Backup Material
Date: JANUARY 22, 2015
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR SEWER SERVICE
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 2014-24S LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading DlaRs
c) Tract, Parcel or Vesting Map
d) I aRGIc GapiRg DlaRS-
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE,YORBA LINDA
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1 , 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2010 or
later) for the Water facilities.
14) The applicant shall complete an Application to and Agreement for Water
Service.
15) The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE,YORBA LINDA
19) The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) The applicant's water facilities (on-site) shall be District owned and
maintained.
21) The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
32) The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
Page 4 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE,YORBA LINDA
33) The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on-site) shall be Privately owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
Page 5 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE,YORBA LINDA
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall construct approximately 208 feet of new 8-inch sewer
main with one manhole and one sewer stub-out and two new sewer laterals,
per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the January
22, 2015 Regular Meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Application To and Agreement with the Yorba Linda Water District for
Water and Sewer Service is not executed for the project under consideration.
Marc Marcantonio, General Manager
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2 SEWER LATERALS SEWER MAIN
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LEGEND:
PROPOSED 8" SEWER
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LOCATION MAP
N.T.S.
SCALE:
EXHIBIT
PREPARED BY: AS -NOTED
YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE:
1717 E. MIRALOMA AVENUE FOR 1/5/2015
PLACENTIA, CALIFORNIA 92870 19076 ORIENTE DRIVE FILENAME:
(714) 701 -3100 J2014 -24S
ITEM NO. 4.3
AGENDA REPORT
Meeting Date: January 5, 2015 Budgeted: Yes
Total Budget: $375,000
To: Planning-Engineering- Cost Estimate: $375,000
Operations Committee
Funding Source: All Water Funds
From: Steve Conklin, Engineering Account No: 101-2700
Manager
Job No: J2012-13
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline
Relocation Project
SUMMARY:
Work is moving towards completion on the construction of the YLHS Park Bryant Cross Feeder
Pipeline Relocation Project. The project consists of the installation of approximately 520 lineal feet
of 36-inch diameter waterline, fittings, valves and associated appurtenances.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount
of $29,750.85 and 30 additional days to Vido Samarzich, Inc. for construction of the YLHS Park
Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012-13.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Change
Order No. 2 in the amount of $29,750.85 for unforeseen events encountered during the course of
construction to date. A copy of Change Order No. 2 is attached for your review and details
regarding those affecting the contract cost are provided below.
The contractor, after exposing the existing YLWD pipeline in preparation to make a tie-in,
discovered that the existing pipe was pre-stressed concrete cylinder pipe (PCCP), which was not
clearly shown on the record plans provided to the design consultant. PCCP requires more work and
additional protective measures when making a connection, as compared to typical mortar lined
and coated steel pipe. Based on the extra work required, as observed by District staff, the
contractor is requesting $14,558.74 and 16 additional calendar days for this work.
The contractor, while scoping out the installation for the 36-inch tee to be installed in the street,
found that the center curb, gutter and concrete island that needed to be removed and replaced was
not shown on the plans. Additionally, the center median portion was constructed using "stamp on
concrete" which is also more costly due to necessary matching of color, texture and design to meet
City of Yorba Linda requirements. The contractor is requesting $9,573.30 and 7 additional calendar
days for this work.
The District provided the stainless steel bolts and nuts for the valves (which were also pre-ordered
and provided by YLWD) to the contractor. When installing one of the valves, it was found that the
bolts provided were too short, so another set was purchased by the contractor. The cost to
reimburse the contractor for this purchase for these stainless steel bolts is $5,618.81.
The status of the construction contract with Vido Samarzich, Inc. is as follows:
• The current contract is $345,780.00 and 203 calendar days starting June 23, 2014 (includes
Change Order No. 1 which added 98 additional days).
• If approved, Change Order No. 2 adds $29,750.85 and 30 additional calendar days to the
contract.
• If approved, the revised contract will be $375,530.85 and 233 calendar days.
Staff reviewed the contractor's request for Change Order No. 2 and recommend approval. A copy
of Change Order No. 2 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On June 12, 2014, the Board of Directors authorized the President and Secretary to execute a
Construction Agreement between Vido Samarzich, Inc., and the Yorba Linda Water District for the
Construction of the YLHS Park Bryant Cross Feeder Pipeline Project in the amount of$345,780.
The Board of Directors has approved one change order to date on September 25, 2014. The Board
of Directors has approved three progress payments to date, the last of which was approved
on December 23, 2014.
ATTACHMENTS:
Name: Description: Type:
Samarzich YLHS Bryant Pipeline Signed Change Order No 2.pdf YLHS Park Bryant Pipeline Project Change Order Backup Material
No. 2
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 2
DATE 12/3114
Page 1 of 1
YLHS Park Bryant Cross Feeder
CONTRACT NAME: Pipeline Relocation Project CONTRACT AMT.: $345,780.00 DAYS: 203
CONTRACTOR: Vido Samarzich,Inc. THIS CHANGE: $29,750.85 DAYS: 30
(8.6%)
PROJECT NUMBER: J-201213
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $375,530.85 DAYS: 233
This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
OR TIME
+EXTENSION
-DECREASE IN /OR-
CONTRACT REDUCTION
AMOUNT($) (DAYS)
1) Additional time, labor and material to work with existing PCCP (pre-stressed
concrete cylinder pipe) discovered during construction (not shown on plans). $14,558.74 16
2) Removal and restoration of"stamped"concrete median (not shown on plans)to
conform to City of Yorba Linda design and colorspecifications. $9,573.30 7
3) Relocate air release to a location behind sidewalk as directed by the District for
improved O&M access. $0.00 7
4) District was to provide 316 SS bolts for the new valve flanges under contract
reimbursement since these were purchased by contractor). $5,618.81 0
NET CHANGE
$29,750.85 30
REVISED CONTRACT AMOUNT AND TIME
$375,530.85 203
The amount of the contract will be increased-deGreased>by the sum of$29,750.85 and the contract time shall be increased"accd°^� ,cc^°°`^°°'wv-by
30 calendar days.The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time
allowed,if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish al I labor and materials and
perform all other necessary work,inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items.This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full,final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work,including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change, if
any,and expressly waives any claims for any additional compensation,damages or time extensions,in connection with the above-referenced
changes.
RECOMMENDED: /ENGINEER OR DATE: Z ��
oe PoI'mino
Constr;61L1_k111 io upervi r,Y D
ACCEPTED: DATE:!CONTRACTOR �
Vi o Samarzic Presi Ent
Vido Samarzich, Inc.
APPROVED: /OWNER DATE:
Marc Marcantonio
General Manager,YLWD
ITEM NO. 5.2
AGENDA REPORT
Meeting Date: January 5, 2015
Subject: Monthly Groundwater Production and Purchased Import Water Report (To be
provided at the meeting.)
Im
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Import Dec 2014.pdf Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
YLWD SOURCE WATER SUMMARY
FY 2014-15
ADJUSTED ACTUAL TOTAL MONTHLY YTD BUDGET
GW IMPORT CUP DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF) (%) (%) (AF) (%)
Jul-14 1,376.9 748.8 280.0 2,405.7 57.2% 57.2% 2,587.0 -7.0%
Aug-14 1,151.1 672.1 455.0 2,278.2 50.5% 54.0% 2,545.3 -10.5%
Sep-14 1,127.4 591.0 402.0 2,120.3 53.2% 53.7% 2,233.2 -5.1%
Oct-14 968.0 611.7 377.0 1,956.7 49.5% 52.8% 1,883.7 3.9%
Nov-14 614.9 581.6 348.2 1,544.7 39.8% 50.8% 1,488.0 3.8%
Dec-14 723.5 143.2 866.7 83.5% 53.4% 1,338.6 -35.2%
Jan-15 1,167.1
Feb-15 1,116.6
Mar-15 1,323.2
Apr-15 1,655.1
May-15 2,189.2
Jun-15 2,453.0
FYTDI 5,961.7 1 3,348.51 1,862.2 1 11,172.4 1 53.4% 1 12,075.8 -7.5%
Allowable GW(YTD) 7,820.7 (AF)
Underpumped 1,859.0 (AF)
CUP Obligation FY 2014-1' 2,741.0 (AF)
Monthly CUP Pumping(AF) - (AF)
YTD CUP Pumping(AF) 2,741.0 (AF)
YTD CUP Achieved(%) 100.0%
GROUNDWATER PERCENTAGE
90.0%
80.0%
70.0%
60.0%
50.0%
-MONTHLY GW(%)
40.0%
YTD GW(i)
BPP GOAL 10.0%
30.0%
Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15
Month
22,000
20,000
16,000
14,000
U-
Q
12,000
E
0 10,000
8,000
6,000
4,000
2,000
0
Jul -14
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
FY 2014 -15 YTD Water Supply
t Budgeted Total GW + Import
Actual Total GW+ Import
--r BPP G W Goal 70.0
--4P— Actual GW Production
---&— Actual Total G W + Import 2013 -14
Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15
Month
ITEM NO. 5.4
AGENDA REPORT
Meeting Date: January 5, 2015
Subject: Monthly Production Summary Report (To be provided at the meeting.)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Monthly Production Summary Report Dec 2014.pdf Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Monthly Production Summary Report
DATE: December 2014
Water Production
Equipment Name
• Groundwater
83.8%
• Import Water
16.2%
Max Day Consumption
12.6 MGD
Min Day Consumption
6.8 MGD
Average Day
9.15 MGD
Weather Conditions
Max Temperature
83.3 °F
Min Temperature
37.4 °F
# of High Wind Days
0
# of Red Flag Days
0
Inches of Rain
2.58"
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.35 Mg /I
Richfield (South Loop)
1.18 Mg /I
Lakeview Booster (Zone 2)
1.00 Mg /I
Lakeview Booster (Zone 3)
1.35 Mg /I
Well # 15
0.00
Well # 20
0.00
Location Average Cl2 Residual
Highland Booster
1.17 Mg /I
Valley View Booster
0.00
Paso Fino Booster
1.87 Mg /I
Hidden Hills Reservoir
.99 Mg /I
Camino de Bryant Reservoir
.69 Mg /I
Out of Service Equipment
Equipment Name
Reason for Out of Service
Well 18
Gear drive is out for service.
Hidden Hills Reservoir
West bay is out of service for valve changeout.
Valley View BPS
Install drain lines for the Cla -Vats.
Richfield Plant
Install a float switch on unit #3 for level control.
Returned to Service
Equipment Name Date
Lakeview C12 system jOn line after inlet line to solution tank repairs.
Water System Equipment Maintenance & Repairs
Hidden Hills Reservoir
Manifold both chemical feed pumps to feed east bay.
South Loop
Rebuild the c12 analyzer.
Well 15 C12 System
Reinstall a rebuilt cell.
Valley View BPS
Install drain lines for the Cla -Vats.
Richfield Plant
Install a float switch on unit #3 for level control.
Notes:
On December 16th, the Production Staff transitioned the water sysem to 100% ground water. The exercise will allow for water quality maintenance to
be conducted with the availibility of a stronger chlorine residual. The system will remain at 100% ground water as the water demands and weather
conditions allow. The OC -66 Fairmont tie -in near the school district has been completed and will allow for the Production Staff the flexibility to
transition certain areas of the water system back to import water.
ITEM NO. 5.5
AGENDA REPORT
Meeting Date: January 5, 2015
Subject: Groundwater Producer Meeting Notes
ATTACHMENTS:
Description: Type:
GWP Mtq Notes December 2014.docx Groundwater Producer Meeting Notes for Dec Backup Material
ImYorba Linda
Water District ,
MEMORANDUM
DATE: December 10, 2014
TO: Marc Marcantonio, General Manager
FROM: Steve Conklin, Engineering Manager
SUBJECT: Groundwater Producers Meeting December 10, 2014
1 attended the Groundwater Producers (GWP) meeting on December 10, 2014 at
Orange County Water District (OCWD). The purpose of the meeting was a workshop
for the Proposed Poseidon Huntington Beach Ocean Desalination Project. For the
workshop, it was a combined meeting of the OCWD Water Issues Committee, the
Groundwater Producers (GWPs), interested members of the water community, and
local groups and individuals that have been following the proposed Project. For much
of the 2 '/ hour meeting, 9 of the 10 OCWD directors were present. The board room
was full.
The meeting began with David Moore, managing director of Clean Energy Capital,
presenting the Financial Study, incorporating updates, based on comments received
on the first draft of the study. In response to questions from the OCWD Board during
the presentation, there was clarification and information provided by John Kennedy
(OCWD) and Karl Seckel (MWDOC). Following the presentation, the OCWD Board
received questions and comments from the meeting attendees. A few of the
commenters were in favor of the project but most were opposed.
Following the receipt of comments, it was noted that this project will be brought to the
OCWD Board at its January 7, 2015 meeting for further consideration.
I
ITEM NO. 5.6
AGENDA REPORT
Meeting Date: January 5, 2015
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Jan2015.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 1, 2015
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Yorba Linda Blvd. Pump Station
Completed. Will release
Filing project documents
Budget: $2.65M Job No.: 200817B
retention in 35 days of
and closing out the project
Project Contact: Joe Polimino
recordation if no liens or claims
administration.
Planned Completion: July 2014
on project.
2
Lakeview Grade Separation (OCTA Project)
Contractor completed YLWD
Contractor to complete:
YLWD portion mostly complete.
Budget: $700,000 Job No.: 201002
pipeline for entire project.
fire hydrant relocation, 4"
New pipeline is in service.
Project Contact: Joe Polimino
irrigation line, and
Partial street closure scheduled
Planned Completion: Late 2016
abandon (fill) old pipeline.
for early April 2015.
3
YL High School Park Pipe Relocation
Contractor completed the
Contractor to complete
Project completion expected late
Budget: $350,000 Job No.: 201213
pipeline installation and the
road restoration and other
January, 2015.
Project Contact: Joe Polimino
pipeline has been placed back
punch list items.
Planned Completion: Summer 2014
into service.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 1, 2015
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Well 21 Equipping Project
70% design submittal
CEQA /MND will begin
Estimated equipping design
Budget: $150,000 Job No.: 200922 #21
review is complete.
circulation.
completion, Spring 2015.
Project Contact: Alex Thomas
Consultant working on
Estimated construction
Planned Completion: Late 2015
90% submittal.
completion Summer 2016.
2
Richfield Road Pipeline
Review of 50% design
CEQA /MND will begin
Estimated design completion,
Budget: $1,344,000 Job. No.: TBD
submittal has been
circulation.
Spring 2015. Estimated
Project Contact: Alex Thomas
completed. Consultant is
construction completion, Spring
Planned Completion: Mid 2015
working on 90% submittal.
2016.
3
Fairmont BPS Upgrade
Board approved addition
Review 2" 90% design and
Design estimated to be
Budget: $6,000,000 Job No. 201011B
ofpumps 7 & 8. Awaiting
issue plan check comments.
complete early 2015.
Project Contact: Bryan Hong
2" 90% submittal and
Construction estimated to be
Planned Completion: Late 2016
project schedule.
complete early 2017.
4
Richfield Gate Modifications
Project awarded to Harris
Execute the agreement and
Staff's objective: Install new
Budget: $55,000 Job No. 201410
Steel Fence Company.
issue Notice to Proceed for
gate prior to OCTA's Lakeview
Project Contact: Bryan Hong
construction.
Grade closure, anticipated to be
Planned Completion: Early 2015
Spring 2015.
5
Richfield Campus Spoils
Project awarded to The
Execute the agreement and
Estimated construction
Budget: $150,000 Job No. 201413S
Stone Collector.
issue Notice to Proceed for
completion Spring 2015.
Project Contact: Bryan Hong
construction.
Planned Completion: Early 2015
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 1, 2015
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Well 22 Site Acquisition
OCWD Board provided
Prepare survey and site
Staff's goal is to complete
Budget: $450,000 Job No. 2009 -22 #22
conceptual approval for well site
layout plan, negotiate terms
an Agreement with
Project Contact: Alex Thomas
near southerly end of Fee Ana
and enter into an Agreement
OCWD by early 2015.
Planned Completion: Late 2014
Street. Hydro - geologic study is
with OCWD.
complete and accepted.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 1, 2015
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT
Project
Current Status
Next Actions
Comments
1
Olson Co. T17489 (N. of Golden Ave., Placentia)
Developer completed all
Developer to complete
To be closed -out soon.
Job No.: 201301
home construction and
District Final Inspections &
Project Contact: Ariel Bacani
water & sewer
Closing Forms.
improvements.
2
Brandywine Homes T17548 (S. of Nixon Lib.)
Contractor completing
District to prepare job
District shall relocate existing
Job No.: 201304
water & sewer facilities.
closing forms.
water meters to new offsite
Project Contact: Ariel Bacani
Developer signed amended
water main on Blair Dr.
water agreement.
3
Yavitz Company — Valley View Retail
Contractor continuing
District to prepare job
Anticipate water improvement
Job No.: 201313
water & sewer
closing forms.
& retail center completion late
Project Contact: Ariel Bacani
construction.
2015.
4
Shapell Homes T17652 (West of YLHS)
Contractor completed
District to prepare job
Estimate 49 -lot housing tract
Job No.: 201315
water and sewer facilities.
closing forms.
completion by 2018.
Project Contact: Ariel Bacani
Developer started
construction of homes.
5
Shapell Homes T16208 (North of YLHS)
Continuing plan check.
District staff to prepare
Estimate 40 -lot housing tract
Job No.: 201406
Water & Sewer agreements,
construction start date early
Project Contact: Ariel Bacani
fees and surety bonds.
2015.
6
Shapell Homes T17653 (North of YLHS)
Continuing plan check.
District staff to prepare
Estimate 21 -lot housing tract
Job No.: 201407
Water & Sewer agreements,
construction start date early
Project Contact: Ariel Bacani
fees and surety bonds.
2015.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 1, 2015
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT (Continued)
Project
Current Status
Next Actions
Comments
7
Shapell Homes T17654 (North of YLHS)
Continuing plan check.
District staff to prepare
Estimate 58 -lot housing tract
Job No.: 201408
Water & Sewer agreements,
construction start date early
Project Contact: Ariel Bacani
fees and surety bonds.
2015.
8
Western Pacific Housing T17617 (N. of YL Blvd.)
District approved Water &
Developer to schedule Pre-
Estimate 80 -unit townhome
Job No.: 201409
Sewer Improvement Plans.
Construction Meeting with
tract construction start date
Project Contact: Ariel Bacani
District.
early 2015.
9
City Ventures, LLC T17547 (E. of Rose)
District approved Water &
Developer to schedule Pre-
Estimated 18 unit condominium
Job No.: 201405
Sewer Improvement Plans
Construction Meeting with
Tract. Construction start date
Project Contact: Ricardo Hipolito Jr.
District.
early 2015.
10
YL Outpost Dev't Co. T16488 (N. CR Rd.)
Continuing plan check.
Developer to provide next
Developer to start grading early
Job No.: 200911
Developer installed
plan check submittal.
2015.
Project Contact: Ariel Bacani
portion of water main &
hydrant for const. water.
11
Land Co. Dev't, Inc. 16700 Camille Place
Received PEO Committee
Seeking Board approval for
Approx. 180' of 8" sewer and
Job No.: 201419s
approval.
Terms & Conditions.
F water service.
Project Contact: Ricardo Hipolito Jr.
Construction start early 2015