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HomeMy WebLinkAbout2003-05-05 - Board of Directors Meeting Minutes2003-41 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING May 5, 2003 8:30 A.M. The May 5, 2003 adjourned regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Stacy Bavol, Customer Service Supervisor Visitors present: David Dewyke, YLWD rate payer Dee Moorjani, YLWD rate payer Dave Larsen, Labor Counsel, Rutan & Tucker The Board of Directors went into Closed Session at 8:31 a.m. with all Directors present. Also present in Closed Session were David Larsen, Rutan & Tucker, William J. Robertson, General Manager, Michael Payne, Assistant General Manager. CLOSED SESSION 1. Conference regarding labor negotiations. Discussion with David Larsen, Rutan & Tucker, and Assistant General Manager Michael A. Payne regarding meet and confer process with City Employees Associates, terms and conditions of employment and personnel. Justification for Closed Session is Government Code Section 54957(a). 2. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 9:50 a.m. No action was taken by the Board in Closed Session. Dave Larsen left the meeting. After a short recess, the Board of Directors reconvened at 9:56 a.m. All Directors, except Director Armstrong, were present. Mr. Steve Robinson, YLWD rate payer, joined the meeting. David Dewyke and Dee Moorjani were also present. -1- 2003-42 CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0-1, with Director Armstrong not present, to approve the Consent Calendar. Approve minutes of regular meeting April 24, 2003. 4. Authorize directors to leave the State of California prior to next meeting. Approve disbursements of $2,630,390.53. 6. Approve Notification of Litigation Settlement Approve Terms and Conditions for Sewer Service on Los Altos Approve Consultant Agreement with Rutan and Tucker for Labor Counsel Services Mr. Moorjani and Mr. Robinson left the meeting at 9:57 a.m. Director Armstrong rejoined the meeting at 9:58 a.m. ACTION CALENDAR 9. Consider request by Mr. David Dewyke to refund the deposit and/or shut off fee and to apologize for action by District staff. William J. Robertson, General Manager, presented the report regarding the sequence of events that transpired between Mr. Dewyke and District staff. Mr. Dewyke stated he presented a letter to the Board of Directors and had made an attempt to pay his bill. He asked the District to make a form for payment by credit card. He also stated that many things claimed in Mr. Robertson's report were true but not fully true. Mr. Dewyke stated he did threaten to picket in front of the office but did not threaten anyone with harm. Mr. Robertson, General Manager, said he stands behind all the facts in the Agenda report, and there is a form on the back of the bill a customer can fill out to pay by credit card. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to not refund the deposit and/or shut-off fee and to not apologize for action by District staff. David Dewyke and Stacy Bavol left the meeting at 10:07 a.m. 10. Consider Construction Award and Budget for Combined Projects. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked about reconsideration by the Board of Directors in the future of percentages and the previous use of the contractor by the District. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the following items related to the construction of a combined project, which includes Well No. 15 Pipeline Improvements, Well No. 18 Pumping Facilities, and Richfield On-Site Sodium Hypochlorite Generation and Disinfection System. -2- 2003-43 Director Armstrong and General Counsel Kidman left the meeting at 10:17 a.m. 11. Consider Moving Forward on Phase III Preliminary Design Studies in the Upcoming Budget Period. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. An argument to build at Richfield is avoidance of cost for land. An argument against moving to Richfield includes loss of physical presence in Yorba Linda for customer service. Discussion included: kiosks for payments, retention of the administration building for payments and Board meetings, the benefits of having one location with a non-fragmented staff, and the possible orientation of the new building on the Richfield Road site. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0-1, with Director Armstrong absent, to allow staff to add funding in the upcoming two-year budget to begin preliminary design studies for an office building at the Richfield Road Plant and review options to fund the project. DISCUSSION CALENDAR 12. Consider Staffing. Michael Payne, Assistant General Manager, presented an organization chart. The Personnel-Risk Management Committee has seen this chart several times. Mr. Payne gave an overview of the proposed staffing changes for Engineering, Operations, Business and Supervisor Services for the next two years. William Robertson, General Manager, reiterated that this is not an action item. More details will be worked out and taken back to the committee. GENERAL MANAGER'S REPORT 13. General Manager's oral report and comments. a) General Counsel. There was no report. b) Michael Robinson, Assistant Administrator, reported on the Richfield Plant Dedication, which went very well. c) Michael Robinson reported on the Richfield Plant Open House. About 125 people attended. Because of the rain, the exhibits were set up under the covered parking. He commended the Operations Department for their work. The Engineering Department did a terrific job on their presentation, and the Business Department pitched in with food service and hospitality. William Robertson commended Mike Robinson for his work on the project, reporting that Mike Robinson dropped off materials at the schools prior to the event. William Robertson also commended Lee Cory, Operations Manager, and his group for their presentation and enthusiasm, Ken Vecchiarelli, Engineering Manager, and his group, and Stacy Bavol and her group for a terrific team effort. COMMITTEE REPORTS 14. Executive-Administration Committee (Summerfield/Mills) 15. Finance-Accounting Committee (Korn/Beverage) Schedule Meeting for Tuesday, May 6, 3:00 p.m. Budget, sewer build out financing. 16. Personnel-Risk Management Committee (Summerfield/Korn) Schedule meeting for May 14, 4:00 p.m. -3- 2003-44 17. Planning-Engineering-Operations Committee (Armstrong/Mills) Minutes of meeting held April 30, 8:30 a.m. Michael Payne left the meeting at 10:50 a.m. 18. Public Information Committee (Beverage/Armstrong) Meeting scheduled for May 15, 9:00 a.m. Draft 2003 Consumer Confidence Report. 19. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) Minutes of meeting held April 28. Director Beverage reported on discussions about BPP's and the groundwater replacement system. 20. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 21. WACO, May 2, 7:30 a.m. No one attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after May 5, 2003. Agenda is available in the District office prior to meeting. Yorba Linda City Council, May 6, 6:30 p.m. Placentia City Council, May 6, 7:30 p.m. Yorba Linda Planning Commission, May 14, 6:30 p.m. Yorba Linda City Council, May 20, 6:30 p.m. MWDOC, May 21, 9:00 a.m. OCWD, May 21, 6:00 p.m. Yorba Linda Planning Commission, May 28, 6:30 p.m. ISDOC Membership, May 29,11:30 a.m. ISDOC Board, June 3, 7:30 a.m. Yorba Linda City Council, June 3, 6:30 p.m. MWD/Met Jt. Workshop, June 4, 8:30 a.m. OCWD, June 4, 6:00 p.m. WACO, June 6, 7:30 a.m. Yorba Linda Planning Commission, June 11, 6:30 p.m. Yorba Linda City Council, June 17, 6:30 p.m. MWDOC, June 18, 9:00 a.m. OCWD, June 18, 6:00 p.m. Yorba Linda Planning Commission, June 25, 6:30 p.m. Armstrong Armstrong Korn Mills Beverage Armstrong Mills Beverage Mills Korn -4- 2003-45 BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION There were no comments to report. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4- 0-1, with Director Armstrong not present, to adjourn at 10:59 a.m. The next regular ~the Board is scheduled for Thursday, May 22, 2003 at 8:30 a.m., at the District He quarters. ) Secretary/Gcneral Manager -5- 2003-46