HomeMy WebLinkAbout2003-05-05 - Board of Directors Meeting Minutes2003-41
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
May 5, 2003
8:30 A.M.
The May 5, 2003 adjourned regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was
held at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors Present at Roll Call
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Staff Present:
William J. Robertson, General Manager
Arthur G. Kidman, District General Counsel
Lee Cory, Operations Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Ken Vecchiarelli, Engineering Manager
Amelia Cloonan, Executive Secretary
Stacy Bavol, Customer Service Supervisor
Visitors present: David Dewyke, YLWD rate payer
Dee Moorjani, YLWD rate payer
Dave Larsen, Labor Counsel, Rutan & Tucker
The Board of Directors went into Closed Session at 8:31 a.m. with all Directors present. Also
present in Closed Session were David Larsen, Rutan & Tucker, William J. Robertson, General
Manager, Michael Payne, Assistant General Manager.
CLOSED SESSION
1. Conference regarding labor negotiations. Discussion with David Larsen, Rutan & Tucker,
and Assistant General Manager Michael A. Payne regarding meet and confer process with
City Employees Associates, terms and conditions of employment and personnel.
Justification for Closed Session is Government Code Section 54957(a).
2. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section
54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No.
815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD.
The Board of Directors came out of Closed Session at 9:50 a.m. No action was taken by the
Board in Closed Session. Dave Larsen left the meeting. After a short recess, the Board of
Directors reconvened at 9:56 a.m. All Directors, except Director Armstrong, were present. Mr.
Steve Robinson, YLWD rate payer, joined the meeting. David Dewyke and Dee Moorjani were
also present.
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CONSENT CALENDAR
On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors
voted 4-0-1, with Director Armstrong not present, to approve the Consent Calendar.
Approve minutes of regular meeting April 24, 2003.
4. Authorize directors to leave the State of California prior to next meeting.
Approve disbursements of $2,630,390.53.
6. Approve Notification of Litigation Settlement
Approve Terms and Conditions for Sewer Service on Los Altos
Approve Consultant Agreement with Rutan and Tucker for Labor Counsel Services
Mr. Moorjani and Mr. Robinson left the meeting at 9:57 a.m. Director Armstrong rejoined the
meeting at 9:58 a.m.
ACTION CALENDAR
9. Consider request by Mr. David Dewyke to refund the deposit and/or shut off fee and to
apologize for action by District staff. William J. Robertson, General Manager, presented
the report regarding the sequence of events that transpired between Mr. Dewyke and
District staff. Mr. Dewyke stated he presented a letter to the Board of Directors and had
made an attempt to pay his bill. He asked the District to make a form for payment by credit
card. He also stated that many things claimed in Mr. Robertson's report were true but not
fully true. Mr. Dewyke stated he did threaten to picket in front of the office but did not
threaten anyone with harm. Mr. Robertson, General Manager, said he stands behind all the
facts in the Agenda report, and there is a form on the back of the bill a customer can fill out
to pay by credit card.
On a motion by Vice President Mills, seconded by Director Beverage, the Board of
Directors voted 5-0 to not refund the deposit and/or shut-off fee and to not apologize for
action by District staff.
David Dewyke and Stacy Bavol left the meeting at 10:07 a.m.
10. Consider Construction Award and Budget for Combined Projects. Kenneth Vecchiarelli,
Engineering Manager, presented the report. Questions were asked about reconsideration by
the Board of Directors in the future of percentages and the previous use of the contractor by
the District.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of
Directors voted 5-0 to approve the following items related to the construction of a
combined project, which includes Well No. 15 Pipeline Improvements, Well No. 18
Pumping Facilities, and Richfield On-Site Sodium Hypochlorite Generation and
Disinfection System.
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Director Armstrong and General Counsel Kidman left the meeting at 10:17 a.m.
11. Consider Moving Forward on Phase III Preliminary Design Studies in the Upcoming
Budget Period. Kenneth Vecchiarelli, Engineering Manager, presented the report.
Questions were asked, and a discussion was held. An argument to build at Richfield is
avoidance of cost for land. An argument against moving to Richfield includes loss of
physical presence in Yorba Linda for customer service. Discussion included: kiosks for
payments, retention of the administration building for payments and Board meetings, the
benefits of having one location with a non-fragmented staff, and the possible orientation of
the new building on the Richfield Road site.
On a motion by Vice President Mills, seconded by Director Beverage, the Board of
Directors voted 4-0-1, with Director Armstrong absent, to allow staff to add funding in the
upcoming two-year budget to begin preliminary design studies for an office building at the
Richfield Road Plant and review options to fund the project.
DISCUSSION CALENDAR
12. Consider Staffing. Michael Payne, Assistant General Manager, presented an organization
chart. The Personnel-Risk Management Committee has seen this chart several times. Mr.
Payne gave an overview of the proposed staffing changes for Engineering, Operations,
Business and Supervisor Services for the next two years. William Robertson, General
Manager, reiterated that this is not an action item. More details will be worked out and
taken back to the committee.
GENERAL MANAGER'S REPORT
13. General Manager's oral report and comments.
a) General Counsel. There was no report.
b) Michael Robinson, Assistant Administrator, reported on the Richfield Plant Dedication,
which went very well.
c) Michael Robinson reported on the Richfield Plant Open House. About 125 people
attended. Because of the rain, the exhibits were set up under the covered parking. He
commended the Operations Department for their work. The Engineering Department
did a terrific job on their presentation, and the Business Department pitched in with
food service and hospitality. William Robertson commended Mike Robinson for his
work on the project, reporting that Mike Robinson dropped off materials at the schools
prior to the event. William Robertson also commended Lee Cory, Operations Manager,
and his group for their presentation and enthusiasm, Ken Vecchiarelli, Engineering
Manager, and his group, and Stacy Bavol and her group for a terrific team effort.
COMMITTEE REPORTS
14. Executive-Administration Committee (Summerfield/Mills)
15. Finance-Accounting Committee (Korn/Beverage)
Schedule Meeting for Tuesday, May 6, 3:00 p.m. Budget, sewer build out financing.
16. Personnel-Risk Management Committee (Summerfield/Korn)
Schedule meeting for May 14, 4:00 p.m.
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17. Planning-Engineering-Operations Committee (Armstrong/Mills)
Minutes of meeting held April 30, 8:30 a.m.
Michael Payne left the meeting at 10:50 a.m.
18. Public Information Committee (Beverage/Armstrong)
Meeting scheduled for May 15, 9:00 a.m. Draft 2003 Consumer Confidence Report.
19. Orange County Water District Ad Hoc Committee (Summerfield/Beverage)
Minutes of meeting held April 28. Director Beverage reported on discussions about BPP's
and the groundwater replacement system.
20. MWDOC Ad Hoc Committee (Summerfield/Korn)
INTERGOVERNMENTAL MEETINGS
21. WACO, May 2, 7:30 a.m. No one attended.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after May 5, 2003. Agenda is available in the
District office prior to meeting.
Yorba Linda City Council, May 6, 6:30 p.m.
Placentia City Council, May 6, 7:30 p.m.
Yorba Linda Planning Commission, May 14, 6:30 p.m.
Yorba Linda City Council, May 20, 6:30 p.m.
MWDOC, May 21, 9:00 a.m.
OCWD, May 21, 6:00 p.m.
Yorba Linda Planning Commission, May 28, 6:30 p.m.
ISDOC Membership, May 29,11:30 a.m.
ISDOC Board, June 3, 7:30 a.m.
Yorba Linda City Council, June 3, 6:30 p.m.
MWD/Met Jt. Workshop, June 4, 8:30 a.m.
OCWD, June 4, 6:00 p.m.
WACO, June 6, 7:30 a.m.
Yorba Linda Planning Commission, June 11, 6:30 p.m.
Yorba Linda City Council, June 17, 6:30 p.m.
MWDOC, June 18, 9:00 a.m.
OCWD, June 18, 6:00 p.m.
Yorba Linda Planning Commission, June 25, 6:30 p.m.
Armstrong
Armstrong
Korn
Mills
Beverage
Armstrong
Mills
Beverage
Mills
Korn
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BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
There were no comments to report.
ADJOURNMENT
On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-
0-1, with Director Armstrong not present, to adjourn at 10:59 a.m.
The next regular ~the Board is scheduled for Thursday, May 22, 2003 at 8:30 a.m., at
the District He quarters. )
Secretary/Gcneral Manager
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