Loading...
HomeMy WebLinkAbout2003-05-22 - Board of Directors Meeting Minutes2003-47 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING May 22, 2003 8:30 A.M. The Mav 22, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: Gordon Thompson, Yorba Linda resident, representing the King Family. Brett Barbre. MWDOC Director SPECIAL RECOGNITION 1. Recognize Rick Walkemeyer, Chief Plant Operator, for completing ten years of service to the Yorba Linda Water District on March 29. Rick Walkemeyer was unable to attend the meeting, so this item was continued to the Board Meeting of June 12, 2003. CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of adjourned regular meeting May 5, 2003. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $780,795.26. Approve Progress Payment No. 2, in the net amount of $30,475.17, and Change Order No. 2, in the amount of $6,128.00 and 7 days time extension, to SS Mechanical Corporation for construction of the Fairmont and Bastanchury Booster Station Engine Replacements, Job No.'s 9805 and 0118. 2003-48 6. Approve Terms and Conditions for Water Service with the King Family Trust for the Development of Tract No. 16488, Job No. 0312. 7. Approve the purchase of one GMC Five Cubic Yard Dump Truck from the lowest responsive bidder, Tom's Truck Center, Inc., in the amount of $48,924.31. Gordon Thompson left the meeting at 8:34 a.m. General Counsel Kidman entered the meeting at 8:38 a.m. Brett Barbre, MWDOC Director, invited the Board of Directors and staff on a one-day trip, June 4"', to Diamond Valley Lake. Please call MWDOC at 714-963-3058 and ask for Lorraine Roy if you are interested in participating. Bus arrangements are in process. Mr. Barbre reported there are changes to the education program and suggested this program be put on the next agenda. MWDOC Board matters were also covered. ACTION CALENDAR 8. Consider Accepting the Investment Report for Quarter Ending March 2003. Beverly Meza, Business Manager, presented the report. Questions were asked about LAIF, investments in Certificates of Deposit, rates of interest and liquidity of investments. A discussion was held. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for the quarter ending March 31, 2003. 9. Consider Accepting the Financial Statements for Nine Months Ended March 31, 2003. Beverly Meza, Business Manager, presented the report. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Financial Reports for nine months ended March 31, 2003. Teresa Salinas, reporter for the Yorba Linda Star, entered the meeting at 8:45 a.m. Brett Barbre left the meeting at 8:46 a.m. 10. Consider Review of the 2003 Consumer Confidence Report. Michael Robinson, Assistant Administrator, presented the report. He stated that after the Public Information Committee meeting held last week, comments made were added to the report. Comments by President Summerfield will be added to the report. Questions were asked about perchlorate, and a discussion was held. A request was made to number the pages of the report. Patty Nahil, Pulte Homes, entered the meeting at 8:50 a.m. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the text and publication of the 2003 Consumer Confidence Report. -2- 2003-49 It was decided to move Discussion Calendar Item 11 to the end of the Board meeting. GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel Kidman spoke about local public agency reserves and the LAIF investment issue. It appears the state budget will not be completed on time. b) William J. Robertson stated early registration for ACWA's Fall Conference, December 3-5, San Diego, is being accepted. There is a $15.00 per attendee savings for early registration. c) District activities. William J. Robertson asked Kenneth Vecchiarelli, Engineering Manager, to comment on the request from Toll Brothers to defer installation of temporary tanks. Staff was approached by Toll Brothers with a new concept. Although they were ready to break ground on the temporary tanks serving Villages 1 and 2 of the Vista Del Verde development. Toll Brothers representatives wanted to know if the District would consider leasing borrowed storage from the existing water system. They estimated the cost to install and operate this tank for the duration at $800,000. Toll Brothers wants to know if the District would consider accepting $500,000 to forgo the seven-day temporary storage. The matter will be presented to the PEO Committee and then go to the frill Board. Kenneth Vecchiarelli also noted there was information in the Agenda packet regarding Drainage Areas 1 and 2 deficiencies. Dave Larsen, Counsel, Rutan & Tucker, entered the meeting at 9:19 a.m. A recess was declared at 9:25 a.m. The Board of Directors reconvened in Closed Session at 9:30 a.m. with all Directors present. Also present were William J. Robertson, General Manager, Arthur G. Kidman, General Counsel, Michael A. Payne, Assistant General Manager, and Dave Larsen, Counsel. CLOSED SESSION 24. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 25. Conference regarding labor negotiations. Discussion with Assistant General Manager Michael A. Payne regarding meet and confer process with City Employees Associates, terms and conditions of employment and personnel. Justification for Closed Session is Government Code Section 54957(a). -3- 2003-50 The Board of Directors came out of Closed Session at 9:50 a.m. The Board of Directors gave instructions to Michael Payne and Dave Larsen for labor negotiations. The Board reconvened in open session at 9:55 a.m. All Directors were present. Also present were William J. Robertson, Michael A. Payne, Beverly Meza, Lee Cory, Michael Robinson, Kenneth Vecchiarelli, Amelia Cloonan, Patty Nahil, Pulte Homes, and Teresa Salinas, Yorba Linda Star. COMMITTEE REPORTS 13. Executive-Administration Committee (Summerfield/Mills) 14. Finance-Accounting Committee (Korn/Beverage) Minutes of meeting held May 6. Meeting scheduled for May 29, 4:00 p.m. Budget, Investment Policy, Certificates of Deposit. 15. Personnel-Risk Management Committee (Summerfield/Korn) Minutes of meeting held May 14. Report of meeting held May 21. Staffing projections, salary survey, benefits, District expenses. Meeting scheduled for May 28, 4:00 p.m. Staffing projections, salary survey, security vulnerability assessment. 16. Planning-Engineering-Operations Committee (Armstrong/Mills) Meeting scheduled for June 4, 9:00 a.m. 17. Public Information Committee (Beverage/Armstrong) Minutes of meeting held May 15, 9:00 a.m. Vice President Mills requested staff cut relevant articles out of the Yorba Linda Star and send these to him. Director Beverage stated he would deliver a copy to Vice President Mills. 18. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 19. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 20. Yorba Linda City Council, May 6, 6:30 p.m. Director Armstrong reported the biggest issue was traffic on Bastanchury. No action was taken. A signage program was turned down, and Orange County Sanitation District's rate increase was discussed. No action taken. 21. Placentia City Council, May 6, 7:30 p.m. Director Armstrong attended and accepted the proclamation issued to the Yorba Linda Water District concerning Water Awareness Month. -4- 2003-51 22. Yorba Linda Planning Commission, May 14, 6:30 p.m. No one attended. 23. Yorba Linda City Council, May 20,6:30 p.m. Vice President Mills attended and reported on a 401(h) waiver the OCSD's Board took. A heated discussion arose over the issue of campaign reform. This issue will be brought back to the Council the second meeting of July. Trash rates will remain at the present rate. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after May 22, 2003. Agenda is available in the District office prior to meeting. WACO, May 2, 7:30 a.m. ISDOC Board, May 6, 7:30 a.m. Yorba Linda City Council, May 6, 6:30 p.m. MWD/Met R. Workshop, May 7, 8:30 a.m. OCWD, May 7, 6:00 p.m. Yorba Linda Planning Commission, May 14, 6:30 p.m. Yorba Linda City Council, May 20, 6:30 p.m. MWDOC, May 21, 9:00 a.m. OCWD, May 21, 6:00 p.m. Yorba Linda Planning Commission, May 28, 6:30 p.m. ISDOC Membership, May 29, 11:30 a.m. ISDOC Board, June 3, 7:30 a.m. Yorba Linda City Council, June 3, 6:30 p.m. MWD/Met Jt. Workshop, June 4, 8:30 a.m. OCWD, June 4, 6:00 p.m. WACO, June 6, 7:30 a.m. Yorba Linda Planning Commission, June 11, 6:30 p.m. Yorba Linda City Council, June 17, 6:30 p.m. MWDOC, June 18, 9:00 a.m. OCWD, June 18, 6:00 p.m. Yorba Linda Planning Commission, June 25, 6:30 p.m. Mills Armstrong Korn Mills Beverage Armstrong Mills Beverage Mills Korn -5- 2003-52 DISCUSSION CALENDAR 11. Preliminary Review of the 2003-2008 Five Year Plan. William J. Robertson, General Manager, gave an overview of the report. Questions were asked regarding demand projections, energy rates, the Basin Production Percentage issue, bond monies, and overspending. A lengthy discussion was also held regarding the issues involved with implementing GIS. The document is a draft and will be presented to the Board for approval at the next meeting, when a draft of the budget will be presented. William J. Robertson asked for any corrections. Michael Payne left the meeting at 10:31 a.m. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstrong will not attend the Board meeting on June 26. Director Beverage attended budget sessions during the recent ACWA Conference. He expressed his disappointment at their content. There was some discussion about the conference. Director Armstrong commented on the rebellion by Placentia residents concerning the Southern California Water rate increases. ADJOURNMENT On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted-0 to adjourn at 11:27 a.m. The next r ar meeting f the Board is scheduled for Thursday, June 12, 2003 at 8:30 a.m., at the DisY ,~eadauarters. Secretary -6-