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HomeMy WebLinkAbout2003-06-26 - Board of Directors Meeting Minutes2003-?9 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING June 26, 2003 8:30 A.M. The June 26, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors Absent at Roll Call William R. Mills, Vice President Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Secretary Vince Blundo, Maintenance Supervisor Visitors present: Brett Barbre, MWDOC Director SPECIAL RECOGNITION 1. William J. Robertson, General Manager, recognized Vince Blundo, Maintenance Supervisor, on his anniversary date for 30 years of service to the Yorba Linda Water District and presented him with a service pin. Brett Barbre, MWDOC Director, reported the Conjunctive Use Agreement for the Basin was signed June 25. He set forth what Metropolitan Water District proposed as a unique solution to the Colorado River problem. MWDOC did not vote to increase the rate on water by 50 cents. DISCUSSION CALENDAR 11. Status Report on the Orange County Investment Pool. Brett Barbre, MWDOC Director, reported. He gave a brief overview and an outline of investment information available now, as opposed to what was available before the bankruptcy. Mr. Barbre covered: what is prohibited to purchase now, the Investment Committee, the composition of the Treasury Oversight Committee, the Treasurer's Advisory Committee, Merrill Lynch. There was a question about the process the District needs to follow to participate in the pool. The Board of Directors needs to adopt a resolution, which would then be presented to the County Board of Supervisors. The Board of Supervisors would approve the District's entry into the pool, and the County and District then approve an agreement. 2003-40 William J. Robertson, General Manager, stated the District's LAIF accounts are down to less than $100,000. At the Board Meeting of July 10, a resolution and agreement will be presented to the Board for consideration. Brett Barbre stated John Moorlach, County Tax Assessor, is available to attend the Board Meeting on July 10, if necessary. This item was for information purposes only. No Board action was taken at this time. Brett Barbre left the meeting at 9:13 a.m. CONSENT CALENDAR Consent Calendar items 2, 5 and 6 were pulled for comment. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to approve Consent Calendar items 3 and 4. 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $730,269.41. ACTION CALENDAR 2. Approve minutes of regular meeting June 12, 2003. With respect to Item 9 of the minutes, the term "Temporary Water Capacity Lease Agreement" should be replaced with the words "Temporary Water Capacity Agreement". 5. Approve District participation in the amount of $4,544.40 for the second phase of the Fats, Oils and Grease (FOG) Control Technologies Study administered by the Orange County Sanitation District (OCSD). With respect to the Agenda Report for this item, paragraph one under ANALYSIS, the date on the first line should read "October 24, 2002". 6. Approve Progress Payment No. 3 in the net amount of $23,847.88, and Change Order No. 4, a zero cost change order with a 41-day time extension to SS Mechanical Corporation for construction of the Fairmont and Bastanchury Booster Station Engine Replacements, Job No.'s 9805 and 0118. With respect to the Agenda Report for this item, the NOTICE TO PROCEED date on the Progress Pay Report should read "October 2, 2002". On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to approve Consent Calendar Items 2, 5 and 6 as amended. -2- 2003-41 7. Consider Memorandum of Understanding with the Yorba Linda Water District Employees Association and the Employee Compensation Letter with the Management, Supervisory and Confidential Employees (MSC) for the period July 1, 2003 through June 30, 2005. Michael Payne, Assistant General Manager, presented the report. Mr. Payne went over: new positions, changes in positions, promotional opportunities, salary range adjustment, positions that may be filled, positions contingent on board approval, positions contingent on reaching agreement with the City of Yorba Linda and the City of Placentia, and reorganizations. Mr. Payne noted an error in the resolution attachment BI and B2 pertaining to temporary employees, wherein the formula was not correct. Respecting the MSC Group, the same detail points approved by the Board of Directors with the Bargaining Unit are incorporated into the MSC agreement. A recess was declared at 9:42 a.m. The meeting reconvened at 9:50 a.m. with all Directors present. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors on a Roll Call vote, with Directors Armstrong and Beverage and President Summerfield voting Yes, Director Korn voting No, and Vice President Mills Absent, to adopt Resolution No. 03-01 approving the 2003-2005 MOU with the Yorba Linda Water District Employees Association; adopt Resolution No. 03-02, authorizing the General Manager to implement the Employee Compensation Letter with the Management, Supervisory and Confidential Employees for the period of July 1, 2003 through June 30, 2005; and rescind Resolutions 01-06 and 01-07. Consideration of the Budget for Fiscal Years 2003-04 and 2004-05. William J. Robertson, General Manager, presented the report. Mr. Robertson noted an adjustment for one position in Operations. Debt service requirements are not in the budget for Phase III Richfield Plant Renovation and the Highland Reservoir. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors on a Roll Call vote, with Directors Armstrong and Beverage and President Summerfield voting Yes, Director Korn voting No, and Vice President Mills Absent, to adopt Resolution No. 03-03 Adopting the Budget for Fiscal Year 2003-04 and 2004-05 and Rescinding Resolution No. 01-08; and Resolution No. 03-04 Approving the Number of Authorized Positions for Fiscal Years 2003-04 and 2004-05 and Rescinding Resolution No. 01-09. Michael Robinson left the meeting at 10:08 a.m. 9. Consider accepting the Financial Statements for ten months ended April 30, 2003. Beverly Meza, Business Manager, presented the report. Ms. Meza noted and explained a difference in billing cycles: 6 cycles in April, 8 cycles in May, and 10 cycles in June. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4-0 to accept the Financial Reports for ten months ended April 30, 2003. -3 - 2003-42 10. Consider Authorizing the Engagement of a Financial Consultant. William J. Robertson, General Manager, reported on discussions with Mr. Rolapp. The District wishes to engage the services of Fieldman, Rolapp and Associates to investigate financing for the Highland Reservoir Renovation and Richfield Plant Phase 3 construction projects. The number in the agenda report does not include the soft costs. Questions were asked, and a discussion was held. Action was deferred to the July 10 Board of Directors meeting. GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel Kidman reported he attended OCWA on June 25, and he will travel to ACWA in Sacramento on June 27. b) The Employee Picnic was held June 21 at Yorba Regional Park, c) District activities. There was nothing to report. COMMITTEE REPORTS 13. Executive-Administration Committee (Summerfield/Mills) Meeting scheduled for July 2, 4:00 p.m. Director Beverage will attend if Vice President Mills is unavailable. 14. Finance-Accounting Committee (Korn/Beverage) Report of meeting held June 19, 9:00 a.m. 15. Personnel-Risk Management Committee (Summerfield/Korn) Minutes of meeting held June 17, 4:00 p.m. 16. Planning-Engineering-Operations Committee (Armstrong/Mills) Meeting scheduled for July 2, 9:00 a.m. 17. Public Information Committee (Beverage/Armstrong) Meeting scheduled for July 1, 4:00 p.m. 18. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 19. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 20. Yorba Linda City Council, June 17, 6:30 p.m. Vice President Mills was not in attendance at the Board meeting, so there was no report. 21. Yorba Linda Planning Commission, June 25, 6:30 p.m. Director Korn attended the meeting. A lighting, building and fencing issue were discussed. -4- 2003-43 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 26, 2003. Agenda is available in the District office prior to meeting. ISDOC Board, July 1, 7:30 a.m. Yorba Linda City Council, July 1, 6:30 p.m. MWDOC/MET Jt. Workshop, July 2, 8:30 a.m. OCWD, July 2, 6:00 p.m. WACO, July 4, 7:30 a.m. Yorba Linda Planning Commission, July 9, 6:30 p.m. Yorba Linda City Council, July 15, 6:30 p.m. MWDOC, July 16,9:00 a.m. OCWD, July 16, 6:00 p.m. Yorba Linda Planning Commission, July 23, 6:30 p.m. ISDOC Membership, July 31, 11:30 a.m. WACO, August 1, 7:30 a.m. ISDOC Board, August 5, 7:30 a.m. Yorba Linda City Council, August 5, 6:30 p.m. MWDOC/MET Jt. Workshop, August 6, 8:30 a.m. OCWD, August 6, 6:00 p.m. Yorba Linda Planning Commission, August 13, 6:30 p.m. Yorba Linda City Council, August 19, 6:30 p.m. MWDOC, August 20,9:00 a.m. OCWD, August 20,6:00 p.m. Yorba Linda Planning Commission, August 27, 6:30 p.m. Armstrong Mills Beverage Mills Korn Mills or Korn Beverage Armstrong Korn BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Korn extended his thanks to Brett Barbre for the book that was made up and for the time and effort he spent. President Summerfield asked General Counsel Kidman about the rules for meeting in closed session to discuss the General Manager's performance evaluation and salary. General Counsel Kidman responded the board can meet in closed session to discuss the performance evaluation. The board is not allowed to discuss pay in closed session. Standing committee's are subject to open and public rules with the same restrictions as those for board meetings. -5- 2003-44 No Closed Session was held. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to adjourn at 10:46 a.m. The next regular meeting of the Board is scheduled for Thursday, July 10, 2003 at 8:30 a.m., at the District Heada uaxters. -h- vviiiiWIl J. B OUCnsun Secretary/General Manager