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HomeMy WebLinkAbout2003-07-10 - Board of Directors Meeting Minutes2003-45 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING July 10, 2003 8:30 A.M. The July 10, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by Secretary William J. Robertson at 8:30 a.m. Director Beverage moved and Director Korn seconded the motion to appoint Director Armstrong Presiding Officer of the meeting, which was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors Absent at Roll Call John W. Summerfield, President William R. Mills, Vice President Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: Fritz Stradling, Stradling, Yocca, Carlson and Rauth Tom De Mars, Fieldman, Rolapp and Associates SPECIAL RECOGNITION 1. Jeff Coplen, Engineering Technician II, was unable to attend the Board meeting. CLOSED SESSION No Closed Session was held. 2. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. Discussion of pending litigation to which the District is a party (justification for Closed Session is Subsection (b)(1) of Section 54956.9). One case. (Kevin Peters) CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0 to approve the Consent Calendar. 4. Approve minutes of regular meeting June 26, 2003. Authorize directors to leave the State of California prior to next meeting. -1- 2003-46 6. Approve disbursements of $372,053.09. 7. Approve a Consultants Agreement with Kleinfelder for geotechnical engineering services in an amount not to exceed $18,500 for work associated with the construction of Well No. 15 and Well No. 18 Improvements, and the Richfield Plant On-Site Sodium Hypochlorite Generation and Disinfection System Projects. ACTION CALENDAR 8. Consider Annual Review of Investment Policy and Approval of Documents to Invest in the Orange County Pool. William J. Robertson, General Manager, presented the report. Questions were asked. Director Armstrong noted the last words in section 4 of Resolution 03-05 needed to be corrected to read "the District", asked if OCIP needed to be mentioned in the resolution, and asked if a cap should be mentioned in item 6 of the agreement. General Counsel Kidman stated if it was the directors' understanding that a cap would be in the agreement, then it should be part of the agreement. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors on a Roll Call vote, with Directors Armstrong, Beverage and Korn voting Yes, and with President Summerfield and Vice President Mills absent, voted 3-0-2 to: 1. Adopt Resolution No. 03-05 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 01-15. 2. Authorize the President and Secretary to sign the Agreement for Deposit and Investment of Excess Funds into the County Treasury; subject to review and approval as to form by General Counsel. 3. Adopt Resolution No. 03-06 Authorizing the Deposit and Investment of Excess Funds with the Treasurer of Orange County. Patti Nahill, Pulte Development entered the meeting at 8:36 a.m. Duane Jensen, Carollo Engineers entered the meeting at 8:37 a.m. 9. Consider Agreement for Financial Consulting Services with Fieldman, Rolapp and Associates. William J. Robertson, General Manager, presented the report. He stated approving this agreement is approving the District go forward with financing. He presented the worst case scenario wherein the District arranges financing, the state adopts legislation taking property tax revenue from the District, and this impacts the customers by $0.18 on the water rate. Some details remain to be worked out with the consultants, and the agreement is subject to review by General Counsel. The consultants believe the financing could be arranged by the end of August, A special board meeting may be held on July 31. Mr. Stradling, Stradling, Yocca, Carlson and Rauth, explained the sequence of events. A non-profit corporation will be formed, and a meeting will be held. Officers will be elected. A resolution will be adopted to establish security and payments. A trust agreement will be adopted. An installment purchase contract will be developed. The preliminary statement will go to the underwriters. Rating by Moodys or Standard and Poors will be considered, and then we will go to market or to competitive bidding. A question was asked about the necessity to form a non-profit corporation. Mr. Stradling responded this is needed to enter into a contract. Mr. De Mars, Fieldman, Rolapp and Associates, spoke briefly. -2- 2003-47 Darren Warren, Pulte Homes, entered the meeting at 8:43 a.m. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0 to authorize the President and Secretary to execute the Professional Services Agreement for Financial Services with Fieldman, Rolapp and Associates; subject to review and approval as to form by General Counsel. Fritz Stradling and Tom De Mars left the meeting at 8:56 a.m. 10. Consider Highland Reservoir Consultant Agreement for Replacement Study. Kenneth Vecchiarelli, Engineering Manager, presented the report. Capacity was discussed. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 3-0 to authorize execution of a Consulting Agreement with Carollo Engineers to provide an engineering study, preliminary design report and recommendations for construction of the Highland Reservoir Replacement Job. No. 200309. Duane Jensen, Carollo Engineers, left the meeting at 8:59 a.m. GENERAL MANAGER'S REPORT 11. General Manager's oral report and comments. a) General Counsel Kidman reported on his trip to Sacramento. The budget and the movement to recall the governor are creating problems. This morning the Orange County Register printed a column commenting about the waste of money involved in water quality and consumer confidence reports. b) William J. Robertson, General Manager mentioned Forms 460 and 470 must be filed before July 31, 2003. c) William J. Robertson, General Manager, has the forms if a Director wishes to file to be nominated as a candidate for President or Vice President of ACWA. d) District activities. William J. Robertson mentioned that Brett Barbre, MWDOC Director, asked that the Directors return the notebooks he had prepared, if they do not need them. COMMITTEE REPORTS 12. Executive-Administration Committee (Summerfield/Mills) Minutes of meeting held July 2, 4:00 p.m. General Manager's evaluation process. 13. Finance-Accounting Committee (Kom/Beverage) -3- 2003-48 14. Personnel-Risk Management Committee (Summerfield/Korn) 15. Planning-Engineering-Operations Committee (Armstrong/Mills) Minutes of meeting held July 2, 9:00 a.m. Pulte Development Phasing, Vista Del Verde Village 3, bids for two-year paving contract, progress of draft land swap agreement, draft agreement for consideration of participating in MWD Long-Term Groundwater Storage Program. 16. Public Information Committee (Beverage/Armstrong) Minutes of meeting held July 1, 4:00 p.m. Water Lines Newsletter, 2004 District-wide customer survey, water pressure issues customer survey. 17. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 18. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 19. Yorba Linda City Council, July 1, 6:30 p.m. This meeting was cancelled. 20. WACO, July 4, 7:30 a.m. Vice President Mills was not present at the Board meeting, so there was no report. 21. Yorba Linda Planning Commission, July 9, 6:30 p.m. No one attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after July 10, 2003. Agenda is available in the District office prior to meeting. Yorba Linda City Council, July 15, 6:30 p.m. MWDOC, July 16, 9:00 a.m. OCWD, July 16,6:00 p.m. Yorba Linda Planning Commission, July 23, 6:30 p.m. ISDOC Membership, July 31,11:30 a.m. WACO, August 1, 7:30 a.m. ISDOC Board, August 5, 7:30 a.m. Yorba Linda City Council, August 5, 6:30 p.m. MWDOC/MET Jt. Workshop, August 6, 8:30 a.m. OCWD, August 6, 6:00 p.m. Yorba Linda Planning Commission, August 13, 6:30 p.m. Yorba Linda City Council, August 19, 6:30 p.m. MWDOC, August 20, 9:00 a.m. OCWD, August 20, 6:00 p.m. Yorba Linda Planning Commission, August 27, 6:30 p.m. *Note: follow up. Mills Korn Mills or Kom* Beverage Armstrong Korn -4- 2003-49 BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstrong asked if anyone from Pulte had any comments. Kenneth Vecchiarelli, Engineering Manager, stated the minutes of the Planning-Engineering Operations meeting of July 2 contained information. He said the phasing agreement is of utmost important to Pulte. Comments were made on location, timing and coordination. Director Armstrong asked about the SWEPI temporary tank. Kenneth Vecchiarelli, Engineering Manager, explained that SWEPI found another use for this tank. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0 to adjourn at 9:17 a.m. The next regular meeting of the Board is scheduled for Thursday, July 24, 2003 at 8:30 a.m., at -5- Secretary/General Manager 2003-50