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Home My WebLink About2003-07-24 - Board of Directors Meeting Minutes2003-51 ITEM NO. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING July 24, 2003 8:30 A.M. The July 24, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Arthur C. Korn Directors Absent at Roll Call Michael J. Beverage Staff Present- William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Administrative Secretary Pamela Pietras, Assistant Administrator I Jeff Coplen, Engineering Technician II Leon de los Reyes, Project Engineer Visitors present: Brett Barbre, MWDOC Director SPECIAL RECOGNITION I. William J. Robertson introduced Jeff Coplen, Engineering Technician II, and recognized him for fifteen years service to the Yorba Linda Water District. 2. Michael A. Payne, Assistant General Manager, introduced Pamela Pietras, newly hired, Assistant Administrator I in Support Services. Closed Session items 3 and 4 were moved to the end of the Agenda. Brett Barbre reported there is talk about Treasurer John Moorlach becoming the Orange County CEO and about the Governor Davis recall effort. Congressman Ken Calvert is introducing a water bill in Washington. Locally, MWDOC rates are set and there is still a move to consolidate MWDOC with OCWD. CONSENT CALENDAR On a motion by Vice President Mills, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve the Consent Calendar. Approve minutes of regular meeting July 10, 2003. 2003-52 6. Authorize directors to leave the State of California prior to next meeting. 7. Approve disbursements of S831,878.53. 8. Approve Progress Payment No. 4 in the net amount of S27,153.89 to SS Mechanical Corporation for construction of the Fairmont and Bastanchury Booster Station Engine Replacements, Job. Nos. 9805 and 0118. 9. Approve Progress Payment No. 1 in the net amount of S14,171.40 to Pascal and Ludwig Constructors for construction of the Well No. 15 and Well No. 18 Improvements and the Richfield Plant On-Site Sodium Hypochlorite Generation and Disinfection System Projects, Job Nos. 20029, 200104 and 200207 respectively. 10. Approve rejecting and referring to ACWA/JPIA the claim filed by Southern California Edison Company. DISCUSSION CALENDAR 11. Discussion of Water Rate Issues. William J. Robertson, General Manager, presented the report. Questions were asked, and a discussion was held. Discussion items included raising the minimum monthly charge and varying the charge by meter size would give the District a more secure revenue stream and stability. Also discussed was customers by size of meter and finding a balance for users in the community. This item will come back to the Board in late August or early September. It was on the Agenda for information only. No Board action was required. Brett Barbre left the meeting at 9:04 a.m. GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel Kidman had nothing new to report. b) Form 460 or 470, campaign disclosure statements, must be filed no later than July 31, c) District activities. William J. Robertson, General Manager, had three items to report. Leon de los Reyes, Project Engineer, was present at the Board meeting to answer questions about positive water samples taken by a new employee of the independent lab the District contracts with for water sampling. The ten positive samples were all taken by the same, new lab employee. None of the samples had fecal or e-coli bacteria. Nearly all the retakes were negative, so the lab is taking responsibility and asking the State Department of Health Services to invalidate the positive samples. All water samples in the reservoirs were good during the same period. When the Water Quality Technician position is filled, the District will take responsibility for water sampling. -2- 2003-53 William Robertson also reported that Denny Heare, Plant Operator 11, is retiring on August 11, and a retirement luncheon is being planned. Pamela Pietras has been working on setting up a health benefit fair on October 22 from 10:00 a.m. to 2:00 p.m. COMMITTEE REPORTS 13. Executive-Administration Committee (Summerfield/Mills) 14. Finance-Accounting Committee (Korn/Beverage) A meeting was scheduled for August 1, 9:00 a.m. 15. Personnel-Risk Management Committee (Summerfield/Korn) 16. Planning-Engineering-Operations Committee (Armstrong/Mills) 17. Public Information Committee (Beverage/Armstrong) 18. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 19. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 20. Yorba Linda City Council, July 15, 6:30 p.m. (Mills) Vice President Mills attended the meeting. One item of considerable discussion was the encroachment by homeowners into city easements. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after July 24, 2003. Agenda is available in the District office prior to meeting. Yorba Linda City Council, July 15, 6:30 p.m. MWDOC. July 16,9:00 a.m. OCWD, July 16, 6:00 p.m. Yorba Linda Planning Commission, July 23, 6:30 p.m. ISDOC Membership, July 31, 11:30 a.m. WACO, August 1, 7:30 a.m. ISDOC Board, August 5, 7:30 a.m. Yorba Linda City Council, August 5, 6:30 p.m. MWDOC/MET Jt. Workshop, August 6, 8:30 a.m. OCWD, August 6,6:00 p.m. Yorba Linda Planning Commission, August 13, 6:30 p.m. Yorba Linda City Council, August 19, 6:30 p.m. MWDOC, August 20, 9:00 a.m. OCWD, August 20, 6:00 p.m. Yorba Linda Planning Commission, August 27, 6:30 p.m. Mills Mills Beveragw Armstrong Korn -3- 2003-54 BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstrong asked staff to get a copy of citizens' guidelines to LAFCO and distribute it. Vice President Mills asked about how the Board handles requests for support of nominations. He was referring to a letter requesting support for Trudi Olig Hall, Director of Mesa Consolidated, for ACWA Region 10 Vice Chair. Director Armstrong responded that in the past the Board agreed verbally to have the Board's representative to ACWA cast the vote for the individual the Board believes is the best candidate. There was a discussion about scheduling the adjourned regular meeting. A recess was declared at 9:39 a.m. Pamela Pietras, Lee Cory and Beverly Meza left the meeting. The Board reconvened with all Directors present at 9:59 a.m. The Board agreed to schedule the adjourned regular meeting for August 7 at 8:30 a.m. The Board of Directors went into Closed Session at 10: 03 a.m. CLOSED SESSION 3. Discussion of pending litigation to which the District is a party (justification for Closed Session is Subsection (b)(1) of Section 54956.9). One case. (Kevin Peters) 4. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD was not discussed. The Board of Directors came out of Closed Session at 10:10 a.m. The Board of Directors approved signing an agreement in the Peters case. ADJOURNMENT The Board of Directors adjourned at 10:10 a. in. The Board scheduled a meeting for Thursday, August 7, 2003 at 8:30 a.m., at the District Headquarhers_. - Secretary/General Manager -4-