HomeMy WebLinkAbout2009-02-09 - Personnel-Risk Management Committee Meeting Agenda Packet $ ANNeD
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Yorba Linda
Water District
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Monday, February 9, 2009, 4:00 p.m.
1717 E. Miraloma Avenue, Placentia, CA 92870 — Tel: (714) 701-3020
AGENDA
COMMITTEE STAFF
Director Paul Armstrong, Chair Pat Grady, Asst. General Manager
Director Ric Collett Gina Knight, Human Resources Manager
PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their
comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are
limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to
five minutes.
ACTION ITEMS
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
1. Damage Claim filed by Michael F. Burns,
Recommendation: That the Committee recommend to the Board to reject
and refer the claim to ACWA/JPIA.
DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items
for which staff is seeking the advice and counsel of the Committee Members. This portion of the agenda may also
include items for information only.
2. Status of Recruitments
3. Status of Personnel Activities — EERR Update
4. Status of Risk Management Activities
5. Organizational Changes
CLOSED SESSION
The Committee may hold a closed session on items related to personnel, labor relations and/or litigation. The public
is excused during these discussions.
6. Public Employee Discipline/Dismissal/Release
Pursuant to Section 54957 of the California Government Code
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ØgIGINAL
ADJOURNMENT
The next regularly scheduled meeting of the Personnel-Risk Management Committee
will be held March 9, 2009 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to the Committee less than seventy-two (72) hours prior to the meeting will be available for public
inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability
and the type of accommodation requested. A telephone number or other contact information should be included so
the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation
should make the request with adequate time before the meeting for the District to provide the requested
accommodation.
2
ITEM NO. (
AGENDA REPORT
Committee Meeting Date: February 9, 2009
To: Personnel-Risk Management Committee
From: Ken Vecchiarelli, General Manager
Staff Contact: Gina Knight, Human
Reviewed by General Counsel: Yes Budgeted: No Total Budget:
Funding Source: All Water Funds
CEQA Account No: Job No: N/A
Compliance: N/A Estimated Costs: $Under 25K Dept: Admin
Subject: Damage Claim
SUMMARY:
The District received the attached claim seeking reimbursement for property related damages
as a result of no water supply to the claimant's neighborhood.
DISCUSSION:
On December 16, 2008, the District received a claim from Mr. Michael Burns requesting
reimbursement in the amount of $1,719.20 for property damages caused by no water supply to
claimant's neighborhood when the District shut off the water without issuing proper notice to
claimant and his neighbors. The incident occurred at
Staff investigated and reviewed the submitted claim. The incident occurred when an earthquake
valve at the reservoir was shut off accidently during routine maintenance preventing water from
leaving the reservoir. The District's stand-by Operator was contacted on November 12, 2008
with reports of no water at various homes around the Quarter Horse Reservoir. Staff discovered
the earthquake valve had been shut off accidently during a routine maintenance inspection
preventing water from leaving the reservoir. Because there was no water for several hours and
hydrants had to be flushed the claimant's water pump burned up because it had no water supply
to it. The claimant was not properly notified because District staff was not aware of the water
supply being shut off until residents began to call into the District with complaints of no water
supply at their residence. Based on my investigation and the documents submitted by claimant
and review of the Seismic Monitor Inspection Report staff is recommending the claim be
rejected and referred to ACWA-JPIA for further processing.
STAFF RECOMMENDATION:
That the Personnel/Risk Management Committee recommend to the Board of Directors to reject
the claim and refer to ACWA-JPIA.
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
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As of February 4, 2009 AGENDA ITEM NO.
Authorized Positions
Salary Start
ige Position Classification Auth Emp Status/Comments Date
11 (Temporary Help) 0 0
12
13
14
15 Customer Service Representative I 1 1 _
16 Meter Reader I 2 2
17 Accounting Assistant I 1 1
Customer Service Representative I I 1 1
Engineering Secretary 1 1
Maintenance Worker I 8 8
Mechanic I 1 1
Operations Secretary 1 1
18 Meter Reader II 2 2
19 Customer Service Representative III 2 2
Storekeeper 1 1
20 Engineering Technician I 0 0
Maintenance Distribution Operator II 8 8 Under filled with (5) Maintenance Worker I
positions.
Water Quality Technician I 0 0
z1 Accounting Assistant II 2 1 Recruitment on hold.
Facilities Maintenance 1 1
Mechanic II 0 0
22 Information Systems Technician I 1 1
Water Quality Technician II 1 1 Under filled with (1) WQT I.
23 Executive Secretary 1 1
Maintenance Distribution Operator III 5 4 Opened 1/23/09; Closes 2/13/09.
Meter Services Representative 1 1
Mechanic III 1 1
Personnel Technician 1 1
Plant Operator II 4 3 Additional operator position will be
assessed by the GM after the
Instrumentation Technician is filled.
24 Construction Inspector 1 1
Engineering Tech II 3 3
GIS Technician 1 1
Information Systems Technician 1 1
II/Pro•rammer
Total 84 75
Authorized Positions
Salary
I
Start
Range
Position Classification
Auth
Emp
Status
Date
25
Assistant Administrator 1
1
0
On hold per General Manager.
Human Resources Analyst
1
1
Instrumentation Technician
1
1
Sr. Accountant
1
1
26
GIS Administrator
1
0
On hold per IT Director.
Project Engineer
2
2
Sr. Construction Inspector
1
1
Sr. Fleet Mechanic
1
1
Sr. Maintenance Distribution Operator
4
4
Sr. Plant Operator
1
1
27
lCustomer Service Supervisor
1
1
28
1 Management Analyst
1
1
29
Water Quality Engineer
1
1
Safety & Training Officer
1
0
On hold per HR Manager.
30
Sr. Project Engineer
1
0
Filled with Consultant.
Water Maintenance Su erintendent
1
1
SCADA Administrator
1
1
Information Systems Administrator
1
1
31
1 Chief Plant Operator
1
1
32
33
34
Sr. Project Mana er
1
0
Scheduling interviews.
35
36
Human Resources Manager
1
1
37
Engine rin Manager
1
1
Finance Director
1
1
Information Technology Director
1
1
.Operations Manager
1
1
38
39
40
Assistant General Manager
1
0
General Manager
1
1
Total 84 75