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Home My WebLink About2003-12-23 - Board of Directors Meeting Minutes2003-123 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING December 23, 2003 8:30 A.M. The December 23, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by President William R. Mills at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call William R. Mills, President Michael J. Beverage, Vice President Paul R. Armstrong Arthur C. Korn John W. Summerfield Visitors present: None Staff Present: Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager SPECIAL RECOGNITION 1. William R. Mills, President, presented Director John W. Summerfield with a proclamation in recognition of his service to the Board as President during 2003. Director Korn asked General Counsel Kidman if the District needed to have the Board authorize the Directors to leave the State of California prior to the next meeting. General Counsel Kidman explained the reasons for having the item listed under the Consent Calendar. He stated the language could be updated to reflect Director's responsibility to report their whereabouts should the District need to call an emergency session. CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. 2 3 4 5 Approve minutes of regular meeting December 11, 2003. Authorize directors to leave the State of California prior to next meeting. Approve disbursements of $1,229,472.07. Approve Proposed Terms and Conditions for Water Service with Mr. and Mrs. Ronnie Tipton, Job No. 0332. -1- 2003-124 6. Approve Progress Payment No. 1 in the net amount of $68,495.89 to Schuler Engineering Corporation for construction of the Quarter Horse Reservoir Expansion Job. No. 0316. ACTION CALENDAR 7. Consider Selection of Assistant Secretary and Designee for Wire Transfers. Michael A. Payne, General Manager, presented the report. On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors voted 5-0 to appoint Kenneth Vecchiarelli as Assistant Secretary, and 5-0 on a Roll Call Vote with President Mills, Vice President Beverage and Directors Armstrong, Korn and Summerfield voting Yes to adopt Resolution 03-21 authorizing individuals to transfer funds via the Federal Wire System and rescind Resolution No. 03-19. Consider acceptance of the Financial Statements for Four Months Ended October 31, 2003. Beverly Meza, Business Manager, presented the report. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept the Financial Reports for four months ended October 31, 2003. 9. Consider Consultant Agreement with William J. Robertson. Michael A. Payne, General Manager, presented the report. Questions were asked, and a discussion was held regarding type of work to be performed, travel, furnishing supplies, and standard agreement. On a motion by Vice President Beverage, seconded by President Mills, the Board of Directors voted 5-0 to authorize the General Manager to sign a Consultant Agreement with William J. Robertson, as modified. GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) Employee Recognition Dinner held December 13, 2003. c) Retirement Party, William J. Robertson, December 18, 2003. d) District activities. Michael Payne, General Manager, reminded the Board that District offices would be closed half day on December 24, full days on December 25 and 26, half day on December 31 and full day January 1, 2004. -2- 2003-125 COMMITTEE REPORTS 11. Executive-Administration Committee (Mills/Beverage) Minutes of meeting held December 16, 8:30 a.m. Board of Directors Committees, Yorba Linda Water District Public Financing Corporation Annual Meeting - Conflict of Interest Code, Administrative Recruitments, Board expectations. Schedule meeting for January 6, 2004, 8:30 a.m. 12. Finance-Accounting Committee (Korn/Summerfield) 13. Personnel-Risk Management Committee (Summerfield/Mills) 14. Planning-Engineering-Operations Committee (Beverage/Armstrong) Minutes of meeting held December 17, 3:30 p.m. District Policy on Sewer Extensions, Pulte Off-Site Sewer Deficiencies, Well No. 18 and Quarter Horse Reservoir Project updates, City of Anaheim - Intertie Agreement. 15. Public Information Committee (Armstrong/Korn) 16. Orange County Water District Ad Hoc Committee (Mills/Beverage) Meeting scheduled for January 26, 2004, 4:00 p.m. 17. MWDOC Ad Hoc Committee (Mills/Korn) Meeting scheduled for January 19, 2004, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 18. WACO, December 12,7:30 a.m. No Board member attended. General Counsel Kidman attended and reported cleaning of the Santiago Creek Channel was discussed. 19. Yorba Linda City Council, December 16, 6:30 p.m. There was no report. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 23, 2003. Agenda is available in the District office prior to meeting. WACO, January 2, 2004, 7:30 a.m. ISDOC Board, January 6, 7:30 a.m. Yorba Linda City Council, January 6, 6:30 p.m. MWDOC/MWD Jt. Workshop, January 7, 8:30 a.m. Yorba Linda Planning Commission, January 14, 6:30 p.m. Yorba Linda City Council, January 20, 6:30 p.m. MWDOC, January 21, 9:00 a.m. Mills Summerfield Staff Korn Armstrong Staff 2003-126 OCWD, January 21, 6:00 p.m. Staff Yorba Linda Planning Commission, January 28, 6:30 p.m. Beverage ISDOC Membership, January 29,11:30 a.m. - ISDOC Board, February 3, 7:30 a.m. Yorba Linda City Council, February 3, 6:30 p.m. MWDOC/MWD Workshop, February 4, 8:30 a.m. Staff OCWD, February 4, 6:00 p.m. Staff WACO, February 6, 7:30 a.m. Yorba Linda Planning Commission, February 11, 6:30 p.m. Yorba Linda City Council, February 17, 6:30 p.m. MWDOC, February 18,9:00 a.m. Staff OCWD, February 18, 6:00 p.m. Staff Yorba Linda Planning Commission, February 25, 6:30 p.m BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Summerfield requested an explanation of a Customer Service Response Card. Michael Payne, General Manager, stated he would look into the matter and provide an oral report at the next Board of Directors meeting on January 8, 2004. No Closed Session was held. Michael Payne,. General Manager, reported the information from International Custom Enterprises (ICE) was received on time. ADJOURNMENT President Mills declared the Board of Directors meeting adjourned at 9:29 a.m. The next regular meeting of the Board is scheduled for Thursday, January 8, 2004 at 8:30 a.m., at -4-