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HomeMy WebLinkAbout2000-01-27 - Board of Directors Meeting MinutesPage 3927 January 27, 2000 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 27, 2000 The January 27, 2000, regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Mark Abramowitz Brett R. Barbre Arthur C. Korn Visitors Mr. Kenny Witt, MWDOC Staff present: William J. Robertson, Secretary/General Manager Arthur Kidman, Esq., General Counsel Todd Colvin, Maintenance Worker I Lee Cory, Operations Superintendent Leon De Los Reyes, Sr. Eng. Tech. Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. to the Gen. Manager Beverly Meza, Customer Service Supervisor Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION Mr. Kenny Witt, MWDOC gave an oral report on the Metropolitan Water District Board meeting. SPECIAL RECOGNITION Item 1. Recognition of Todd Colvin, Maintenance I. Lee Cory, Operations Superintendent, recognized Todd Colvin's accomplishment of receiving certificates for a California Health Services Water Treatment Operator I and American Water Works Association Grade I Water Distribution Operator. Item 2. Special Recognition to Roger Lubin, Executive Assistant to the General Manager, upon the occasion of his retirement from the District. President Beverage presented a proclamation to Mr. Lubin and congratulated him for his service to the District. Item 3. Presentation of valve turning truck. The truck was in the field turning valves so this matter was deferred to next Board meeting. Page 3928 January 27, 2000 CONSENT CALENDAR On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 5-0 to approve the Consent Calendar. Item 4. Minutes of regular meeting January 13, 2000, as amended. Item 5. Authorize Directors to leave the State of California prior to next meeting. Item 6. Disbursements of $207,346.09. ACTION CALENDAR Item 7. Consider personnel reclassification changes. Assistant General Manager Payne requested the Board consider adjusting the salary range for the Network Systems Administrator. The Board discussed the matter and requested that staff prepare a Resolution to amend the salary range. President Beverage requested that the Personnel Committee study the District's organization chart, classifications and related personnel issues within 90 days and schedule a Board workshop in April or May. On a motion by Director Armstrong, seconded by Director Abramowitz, the Board of Directors voted 5-0 to instruct staff to prepare a Resolution amending the salary range of the Network Systems Administrator for consideration at the January 27, 2000, Board meeting. Item 8. Consider Richfield Plant Renovation. Engineering Manager Vecchiarelli discussed amendments to the consultant agreement with Howard Parsell Company. The Board held a lengthy discussion on the consultant and this request. On a motion by Director Armstrong, seconded by President Beverage, the Board of Directors voted 5-0 to approve an amendment to the consultant agreement with Howard Parsell Company, in the amount of $27,260, for additional work on the Richfield Plant Renovation - Phase II, Job No. 93-18. Item 9. Consider Investment Portfolio Report for December 1999. Business Manager Meza discussed the District's investments. On a motion by Director Barbre, seconded by Director Korn, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for December 1999. Item 10. Consider California Special Districts Association annual membership dues and notice to withdraw from the Special District Workers Compensation Authority. Discussion. On a motion by Director Korn, seconded by Director Abramowitz, the Board of Directors voted 5-0 to instruct staff to issue a notice to withdraw from the Special Districts Workers Page 3929 January 27, 2000 Compensation Authority effective June 30, 2000, pay the annual California Special Districts Association membership dues for year 2000, and authorize staff to investigate other Workers Compensation Insurance providers. DISCUSSION CALENDAR Item 11. Report on Risk Management Plan Public Meeting. Engineering Manager Vecchiarelli presented information about the District's Chlorine Risk Management Plan and a summary of the off-site analysis in the event there was a release of chlorine. This presentation was required before February 1, 2000, in accordance with a recently adopted Federal law. Mr. Vecchiarelli reported that copies of the plan were available to the public. No members of the public had any questions or comments on the summary plan. This item was for information only, no Board action is required at this time. GENERAL MANAGER'S REPORT Item 12. General Manager's oral report and comments: a) Report by General Counsel. Mr. Kidman reviewed legislation of interest to the District. b) Report on MTBE telephone calls. Mr. Robertson reported that the television program "60 Minutes" did a segment on water contamination caused MTBE in gasoline. The District received about five telephone calls in response to this program. c) Report on use of Southern California Water Company water well. Mr. Vecchiarelli reported that water from Southern Cal's well is much harder than District water so when the interconnection was opened the District received some complaints. Due to the different water chemistry, the District will probably not enter into an agreement with Southern Cal. Water Company to use the well on a long-term basis. d) ACWA Federal Affairs Committee meetings. Mr. Robertson reported the District will reimburse Director Barbre for expenses to attend the ACWA Federal Affairs Committee meetings because he was assigned to that Committee by the Board. e) District Facilities Tour. Mr. Robinson reported the next District bus tour is scheduled for Saturday, February 12. f) Toilet Giveaway Day. Mr. Robinson reported the District is co-sponsoring a low flow toilet giveaway program at the Richfield Plant on Saturday, February 26. g) Line Flushing program. Mr. Robertson reported the District has started a line flushing program for the year. Line flushing will start in pressure zone 1 and move throughout the western service area. h) Mr. Robertson congratulated Director Armstrong on the occasion of his birthday. COMMITTEE REPORTS Item 13. Executive-Administration Committee. The Committee scheduled a meeting for February 2, 2000, at 9:00 a.m. The preliminary agenda is: water rate for golf course, Hertzberg legislation and the General Manager's review. Page 3930 January 27, 2000 Item 14. Finance-Accounting Committee. The Committee met on January 26, and discussed customer service fees, adding a radio-read meter fee and using cooperative purchase agreements. Item 15. Personnel-Risk Management Committee. The Committee met on January 20, and discussed reclassification issues and a status report on recreation committee activities. Item 16. Planning-Engineering-Operations Committee. The Committee met on January 18, and discussed valve maintenance operations, the Pulte development pre-annexation agreement, Risk Management Plan public meeting, status report on engineering projects, District leases and intertie agreements with Anaheim and Southern California Water Company. Item 17. Public Information Committee. The Committee scheduled a meeting for February 1, 2000, at 4:00 p.m. The preliminary agenda is: District video, District web site and status report on public information activities. Item 18. Orange County Water District Ad-hoc Committee. The Committee met on January 24, and discussed Orange County Water District's proposed budget. INTERGOVERNMENTAL MEETINGS Item 19. Yorba Linda City Council, January 18. Director Korn reported the City Council adjourned before acting on the Tolling Agreement with the District. The Council's inability to act on this agreement forced the City to file a suit against the District on the Lomas De Yorba bridge repairs. Item 20. MWDOC meeting, January 19. Director Abramowitz reported on the meeting. Item 21. OCWD meeting, January 19. Director Barbre reported the OCWD discussed their budget and this District's action to not take a position on Proposition 13. Item 22. Yorba Linda Planning Commission, January 26. Director Armstrong reported the meeting was canceled. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. In addition, the Board requested that staff add the Diamond Valley Lake dedication to the activity calendar. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstrong: his rain gauge showed 3/4 inch of rain from the recent storm. Page 3931 January 27, 2000 Director Abramowitz: some of the problems between the City Council and the City Manager are because the Council has not given the City Manager a review. Consequently, he requested that the Board give the General Manager a review. The President referred the matter to the Executive Committee. CLOSED SESSION General Counsel requested the Board of Directors add two items to the Agenda for discussion in Closed Session. These items came up after the Agenda was published and require Board direction before the next Board meeting. On a motion by Director Korn, seconded by Director Barbre, the Board of Directors voted 5-0 to add Agenda Item No. 23.b. Discussion of potential litigation with William Lyon Co. concerning a landslide area on Lomas De Yorba; and Agenda Item 23.c. discussion of potential litigation against with the City of Yorba Linda on the Lomas De Yorba Bridge. President Beverage declared a recess beginning at 10:45 a.m. The Board meeting reconvened into Closed Session at 10:55 a.m. with all Board members present, General Counsel Kidman, General Manager Robertson and Assistant General Manager Payne. Item 23. Discussion of pending litigation to which the District is a party, (subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. The Board offered advice to General Counsel. Item 23.b. Discussion of potential litigation with William Lyon Co. concerning a landslide area on Lomas De Yorba. Item 23.c. ; Discussion of potential litigation against with the City of Yorba Linda on the Lomas De Yorba Bridge. The Board came out of closed session at 11:38 a.m. ADJOURNMENT On a motion by Director Barbre, seconded by Director Korn, the Board of Directors voted 5-0 to adjourn at 11:38 a.m. The next Regular Board meeting is scheduled for Thursday, February 10, 2000, at 8:30 a.m. in the District Boardroom. Secretary/General Manager