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HomeMy WebLinkAbout2015-03-25 - Board of Directors Meeting Minutes 2015-049 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, March 25, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 25, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager Annie Alexander, Executive Secretary Marie Pagenkopp, Customer Service Rep II Cindy Botts, Management Analyst ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Mike Markus, General Manager, Orange County Water District Tom Lindsey, Mayor Pro Tern, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 1 2015-050 6. SPECIAL RECOGNITION 6.1. Introduce Marie Pagenkopp, Newly Hired Customer Service Representative II Mrs. Lugo introduced Ms. Pagenkopp and provided the Board with an overview of her background and work experience. The Board welcomed Ms. Pagenkopp to the District. Ms. Pagenkopp left the meeting at this time. 7. PRESENTATIONS 7.1. Cleanup of Orange County Groundwater Basin Contamination — Presented by Roger Yoh, Director, and Mike Markus, General Manager, Orange County Water District Mr. Markus addressed the Board and explained that Director Yoh was not going to be able to make it to the meeting. He then provided a PowerPoint presentation regarding the Orange County Water District's history, water sources, contamination plumes affecting wells located in the north and south groundwater basins, and the strategy for cleanup. Mr. Markus then responded to questions from the Board regarding concerns of the Orange County Business Council, estimated timeframe for cleanup, related litigation, and the possibility of the location being declared a Superfund site. Mr. Markus left the meeting at this time. 8. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5-0. 8.1. Minutes of the Board of Directors Regular Meeting held February 12, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Workshop Meeting held February 19, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,816,502.77. 2 2015-051 8.4. Progress Payment No. 1 and Change Order No. 1 for the Richfield Campus Spoils Project Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of$45,452.75 and Change Order No. 1 adding an additional 30 calendar days to The Stone Collector for construction of the Richfield Campus Spoils Project, Job No. 2014-13S. 8.5. Progress Payment No. 1 and Change Order No. 1 for the Richfield Gate Modifications Project Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of$5,700.00 and Change Order No. 1 adding an additional 60 calendar days to Harris Steel Fence Co., Inc. for construction of the Richfield Gate Modifications Project, Job No. 2014-10. 8.6. Brand-Name Requirement for Well 21 Equipping Project Recommendation: That the Board of Directors approve the Brand-Name Requirement for the Well 21 Equipping Project for the items as specified in attached Staff Memorandum, namely Modicon Programmable Logic Controller, ABB Magnetic Flow Meters, Cla-Val Pump Control Valves, Mercoid Pressure Switches, and Rosemont Pressure Transmitters. 8.7. Claim Filed by Johny Boulos Recommendation: That the Board of Directors reject the claim submitted by Johny Boulos and refer it to ACWA/JPIA. 9. ACTION CALENDAR 9.1. Preparation of a Water and Wastewater Rate Study Mr. Marcantonio explained that at a previous meeting, the Board had authorized issuance of a request for proposal for the conduct of a water and wastewater rate study. To expedite the process, staff contacted Raftelis Financial Consultants, Inc., a consultant who had prepared previous studies and financials models for the District. Due to Raftelis' familiarity of the District's business model an philosophy, staff was able to negotiate a price of $25,000 for a water rate study and $25,000 for a wastewater rate study. Director Beverage made a motion, seconded by Director Hawkins, to authorize the General Manager to execute a Professional Services Agreement with Raftelis Financial Consultants, Inc. in the amount not to exceed $50,000 to conduct a Water and Wastewater Rate Study. Motion carried 5-0. 3 2015-052 10. DISCUSSION ITEMS 10.1. SWRCB Extended Emergency Regulations Mr. Marcantonio provided an overview of the emergency regulations extended by the State Water Resources Control Board (SWRCB). He explained that as the District already has a drought contingency plan in place (Ordinance No. 09-01), not all the SWRCB's prohibitions will affect the District. Those that will include no irrigation of turf during and 48 hours following measurable precipitation and additional reporting requirements. Mr. Marcantonio then responded to questions from the Board regarding the possibility of moving to a Stage 2 water supply shortage and SWRCB's definition of "measureable rainfall". 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. President's Report None. 11.2. Directors' Reports • FPPC Form 700 Training — March 16, 2015 Director Kiley reported on his attendance at this training. 11.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager in attendance to provide a report regarding activities within their respective departments. Director Hawkins and Mrs. Botts left the meeting at this time. 11.4. General Counsel's Report Mr. Beltran briefly commented on the SWRCB's description of "measurable rainfall". 11.5. Future Agenda Items and Staff Tasks None. 12. COMMITTEE REPORTS 12.1. Executive-Administrative-Organizational Committee (Collett / Beverage) • Next meeting is scheduled to be held April 13, 2015 at 4:00 p.m. 4 2015-053 12.2. Investment Ad Hoc Committee (Hawkins / Beverage) • Next meeting is yet to be scheduled. 12.3. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) • Minutes of the meeting held February 24, 2015 at 9:00 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held April 7, 2015 at 9:00 a.m. at the District's offices. 12.4. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held February 10, 2015 at 10:30 a.m. were provided in the agenda packet. • Next meeting is scheduled to be held April 28, 2015 at 10:00 a.m. at the District's offices. 12.5. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) • Minutes of the meeting held March 24, 2015 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held May 26, 2015 at 4:00 p.m. 12.6. Citizens Advisory Committee (Collett) • Minutes of the meeting held February 23, 2015 at 8:30 a.m. were provided in the agenda packet. • Next meeting is scheduled to be held April 27, 2015 at 8:30 a.m. 13. INTERGOVERNMENTAL MEETINGS 13.1. YL LMCAC - March 12, 2015 (Beverage - As Needed) Director Beverage did not attend this meeting. 13.2. YL City Council - March 17, 2015 (Collett) Director Collett attended and provided a report regarding matters of interest which were considered at the meeting. 5 2015-054 13.3. MWDOC Board - March 18, 2015 (Melton) Director Melton attended and commented on some items of business which were addressed during the meeting. 13.4. OCWD Board - March 18, 2015 (Kiley) Director Kiley attended and reported on a few matters of interest which were discussed during the meeting. 13.5. LAFCO - March 20, 2015 (Beverage - As Needed) Director Beverage did not attend this meeting. 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from March 26, 2015 — April 30, 2015 The Board reviewed the activity calendar and made no changes. 15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 15.1. OC Water Summit - May 15, 2015 Director Melton made a motion, seconded by Director Kiley, to authorize Director attendance at this event if desired. Motion carried 5-0. The following Closed Session was not held. 16. CLOSED SESSION 16.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Johny Boulos. Number of Potential Cases: One 17. ADJOURNMENT 17.1. The meeting was adjourned at 9:55 a.m. A Board of Directors Workshop Meeting has been scheduled for Tuesday, March 31, 2015 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, April 9, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 6