HomeMy WebLinkAbout2015-01-22 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 22, 2015, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
6. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
6.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California
Government Code Agency
Designated Representatives: Gina Knight, Human Resources/Risk Manager, and
Connie Almond, Attorney, Liebert Cassidy Whitmore
Employee Organization: Yorba Linda Water District Employees Association
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held November 26, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Minutes of the Board of Directors Regular Meeting held December 8, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
7.3. Minutes of the Board of Directors Regular Meeting held December 23, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
7.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,344,208.72.
7.5. Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project
Recommendation: That the Board of Directors approve Change Order No. 2 in the
amount of $29,750.85 and 30 additional days to Vido Samarzich, Inc. for
construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project,
Job No. 2012-13.
7.6. Terms and Conditions for Sewer Service with Bryan Hooper, 19076 Oriente Drive
Recommendation: That the Board of Directors approve the Terms and Conditions
for Sewer Service with Mr. Bryan Hooper, 19706 Oriente Drive, Yorba Linda, Job
No. 2014-24S.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Purchase of Two (2) Chevrolet Pickup Trucks
Recommendation: That the Board of Directors authorize the General Manager to
purchase two (2) 2015 Chevrolet Silverado 1500 pickup trucks from George
Chevrolet in the amount of $50,266.68.
8.2. Clarify the Salaries, Benefits and Special Conditions Offered by the District to
Management, Supervisory and Confidential Employees
Recommendation: That the Board of Directors approve Resolution No. 15-01
Amending Resolution Nos. 12-07 and 12-08 to Modify and Further Clarify the
Salaries, Benefits and Special Conditions Offered by the District to Management,
Supervisory and Confidential Employees for the Remainder of Fiscal Years 2012-
2015.
8.3. Temporary Suspension of Internal Committee Meetings, Assignments for External
Committees and Intergovernmental Meetings, and Scheduling of Future Workshop
Meetings
Recommendation: That the Board of Directors:
1.Temporarily suspend the Finance-Accounting, Personnel-Risk Management,
Planning-Engineering-Operations, and Public Affairs-Communications-
Technology committee meetings and defer Director assignments to these
committees until after March 2015.
2.Consider Director assignments for the joint agency/interagency committees
with the City of Placentia, City of Yorba Linda and MWDOC/OCWD and
attendance at intergovernmental meetings for the calendar year.
3.Consider scheduling a workshop meeting on Thursday, February 19, 2015 to
discuss the District's strategic plan and another workshop meeting on
Thursday, March 19, 2015 to discuss the draft budget for FY 2015/16 and
future rates and fees.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
· Combined Board of Directors/Citizens Advisory Committee Meeting - January 26,
2015 at 8:30 a.m.
9.2. Directors' Reports
· SDLF Good Governance Principles Seminar - January 15, 2015
9.3. General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Collett / Beverage)
· Minutes of the meeting held December 9, 2014 at 10:00 a.m.
· Minutes of the meeting held January 13, 2015 at 4:00 p.m. (To be provided at the
next regular Board meeting.)
· Next meeting is scheduled to be held February 9, 2015 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Hawkins / Beverage)
· Next meeting is scheduled to be held January 26, 2015 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Hawkins / Melton)
· Next meeting is scheduled to be held February 10, 2015 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Melton / Beverage)
· Minutes of the meeting held January 5, 2015 at 4:00 p.m.
· Next meeting is scheduled to be held February 5, 2015 at 4:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Collett / Kiley)
· Minutes of the meeting held January 5, 2015 at 2:00 p.m. (To be provided at the next
regular Board meeting.)
· Next meeting is scheduled to be held February 2, 2015 at 4:00 p.m.
10.6. YLWD-City of Placentia Joint Agency Committee
(Beverage / Melton)
· Minutes of the meeting held November 10, 2014 at 10:00 a.m.
· Next meeting is yet to be scheduled.
10.7. YLWD-City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
· Minutes of the meeting held October 28, 2014 at 5:00 p.m.
· Next meeting is yet to be scheduled.
10.8. YLWD-MWDOC-OCWD Joint Agency Committee
(Kiley / Beverage)
· Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m.
10.9. Citizens Advisory Committee
(Kiley)
· Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL LMCAC - January 8, 2015 (Beverage)
11.2. WACO - January 9, 2015 (Kiley/Hawkins)
11.3. YL Planning Commission - January 14, 2015 (Melton)
11.4. YL City Council - January 20, 2015 (Kiley)
11.5. MWDOC Board - January 21, 2015 (Melton)
11.6. OCWD Board - January 21, 2015 (Collett)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 23, 2015 - February 28, 2015
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
13.1. MWDOC Water Policy Forum - February 5, 2015
CA-NV AWWA Emergency Preparedness Workshop - February 11, 2015
UWI Spring Water Conference - March 4-6, 2015
Recommendation: That the Board of Directors authorize Director attendance at
these events if desired.
14. CLOSED SESSION CONTINUED
14.1. Public Employee Performance Evaluation (Goals)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
15. ADJOURNMENT
15.1. The next Regular Board of Directors Meeting will be held Thursday, February 12, 2015
at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:Minutes of the Board of Directors Regular Meeting held November 26, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
112614_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Wednesday, November 26, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The November 26, 2014 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Kiley at 8:30 a.m. The
meeting was held in the Board Room at the District’s Administration Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Kiley led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Robert R. Kiley, President Marc Marcantonio, General Manager
Ric Collett, Vice President Steve Conklin, Engineering Manager
Michael J. Beverage Gina Knight, Human Resources / Risk Manager
Phil Hawkins Delia Lugo, Finance Manager
Gary T. Melton Damon Micalizzi, Public Information Manager
Art Vega, Acting IT Manager
Ken Mendum, Water Maintenance Superintendent
Annie Alexander, Executive Secretary
Jorge Lopez, Maintenance Dist. Operator III
Jeremy Smith, Acting Safety and Training Tech.
ALSO PRESENT
Brett Barbre, Director, MWDSC and MWDOC
Gene Hernandez, Mayor Pro Tem, City of Yorba Linda
Eddy Beltran, Partner, Kidman Law LLP
Daniel Mole, Chair, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Marcantonio requested that Item No. 6.1. be postponed until the next regular
meeting as Ms. Tem was unable to attend.
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Introduction of Malissa Tem, Recently Hired Public Affairs Specialist (Part-
Time)
This item was deferred to the next regular meeting.
2
6.2. Introduction of Jorge Lopez, Recently Promoted to Maintenance
Distribution Operator III
Mr. Mendum introduced Mr. Lopez and provided an overview of his
background and work experience. The Board congratulated Mr. Lopez on
his accomplishment.
6.3. Recognition of Jeremy Smith, Acting Safety and Training Technician, for
Completion of the ACWA/JPIA Operations Certification Program
Ms. Knight introduced Mr. Smith and provided an overview of his
background and work experience. The Board congratulated Mr. Smith on
his accomplishment.
6.4. Presentation of Proclamation to Director Ric Collett for 10 Years of
Service to the District
President Kiley presented Director Collett with a proclamation on behalf of
the Board and a pin in recognition of his service.
Mr. Lopez and Mr. Smith left the meeting at this time.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Kiley)
Minutes of the meeting held October 27, 2014 at 8:30 a.m. were
provided in the agenda packet. Mr. Mole addressed the Board and
provided an overview of matters discussed during the meeting
including Proposition 1 (Water Bond), the statewide drought, and
water supply conditions.
Mayor Pro Tem Hernandez addressed the Board and suggested
that it might be helpful for the District to work with the City and the
School District to perform an audit of their respective landscape
watering practices.
Director Barbre addressed the Board and suggested that it might
also be helpful to set up a meeting with representatives from
MWDOC, YLWD, the City of Yorba Linda, and the School District to
discuss what assistance can be provided to each agency related to
monitoring their landscape watering practices.
Mayor Pro Tem Hernandez requested that this meeting be publicly
noticed to encourage community participation.
Minutes of the meeting held November 24, 2014 at 8:30 a.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held December 15, 2014 at 8:30
a.m.
3
8. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Hawkins, to approve the
Consent Calendar. Motion carried 5-0.
8.1. Minutes of the Board of Directors Regular Meeting held October 21, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,447,699.06.
8.3. Unaudited Financial Statements for Period Ending September 30, 2014
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Period Ending September 30,
2014.
Mr. Mole left the meeting at this time.
9. ACTION CALENDAR
9.1. Proposed Revisions to Policy Pertaining to Disposition of Refunds from
Outside Agencies
Mr. Marcantonio explained that from time to time, the District receives
refunds from outside agencies. Resolution No. 08-01 stipulates that any
refund received from an outside agency should be equally credited to all
active customers within the District’s service boundaries. Depending on
the amount of the refund received and the credit process required, this
process can result in an inefficient use of labor hours. In order to promote
a more efficient process, staff is recommending that these types of
refunds be processed in this manner only when they are equal to or
greater than $75,000. Any refund received which is less than this amount
would be applied to the current year’s operating expenses at the discretion
of the General Manager. Director Hawkins stated that the Finance-
Accounting Committee had reviewed this matter and supported staff’s
recommendation.
Director Hawkins made a motion, seconded by Director Beverage, to
approve Resolution No. 14-17 Adopting a Policy on the Disposition of
Refunds from Outside Agencies and Rescinding Resolution No. 08-01.
Director Melton suggested that refunds of this type be placed in the
District’s reserves regardless of the amount.
4
Director Barbre addressed the Board and noted that when MWDSC
collects additional revenue due to increased water sales, the excess funds
are often used to supplement the agency’s long term expenditures such
as Other Post Employment Benefits (OPEB) liabilities.
Staff then responded to questions from the Board regarding the frequency
of refunds received by the District that are equal to or greater than
$75,000.
Director Collett suggested that this policy be revised to provide additional
clarification regarding the application of refunds. Mr. Marcantonio
recommended that the Board consider approving this resolution as the
District had recently received a refund for approximately $16,173 from
MWDOC. Director Hawkins stated that he would support approval of this
resolution but would like staff to come back with a more detailed policy.
Motion carried 5-0 on a Roll Call Vote.
9.2. Vactor Truck Purchase
Mr. Marcantonio explained that funding had been approved in the FY
2014/15 budget for the purchase of a Combination Sewer/Jetter Vacuum
Truck to replace Unit #154, a 2003 model of the same vehicle. The Board
also previously approved the sole sourcing of this new vehicle. Staff
issued an RFP and received 4 proposals in response. Following review,
staff has determined that Haaker Equipment Company has the equipment
and resources required to meet the District’s needs for the purchase and
maintenance of this vehicle and associated equipment.
Director Collett made a motion, seconded by Director Melton, to approve
the purchase of a Sewer/Jetter Truck from Haaker Equipment Company in
the amount of $391,604.00. Motion carried 5-0.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
President Kiley wished everyone a Happy Thanksgiving.
10.2. Directors' Reports
Directors Beverage, Collett, Hawkins and Melton also wished everyone a
Happy Thanksgiving.
CSDA Special District Leadership Academy Conference –
November 17-19, 2014
Director Collett reported on his attendance at this conference.
10.3. General Manager's Report
Mr. Marcantonio reported on a recent power outage, its effect on District
facilities, and his upcoming schedule.
5
Each of the other managers (or their representative) then provided a brief
report regarding activities within their respective departments.
10.4. General Counsel's Report
Mr. Beltran did not have anything to report.
10.5. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS CONTINUED
11.1. Executive-Administrative-Organizational Committee
(Kiley / Collett)
Minutes of the meeting held November 10, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held December 9, 2014 at 10:00
a.m.
11.2. Finance-Accounting Committee
(Hawkins / Beverage)
Minutes of the meeting held November 17, 2014 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held December 22, 2014 at 4:00
p.m.
11.3. Personnel-Risk Management Committee
(Hawkins / Melton)
Minutes of the meeting held November 12, 2014 at 8:30 a.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held December 16, 2014 at 4:00
p.m.
11.4. Planning-Engineering-Operations Committee
(Melton / Beverage)
Next meeting is scheduled to be held December 2, 2014 at 4:00
p.m.
11.5. Public Affairs-Communications-Technology Committee
(Collett / Kiley)
Next meeting is scheduled to be held December 1, 2014 at 4:00
p.m.
6
11.6. YLWD-City of Placentia Joint Agency Committee
(Beverage / Melton)
Minutes of the meeting held November 10, 2014 at 10:00 a.m. will
be provided at the next regular Board meeting.
Next meeting is yet to be scheduled.
11.7. YLWD-City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
Minutes of the meeting held October 28, 2014 at 5:00 p.m. will be
provided at the next regularly scheduled Board meeting.
Next meeting is tentatively scheduled to be held January 13, 2015
at 5:00 p.m. at YL City Hall.
11.8. YLWD-MWDOC-OCWD Joint Agency Committee
(Kiley / Beverage)
Minutes of the meeting held November 25, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL LMCAC - November 13, 2014 (Beverage)
Director Beverage attended and commented on the City’s ethics
ordinance which was discussed during the meeting. He noted that an
outreach meeting had been scheduled to take place at East Lake Village
on December 3, 2014 at 6:30 p.m.
12.2. YL City Council - November 18, 2014 (Kiley)
Director Kiley was unable to attend this meeting due to a schedule conflict.
Mayor Pro Tem Hernandez briefly commented on potential locations for a
future joint agency turf replacement project.
12.3. MWDOC Board - November 19, 2014 (Melton)
Director Melton attended but did not have any District related business to
report.
12.4. OCWD Board - November 19, 2014 (Collett)
Director Collett attended but did not have any District related business to
report.
7
12.5. OCSD - November 19, 2014 (Kiley)
Director Kiley attended but did not have any District related business to
report.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from November 27, 2014 – December 31, 2014
The Board reviewed the activity calendar and made no changes. Director
Hawkins mentioned that he would not be able to attend the tentative
workshop meeting on March 16, 2015 due to a schedule conflict.
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
14.1. CASA Winter Conference - January 21-23, 2015
CSDA Special District Leadership Academy Conference - January 25-28,
2015
Director Kiley expressed an interest in attending the CASA Conference.
Director Melton made a motion, seconded by Director Hawkins, to
authorize and/or ratify Director attendance at these events if desired.
Motion carried 5-0.
15. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:35 a.m. All Directors were
present.
15.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: Acting General Manager/Engineering Manager
The Board reconvened in Open Session at 10:04 a.m. President Kiley
reported that no action was taken during Closed Session that was
required to be reported under the Brown Act.
16. ADJOURNMENT
16.1. The meeting was adjourned at 10:05 a.m. The next Regular Board of
Directors Meeting will be held Monday, December 8, 2014 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:Minutes of the Board of Directors Regular Meeting held December 8, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
STRATEGIC PLAN:
OE 2-C: Engage Employees in Methods of Addressing Inefficiencies
ATTACHMENTS:
Name:Description:Type:
120814_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Monday, December 8, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 8, 2014 Regular Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Kiley at 8:30 a.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Kiley led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Robert R. Kiley, President Marc Marcantonio, General Manager
Ric Collett, Vice President Steve Conklin, Engineering Manager
Michael J. Beverage John DeCriscio, Operations Manager
Gina Knight, Human Resources / Risk Manager
DIRECTORS ABSENT Delia Lugo, Finance Manager
Phil Hawkins Damon Micalizzi, Public Information Manager
Gary T. Melton Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Malissa Tem, Public Affairs Specialist
ALSO PRESENT
Eddy Beltran, Partner, Kidman Law LLP
Gene Hernandez, Mayor, City of Yorba Linda (Arrived at 8:53 a.m.)
Carolyn Emery, Executive Officer, OC LAFCO
Benjamin Legbandt, Project Manager, OC LAFCO
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Marcantonio suggested that as two Directors were absent, the Board
consider deferring consideration of Item No. 8.3. to a future meeting when all
members could be present. The Board agreed.
5. PUBLIC COMMENTS
None.
2
6. SPECIAL RECOGNITION
6.1. Presentation of CALAFCO Achievement Award for Government
Leadership
Ms. Emery introduced herself and Mr. Legbandt. She then presented the
Board with an award from the California Association of Local Agency
Formation Commissions recognizing the District for its efforts related to
the OCWD annexation. Mr. Legbandt stated that OC LAFCO was pleased
to nominate the District for this award.
Ms. Emery and Mr. Legbandt left the meeting at this time.
6.2. Introduction of Malissa Tem, Recently Hired Public Affairs Specialist (Part-
Time)
Mr. Micalizzi introduced Ms. Tem and provided an overview of her
background and work experience. The Board welcomed Ms. Tem to the
District.
7. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Beverage, to approve the
Consent Calendar. Motion carried 3-2 with Directors Hawkins and Melton being
absent.
7.1. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $592,223.40.
7.2. Final Progress Payment No. 16 and Notice of Completion for the Yorba
Linda Blvd Pump Station Project
Recommendation: That the Board of Directors approve Final Progress
Payment No. 16, in the net amount of $61,896.68, to ECI Construction,
Inc. and 5% retention of $3,257.72; authorize staff to file the Notice of
Completion and release the retention thirty five days following recordation,
if no liens have been filed; release the Labor and Material Bond and
release the Faithful Performance Bond in one year if no defects have been
found for the construction of the Yorba Linda Blvd. Pump Station Project,
Job No. 200817B.
7.3. Mitigated Negative Declaration for Fairmont Booster Station Upgrade
Project
Recommendation: That the Board of Directors adopt the Mitigation
Monitoring and Reporting Plan; find and declare that the proposed Project,
with incorporation of the mitigation measures per the Mitigation Monitoring
and Reporting Plan, will not have a significant adverse effect on the
environment of the YLWD service area; and authorize staff to file a Notice
of Determination for the Project.
3
8. ACTION CALENDAR
8.1. Construction Contract for the Richfield Campus Spoils Project
Mr. Conklin explained that staff had completed in-house plans and
specifications and solicited bids for the installation of a small concrete
containment area on District property to accommodate excess spoils from
repair and installation work, thereby reducing associated dumping fees.
Following review of 9 proposals, staff is recommending that the Board
consider awarding the contract to the lowest bidder, The Stone Collector,
for $142,756.
Director Collett made a motion, seconded by Director Kiley, to award the
Construction Contract for the Richfield Campus Spoils Project to The
Stone Collector for $142,756, Job No. J2014-13S. Motion carried 3-2 with
Directors Hawkins and Melton being absent.
8.2. Construction Contract for the Richfield Gate Modifications Project
Mr. Conklin explained that staff had completed in-house plans and
specifications and solicited bids for the replacement of an existing sliding
gate with a swing gate on District property. The new gate would be more
appropriately located further away from the street. Following review of 5
proposals, staff is recommending that the Board consider awarding the
contract to the lowest bidder, Harris Steel Fence Co., for $31,992.
Director Beverage made a motion, seconded by Director Collett, to award
the Construction Contract for the Richfield Gate Modifications Project to
Harris Steel Fence Co. for $31,922, Job No. J2014-10. Motion carried 3-2
with Directors Hawkins and Melton being absent.
The following item was removed from the agenda.
8.3. Amendment No. 2 to Professional Services Agreement for Fairmont
Booster Station Upgrade Project
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
ACWA Fall Conference - December 3-4, 2014
President Kiley reported on his attendance at this conference.
9.2. Directors' Reports
Director Beverage noted that he planned to attend the CRWUA
conference along with Director Melton.
9.3. General Manager's Report
Mr. Marcantonio reported on his attendance at the ACWA conference and
provided an overview of his upcoming schedule. He then asked each
4
manager in attendance to provide a report regarding activities within their
respective departments.
Mayor Hernandez joined the meeting at this time.
9.4. General Counsel's Report
Mr. Beltran did not have anything to report at this time. He stated that the
Closed Sessions listed on the agenda would be deferred to the next
regular Board meeting.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Kiley / Collett)
Minutes of the meeting held November 10, 2014 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held December 9, 2014 at 10:00
a.m.
10.2. Finance-Accounting Committee
(Hawkins / Beverage)
Next meeting is scheduled to be held December 17, 2014 at 10:00
a.m.
10.3. Personnel-Risk Management Committee
(Hawkins / Melton)
Minutes of the meeting held November 12, 2014 at 8:30 a.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held December 16, 2014 at 4:00
p.m.
10.4. Planning-Engineering-Operations Committee
(Melton / Beverage)
Minutes of the meeting held December 2, 2014 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held January 5, 2015 at 4:00 p.m.
5
10.5. Public Affairs-Communications-Technology Committee
(Collett / Kiley)
Next meeting is scheduled to be held December 9, 2014 at 10:30
a.m.
10.6. YLWD-City of Placentia Joint Agency Committee
(Beverage / Melton)
Minutes of the meeting held November 10, 2014 at 10:00 a.m. will
be provided at the next regular Board meeting.
Next meeting is yet to be scheduled.
10.7. YLWD-City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
Minutes of the meeting held October 28, 2014 at 5:00 p.m. will be
provided at the next regularly scheduled Board meeting.
Next meeting is tentatively scheduled to be held January 13, 2015
at 5:00 p.m. at YL City Hall.
10.8. YLWD-MWDOC-OCWD Joint Agency Committee
(Kiley / Beverage)
Minutes of the meeting held November 25, 2014 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m.
10.9. Citizens Advisory Committee
(Kiley)
Minutes of the meeting held November 24, 2014 at 8:30 a.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held December 15, 2014 at 8:30
a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - December 2, 2014 (Collett)
Director Collett attended and reported that Councilmembers Griffin and
Sinfield had been sworn in.
11.2. OCWD Board - December 3, 2014 (Collett)
Director Collett attended and reported that the new Directors would be
sworn in at the next meeting.
6
11.3. YL LMCAC - December 3, 2014 (Beverage)
Director Beverage attended and reported that the meeting comprised of a
presentation to residents of East Lake Village. He also noted that Director
Collett was planning to attend the next meeting in his place.
Mayor Hernandez briefly commented on a Public Records Act request the
City had received related to East Lake Village.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from December 9, 2014 – January 31, 2015
The Board reviewed the activity calendar and made no changes.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. Santa Ana River Interceptor Line Ribbon Cutting Ceremony - December
11, 2014
Director Beverage made a motion, seconded by Director Collett, to
approve Director attendance at this event if desired. Motion carried 3-2
with Directors Hawkins and Melton being absent.
The following Closed Sessions were not held.
14. CLOSED SESSION
14.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: Acting General Manager/Engineering Manager
14.2. Public Employee Performance Evaluation (Goals)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
15. ADJOURNMENT
15.1. The meeting was adjourned at 9:13 a.m. The next Regular Board of
Directors Meeting will be held Tuesday, December 23, 2014 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:Minutes of the Board of Directors Regular Meeting held December 23, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
122314_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, December 23, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 23, 2014 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Kiley at 8:30 a.m. The
meeting was held in the Board Room at the District’s Administration Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Kiley led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Robert R. Kiley, President Marc Marcantonio, General Manager
Ric Collett, Vice President Steve Conklin, Engineering Manager
Michael J. Beverage John DeCriscio, Operations Manager
Phil Hawkins Gina Knight, Human Resources / Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Damon Micalizzi, Public Information Manager
Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Malissa Tem, Public Affairs Specialist
ALSO PRESENT
Brett Barbre, Director, MWDSC and MWDOC
Tom Lindsey, Mayor Pro Tem, City of Yorba Linda
Eddy Beltran, Partner, Kidman Law LLP
Connie Almond, Attorney, Liebert Cassidy Whitmore (Arrived at 9:08 a.m.)
Daniel Mole, Chair, YLWD Citizens Advisory Committee (Arrived at 8:58 a.m.)
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Marcantonio requested that the Board consider adjourning this meeting to the
Regular Public Financing Corporation meeting prior to going into Closed Session.
He also noted that Ms. Almond was planning to arrive at 9:30 a.m. to participate
in the Closed Session.
5. SEATING OF DIRECTORS
5.1. Reorganization of the Board of Directors and Appointment of Officers
Director Kiley opened the floor for nominations.
2
Director Melton nominated Director Collett to serve as President and
Director Beverage as Vice President for the next calendar year. Director
Hawkins seconded these nominations. The Board of Directors voted 5-0
in regards to the nomination of Director Collett as President and 3-1-1
(with Director Beverage abstaining and Director Kiley voting No) in
regards to the nomination of Director Beverage as Vice President.
The floor was then opened for nominations for Secretary, Assistant
Secretary, and Treasurer.
Marc Marcantonio was nominated to serve as Secretary, Annie Alexander
as Assistant Secretary, and Delia Lugo as Treasurer for the next calendar
year.
Director Hawkins suggested that these offices be listed separately on the
agenda for next year’s reorganization.
These nominations were then approved by the Board of Directors on a 5-0
vote.
The meeting was then turned over to President Collett as the presiding
officer.
6. PUBLIC COMMENTS
None.
Mr. Marcantonio suggested that Item No. 7.1. be deferred to the next meeting as Mr.
Mole was not yet in attendance to provide a report.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Kiley)
Minutes of the meeting held November 24, 2014 at 8:30 a.m. were
provided in the agenda packet.
Minutes of the meeting held December 15, 2014 at 8:30 a.m. were
provided in the agenda packet.
Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m.
8. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Hawkins, to approve the
Consent Calendar. Motion carried 5-0.
3
8.1. Minutes of the Board of Directors Regular Meeting held November 13,
2014
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,012,503.14.
8.3. Progress Payment No. 3 for the YLHS Park Bryant Cross Feeder Pipeline
Relocation Project
Recommendation: That the Board of Directors approve Progress Payment
No. 3 in the net amount of $65,141.88 to Vido Samarzich, Inc. for
construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation
Project, Job No. 2012-13.
8.4. Terms and Conditions for Water and Sewer Service with Land Company
Development, Inc.
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water and Sewer Service with Land Company
Development, Inc. Job 2014-19S.
9. ACTION CALENDAR
9.1. Amendment No. 2 to Professional Services Agreement for Fairmont
Booster Station Upgrade Project
Mr. Marcantonio explained that due to a potential reduction in OCWD’s
Basin Production Percentage (BPP), staff had determined that the design
of the Fairmont Booster Station Upgrade Project needed to include the
equipping of 2 additional pumps to deliver water from the 780 Zone to the
1000 Zone. Additional design and construction-phase efforts will be
required which are not included in the current scope of work for the
project. At staff’s request, MWH has prepared a proposal for these
additional engineering services. Staff is recommending a second
amendment to the original agreement with MWH in the amount of $49,004
which would increase the total fee from $608,584 to $657,588. Mr.
Conklin and Mr. DeCriscio then responded to questions from the Board
regarding the original design for the project, the need for additional
pumps, the impact on the budget, and the ability to blend groundwater
with imported water at this facility.
4
Director Kiley made a motion, seconded by Director Hawkins, to approve
Amendment No. 2 to the Professional Services Agreement with MWH, in
the amount of $49,004, for additional engineering services for the
Fairmont Booster Station Upgrade Project, increasing the total fee from
$608,584 to the new total of $657,588, for engineering design, bid-phase
services, and services during construction. Motion carried 5-0.
9.2. Board of Directors Compensation
Mr. Marcantonio explained that the Board had an opportunity to consider
an increase in the Directors’ compensation rate for the next calendar year.
The amount is currently set at $150 per day for each day’s attendance at
meetings of the Board and other meetings attended at the request of the
Board, not to exceed 10 days per calendar month. Section 20202 of the
California Water Code allows for an increase in the amount of
compensation up to 5% for each calendar year following the operative
date of the last adjustment. As the last adjustment was effective March
24, 2003, the Board would be eligible for an increase in their current
compensation rate up to $256.56 per day.
Director Beverage made a motion, seconded by Director Hawkins, to keep
the Directors’ compensation rate the same for the next calendar year.
Motion carried 5-0.
The Board then briefly discussed the current travel expense
reimbursement policy. Director Barbre indicated that he would be happy
to share MWDOC’s travel expense reimbursement policy with the District
if it would be helpful. The Board requested staff to review the District’s
current policy and provide suggested revisions to the Executive-
Administrative-Organizational Committee for consideration and
recommendation to the Board.
10. DISCUSSION ITEMS
10.1. Committee, Agency and Intergovernmental Meeting Assignments
President Collett suggested that the finalization of these assignments be
postponed until after a Board workshop meeting can be arranged to
discuss the purpose and function of the District’s committees. He stated
that it might be helpful for the Board to consider engaging a consultant to
facilitate the workshop. He also recommended that the with the exception
of the Executive-Administrative-Organizational (EAO) Committee, the
current committee and intergovernmental meeting assignments remain the
same through the end of January. The new President and Vice President
would be assigned to the EAO Committee for the next calendar year.
5
Director Melton made a motion, seconded by Director Hawkins, to keep
the current committee and intergovernmental meeting assignments the
same, with the exception of the Executive-Administrative-Organizational
Committee, through the end of January. President Collett and Vice
President Beverage would be assigned to the EAO Committee. Motion
carried 5-0.
10.2. ACWA Joint Powers Insurance Authority President's Special Recognition
Award
Mrs. Knight explained that at its Fall Conference each year, ACWA/JPIA
recognizes participating members with a loss ratio of 20% or less in their
liability, property, and workers’ compensation insurance programs. The
District recently received two President’s Special Recognition Awards for
achieving a low ratio of “Paid Claims and Case Reserves” to “Deposit
Premiums” in both the property and workers’ compensation programs.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. President's Report
President Collett wished everyone a happy holiday season.
11.2. Directors' Reports
CRWUA Annual Conference - December 10-12, 2014
Directors Beverage and Melton reported on their attendance at this
conference.
Mr. Mole joined the meeting at this time.
11.3. General Manager's Report
Mr. Marcantonio reported on his activities and meeting attendance and
expressed his gratitude to MWDOC for its efforts in explaining and
implementing the Water Supply Allocation Plan. He then asked each
manager in attendance to provide a report regarding activities within their
respective departments.
Orange County Grand Jury Request for Information
A copy of this request was provided in the agenda packet.
Ms. Almond joined the meeting at this time.
11.4. General Counsel's Report
Mr. Beltran wished everyone a Merry Christmas and Happy New Year’s.
11.5. Future Agenda Items and Staff Tasks
Mr. Marcantonio noted that the Board would need to select the Active and
Alternate Directors for OCSD at the next regular Board meeting. He
further stated that the assigned Directors would need to attend one of two
orientation sessions scheduled on January 14, 2015 or January 28, 2015.
6
The following item was taken out of order.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Kiley)
Minutes of the meeting held November 24, 2014 at 8:30 a.m. were
provided in the agenda packet. Mr. Mole addressed the Board and
provided an overview of matters discussed during the meeting
including the statewide drought, the water supply situation, and the
District’s water conservation ordinance.
Minutes of the meeting held December 15, 2014 at 8:30 a.m. were
provided in the agenda packet. Mr. Mole reported that the drought
and status of the current water supply was also discussed during
this meeting. He noted that the Committee had voted to appoint
him to continue in his role as Chair.
Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m.
12. COMMITTEE REPORTS CONTINUED
12.1. Executive-Administrative-Organizational Committee
(Kiley / Collett)
Minutes of the meeting held December 9, 2014 at 10:00 a.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held January 12, 2015 at 4:00 p.m.
12.2. Finance-Accounting Committee
(Hawkins / Beverage)
Minutes of the meeting held December 17, 2014 at 10:00 a.m. were
provided in the agenda packet.
Next meeting is scheduled to be held January 26, 2015 at 4:00 p.m.
12.3. Personnel-Risk Management Committee
(Hawkins / Melton)
Minutes of the meeting held November 12, 2014 at 8:30 a.m. were
provided in the agenda packet.
Minutes of the meeting held December 16, 2014 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held January 13, 2015 at 4:00 p.m.
7
12.4. Planning-Engineering-Operations Committee
(Melton / Beverage)
Next meeting is scheduled to be held January 5, 2015 at 4:00 p.m.
12.5. Public Affairs-Communications-Technology Committee
(Collett / Kiley)
Minutes of the meeting held December 9, 2014 at 10:30 a.m. were
provided in the agenda packet.
Next meeting is scheduled to be held January 5, 2015 at 2:00 p.m.
12.6. YLWD-City of Placentia Joint Agency Committee
(Beverage / Melton)
Minutes of the meeting held November 10, 2014 at 10:00 a.m. will
be provided at the next regular Board meeting.
Next meeting is yet to be scheduled.
12.7. YLWD-City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
Minutes of the meeting held October 28, 2014 at 5:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is tentatively scheduled to be held January 13, 2015
at 5:00 p.m. at YL City Hall.
12.8. YLWD-MWDOC-OCWD Joint Agency Committee
(Kiley / Beverage)
Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m.
13. INTERGOVERNMENTAL MEETINGS
13.1. OCWD Board (Special) - December 10, 2014 (Collett)
Director Collett was unable to attend this meeting.
13.2. YL Planning Commission - December 10, 2014 (Hawkins)
Director Hawkins attended and commented on a presentation provided
during the meeting regarding a site plan for a proposed 48 single family
home project.
13.3. YL LMCAC - December 11, 2014 (Collett)
Director Collett attended and commended on landscaped areas in Zone
L1-A which were discussed during the meeting.
8
13.4. WACO - December 12, 2014 (Kiley/Hawkins)
Director Hawkins attended and commented on a presentation regarding
disaster preparedness which was provided during the meeting.
13.5. YL City Council - December 16, 2014 (Kiley)
Director Kiley attended and commented on the number of public
comments provided in relation to the Esperanza Hills development.
Mayor Pro Tem Lindsey addressed the Board and congratulated President
Collett on his appointment. He reported that he had been assigned to act
as the City’s liaison to the District for the upcoming year. He also
commented on the District’s quarterly reports to be provided to the City
Council and the application process for various commissions.
Director Hawkins thanked Mayor Pro Tem Lindsey for his comments.
13.6. MWDOC Board - December 17, 2014 (Melton)
Director Melton attended and commented on MWD’s allocations which
were discussed during the meeting.
13.7. OCWD Board - December 17, 2014 (Collett)
Director Collett attended and commented on the reorganization of their
Board of Directors which took place during the meeting.
13.8. OCSD - December 17, 2014 (Kiley)
Director Kiley attended and commented on some special presentation and
commendations which took place during the meeting.
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from December 24, 2014 – January 31, 2015
The Board reviewed the activity calendar and made no changes.
15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
15.1. LSI Municipal Water Ratemaking in California Seminar - January 7, 2015
CSDA Introduction to Good Governance Principles - January 15 & 22,
2015
Director Beverage made a motion, seconded by Director Hawkins, to
approve Director attendance at these events if desired. Motion carried 5-0.
9
The Board of Directors meeting was adjourned to the Public Financing Corporation
Regular meeting at 9:43 a.m.
(Minutes of the Public Financing Corporation meeting have been recorded separately.)
The Public Financing Corporation meeting was adjourned and the Board of Directors
meeting was reconvened at 9:45 a.m.
16. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:45 a.m. All Directors were
present. Also present was Mr. Beltran, Mr. Marcantonio and Mrs. Knight.
16.1. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives: Gina Knight, Human
Resources/Risk Manager, and Connie Almond, Attorney, Liebert Cassidy
Whitmore
Employee Organization: Yorba Linda Water District Employees
Association
Mrs. Knight left the Closed Session at this time.
16.2. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: Acting General Manager/Engineering Manager
The following Closed Session was not held.
16.3. Public Employee Performance Evaluation (Goals)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 11:19 a.m. President Collett
reported that no action was taken during Closed Session that was
required to be reported under the Brown Act.
17. ADJOURNMENT
17.1. The meeting was adjourned at 11:20 a.m. The next Regular Board of
Directors Meeting will be held Thursday, January 8, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: January 22, 2015 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,344,208.72
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,344,208.72.
DISCUSSION:
The major items on this disbursement list are as follows: A wire of $3,583.56 to So. California Edison for
December’s 2014 electricity charges; a wire of $873,799.05 to MWDOC for November’s 2014 water
purchases; a wire of $13,815.67 to So. California Gas Company for December’s 2014 gas charges at
various sites; and a wire of $33,934.93 to So. California Edison for December’s 2014 electricity charges at
various sites. The balance of $166,618.43 is routine invoices.
The Accounts Payable check register total is $1,091,751.64; Payroll No. 01 total is $252,457.08; and the
disbursements of this agenda report are $1,344,208.72. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
15-CS_0122.pdf CAP SHEET Backup Material
CkReg012215.pdf CHECK REGISTER Backup Material
15_CC_0122.pdf CREDIT CARD SUMMARY Backup Material
Approved by the Board of Directors of the Yorba
Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
.
January 22, 2015
CHECK NUMBERS:
Computer Checks 64927—65013 $ 166,618.43
Voided Check 64929 $ 0.00
Voided Check 64970 $ 0.00
___________
$ 166,618.43
WIRES:
W 011315 So. California Edison $ 3,583.56
W 011515 Municipal Water District $ 873,799.05
W011615 So. California Gas Co. $ 13,815.67
W012115 So. California Edison $ 33,934.93
____________ $ 925,133.21
TOTAL OF CHECKS & WIRES $1,091,751.64
PAYROLL NO. 01:
Direct Deposits $ 159,846.09
Third Party Checks 6046—6053 $ 49,174.13
Payroll Taxes $ 43,436.86
$ 252,457.08
TOTAL OF PAYROLL $252,457.08
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,344,208.72
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF January 22, 2015
==================================================================.
Check No.Date Vendor Name Amount Description
64943 01/22/2015 A Plus Awards By Dewey 17.82 NAME PLATE FOR R. COLLET
64941 01/22/2015 Alternative Hose Inc.130.50 HOSE ASSEMBLY
64942 01/22/2015 Anaheim Wheel & Tire 60.00 MOUNT AND BALANCE (4) TIRES
64944 01/22/2015 Aramark 539.96 UNIFORM SERVICE
64945 01/22/2015 Associated Laboratories 1,830.00 NOVEMBER INVOICE - LABS
64946 01/22/2015 AT & T - Calnet2 3,210.01 ATT CALNET 2
64947 01/22/2015 Autoscribe Corporation 627.25 PAYMENT GATEWAY - TRX
64930 01/22/2015 BILL ETCHEGARAY 71.17 CUSTOMER REFUND
64948 01/22/2015 CalCard US Bank 7,901.82 CREDIT CARD TRANSACTIONS - DEC. '14 THRU JAN. '15
64949 01/22/2015 California Department of Fish and Wildlife 2,210.00 J2010-11B - CEQA ENV DOC FILIN
64950 01/22/2015 Carlos Murillo 125.00 CERT REIMBURSEMENT - MURILLO C
64951 01/22/2015 CDW Government, Inc 2,946.86 INTEL PRO 1000GT PCI-FETH GETH
64952 01/22/2015 Chambers Group Inc.7,437.26 PROFESSIONAL SERVICES - OCTOBER THRU DECEMBER 2014
64927 01/22/2015 CHERYL D SMITH 136.24 CUSTOMER REFUND
64953 01/22/2015 Clinical Lab. Of San Bern.1,410.00 LAB SAMPLES
64968 01/22/2015 Costco Online 268.52 EMPLOYEE HOLIDAY LUNCHEON
64931 01/22/2015 CRAIG MALOOF 184.57 CUSTOMER REFUND
64954 01/22/2015 Dell Marketing L.P.1,941.81 COMPUTER EQUIPMENT
64955 01/22/2015 Delta Wye Electric, Inc.800.00 LABOR - LIFE STATION FLOAT SIG
64956 01/22/2015 DLT Solutions, LLC.1,625.42 AUTODESK AUTOCARD 2015
64957 01/22/2015 Doane and Hartwig Water Systems, Inc.377.49 W2T11685 MOTOR
64958 01/22/2015 Donut Designs 1,250.00 YLWD.COM DESIGN
64959 01/22/2015 Enkay Engineering & Equipment Inc 900.00 TRANSIT PIPE - PICK UP
64960 01/22/2015 Environmental Engineering & Contracting Inc.1,187.69 PROF. GIS SVCS - NOV 2014
64961 01/22/2015 EyeMed 1,355.60 JANUARY 2015 - EYE PREMIUM
64962 01/22/2015 Fleet Services, Inc 2,549.54 AUTO MAINTENANCE - UNIT 154
64963 01/22/2015 Flex Advantage 94.50 FLEX ADVANTAGE - 21 PART
64964 01/22/2015 Fry's Electronics 1,348.55 IT HARDWARE & NETWORKING EQUIPMENT
64929 01/22/2015 GABRIEL GONZALES 0.00 VOIDED CHECK
65012 01/22/2015 GABRIEL GONZALES 24.57 CUSTOMER REFUND
64965 01/22/2015 Gary Melton 297.13 MELTON - TRAVEL EXP CRWUA
64966 01/22/2015 Graybar Electric Co 574.56 BMXCPS3020H WARRANTY EXCHANGE
64967 01/22/2015 Haaker Equipment Co.5,288.07 LADDER KIT FOR UNIT 168
64969 01/22/2015 Infosend Inc.6,575.01 PRINT & DATA PROCESSING
64938 01/22/2015 JENNIFER M BAURAS 181.87 CUSTOMER REFUND
64970 01/22/2015 Kidman Law 0.00 VOIDED CHECK
65013 01/22/2015 Kidman Law 5,702.50 LEGAL SERVICES
64971 01/22/2015 Kimco Staffing Services Inc 2,296.58 CUSTOMER SERVICE - MORENO, P
64972 01/22/2015 Konica Minolta Business 291.47 BIZHUB C224 LEASE
64935 01/22/2015 LAURA VIGIL-CAMBRON 124.48 CUSTOMER REFUND
64928 01/22/2015 LEONARDO ARAGONES 31.17 CUSTOMER REFUND
64973 01/22/2015 Liebert Cassidy Whitmore 4,081.00 LEGAL SERVICES
64974 01/22/2015 Managed Health Network 164.25 EAP - JANUARY 2015
64975 01/22/2015 MARS COMPANY 532.49 TOOLS & EQUIPMENT
64976 01/22/2015 Mars Environmental Inc.1,499.48 HAZMAT REMOVAL
64934 01/22/2015 MARTHA MEKONNEN 91.47 CUSTOMER REFUND
64977 01/22/2015 Mc Fadden-Dale Hardware 82.03 HARDWARE SUPPLIES
64937 01/22/2015 MCKEON HOMES INC 426.66 CUSTOMER REFUND
64978 01/22/2015 MCR Technologies Inc.2,249.89 ABB ELECTRO-MAGNETIC FLOWMETER
64979 01/22/2015 Measurement Control Systems, Inc 98.10 GAUGE
64988 01/22/2015 Measurement Specialties, Inc.1,198.96 SUBMERSIBLE LVL TRANSDUCER
64980 01/22/2015 Michael J. Beverage 537.23 BEVERAGE- TRAVEL EXP CRWUA
65010 01/22/2015 Municipal Water District 516.10 RESIDENTIAL TIMERS - NOV 2014
W011515 01/15/2015 Municipal Water District 873,799.05 WATER PURCHASES- NOVEMBER 2014
64981 01/22/2015 Muzak LLC 76.68 MUZAK SVCS - JANUARY 2015
64940 01/22/2015 NATION STAR MORTGAGE LLC 406.67 CUSTOMER REFUND
Yorba Linda Water District
Check Register
For Checks Dated: 12/24/2014 thru 1/08/2015
64932 01/22/2015 NEASE PROPERTY MGMT 434.96 CUSTOMER REFUND
64982 01/22/2015 New Pig Corporation 383.81 SPILL KIT
64983 01/22/2015 Nickey Kard Lock Inc 8,015.15 FUEL
64984 01/22/2015 Office Solutions 1,202.59 OFFICE SUPPLIES
64936 01/22/2015 PAUL BEDNARSKI 198.03 CUSTOMER REFUND
64985 01/22/2015 Pete's Road Service Inc 2,050.29 TIRE SERVICE
64986 01/22/2015 Powerstride Battery 349.78 BATTERIES
64987 01/22/2015 Praxair Distribution 152.45 SPEC MD ALUM 100-200
64989 01/22/2015 Progistics Distribution, Inc.21.69 FREIGHT - MCMASTER ORDER
64990 01/22/2015 Prudential Group Insurance 3,828.15 INSURACE LIFE/ADD/LTD & STD
64991 01/22/2015 Quinn Power Systems Associates 1,166.92 ENGINE MAINTENANCE
64998 01/22/2015 Rachel Padilla/Petty Cash 48.55 PETTY CASH - OFFICE
64992 01/22/2015 RKI Engineering, LLC 5,000.00 SUPPORT & PROGRAM ON WELLS
64994 01/22/2015 Robert Kiley 25.00 ATT DATA PLAN - REIMBURSEMENT
64993 01/22/2015 Robotic Sewer Solutions Inc 32,000.00 SPOT REPAIRS - SEVERAL LOCATIONS
64995 01/22/2015 Sanders Paving, Inc.2,700.00 ASPHALT REPAIR
64996 01/22/2015 SC Prime Source Inc.4,800.00 JANUARY 2015 - JANITORIAL SVC
64933 01/22/2015 SONIA LOPEZ 133.96 CUSTOMER REFUNDS
64997 01/22/2015 Southern Calif Edison Co.7,329.14 YORBA LINDA BLVD - DECEMBER 14
W011315 01/13/2015 Southern Calif Edison Co.3,583.56 6115 - DECEMBER 2014
W012115 01/21/2015 Southern Calif Edison Co.33,934.93 ELECTRIC CHARGES - VARIOUS SITES - DECEMBER 2014
W011615 01/16/2015 Southern Calif Gas Co.13,815.67 GAS CHARGES - VARIOUS SITES - DECEMBER 2014
64999 01/22/2015 Sunstate Equipment Co 61.00 VACUUM WET/DRY
65000 01/22/2015 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICE - JANUARY
64939 01/22/2015 ULVEN ENTREPRISES INC.885.10 CUSTOMER REFUND
65011 01/22/2015 Underground Service Alert 220.50 YLWDIST NEW TICKETS CHARGES
65001 01/22/2015 United Industries 1,154.78 PPE EQUIPMENT
65002 01/22/2015 USC Foundation for Cross-Connection Control 1,000.00 WATER PURVEYOR MEMBERSHIP
65003 01/22/2015 Valverde Construction, Inc.10,105.32 SEWER REPAIR
65004 01/22/2015 Virtual Echo 877.50 LABOR - SETUP DIMENSION SERVER
65005 01/22/2015 West Coast Safety Supply Co 333.26 6' COIL REPLACEMENT CHAIN
65006 01/22/2015 Westside Building Material 301.30 WAREHOUSE PARTS
65007 01/22/2015 Yorba Linda Hardware 13.55 HARDWARE SUPPLIES
65008 01/22/2015 Zenner Performance Meters, Inc.167.22 PADLOCKS
65009 01/22/2015 Zep Manufacturing 772.43 ZEP LINERS
1,091,751.64
Date Vendor Name Amount Description
12/10/2014 CASA 500.00 Registration for CASA Conference
12/10/2014 lawseminars.com 395.00 Registration for ratemaking seminar
12/10/2014 Hilton Palm Springs 199.36 Deposit - lodging for CASA Conference
12/11/2014 Orchard Supply Hardware 68.66 Electrical outlet supplies
12/22/2014 Konica Minolta 453.82 Bizhub C181, C224 & C552 Lease
12/22/2014 Verizon Wireless 2,505.50 Verizon Wireless service
12/22/2014 NPELRA 525.00 2015 membership - HR Department
12/22/2014 Home Depot 97.01 Step ladder
12/22/2014 Home Depot 575.83 Werner 14 ft fiberglass step ladder
12/23/2014 Home Depot 17.94 Hardware & landscape supplies
12/23/2014 Home Depot 27.28 Hardware supplies for Hidden Hills
12/29/2014 Home Depot 221.10 Batteries and Shovels
12/29/2014 Costco 691.70 Breakroom supplies
12/29/2014 RSD 129.60 Filters for admins AC & heater
12/30/2014 Staples 273.74 Printer ink and office supplies
12/31/2014 Dan Copp Crushing 150.00 Asphalt & concrete crushing
1/5/2015 CSDA 450.00 Good governance principles - Seminar
1/5/2015 AWWA - CA-NV 100.00 Registration & Handbook - Lugo & Marcantonio
1/5/2015 La Habra Tool Grinding 370.00 Resharpen 10 tapping bits
1/8/2015 FTP Today 49.95 ylwd.ftptoday.com
1/8/2015 Village Nursery 100.33 SOD for landscape repair
7,901.82
Cal Card Credit Card
U S Bank
12/10/14-1/8/15
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: January 22, 2015 Budgeted:Yes
Total Budget:$375,000
To:Board of Directors Cost Estimate:$375,000
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Account No:101-2700
Job No:J2012-13
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Joe Polimino, Project Engineer CEQA Compliance:Exempt
Subject:Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline
Relocation Project
SUMMARY:
Work is moving towards completion on the construction of the YLHS Park Bryant Cross Feeder
Pipeline Relocation Project. The project consists of the installation of approximately 520 lineal feet
of 36-inch diameter waterline, fittings, valves and associated appurtenances.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 2 in the amount of $29,750.85 and 30
additional days to Vido Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder
Pipeline Relocation Project, Job No. 2012-13.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its meeting held January 5,
2015 and supports staff's recommendation.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Change
Order No. 2 in the amount of $29,750.85 for unforeseen events encountered during the course of
construction to date. A copy of Change Order No. 2 is attached for your review and details
regarding those affecting the contract cost are provided below.
The contractor, after exposing the existing YLWD pipeline in preparation to make a tie-in,
discovered that the existing pipe was pre-stressed concrete cylinder pipe (PCCP), which was not
clearly shown on the record plans provided to the design consultant. PCCP requires more work and
additional protective measures when making a connection, as compared to typical mortar lined
and coated steel pipe. Based on the extra work required, as observed by District staff, the
contractor is requesting $14,558.74 and 16 additional calendar days for this work.
The contractor, while scoping out the installation for the 36-inch tee to be installed in the street,
found that the center curb, gutter and concrete island that needed to be removed and replaced was
not shown on the plans. Additionally, the center median portion was constructed using "stamp on
concrete" which is also more costly due to necessary matching of color, texture and design to meet
City of Yorba Linda requirements. The contractor is requesting $9,573.30 and 7 additional calendar
days for this work.
The District provided the stainless steel bolts and nuts for the valves (which were also pre-ordered
and provided by YLWD) to the contractor. When installing one of the valves, it was found that the
bolts provided were too short, so another set was purchased by the contractor. The cost to
reimburse the contractor for this purchase for these stainless steel bolts is $5,618.81.
The status of the construction contract with Vido Samarzich, Inc. is as follows:
The current contract is $345,780.00 and 203 calendar days starting June 23, 2014 (includes
Change Order No. 1 which added 98 additional days).
If approved, Change Order No. 2 adds $29,750.85 and 30 additional calendar days to the
contract.
If approved, the revised contract will be $375,530.85 and 233 calendar days.
Staff reviewed the contractor’s request for Change Order No. 2 and recommend approval. A copy
of Change Order No. 2 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On June 12, 2014, the Board of Directors authorized the President and Secretary to execute a
Construction Agreement between Vido Samarzich, Inc., and the Yorba Linda Water District for the
Construction of the YLHS Park Bryant Cross Feeder Pipeline Project in the amount of $345,780.
The Board of Directors has approved one change order to date on September 25, 2014. The Board
of Directors has approved three progress payments to date, the last of which was approved
on December 23, 2014.
ATTACHMENTS:
Name:Description:Type:
Samarzich_YLHS_Bryant_Pipeline_Signed_Change_Order_No_2.pdf YLHS Park Bryant Pipeline Project Change Order
No. 2 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 2
DATE 12/3/14
Page 1 of 1
YLHS Park Bryant Cross Feeder
CONTRACT NAME: Pipeline Relocation Project CONTRACT AMT.: $345,780.00 DAYS: 203
CONTRACTOR: Vido Samarzich,Inc. THIS CHANGE: $29,750.85 DAYS: 30
(8.6%)
PROJECT NUMBER: J-201213
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $375,530.85 DAYS: 233
This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
/OR TIME
+EXTENSION
-DECREASE IN /OR-
CONTRACT REDUCTION
AMOUNT($) (DAYS)
1) Additional time, labor and material to work with existing PCCP (pre-stressed
concrete cylinder pipe) discovered during construction (not shown on plans). $14,558.74 16
2) Removal and restoration of"stamped"concrete median (not shown on plans)to
conform to City of Yorba Linda design and colorspecifications. $9,573.30 7
3) Relocate air release to a location behind sidewalk as directed by the District for
improved O&M access. $0.00 7
4) District was to provide 316 SS bolts for the new valve flanges under contract
reimbursement since these were purchased by contractor). $5,618.81 0
NET CHANGE
$29,750.85 30
REVISED CONTRACT AMOUNT AND TIME
$375,530.85 203
The amount of the contract will be increased by the sum of$29,750.85 and the contract time shall be increased<�'- °�cFease'-by
30 calendar days.The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time
allowed,if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and
perform all other necessary work,inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items.This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full,final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work,including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change, if
any,and expressly waives any claims for any additional compensation,damages or time extensions,in connection with the above-referenced
changes.
RECOMMENDED: /ENGINEER OR DATE: Z �/
Poe POlimino
Construc io upervi r,Y D
ACCEPTED: !/ DATE:
l/ !CONTRACTOR
Vi o Samarzic Presi Ent
Vido Samarzich, Inc.
APPROVED: /OWNER DATE:
Marc Marcantonio
General Manager,YLWD
ITEM NO. 7.6
AGENDA REPORT
Meeting Date: January 22, 2015 Budgeted:N/A
To:Board of Directors
Funding Source:Developer Funded
From:Steve Conklin, Engineering
Manager
Account No:2-0010-2600-0
Job No:2014-24S
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Ricardo Hipolito Jr., Engineering
Tech II
CEQA Compliance:N/A
Subject:Terms and Conditions for Sewer Service with Bryan Hooper, 19076 Oriente
Drive
SUMMARY:
The applicant, Mr. Bryan Hooper at 19076 Oriente Drive, requested to connect his home to the
public sewer system. The property is approximately 1.5 acres and is located within the District's
Western Service Area. An exhibit depicting the project location is attached for your reference.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Sewer Service with Mr. Bryan
Hooper, 19706 Oriente Drive, Yorba Linda, Job No. 2014-24S.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this matter at its meeting held January
5, 2015 and supports staff's recommendation.
DISCUSSION:
The proposed project is located in Drainage Area "1" within the District's Western Sewer Service
Area. The District has an existing 8-inch sewer main in Oriente Drive that terminates at a
manhole in Oriente Drive, just west of the subject property.
The applicant is responsible for extending an 8-inch sewer main in Oriente Drive, easterly for
approximately 208 linear feet along with installation of one manhole, two sewer laterals and a third
sewer lateral stub-out for a potential future connection, as shown on the attached exhibit. Mr.
Hooper believes that one of the other two property owners that front the proposed sewer main, are
interested in connecting to the sewer main at the time of construction. Properties connecting at the
time of construction will share construction costs equally. As future applicants connect to this sewer,
the District will process refunds to the original participants in accordance with the District's Sewer
Rules and Regulations.
The applicant paid a sewer administrative fee of $1,673.00. The applicant(s) will be required to
pay the remaining sewer fees in accordance with the District's Rules and Regulations. A final
determination of the applicant(s) total sewer fees will appear on the approved Sewer Service
Application.
The Terms and Conditions for Sewer Service with Mr. Bryan Hooper, for the construction of a new
sewer in Oriente Drive are attached for your consideration.
STRATEGIC PLAN:
SR 2-B: Evaluate Feasibility of Providing Additional Wastewater Services within the Region
ATTACHMENTS:
Name:Description:Type:
2014-24S_T_C.pdf Terms & Conditions for Sewer Service with Bryan
Hooper Backup Material
2014-24S_AR_Exhibit.pdf Exhbit of Proposed Sewer Extension for Bryan Hooper Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
Date: JANUARY 22, 2015
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR SEWER SERVICE
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 2014-24S LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. l.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE, YORBA LINDA
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2010 or
later) for the Water facilities.
14) The applicant shall complete an Application to and Agreement for Water
Service.
15) The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE, YORBA LINDA
19) The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District’s Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) The applicant’s water facilities (on-site) shall be District owned and
maintained.
21) The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one (1) water Sampling Station(s) in conformance
with the District’s Standard Plans.
24) The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
32) The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
Page 4 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE, YORBA LINDA
33) The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant’s sewer facilities (on-site) shall be Privately owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
Page 5 of 5
NAME OF APPLICANT: BRYAN HOOPER
LOCATION OF PROJECT: 19076 ORIENTE DRIVE, YORBA LINDA
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall construct approximately 208 feet of new 8-inch sewer
main with one manhole and one sewer stub-out and two new sewer laterals,
per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the January
22, 2015 Regular Meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Application To and Agreement with the Yorba Linda Water District for
Water and Sewer Service is not executed for the project under consideration.
Marc Marcantonio, General Manager
- i VIA DEL CABALL0
,VILLA •r---.........
PROJECT SITE
cl
19087 J -- -- -•-
° ORIENTS
L11 ;
Ir
ji I I
19077 a; Dou NrRYWOOO
LiJz: 0 2 j ORO VERDE g i
lJJ i o r-._._._._._._°_-_- ..........
. �
I r
DE AND LAMPLIGHT PALOS VERDES
;
MICKEL
RI "-'-'
= EX.8"SEWER PROPOSED SEWER SLINCRESr --•_LYNN °
STUB-OUT FOR FUTURE -'-'-'-'-1 _PALM VISTA 1
w EX.12"WATER CONNECTION I EASY
..WL-..W.. ..W.. ..W.. .. ..W.. ..W.. ..Nr.. ..W.. ..�rlr.. ..yp.. LOS PALOMIN.gS i
S__. S - S S ;._._._._._._i
�I —� ORIENTS DRIVE BUCKSKIN
i
PROPOSED SEWER `-.-'--f�� - i
N ;
EX.MANHOLE MANHOLE 3 YORBA LINDA i
PROPOSED PROPOSED 8" i
2 SEWER LATERALS SEWER MAIN
i N EXTENSION VICINITY MAP
wIN.T.S.
ITN �3
I 19076 � i
co
IN W �
LEGEND:
r 3 PROPOSED 8"SEWER
0000 PARTICIPATING PROPERTIES
1700-0-071 POTENTIAL FUTURE CONNECTION
� I
r
LOCATION MAP
N.T.S.
PREPARED BY: EXHIBIT SCALE:
AS-NOTED
YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE:
1717 E. MIRALOMA AVENUE FOR 1/5/2015
PLACENTIA, CALIFORNIA 92870 19076 ORIENTE DRIVE FILENAME:
(714) 701-3100 J2014-24S
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: January 22, 2015 Budgeted:Yes
Total Budget:$58,000
To:Planning-Engineering-
Operations Committee
Cost Estimate:$50,266.68
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Account No:1-0010-2599
Presented By:John DeCriscio, Operations
Manager
Dept:Operations
Reviewed by Legal:N/A
Prepared By:Harold Hulbert, Operations
Assistant
CEQA Compliance:N/A
Subject:Purchase of Two (2) Chevrolet Pickup Trucks
SUMMARY:
The Yorba Linda Water District’s purchasing policy requires staff to submit vehicle and major
equipment purchases to the Board of Directors for approval. The policy also provides direction for
methods which must be followed for procurement of vehicles and equipment. The District’s
procedures for acquiring quotes for this vehicle have been adhered to and the results of the quotes
are listed below.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to purchase two (2) 2015 Chevrolet
Silverado 1500 pickup trucks from George Chevrolet in the amount of $50,266.68.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its meeting held January 5,
2015 and supports staff's recommendation.
DISCUSSION:
In the Board of Directors adopted budget for Fiscal Year 2014-15, funds where included for the
purchase of two (2) pickup trucks as part of the district vehicle replacement program. The vehicles
that will be replaced are:
Unit #140: 2000 Chevy Silverado ½ ton with 100,000 miles
Unit #170: 2005 GMC Sierra ½ ton with 103,000 miles
Staff reviewed the needs of the Operations Department and then wrote two specifications, one for a
Ford F150 and the other for a Chevrolet Silverado 1500. In writing these specifications, staff worked
to ensure that both were as similar as possible.
Quotes were requested from three (3) Ford Dealerships and three (3) Chevrolet Dealerships, with
staff receiving one (1) from a Chevrolet dealership and two (2) from Ford dealerships. After the
initial quotes where received, staff determined that one of the trucks was going to need to be a long
bed style, as such they asked the Chevrolet dealership to update their quote, in doing so the
Chevrolet dealer still had the lowest price.
George Chevrolet, Bellflower, CA: (Short Bed) $24,772.24, (Long Bed) $25,494.44, Total:
$50,266.68
Frontier Ford, San Dimas, CA: $26,599.28 (EA) Total: $53,198.56
Carmenita Truck Center, Santa Fe Springs, CA: $28,419.07 (EA) Total: $56,838.14
After reviewing the quotes, staff determined that the quotes from George Chevrolet met the
requirements of the district.
Further each vehicle will require approximately $1,500 in additional equipment, such as emergency
lights tool box, etc. which will be added by in house staff.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved the FY 2014/15 budget which included the cost for two (2) pickup
trucks with an estimated price of $58,000.00.
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: January 22, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk Manager Dept:Human
Resources/Risk
Management
Reviewed by Legal:Yes
Prepared By:Gina Knight, HR/Risk Manager
Subject:Clarify the Salaries, Benefits and Special Conditions Offered by the District to
Management, Supervisory and Confidential Employees
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 15-01 Amending Resolution Nos. 12-07 and 12-
08 to Modify and Further Clarify the Salaries, Benefits and Special Conditions Offered by the District
to Management, Supervisory and Confidential Employees for the Remainder of Fiscal Years 2012-
2015.
COMMITTEE RECOMMENDATION:
The Personnel Risk Management Committee discussed and reviewed this item at its meeting held
October 14, 2014 and supports staff's recommendation.
DISCUSSION:
On September 25, 2014, the District's Board of Directors approved the promotion of the Public
Information Officer to a Public Information Manager position.
As a result of the Board action, staff revised the authorized classification lists for both the
Management and Supervisory and Confidential Employee Compensation Letters. In addition, staff
reviewed both compensation letters for clarification purposes and discovered that both documents
needed additional modification to clarify salaries, benefits and special conditions offered by the
District to Management, and Supervisory and Confidential employees for the remainder of Fiscal
Years 2012-2015.
Attached to this report are copies of Resolution No. 15-01 and the amended exhibits for Resolution
Nos. 12-07 and 12-08.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._15-01_-_Compensation_Letters_and_Pay_Plans.doc Resolution 15-
01
Backup
Material
Resolution 15-
01 Exhibit I
DOCSLA-#653361-v2-Exhibit_A_Resolution_No__12-07_Amended_by_Reso_15-01_on_1-22-2014.doc
Management
Compensation
Letter
Backup
Material
MANAGEMENT_CLASSIFICATIONS_AND_SALARY_RANGES-Exhibit_B-_FYs_2012-2015_-_Final-4-12-2012.doc
Resolution 15-
01 - Exhibit I
Management
Classifications
Backup
Material
DOCSLA-#871311-v1-Exhibit_A_Reso_re_Supervisory_and_Confidential_Employees.DOC
Resolution 15-
01 Exhibit II
Supervisory
and
Confidential
Compensation
Letter
Backup
Material
SUPERVISORY_AND_CONFIDENTIAL_CLASSIFICATIONS_FLSA_STATUS_AND_SALARY_RANGES_FYs_2012-
2015-Amended_1-22-2015.doc
Resolution 15-
01 Exhibit II
Supervisory
and
Confidential
Classifications
Backup
Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
PH/GM 4-0-0-1 Roll Call
RK was absent.
Resolution No. 15-01 Amending Resolution Nos. 12-07 and 12-08 Related to Employee Compensation Letters 1
RESOLUTION NO. 15-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AMENDING RESOLUTION NOS. 12-07 AND 12-08 TO MODIFY AND FURTHER
CLARIFY THE SALARIES, BENEFITS AND SPECIAL CONDITIONS OFFERED BY
THE DISTRICT TO MANAGEMENT, SUPERVISORY AND CONFIDENTIAL
EMPLOYEES FOR THE REMAINDER OF FISCAL YEARS 2012-2015
WHEREAS, the Board of Directors of the Yorba Linda Water District previously
adopted and amended the Employee Compensation Letters for
Management, Supervisory, and Confidential Employees for Fiscal Years
2012-2015 (Resolution Nos. 12-07, 12-08, 12-17 and 13-04); and
WHEREAS, it is the desire of the Board of Directors to amend these letters in order to
modify and further clarify the salaries, benefits and special conditions
offered by the District for these groups of employees for the remainder of
Fiscal Years 2012-2015.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That the Management Employee Compensation Letter and Management
Employees Salary Ranges and Budgeted Classifications for Fiscal Years
2012-2015 incorporated as Exhibits A and B of Resolution No. 12-07 be
amended to read as attached hereto and by this reference incorporated
herein as Exhibit I.
Section 2. That the Supervisory and Confidential Employee Compensation Letter and
Supervisory and Confidential Employees Salary Ranges and Budgeted
Classifications for Fiscal Years 2012-2015 incorporated as Exhibits A and
B of Resolution No. 12-08 be amended to read as attached hereto and by
this reference incorporate herein as Exhibit II.
PASSED AND ADOPTED this 22nd day of January 2015, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ric Collett, President
Yorba Linda Water District
Resolution No. 15-01 Amending Resolution Nos. 12-07 and 12-08 Related to Employee Compensation Letters 2
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by Labor Counsel:
Connie Almond, Esq.
Liebert Cassidy Whitmore LLP
RESOLUTION NO. 15-01 – EXHIBIT I
Exhibit A
Resolution No. 12-07
Employee Compensation Letter
And Pay Plan for Management Employees
Fiscal Years 2012-2015
I. The General Manager shall prepare an Employee Compensation Letter for
the Board of Directors’ consideration. The Employee Compensation Letter
shall describe the salaries, benefits and special conditions offered by the
District to its Management Employee Group (Exhibit B).
II. Effective July 1, 2012, the salary schedule attached hereto as Exhibit C
shall be in effect for fiscal year 2012-2013.
III. Effective July 1, 2013, the salary schedule attached hereto as Exhibit D
shall be in effect for fiscal year 2013-2014.
IV. Effective July 1, 2014, the salary schedule attached hereto as Exhibit E
shall be in effect for fiscal year 2014-2015.
V. The District’s current contract with CalPERS is for a retirement benefit
based on the single highest year with a Fourth Level of 1959 Survivor
Benefit Program.
VI. Effective July 1, 2012, all Management Employees shall pay 43% of the
7% statutory CalPERS employee contribution rate to CalPERS (equivalent
to 3% of compensation).
VII. Effective July 1, 2013, all Management Employees shall pay 71% of the
7% statutory CalPERS employee contribution rate to CalPERS (equivalent
to 5% of compensation).
VIII. Effective July 1, 2014, all Management Employees shall pay 100% of the
statutory CalPERS employee contribution rate to CalPERS.
Individuals hired by the District on or after January 26, 2012, the date
Resolution No. 12-01 was adopted, shall be enrolled in the 2% @ 60
retirement formula and shall pay 100% of the statutory CalPERS employee
contribution rate to CalPERS.
All payments will be credited to the employee's individual account with
CalPERS.
IX. AB 340 - Paragraphs, V, VI, VII and VIII above, shall be subject to the
provision(s) of AB 340.
AB 340 (signed by the Governor on 09/07/12,) shall in its entirety be given
full force and effect as it may from time to time exist. Any provision in the
Resolution No. 12-07 which contradicts any provision of AB 340 shall be
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
deemed null and void, with the contrary AB 340 provision(s) being given
full force and effect.
Management employees who are “new members” as defined in the above
AB 340, shall individually pay an initial member CALPERS contribution
rate of 50% of the normal cost rate (as defined and calculated by
CalPERS) for the Defined Benefit Plan in which said new member is
enrolled, rounded to the nearest quarter of 1%, or the current contribution
rate of similarly situated employees, whichever is greater. (AB 340 –
Government Code section 7522.30)
Management Employees who are “new members” as defined in the above
AB 340, shall be enrolled in the AB 340 provision for 2.5% @ 67
retirement formula, (Government Code section 7522.20), with final
pensionable compensation (as defined for new members in Government
Code § 7522.34) being determined by reference to the highest average
annual pensionable compensation earned during a period of 36
consecutive months. (Government Code section 7522.32(a))
X. The District shall continue to maintain a "414(h)(2)" plan under the Internal
Revenue Code for the purpose of treating contributions to PERS as
deferred income for tax purposes to the extent permitted by law.
Contributions will continue to be deducted from the employee's actual
gross salary as reflected on the employee's pay stub. Employees shall
otherwise be responsible for all taxes related to fringe and reimbursement
benefits and the District shall make deductions in accordance with the law.
XI. All Management Employees hired or promoted on or after January 24,
2013, to such a position are at-will employees of the District and serve at
the will of the General Manager and may be dismissed without cause or
right of appeal. All employees serving in a Management Employee
position prior to January 24, 2013, are not at-will employees of the District
and maintain the appeal rights as set forth in the District’s Personnel
Rules.
XII. Each employee will be annually reviewed. An employee who receives a
meets job expectations evaluation will be entitled to move one (1) step and
an employee who receives an exceeds job expectations evaluation, shall
be allowed to move up to two (2) steps. Movement shall take place until
an employee has reached Step 9. The District shall endeavor to have
performance reviews completed within two (2) weeks after the
employee’sanniversary date with the effective date of any merit salary
increase being on the anniversary date. If the evaluation is delayed, any
subsequent salary increase to which the employee could otherwise be
entitled shall be retroactive to the anniversary date.
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
XIII. Management Employees shall accrue vacation leave time with pay as
follows:
Duration of Continuous Hours Accrued per Pay Period
Regular Employment
During 1st through 60th month (1-5 yrs) 3.077 hrs = 2.0 weeks/yr
During 61st through 120th month (5-10 yrs) 4.615 hrs = 3.0 weeks/yr
During 121st through 180th month (10-15 yrs) 5.384 hrs = 3.5 weeks/yr
During 181st through 240th month (15-20 yrs) 6.153 hrs = 4.0 weeks/yr
During 241st month and thereafter (20 + yrs) 6.922 hrs = 4.5 weeks/yr
XIV. The District shall continue to provide group life insurance in the amount of
one times basic annual salary rounded to the next higher multiple of
$1,000, for each full-time regular Management Employee under age 70, on
the first day of the month following date of hire, in accordance with the
provisions of the contract between the District and any company of the
District’s choosing providing such coverage. Management Employees may
purchase additional life insurance coverage up to $300,000 by authorizing
the additional premium to be deducted from their salary. In addition, a
Management Employee can purchase life insurance for their spouse up to
half of the employee’s coverage level. Some medical restrictions may
apply.
XV. The District shall pay 100% of the premium for hospital and medical
insurance for all Management Employees who work in excess of 30 hours
per week, effective the first of the month following date of hire and 2/3 of
the additional premium toward Management Employee dependent
coverage for covered employees with one or more dependents in
accordance with the provisions of any contract between the District and
any company or companies of the District's choosing. The Management
employee shall pay the cost of the difference in premium, to be deducted
from the employee’s salary to cover the employee’s 1/3 share of the
dependent coverage.
XVI. The District shall pay 100% of the premium for dental insurance for all
Management Employees who work in excess of 30 hours or more per
week, effective the first of the month following date of hire and 2/3 of the
additional premium toward Management Employee dependent coverage
for covered Management Employees with one or more dependents in
accordance with the provisions of any contract between the District and
any company or companies of the District's choosing. The Management
Employees shall pay the cost of the difference in premium, to be deducted
from the employee’s salary to cover the employee’s 1/3 share of the
dependent coverage.
XVII. The District shall pay 100% of the premium for vision insurance for
Management Employees who work in excess of 30 hours or more per
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
week, effective the first of the month following date of hire and 2/3 of the
additional premium toward dependent coverage for covered Management
Employees with one or more dependents in accordance with the provisions
of any contract between the District and any company or companies of the
District's choosing. The Management Employee shall pay the cost of the
difference in premium, to be deducted from the employee’s salary to cover
the employee’s 1/3 share of the dependent coverage.
XVIII. For a period of time which is equivalent to one (l) year or pro-ration thereof
on a monthly basis for each three (3) years of service to the District or pro-
ration thereof on a quarterly basis, and subject to carrier approval, the
District shall pay the amounts provided in paragraphs XV, XVI and XVII of
this agreement for any Management Employee who was employed by the
District on or before December 8, 2011, the date Resolution No. 11-22 was
adopted and who retires from the District.
To be eligible for this benefit, the employee must be at least 50 years of
age, must have five (5) complete years of service with the District, must
provide ninety (90) days notice of intent to retire, remain in a retired status
and retire from the District in good standing.
When the Management retiree or their spouse reaches age 65, and is
eligible for Medicare, the coverage will convert to Medicare Supplement for
the remainder of the benefit period.
For purposes of this Agreement, retired status means that the
Management Employee shall not work for compensation for more than
nine hundred sixty (960) hours in any fiscal year (July 1 through June 30).
The District shall require a Management Employee to certify under penalty
of perjury that the Management Employee has remained on retired status
and/or to submit to such additional verification, as the District deems
necessary to demonstrate retired status.
The retired Management Employee must make any contribution required of
a regular Management Employee pursuant to paragraphs XV, XVI and
XVII prior to the first day of the month in which coverage is to be extended.
Failure of a Management Employee to make such payment shall result in
termination of coverage and termination of any right to any benefit
pursuant to this section.
Management Employees hired after the adoption of Resolution No. 11-22
(12-8-2011) shall be ineligible to receive this benefit.
XIX. A Management Employee who retires (in accordance with the Public
Employees' Retirement System qualifications) shall be paid at the rate of
their final salary for 3/8 of their accumulated days of sick leave, if any, at
the time of separation from active employment. The remaining 5/8 of their
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
accumulated days of sick leave will be converted into CalPERS service
credit.
XX. Management Employees who are laid off from District employment after
being employed by the District for five (5) or more complete years of
continuous regular employment, shall be compensated for accumulated,
unused sick leave above 400 hours as follows:
YEARS PERCENT PAYABLE ABOVE 400 HOURS ON THE BOOKS
5 through 9 20%
10 through 15 25%
16 through 20 and above 30%
Employees who are terminated from the District for cause, or who resign in
lieu of termination, shall not be eligible for this benefit.
XXI. To the extent possible, the District shall extend its current plan under
Section 125 of the Internal Revenue Code to cover Management
Employees.
XXII. The District shall provide a long-term disability plan for Management
Employees which has a 90-day elimination period and provides 66 2/3% of
an employee’s monthly pre-disability earnings up to a maximum of $7,000
per month for a designated period of time in accordance with coverage
procured by the District from a carrier to be determined at the District's sole
discretion.
XXIII. The District shall provide a short-term disability plan for Management
Employees which has a twenty-nine (29) day elimination period up to an
employee’s eligibility for long-term disability and provides 66 2/3% of an
employee’s weekly pre-disability earnings to a maximum of $1,500 per
week for a designated period of nine (9) weeks in accordance with
coverage procured by the District from a carrier to be determined at the
District’s sole discretion.
XXIV. Effective July 1, 2012, the District will match dollar for dollar not to exceed
2% salary earned per payroll period of a Management Employee’s salary
or the employee’s actual amount of deferred compensation per payroll
period, whichever amount is lesser.
XXV. Management Employees shall continue to be assigned to a four (4) day
workweek, consisting of ten (10) scheduled hours of work each day (a 4/10
schedule Monday through Thursday). The Board of Directors clearly and
unequivocally has the right to terminate the 4/10 schedule at any time
during the term of this employee compensation letter. In such case, the
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
schedule shall revert to the 9/80 schedule as existed immediately prior to
implementation of the 4/10 schedule.
XXVI. In situations where a Management Employee has been injured in a non-
duty accident and their disability leave exceeds thirty calendar days, their
merit review and anniversary dates will be adjusted accordingly for that
portion of leave exceeding thirty (30) calendar days.
XXVII. The District established a cafeteria plan under Section 125 of the Internal
Revenue Code. Employees can voluntarily participate in both tax
advantage flexible benefit and dependent care plans. Employees can elect
to deduct up to an annual maximum of $2000 towards the flexible benefit
plan and/or an annual maximum of $5000 towards the dependent care
plan from their paychecks over twenty-four (24) pay periods per calendar
year. The cafeteria plan will allow Management Employees to convert their
share of insurance premiums, un-reimbursed medical expenses, child care
and other qualifying expenditures to pretax dollars.
XXVIII. The District shall reimburse Management Employees for sums paid to the
appropriate agencies for obtaining or renewing treatment and/or
distribution certificates and other professional certifications, registrations
and job related training.
XXIX. Management Employees, who are required to wear safety boots in the
performance of their job, as determined by the General Manager, shall be
eligible for District purchased safety footwear in an amount not to exceed
$200.00. Safety Footwear must meet American National Standards
Institute (ANSI) minimum compression and impact performance standards
in ANSI Z41-1991 or provide equivalent protection. At the end of the
current fiscal year, any unused funds shall not carry over into the next
fiscal year.
XXX. The District shall provide educational reimbursement to Management
Employees for costs of tuition, fees, books and parking relating to
educational courses taken and completed at accredited institutions at a
rate not to exceed standard resident fees as charged by the California
State University. Course work must be job related as determined and
approved in advance by the General Manager. Proof of payment and
successful completion of the course must accompany the reimbursement
request on a form provided by the District. Management Employees shall
be responsible for any tax consequences as a result of education
reimbursement. If for any reason, the employee separates from District
employment prior to completion of one (1) calendar year from the date of
distribution by the District of funds provided for herein, all such amounts
distributed during that one (1) calendar year period shall be considered a
judgment due and owing to the District. The judgment amount shall be
deducted from the employee’s closing check. Any remaining non-
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
reimbursed amount shall be paid to the District within ninety (90) calendar
days of separation from District employment. Each employee receiving
funds pursuant to this section shall sign a written agreement to comply with
the terms of this section as a condition precedent to receipt of any such
funds.
XXXI. Management Employees who have been employed by the District for more
than one year may sell to the District up to forty (40) hours of accrued
unused vacation time upon thirty (30) days prior notice, provided that the
Management Employee takes a minimum of one-half the vacation time to
which the employee is entitled within the same annual period of the sold
vacation time.
A Management Employee who has been employed by the District for more
than one year may also buy from the District up to an additional forty (40)
hours of vacation time within any calendar year for use during the same
calendar year, provided that full and complete payment has been made for
the purchased vacation time by salary modification prior to use of the
vacation time. It is expressly understood that this benefit is provided at the
sole discretion of the District and shall automatically terminate upon the
expiration of this Management letter unless an extension is expressly
agreed to by the District.
XXXII. Management Employees will be entitled to car allowance of $400.00/month
as determined by the General Manager. The Engineering Manager,
Finance Manager, IT Manager, Human Resources/Risk Manager,
Operations Manager, and Public Information Manager positions shall be
eligible for this benefit.
XXXIII. Management Employees shall receive a maximum of forty (40) hours of
management leave with pay each fiscal year. Unused management leave
time at the end of each fiscal year, June 30, will be paid during the
following month of July with said time being calculated at the employee’s
then straight time hourly rate. There will be no carry-over of management
leave time to the next fiscal year. Management Employees joining after
the start of the fiscal year shall receive a prorated benefit based on the
number of remaining payroll periods in the fiscal year.
XXXIV. The Holiday schedule attached hereto as Exhibit F shall be in effect for full-
time Management Employees covered by this Management letter. For
purposes of holiday compensation, compensation shall be equal to the
number of hours that the Management Employee normally would have
worked other than for the holiday.
For those Management Employees whose scheduled work week is
Monday through Thursday, a holiday falling on a Friday or Saturday shall
not result in Thursday being a holiday and a holiday falling on a Sunday,
653361.2 YO030-001Management Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015.
shall not result in Monday being a holiday. Instead observed holidays that
fall on a Friday, Saturday or Sunday shall be recognized as floating
holidays earned. The floating holidays earned as a result of the above
situation shall be used within 12 months following the accrual of each
floating holiday.
In order to be eligible for holiday pay, a Management Employee must be
either at work or on paid leave of absence on the regularly scheduled
workday immediately preceding the day observed as the holiday and the
regularly scheduled workday immediately following the day observed as the
holiday.
The term of this Compensation Letter for Management Employees is for
the period of July 1, 2012 to June 30, 2015.
___________________________ __________________
Marc Marcantonio Date
General Manager
RESOLUTION NO. 15-01 – EXHIBIT I
Amended 1-22-2015
EXHIBIT B
YORBA LINDA WATER DISTRICT
MANAGEMENT EMPLOYEES
SALARY RANGES AND BUDGETED CLASSIFICATIONS
7-1-2012 through 6-30-2015
CLASSIFICATION TITLE SALARY RANGES FLSA
Engineering Manager ME37 EXEMPT
Finance Manager ME37 EXEMPT
Human Resources and Risk Manager ME37 EXEMPT
Information Technology Manager ME37 EXEMPT
Operations Manager ME37 EXEMPT
Public Information Manager ME33 EXEMPT
RESOLUTION NO. 15-01 – EXHIBIT II
Exhibit A
Resolution No. 12-08
Employee Compensation Letter
And Pay Plan for Supervisory and Confidential Employees
Fiscal Years 2012-2015
I. The General Manager shall prepare an Employee Compensation Letter for the
Board of Directors’ consideration. The Employee Compensation Letter shall
describe the salaries, benefits and special conditions offered by the District to its
Supervisory and Confidential Employee Group (Exhibit B).
II. Effective July 1, 2012, the salary schedule attached hereto as Exhibit C shall be
in effect for fiscal year 2012-2013.
III. Effective July 1, 2013, the salary schedule attached hereto as Exhibit D shall be
in effect for fiscal year 2013-2014.
IV. Effective July 1, 2014, the salary schedule attached hereto as Exhibit E shall be
in effect for fiscal year 2014-2015.
V. The District’s current contract with CalPERS is for a retirement benefit based on
the single highest year with a Fourth Level of 1959 Survivor Benefit Program.
VI. Effective July 1, 2012, all Supervisory and Confidential Employees shall pay 43%
of the 7% statutory CalPERS employee contribution rate to CalPERS (equivalent
to 3% of compensation).
VII. Effective July 1, 2013, all Supervisory and Confidential Employees shall pay 71%
of the 7% statutory CalPERS employee contribution rate to CalPERS (equivalent
to 5% of compensation).
VIII. Effective July 1, 2014, all Supervisory and Confidential Employees shall pay
100% of the statutory CalPERS employee contribution rate to CalPERS.
Individuals hired by the District on or after January 26, 2012, the date Resolution
12-01 was adopted, shall be enrolled in the 2% @ 60 retirement formula and
shall pay 100% of the statutory CalPERS employee contribution to CalPERS.
All payments will be credited to the employee's individual account with CalPERS.
IX. AB 340 - Paragraphs, V, VI, VII and VIII above, shall be subject to the provisions
of AB 340.
AB 340 (signed by the Governor on 09/07/12,) shall in its entirety be given full
force and effect as it may from time to time exist. Any provision in the Resolution
No. 12-08 which contradicts any provision of AB 340 shall be deemed null and
void, with the contrary AB 340 provision(s) being given full force and effect.
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
Supervisory and Confidential employees who are “new members” as defined in
the above AB 340, shall individually pay an initial member CALPERS contribution
rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for
the Defined Benefit Plan in which said new member is enrolled, rounded to the
nearest quarter of 1%, or the current contribution rate of similarly situated
employees, whichever is greater. (AB 340 – Government Code section 7522.30)
Supervisory and Confidential Employees who are “new members” as defined in
the above AB 340, shall be enrolled in the AB 340 provision for 2.5% @ 67
retirement formula, (Government Code section 7522.20), with final pensionable
compensation (as defined for new members in Government Code § 7522.34)
being determined by reference to the highest average annual pensionable
compensation earned during a period of 36 consecutive months. (Government
Code § 7522.32(a))
X. The District shall continue to maintain a "414(h)(2)" plan under the Internal
Revenue Code for the purpose of treating contributions to CalPERS as deferred
income for tax purposes to the extent permitted by law. Contributions will
continue to be deducted from the employee's actual gross salary as reflected on
the employee's pay stub. Employees shall otherwise be responsible for all taxes
related to fringe and reimbursement benefits and the District shall make
deductions in accordance with the law.
XI. All Supervisory and Confidential Employees hired or promoted on or after
January 24, 2013, to such a position are at-will employees of the District and
serve at the will of the General Manager and may be dismissed without cause or
right of appeal. All employees serving in a Supervisory and Confidential
Employee position prior to January 24, 2013, are not at-will employees of the
District and maintain the appeal rights as set forth in the District’s Personnel
Rules.
XII. Each employee will be annually reviewed. An employee who receives a meets
job expectations evaluation will be entitled to move one (1) step and an
employee who receives an exceeds job expectations evaluation shall be allowed
to move up to two (2) step. Movement shall take place until an employee has
reached Step 9. The District shall endeavor to have performance reviews
completed within two (2) weeks after the employee’s anniversary date with the
effective date of any merit salary increase being on the anniversary date. If the
evaluation is delayed, any subsequent salary increase to which the employee
could otherwise be entitled shall be retroactive to the anniversary date.
XIII. Supervisory and Confidential Employees shall accrue vacation leave time with
pay as follows:
Duration of Continuous Hours Accrued per Pay Period
Regular Employment
During 1st through 60th month (1-5 yrs) 3.077 hrs = 2.0 weeks/yr
During 61st through 120th month (5-10 yrs) 4.615 hrs = 3.0 weeks/yr
During 121st through 180th month (10-15 yrs) 5.384 hrs = 3.5 weeks/yr
During 181st through 240th month (15-20 yrs) 6.153 hrs = 4.0 weeks/yr
During 241st month and thereafter (20 + yrs) 6.922 hrs = 4.5 weeks/yr
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
XIV. The District shall continue to provide group life insurance in the amount of one
times basic annual salary rounded to the next higher multiple of $1,000, for each
full-time regular Supervisory and Confidential Employee under age 70, on the
first day of the month following date of hire, in accordance with the provisions of
the contract between the District and any company of the District's choosing
providing such coverage. Supervisory and Confidential Employees may
purchase additional life insurance coverage up to $300,000 by authorizing the
additional premium to be deducted from their salary. In addition, a Supervisory
and Confidential Employee can purchase life insurance for their spouse up to half
of the employee’s coverage level. Some medical restrictions may apply.
XV. The District shall pay 100% of the premium for hospital and medical insurance for
all Supervisory and Confidential Employees who work in excess of 30 hours per
week, effective the first of the month following date of hire and 2/3 of the
additional premium toward Supervisory and Confidential Employee dependent
coverage for covered employees with one or more dependents in accordance
with the provisions of any contract between the District and any company or
companies of the District's choosing. The Supervisory and Confidential Employee
shall pay the cost of the difference in premium, to be deducted from the
employee’s salary to cover the employee’s 1/3 share of the dependent coverage.
XVI. The District shall pay 100% of the premium for dental insurance for all
Supervisory and Confidential Employees who work in excess of 30 hours or more
per week, effective the first of the month following date of hire and 2/3 of the
additional premium toward Supervisory and Confidential Employee dependent
coverage for covered Supervisory and Confidential Employees with one or more
dependents in accordance with the provisions of any contract between the
District and any company or companies of the District's choosing. The
Supervisory and Confidential Employee shall pay the cost of the difference in
premium, to be deducted from the employee’s salary to cover the employee’s 1/3
share of the dependent coverage.
XVII. The District shall pay 100% of the premium for vision insurance for Supervisory
and Confidential Employees who work in excess of 30 hours or more per week,
effective the first of the month following date of hire and 2/3 of the additional
premium toward dependent coverage for covered Supervisory and Confidential
Employees with one or more dependents in accordance with the provisions of
any contract between the District and any company or companies of the District's
choosing. The Supervisory and Confidential Employee shall pay the cost of the
difference in premium, to be deducted from their salary to cover the employee’s
1/3 share of the dependent coverage.
XVIII. For a period of time which is equivalent to one (1) year or pro-ration thereof on a
monthly basis for each three (3) years of service to the District or pro-ration
thereof on a quarterly basis, and subject to carrier approval, the District shall pay
the amounts provided in paragraphs XV, XVI and XVII of this agreement for any
Supervisory and Confidential Employee who was employed by the District on or
before December 8, 2011, the date Resolution No. 11-21 was adopted and who
retires from the District.
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
To be eligible for this benefit, the employee must be at least 50 years of age,
must have five (5) complete years of service with the District, must provide ninety
(90) days notice of intent to retire, remain in a retired status and retire from the
District in good standing.
When the Supervisory and Confidential retiree or his/her spouse reaches age 65
and is eligible for Medicare, the coverage will convert to Medicare Supplement
for the remainder of the benefit period.
For purposes of this Agreement, retired status means that the Supervisory and
Confidential Employee shall not work for compensation for more than nine
hundred sixty (960) hours in any fiscal year (July 1 through June 30). The
District may require a Supervisory and Confidential Employee to certify under
penalty of perjury that the Supervisory and Confidential Employee has remained
in retired status and/or submit to such additional verification, as the District
deems necessary to demonstrate retired status.
The retired Supervisory and Confidential Employee must make any contribution
required of a regular Supervisory and Confidential Employee pursuant to
paragraphs XV, XVI and XVII prior to the first day of the month in which coverage
is to be extended. Failure of a Supervisory and Confidential Employee to make
such payment shall result in termination of coverage and termination of any right
to any benefit pursuant to this section.
Supervisory and Confidential Employees hired after the adoption of Resolution
No. 11-21 (12-8-2011) shall be ineligible to receive this benefit.
XIX. A Supervisory and Confidential Employee who retires (in accordance with the
Public Employees' Retirement System qualifications) shall be paid at the rate of
their final salary for 3/8 of their accumulated days of sick leave, if any, at the time
of separation from active employment. The remaining 5/8 of their accumulated
days of sick leave will be converted into CalPERS service credit.
XX. Supervisory and Confidential Employees who are laid off from District
employment after being employed by the District for five (5) or more complete
years of continuous regular employment, shall be compensated for accumulated,
unused sick leave above 400 hours as follows:
YEARS PERCENT PAYABLE ABOVE 400 HOURS ON THE BOOKS
5 through 9 20%
10 through 15 25%
16 through 20 and above 30%
Employees who are terminated from the District for cause, or who resign in lieu
of termination, shall not be eligible for this benefit.
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
XXI. To the extent possible, the District shall extend its current plan under Section 125
of the Internal Revenue Code to cover Supervisory and Confidential Employees.
XXII. The District shall provide a long-term disability plan for Supervisory and
Confidential Employees which has a 90-day elimination period and provides 66
2/3% of an employee’s monthly pre-disability earnings up to a maximum of
$7,000 per month for a designated period of time in accordance with coverage
procured by the District from a carrier to be determined at the District's sole
discretion.
XXIII. The District shall provide a short-term disability plan for Supervisory and
Confidential Employees which has a 29-day elimination period up to an
employee’s eligibility for long-term disability and provides 66 2/3% of an
employee’s weekly pre-disability earnings to a maximum of $1,500 per week for
a designated period of nine (9) weeks in accordance with coverage procured by
the District from a carrier to be determined at the District’s sole discretion.
XXIV. Effective July 1, 2012, the District will match dollar for dollar not to exceed 2%
salary earned per payroll period of a Supervisory and Confidential Employee’s
salary or the employee’s actual amount of deferred compensation per payroll
period, whichever amount is lesser.
XXV. Supervisory and Confidential Employees shall continue to be assigned to a four
(4) day workweek, consisting of ten (10) scheduled hours of work each day (a
4/10 schedule Monday through Thursday). The Board of Directors clearly and
unequivocally has the right to terminate the 4/10 schedule at any time during the
term of this employee compensation letter. In such case, the schedule shall
revert to the 9/80 schedule as existed immediately prior to implementation of the
4/10 schedule.
XXVI. In situations where a Supervisory and Confidential Employee has been injured in
a non-duty accident and their disability leave exceeds thirty (30) calendar days,
their merit review and anniversary dates will be adjusted accordingly for that
portion of leave exceeding thirty (30) calendar days.
XXVII. The District established a cafeteria plan under Section 125 of the Internal
Revenue Code. Employees can voluntarily participate in both tax advantage
flexible benefit and dependent care plans. Employees can elect to deduct up to
an annual maximum of $2000 towards the flexible benefit plan and/or an annual
maximum of $5000 towards the dependent care plan from their paychecks over
twenty-four (24) pay periods per calendar year. The cafeteria plan will allow
Supervisory and Confidential Employees to convert their share of insurance
premiums, un-reimbursed medical expenses, child care and other qualifying
expenditures to pretax dollars.
XXVIII. The District shall reimburse Supervisory and Confidential Employees for sums
paid to the appropriate agencies for obtaining or renewing treatment and/or
distribution certificates and other professional certifications, registrations and job
related training.
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
XXIX. Supervisory and Confidential Employees who are required to wear safety boots
in the performance of their job, as determined by the General Manager, shall be
eligible for District-purchased boots in an amount not to exceed $200.00,
provided that the boots are from a list pre-approved by the General Manager or
his/her designee. The difference between $200.00 and the amount actually used
may be carried over for one year and combined with a subsequent allocation for
boot reimbursement.
XXX. The District shall provide educational reimbursement to Supervisory and
Confidential Employees for costs of tuition, fees, books and parking relating to
educational courses taken and completed at accredited institutions at a rate not
to exceed standard resident fees as charged by the California State University.
Course work must be job related as determined and approved in advance by the
General Manager. Proof of payment and successful completion of the course
must accompany the reimbursement request on a form provided by the District.
Supervisory and Confidential Employees shall be responsible for any tax
consequences as a result of education reimbursement. If for any reason, the
employee separates from District employment prior to completion of one (1)
calendar year from the date of distribution by the District of funds provided for
herein, all such amounts distributed during that one (1) calendar year period,
shall be considered a judgment due and owing to the District. The judgment
amount shall be deducted from the employee’s closing check. Any remaining,
non-reimbursed amount shall be paid to the District within ninety (90) calendar
days of separation from District employment. Each employee receiving funds
pursuant to this section shall sign a written agreement to comply with the terms
of this section as a condition precedent to receipt of any such funds.
XXXI. Supervisory and Confidential Employees who have been employed by the
District for more than one year may sell to the District up to forty (40) hours of
accrued unused vacation time upon thirty (30) days prior notice, provided that the
Supervisory and Confidential Employee takes a minimum of one-half the
vacation time to which the employee is entitled within the same annual period of
the sold vacation time.
A Supervisory and Confidential Employee who has been employed by the District
for more than one year may also buy from the District up to an additional forty
(40) hours of vacation time within any calendar year for use during the same
calendar year, provided that full and complete payment has been made for the
purchased vacation time by salary modification prior to use of the vacation time.
It is expressly understood that this benefit is provided at the sole discretion of the
District and shall automatically terminate upon the expiration of this Supervisory
and Confidential letter unless an extension is expressly agreed to by the District.
XXXII. The Holiday schedule attached hereto as Exhibit F shall be in effect for full-time
Supervisory and Confidential Employees covered by this Supervisory and
Confidential letter. For purposes of holiday compensation, compensation shall
be equal to the number of hours that the Supervisory and Confidential Employee
normally would have worked other than for the holiday.
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
For those Supervisory ad Confidential Employees whose scheduled work week is
Monday through Thursday, a holiday falling on a Friday or Saturday shall not
result in Thursday being a holiday, and a holiday falling on a Sunday shall not
result in Monday being a holiday. Instead observed holidays that fall on a Friday,
Saturday or Sunday shall be recognized as floating holidays earned. The floating
holidays earned as a result of the above situation shall be used within 12 months
following the accrual of each floating holiday.
In order to be eligible for Holiday pay, a Supervisory and Confidential Employee
must be either at work or on paid leave of absence on the regularly scheduled
workday immediately preceding the day observed as the holiday and the
regularly scheduled workday immediately following the day observed as the
holiday.
XXXIII. The District shall reimburse Supervisory and Confidential Employees for sums
paid to the appropriate state agencies for obtaining or renewing of production or
distribution certificates. In addition, a one-time per fiscal year payment of
$150.00 per certificate shall be provided to an affected employee who has
qualified for and been issued a State of California Department of Health Services
Treatment and/or Distribution Certificate which has been determined in the sole
discretion of the General Manager to be relevant to the employee’s duties and
which is other than a certificate that is a job requirement. The $150.00 payment
shall apply for any Distribution and/or Treatment Certificates issued by the State
of California Department of Health Services that are required above and beyond
the required certification for a specific classification within the District’s
Operations Department and shall be issued during each year in which the
applicable certificate(s) remains valid and remains other than a certificate which
is a job requirement. The table below identifies the positions that require specific
State of California Certifications.
CLASSIFICATION REQ’D TREATMENT REQ’D DISTRIBUTION
WATER PRODUCTION
SUPERINTENDENT
T3 D5
SCADA
ADMINISTRATOR
T2 D3
SR. CONSTRUCTION
INSPECTOR
D2
WATER
MAINTENANCE
SUPERINTENDENT
D5
WATER QUALITY
ENGINEER
D3
Supervisory and Confidential Compensation Letter FYs 2012/2015 Amended 2-14-2013, Amended 1-22-2015
The term of this Compensation Letter for Supervisory and Confidential
Employees is for the period of July 1, 2012 to June 30, 2015.
___________________________ ______________________
Marc Marcantonio Date
General Manager
RESOLUTION NO. 15-01 – EXHIBIT II
Amended 1-22-2015
EXHIBIT B
YORBA LINDA WATER DISTRICT
SUPERVISORY AND CONFIDENTIAL EMPLOYEES
SALARY RANGES AND AUTHORIZED CLASSIFICATIONS
10-11-2012 through 6-30-2015
CLASSIFICATION TITLE SALARY RANGES FLSA
Associate Engineer SC27 EXEMPT
Construction Project Supervisor SC28 EXEMPT
Customer Service Supervisor SC27 EXEMPT
Executive Secretary SC32 NON-EX
Human Resources Analyst SC25 EXEMPT
Human Resources Technician SC23 NON-EX
Information Systems Administrator SC30 EXEMPT
Management Analyst SC28 EXEMPT
Programmer Analyst SC28 EXEMPT
Records Management Specialist SC19 NON-EX
Safety and Training Analyst SC27 EXEMPT
Safety and Training Technician SC23 NON-EX
SCADA Administrator SC30 EXEMPT
Sr. Accountant SC25 EXEMPT
Sr. Construction Inspector SC26 NON-EX
Sr. Project Manager SC34 EXEMPT
Water Maintenance Superintendent SC30 EXEMPT
Water Production Superintendent SC31 EXEMPT
Water Quality Engineer SC31 EXEMPT
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: January 22, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Prepared By:Annie Alexander, Executive
Secretary
Subject:Temporary Suspension of Internal Committee Meetings, Assignments for
External Committees and Intergovernmental Meetings, and Scheduling of
Future Workshop Meetings
STAFF RECOMMENDATION:
That the Board of Directors:
1.Temporarily suspend the Finance-Accounting, Personnel-Risk Management, Planning-
Engineering-Operations, and Public Affairs-Communications-Technology committee meetings
and defer Director assignments to these committees until after March 2015.
2.Consider Director assignments for the joint agency/interagency committees with the City of
Placentia, City of Yorba Linda and MWDOC/OCWD and attendance at intergovernmental
meetings for the calendar year.
3.Consider scheduling a workshop meeting on Thursday, February 19, 2015 to discuss the
District's strategic plan and another workshop meeting on Thursday, March 19, 2015 to
discuss the draft budget for FY 2015/16 and future rates and fees.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee discussed these matters at its meeting
held January 13, 2015 and requested that they be brought forward to the Board for consideration.
DISCUSSION:
In light of the material covered during the Board of Directors Workshop meeting held January 12,
2015, the Executive-Administrative-Organizational (EAO) Committee has suggested the temporary
suspension of the District's internal committee meetings as well as Director assignments to these
committees until after March 2015.
Based on feedback requested from the Directors, President Collett has also submitted the attached
proposed assignments for the remaining external committees and attendance at intergovernmental
meetings for the next calendar year. Director assignments for the Executive-Administrative-
Organizational Committee and the Orange County Sanitation District Board of Directors were
approved at the last regular Board meeting.
Additionally, the EAO Committee is recommending that two Board workshops be scheduled to
discuss the development of a strategic plan, the draft budget for FY 2015/16, and future rates and
fees.
ATTACHMENTS:
Name:Description:Type:
Committee_and_Meeting_Assignments_2015.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
To appoint PH and MB to an Investment Ad
Hoc Committee and temporarily suspend the
Finance-Accounting, Personnel-Risk
Management, Planning-Engineering-
Operations, and Public Affairs-Technology
committee meetings and defer Director
assignments to these committees until after
March 2015.
PH/MB 4-0-0-1
RK was absent.
To approve President Collett's proposed
Director assignments for the joint
agency/interagency committees with the City
of Placentia, City of Yorba Linda and
MWDOC/OCWD and attendance at
intergovernmental meetings for the calendar
year.
YORBA LINDA WATER DISTRICT
Proposed Board of Directors' Committee and Intergovernmental Meeting Assignments
INTERNAL STANDING COMMITTEES 2012 2013 2014 2015
Executive-Administrative-Organizational Hawkins Melton Kiley(Chair) Collet(Chair)
Meets monthly on 2nd Monday at 4:00 p.m. Melton Kiley Collett Beverage
Finance-Accounting Kiley Hawkins Hawkins(Chair)
Meets monthly on 4th Monday at 4:00 p.m. Hawkins Melton Beverage
Personnel-Risk Management Beverage Collett Hawkins(Chair)
Meets monthly on 2nd Tuesday at 4:00 p.m. Collett Beverage Melton
Planning-Engineering-Operations Collett Kiley Melton(Chair)
Meets monthly on 1st Thursday at 4:00 p.m. Kiley Hawkins Beverage
Public Affairs-Communications-Technology Melton Beverage Collett(Chair) Combine with
Meets monthly on 1st Monday at 4:00 p.m. Beverage Collett Kiley Exec-Admin
JOINT AGENCY STANDING COMMITTEES -
YLWD/City of Placentia N/A Melton Beverage Melton
Meets as required. N/A Hawkins Melton Kiley
YLWD/City of Yorba Linda N/A Kiley Collett Collett
Meets as required. N/A Beverage Kiley Beverage
YLWD/MWDOC/OCWD Joint Agency Hawkins Melton Kiley Melton
Meets bi-monthly on 4th Tuesday at 4:00 p.m. Beverage Beverage Beverage Collett
OTHER COMMITTEES
CAC Beverage Beverage Kiley Collett
Meets monthly on 4th Monday at 8:30 a.m.
YORBA LINDA WATER DISTRICT
Proposed Board of Directors' Committee and Intergovernmental Meeting Assignments
INTERGOVERNMENTAL MEETINGS 2012 2013 2014 2015
YL City Council(Mtg 1) Hawkins Kiley Collett Beverage
Meets 1 st Tuesday of the month at 6:30 p.m.
YL City Council(Mtg 2) Melton Collett Kiley Collett
Meets 3rd Tuesday of the month at 6:30 p.m.
YL Planning Comm(Mtg 1) Kiley Melton Beverage Melton
Meets 2nd Wednesday of the Month at 6:30 p.m.
YL Planning Comm(Mtg 2) Collett Hawkins Melton Hawkins
Meets 4th Wednesday of the month at 6:30 p.m.
YL LMCAC(Mtg 1) N/A Kiley Beverage Beverage-As Needed
Meets 2nd Thursday of the month at 6:30 p.m.
YL LMCAC(Mtg 2) N/A Beverage Collett Beverage-As Needed
Meets 4th Thursday of the month at 6:30 p.m.
MWDOC Board of Directors(Mtg 1) Melton Melton Melton Melton
Meets 1 st Wednesday of the month at 8:30 a.m.
MWDOC Board of Directors(Mtg 2) Melton Melton Melton Melton
Meets 3rd Wednesday of the month at 8:30 a.m.
OCWD Board of Directors(Mtg 1) Kiley Kiley Collett Collett
Meets 1 st Wednesday of the Month at 5:30 p.m.
OCWD Board of Directors(Mtg 2) Kiley Kiley Collett Collett
Meets 3rd Wednesday of the month at 5:30 p.m.
OCSD N/A N/A Kiley Kiley
Meets 4th Wednesday of the month at 6:30 p.m. Beverage Alternate
WACO Meeting Hawkins Hawkins Kiley Hawkins
Meets 1st Friday of the month at 7:30 a.m. Kiley Hawkins Kiley
ISDOC Meeting Collett Collett Hawkins Hawkins
Meets months with 5th Thursday at 11:30 a.m. Collett Alternate Kiley Alternate
LAFCO Meeting Beverage Beverage Beverage Beverage
Meets 2nd Wednesday of the month at 8:30 a.m.
ACWA/JPIA Meeting Hawkins Hawkins Hawkins Hawkins
Meets semi-annually in May and November. (Submission of Form 700 to ACWA/JPIA required.)
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:Executive-Administrative-Organizational Committee
(Collett / Beverage)
· Minutes of the meeting held December 9, 2014 at 10:00 a.m.
· Minutes of the meeting held January 13, 2015 at 4:00 p.m. (To be provided
at the next regular Board meeting.)
· Next meeting is scheduled to be held February 9, 2015 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
120914_EAO_-_Minutes.docx Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
Tuesday, December 9, 2014, 10:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 9, 2014 meeting of the Yorba Linda Water District’s Executive-
Administrative-Organizational Committee was called to order by Director Kiley at
10:00 a.m. The meeting was held in the Admin Conference Room at the
District’s Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Marc Marcantonio, General Manager
Director Ric Collett Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
OTHER ATTENDEES
Art Kidman, Partner, Kidman Law LLP
Heather Stratman, Senior Director, Townsend Public Affairs (Via Teleconference)
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Status of Legislative Affairs
Ms. Stratman joined the meeting via teleconference and provided an
overview of various legislative issues including potential legislation related
to groundwater basin management. She reported that funding associated
with the passage of Proposition 1 (Water Bond) would be made available
over an extended period of time (e.g. 10 years) versus all at once. She
also suggested that the District consider meeting with newly elected local
and state legislators. Ms. Stratman noted that her agency would be
working with the District to set goals and priorities for 2015.
4.2. Legal and Labor Counsel's Monthly Summary Billings (Verbal Report)
The Committee had no questions or comments regarding these reports.
2
4.3. Future Agenda Items and Staff Tasks
The Committee discussed various matters to be presented to the Board
including the Directors’ compensation rate for meeting attendance, the
current committee structure and assignments, the role of the Board and
General Manager, and SDLF’s Districts of Distinction Accreditation
requirements. Director Collett suggested that it might be helpful for the
Board to consider engaging a consultant to facilitate a workshop in order
to discuss the purpose and function of the District’s Committees.
5. ADJOURNMENT
5.1. The meeting was adjourned at 10:38 a.m. The next Executive-
Administrative-Organizational Committee meeting is scheduled to be held
Monday, January 12, 2015 at 4:00 p.m.
AA
ITEM NO. 10.4
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:Planning-Engineering-Operations Committee
(Melton / Beverage)
· Minutes of the meeting held January 5, 2015 at 4:00 p.m.
· Next meeting is scheduled to be held February 5, 2015 at 4:00 p.m.
SUMMARY:
ATTACHMENTS:
Name:Description:Type:
010515_-_PEO_Minutes.docx Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Monday, January 5, 2015, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The January 5, 2015 meeting of the Yorba Linda Water District’s Planning-
Engineering-Operations Committee was called to order by Director Melton at
4:00 p.m. The meeting was held in the Admin Conference Room at the District’s
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Gary T. Melton, Chair Marc Marcantonio, General Manager
Director Michael J. Beverage Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Purchase of Two (2) Chevrolet Pickup Trucks
Mr. DeCriscio reported on the process to receive competitive quotes for
the purchase of two pickup trucks, as budgeted for FY2014-15. Following
discussion, the Committee supported the staff recommendation that the
Board authorize the GM to approve a purchase order for two 2015
Chevrolet Silverado 1500 pickup trucks for a total cost of $50,266.68. Mr.
DeCriscio also advised the Committee that each truck will be fitted with
approximately $1,500 of additional equipment, including emergency lights,
tool box, and other related equipment, installed by District staff.
4.2. Terms and Conditions for Sewer Service
Mr. Conklin reported that a resident at 19076 Oriente Drive is requesting
approval to connect his home to the public sewer in Oriente. As
discussed with the Committee the applicant will be required to extend an
8-inch sewer main 208 feet easterly, including two sewer laterals and a
third sewer lateral stub-out for potential future use. In accordance with the
District’s Resolution 100 Policy, the applicant will be eligible for refund of a
proportional part of the cost of the construction from future connections to
this sewer line. Following discussion, the Committee supported the staff
recommendation that the Board approve Terms and Conditions for Sewer
Service with Mr. Bryan Hooper as part of Job No. 2014-24S.
2
4.3. Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline
Relocation Project
Mr. Conklin reported that work is nearing completion for the subject project
and that Change Order No. 2 has been submitted for consideration. He
described the changed conditions from the original construction contract
and the extra work performed. Following discussion, the Committee
supported the staff recommendation that the Board approve Change
Order No. 2 in the amount of $29,750.85 and 30 additional days to Vido
Samarzich, Inc., for the subject project.
5. DISCUSSION ITEMS
5.1. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report)
Mr. Conklin reported that the Public Hearing for the Esperanza Hills
Development has been rescheduled and set for January 14, 2015 by the
County Planning Commission to consider a proposed General Plan
Amendment, Zone Change, Adoption of a Specific Plan and certification of
the Final EIR. District staff will be attending the hearing.
5.2. Monthly Groundwater Production and Purchased Import W ater Report (To
be provided at the meeting.)
Mr. DeCriscio reported that water demand for December 2014 was 35%
under that projected and that demand for July thru December is a
cumulative 7.5% under projection. He noted that for the month, 83.4% of
demand was met with groundwater. Mr. DeCriscio also advised that we
have met our CUP obligation for FY14-15.
5.3. Monthly Preventive Maintenance Report (To be provided at the meeting.)
Mr. DeCriscio reported that due to the holidays and staff unavailable due
to illness, the PM Report was not able to be completed. Following
discussion, the Committee decided that rather that receive a PM Report
each month, specific updates would be appropriate as necessary.
5.5. Monthly Production Summary Report (To be provided at the meeting.)
Mr. DeCriscio presented the report, providing information on water
production, weather conditions, water quality, and equipment removed
and returned to service during the month of December.
5.6. Groundwater Producer Meeting Notes
Mr. Conklin reported on the Dec 10 meeting, noting that the purpose of the
meeting was a workshop for the proposed Poseidon Huntington Beach
Ocean Desalination Project, with attendance by OCWD directors,
groundwater producer agencies, and interested members of the water
community and local residents. Various presentations were made
following by questions and comments from the public. Mr. Conklin also
noted that the Poseidon Project is on the agenda for the January 7 OCWD
Board meeting, where the Board will determine if it will direct District staff
3
to begin negotiating a term sheet with Poseidon to purchase the 56,000
AFY of product water from the proposed project.
5.7. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently is planning,
design and construction.
5.7. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:45 p.m. The next Planning-Engineering-
Operations Committee meeting is scheduled to be held Thursday,
February 5, 2015 at 4:00 p.m.
SC/JD
ITEM NO. 10.6
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:YLWD-City of Placentia Joint Agency Committee
(Beverage / Melton)
· Minutes of the meeting held November 10, 2014 at 10:00 a.m.
· Next meeting is yet to be scheduled.
ATTACHMENTS:
Name:Description:Type:
111014_City_of_Placentia_-_Minutes.doc Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA
Monday, November 10, 2014 10:00 a.m.
1717 E Miraloma Avenue, Placentia CA 92870
The November 10, 2014 meeting of the YLWD/City of Placentia Joint Agency
Committee was called to order at 10:10 a.m. The meeting was held in the Admin
Conference Room at the District’s Administration Building located at 1717 East
Miraloma Avenue in Placentia, California 92870.
1. CALL TO ORDER
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Michael J. Beverage, Director Marc Marcantonio, General Manager
Gary T. Melton, Director Steve Conklin, Engineering Manager
Damon Micalizzi, Public Information Mgr
Annie Alexander, Executive Secretary
CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF
Scott W. Nelson, Mayor Troy L. Butzlaff, City Administrator
John Nicks, Director of Community Services
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Introduction of Marc Marcantonio, General Manager, YLW D
Mr. Marcantonio introduced himself and provided an overview of his
background and work experience.
Mr. Butzlaff then introduced Mr. Nicks and provided an overview of his
background and work experience.
5. ACTION CALENDAR
5.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting
held May 12, 2014
Director Beverage requested that the fourth sentence in Section 5.4. of the
minutes be revised as follows:
2
Once the master plan is developed, it could be used as a starting
point for discussion for the District to take over sewer services from
the City.
The Committee then approved the minutes as revised.
5.2. Review and Approve Conceptual Design for Median Signage for Joint
Agency Turf Replacement Demonstration Project
Mr. Butzlaff distributed a mockup of the new design for this signage. The
estimated cost for each sign is $589. Mr. Nicks reported that the City was
partnering with the Golden State Water Company to perform a water
efficiency study for several City facilities. The City plans to use the study
for future grant applications. Mr. Butzlaff noted that should Proposition 1
pass, it may serve as another source of potential funding for
implementation of recommended improvements. He commented that City
staff was also looking at replacing turf at the Champions Sports Complex
with California native plants in order to reduce the cost of maintenance
and watering. The Committee briefly discussed which agency would be
responsible for the cost of the new signage for the demonstration project.
6. DISCUSSION ITEMS CONTINUED
6.1 Drought Response and Water Conservation Efforts
Mr. Micalizzi provided an overview of the community’s response to the
implementation of Stage 1 of the District’s Water Conservation Ordinance.
He also commented on the number of applications for MWDOC’s turf
replacement rebate program, the number of reports of water waste
received by the District, and the number of violations issued. The
Committee then discussed Golden State Water Company’s efforts related
to water conservation and enforcement, potential water allocations from
MWDOC, and required reporting to the State. Mr. Butzlaff indicated that
the City had received some feedback from residents that it didn’t appear
as though local water agencies were actively enforcing water
conservation. He stated that the City would be happy to post information
on how to report water waste on its website.
6.2 Vehicle and Equipment Sharing
Mr. Butzlaff commented on the opportunity available for both agencies to
lend each other heavy equipment. He suggested that information be
gathered regarding price for equipment usage (including an optional
operator) to be used in the future development of an MOU. The
Committee also discussed the potential for both agencies to share the
cost of GIS personnel. Director Beverage suggested that the Committee
consider meeting every other month beginning in 2015. He also
suggested that a representative from the City of Placentia attend the
District’s joint agency meeting with the City of Yorba Linda.
3
6.3 Sewer Master Plan and Sewer Services
Mr. Butzlaff distributed a draft of an RFP for these services. He noted that
staff was planning to issue the RFP at the end of the month with the hope
of finalizing a contract for services in January. The Committee briefly
discussed the potential for reusing gray water in North Orange County.
6.4 Matters Initiated by Committee Members
Mr. Butzlaff reported that the City had received an application to reactivate
an oil pumping facility near the Alta View Country Club.
6.5 Items for Next Agenda
None.
7. ADJOURNMENT
7.1. The meeting was adjourned at 11:07 a.m. The date and time of the next
YLWD/City of Placentia Joint Agency Committee meeting is yet to be
determined.
AA
ITEM NO. 10.7
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:YLWD-City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
· Minutes of the meeting held October 28, 2014 at 5:00 p.m.
· Next meeting is yet to be scheduled.
ATTACHMENTS:
Name:Description:Type:
102814_City_of_YL_-_Minutes.docx Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA
Tuesday, October 28, 2014 5:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The October 28, 2014 meeting of the YLWD/City of Yorba Linda Joint Agency
Committee was called to order at 5:10 p.m. The meeting was held in the
District’s Board/Training Room located at 1717 E Miraloma Avenue, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Robert R. Kiley, President Marc Marcantonio, General Manager
Gary T. Melton, Director Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
CITY OF YORBA LINDA MEMBERS CITY OF YORBA LINDA STAFF
Gene Hernandez, Mayor Pro Tem Mark Pulone, City Manager
Tom Lindsey, Councilmember Michael Wolfe, Public Works Director/City Engineer
4. PUBLIC COMMENTS
4.1. Public Comments
None.
5. ACTION CALENDAR
5.1. Minutes of the YLWD/City of Yorba Linda Joint Agency Committee
Meeting held August 26, 2014
The Committee approved the minutes as presented.
6. DISCUSSION ITEMS
6.1. Introduction of Marc Marcantonio, General Manager, YLWD
Mr. Marcantonio introduced himself and provided the Committee with an
overview of his background and work experience.
6.2. Introduction of Lt. Lane Lagaret, Chief of Police Services, City of Yorba Linda
This item was deferred to the next meeting as Lt. Lagaret was unable to
attend.
2
6.3. Drought Response and Water Conservation Efforts
Mr. Micalizzi provided an overview of the community’s reduction in water
use in response to the statewide drought. He noted that a reporter from
the OC Register had expressed interest in the City’s water usage and in a
number of other local government agencies. Mayor Pro Tem Hernandez
requested that District staff consider providing a presentation regarding
the drought and the community’s response at a future City Council
meeting. Mr. Micalizzi noted that staff didn’t start enforcement of Stage 1
of the District’s Water Conservation Ordinance until September 2, 2014
and that he would continue to work with the reporter regarding this matter.
The Committee briefly discussed the potential impact of reduced water
usage on the efforts of the City’s Landscape Maintenance Citizen Advisory
Committee (LMCAC). Mr. Micalizzi stated that District customers had
reduced their water usage during the last drought and for the most part
have continued practicing the same habits. He then reported on Governor
Jerry Brown’s presentation at OCWD regarding Propositions 1 and 2 and
the community’s participation in MWDOC’s turf removal rebate program.
Mr. DeCriscio then responded to questions from the Committee regarding
the community’s reduction in water usage and the District’s water sources.
6.4. Cielo Vista and Esperanza Hills Development Projects
The Committee discussed the District’s legal responsibility to serve water
to these developments. Mr. Micalizzi and Mr. Marcantonio noted that the
population in southern California has continued to increase while the
demand for water has not. This is due in part to plumbing code changes.
The Committee then discussed infill in the Yorba Linda community, its
effect on water demand, and other larger development projects being
proposed or constructed in the area. Mr. Conklin responded to questions
from the Committee in regards to the recommended reservoir storage for
the Cielo Vista and Esperanza Hills developments and the size of the
Hidden Hills Reservoir. Mr. Marcantonio commented on the cost of
running a water utility and the percentage of revenue needed to support
fire protection versus the provision of drinking water. He also noted that
the water distribution system improvements associated with construction
of the Cielo Vista and Esperanza Hills developments would benefit fire
flow for the entire District. Mr. Conklin then responded to questions from
the Committee regarding the time frame required to construct a new
reservoir. Mr. Pulone stated that the developer for Esperanza Hills was
still pushing for County approval before the end of the year.
6.5. Yorba Linda High School Park and YLWD Pipeline Relocation Projects
Mr. Conklin reported on the status of these projects, associated partial
street closures, and construction on Yorba Linda Boulevard.
6.6. Joint Agency Water Conservation Demonstration Project
Mr. Wolfe stated that information on this project had been presented to the
City’s LMCAC. The LMCAC also discussed potential locations for future
projects.
3
6.7. Construction of YLWD Pump Station at Gun Club Rd
Mr. Conklin reported on the status of this project and the Committee
discussed construction of the park at this location.
6.8. Efforts to Address Security Issues at YLWD Facilities
Mr. Conklin stated that the District was not aware of any serious security
issues at this time. Mr. Pulone suggested that this item be brought back
at a future meeting when Lt. Lagaret could be present. The Committee
briefly discussed previous issues with vandalism at a few of the District’s
facilities.
6.9. Sharing of GIS Files
Mr. Conklin stated that District staff was continuing to work with City staff
to coordinate an exchange of data.
6.10. Request for Quarterly Report from YLWD on City Related Issues
Mr. Pulone reported that the City Council had reviewed and approved the
idea of a formal report being provided by the District to the City Council on
a quarterly basis. The dates for these reports would be scheduled in
advance but would not necessarily be in lieu of important updates related
to the statewide drought. Mr. Marcantonio suggested that the managers
of both respective agencies meet one-on-one.
6.11. Potential Future Agenda Items
Mr. Conklin stated that he would be providing a presentation for the Yorba
Linda Planning Commission the next evening regarding the Fairmont
Booster Pump Station Upgrade Project. President Kiley commented on
what appeared to be excessive landscape watering along Paseo de las
Palomas as well as recent power outages. The Committee briefly
discussed the number of reports to the District regarding water waste and
complaints to the City regarding brown lawns.
7. ADJOURNMENT
7.1. The meeting was adjourned at 6:23 p.m. The next YLWD/City of Yorba
Linda Joint Agency Committee meeting is tentatively scheduled to be held
Thursday, January 13, 2015 at 5:00 p.m. at City Hall.
AA
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:Meetings from January 23, 2015 - February 28, 2015
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
January 2015
CASA Winter ConferenceFri, Jan 23Kiley
Board of Directors Special MeetingMon, Jan 26
Citizens Advisory Committee MeetingMon, Jan 26Kiley
Finance-Accounting Committee MeetingMon, Jan 26Hawkins/Beverage
Joint Committee Meeting with MWDOC and OCWDTue, Jan 27Kiley/Beverage
OCSDWed, Jan 28Kiley
Yorba Linda Planning CommissionWed, Jan 28Beverage
ISDOCThu, Jan 29Kiley
February 2015
Pub Affairs-Communications-Tech Committee MeetingMon, Feb 2_____ / _____
Yorba Linda City CouncilTue, Feb 3_____
MWDOCWed, Feb 4_____
OCWDWed, Feb 4_____
Planning-Engineering-Operations Committee MeetingThu, Feb 5_____ / _____
MWDOC Water Policy ForumThu, Feb 5Collett/Kiley
WACOFri, Feb 6_____
Exec-Admin-Organizational Committee MeetingMon, Feb 9Collett/Beverage
Personnel-Risk Management Committee MeetingTue, Feb 10_____ / _____
CA-NV AWWA Emergency Preparedness WorkshopWed, Feb 11
LAFCOWed, Feb 11_____
Yorba Linda Planning CommissionWed, Feb 11_____
Board of Directors Regular MeetingThu, Feb 12
Yorba Linda LMCACThu, Feb 12_____
District Offices ClosedMon, Feb 16
Yorba Linda City CouncilTue, Feb 17_____
MWDOCWed, Feb 18_____
OCWDWed, Feb 18_____
Citizens Advisory Committee MeetingMon, Feb 23_____
Finance-Accounting Committee MeetingMon, Feb 23_____ / _____
OCSDWed, Feb 25_____
Yorba Linda Planning CommissionWed, Feb 25_____
Board of Directors Regular MeetingThu, Feb 26
Yorba Linda LMCACThu, Feb 26_____
8:30AM
6:30PM
8:30AM
8:30AM
5:30PM
8:30AM
4:00PM
6:30PM
6:30PM
8:30AM
6:30PM
8:30AM
6:30PM
7:00AM
6:30PM
4:00PM
5:30PM
7:30AM
4:00PM
4:00PM
8:00AM
4:00PM
6:30PM
8:30AM
5:30PM
8:30AM
4:00PM
4:00PM
6:30PM
6:30PM
11:30AM
Board of Directors Activity Calendar
Time
8:00AM
1/15/2015 6:29:12 PM
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: January 22, 2015
Subject:MWDOC Water Policy Forum - February 5, 2015
CA-NV AWWA Emergency Preparedness Workshop - February 11, 2015
UWI Spring Water Conference - March 4-6, 2015
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at these events if desired.
ATTACHMENTS:
Name:Description:Type:
MWDOC_Policy_Forum.pdf Backup Material Backup Material
CA-NV_AWWA_Workshop.pdf Backup Material Backup Material
UWI_Conf.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/22/2015
MB/PH 4-0-0-1
RK was absent.
WATER POLICY FORUM & DINNER 2015
THURSDAY
FEBRUARY 5, 2015
5:30 PM - 8:00 PM
THE WESTIN SOUTH COAST
PLAZA HOTEL
GRAND BALLROOM
686 Anton Blvd.
Costa Mesa, CA 92626
RESERVED TABLES
AVAILABLE
Please Contact:
Tiffany Baca
(714) 593-5013
tbaca@mwdoc.com
Reserved tables (with company logo) are
available for 8 guests ($640) or 10 guests
($800).
PLEASE JOIN US!
You are cordially invited to attend a Water Policy
Forum & Dinner featuring guest speaker Dr.
Lucy Jones of the U.S. Geological Survey. The
Municipal Water District of Orange County
(MWDOC) is extremely pleased to welcome Dr.
Jones as our guest speaker, and we hope you are
able to participate in this important event.
At the February 5th Water Policy Forum & Dinner, hundreds of water
leaders from throughout Southern California will converge to network and
learn about Dr. Jones' recent work studying the vulnerability of vital
infrastructure within the City of Los Angeles. In identifying water systems
as extremely vulnerable to earthquake damage, Dr. Jones developed a
resiliency plan that outlines major changes needed to maintain the integrity
of the water system during a major earthquake. Leaders from Southern
California and beyond can benefit from the key takeaways of this project,
helping them improve the resiliency of their local water systems.
Registration is now available for $80 per person.* This includes the pre-
dinner reception (cash bar), three-course dinner (choice of entrée), and
self-parking. Online registration is available through the link at the top of
this email.
Sincerely,
Larry D. Dick
Board President
Municipal Water District of Orange County
(714) 963-3058
*Please note that the registration fee will increase to $90 per person after
January 30th. Cancellations made after this date (and event no-shows) will
be fully charged.
We look forward to seeing you at the Water Policy
Forum & Dinner!
Emergency Preparedness Workshop
Members $195 / Non-Members $295
All Water Utilities need to have an Emergency Plan. It is not "if an
emergency will happen, it is when it happens." Knowing what to do in an
emergency and planning ahead is important on many levels. Is your agency
prepared to handle an emergency? Emergency Planning is mandated by a
Presidential Directive, stating that all governmental agencies in all States
have an emergency Response Plan in place, along with a long list of items
that your agency must do to be in compliance.
Meeting your agencies due-diligence in meeting the Federal as well as your
State's requirements is imperative in an ever changing world. Protecting
your water system as well as the population that you serve is an important
function. Emergencies in the water industry happen every day. Your agency
can handle small events, but are you ready for a large scale event? Will you
be able to rebuild your system, where are you going to find the money to
meet the demand on your agencies financial resources? Includes AWWA
G440. Earn up to 6 contact hours. This class is 8:00 am - 4:00 pm.
Start Date: Wednesday, February 11, 2015
End Date: Wednesday, February 11, 2015
Address: California-Nevada Section Office
10435 Ashford Street, First Floor
Rancho Cucamonga, CA 91730
PLEASE REGISTER
for
Urban Water Instituteʹs
Spring Water Conference
March 4‐6, 2015
Make Your Voice Heard ‐ Speak Up On Water Reliability, Ground
Water & Financial Sustainability!
This new session is an opportunity to provide input and comments to the state on future investments
and funding. Outcomes from the session will be shared and delivered to policy makers, elected
officials and state regulators. Your participation is critical in crafting the message and raising the
volume on where the money is spent and how.
Hilton Palm Springs
400 East Tahquitz Canyon Way
Palm Springs, CA 92262
(760) 320‐6868
$375 UWI Member Registration Fee
$475 Non‐Member Registration Fee
HOTEL INFORMATION
The Hilton Palm Springs is offering rooms at the discounted rate of $145 per night for conference attendees. Please
note the cutoff date to reserve your room is February 17, 2015. Call the Hilton directly at (760) 320‐6868 and
reference Urban Water Institute to receive the group rate.
For more information please contact Julie Ackman at
(949) 679‐9676 or julie@urbanwater.com
Please visit our website www.urbanwater.com
URBAN WATER INSTITUTE’S SPRING WATER CONFERENCE
Make Your Voice Heard
Speak Up On Water Reliability,
Groundwater & Financial Sustainability!
Your participation is critical in crafting the message and raising
the volume on where the money is spent and how.
March 4-6, 2015
Hilton Palm Springs Hotel
400AEastATahquitzACanyonAWayA●APalmASprings,AC A92262
(760)A320-6868
For more information please contact Julie Ackman
at (949) 679-9676 or julie@urbanwater:com
To register please visit our website www:urbanwater:com
Topics & Panels.
SanAJuanACase...WillAThisAEagerlyA waitedADecisionAImpactAYourA bilityAToASetARates?
PropositionA1A ndATheACaliforniaAWaterACommissionA
OneAofAtheACommissionersAwillAattendAandApresentAtheirAactionAplanAonAimplementingAPropositionA1AespeciallyA
regardingAstorageAprojects.
WhyAIsAThisADroughtADifferent?
OurAexpertApanelAwillAgiveAtheirAthoughtsAonAtheAurgencyAandAtrepidationAthatAweAhaven’tAseenAinApastA
droughts.
HowAToATalkAToAYourAClients
OurApanelAofAexpertsAwillAdiscussAwaysAtoAimproveAyourAabilityAtoAcommunicateAwithAyourAcustomers.
PanelAOnAGroundwaterALegislationA
OurAexpertApanelAwillAdescribeAtheirAthoughtsAonAhowAlastAyear’sAGroundwaterALegislationAshouldAbeA
implemented.
InteractiveADiscussionAOnAGroundwaterALegislation
ThroughAaudienceAparticipation,AyourAviewsAonAtheAnewAlegislationAwillAbeAgatheredAandAsubmittedAbyAtheA
instituteAtoAkeyAlegislatorsAinASacramentoAandAappropriateAwaterAagencies.A
TheAImportanceAOfATheAColoradoARiverAToATheAUrbanAWest
Justice Gregory Hobbs isAconfirmedAtoAspeakAonAthisAimportantAtopic.
HowADoesATheADroughtAInACaliforniaADifferAFromATheADroughtAInATheAPacificASouthwest?
Roger Patterson,A ssistantAGeneralAManagerAwithAMetropolitanAWaterADistrictAwillAprovideAanA
insightAasAtoAhowACaliforniaAandAitsAdroughtAisArelatedAtoAtheAdroughtAinAtheAPacificASouthwest.