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HomeMy WebLinkAbout2015-05-28 - Board of Directors Meeting Minutes 2015-087 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, May 28, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The May 28, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Beverage led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Robert R. Kiley John DeCriscio, Operations Manager Phil Hawkins Gina Knight, Human Resources / Risk Manager Gary T. Melton Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst Ken Mendurn, Water Quality Superintendent Matt Woolsey, Maintenance Worker I ALSO PRESENT Daniel Mole, Chair, YLWD Citizens Advisory Committee Brett Barbre, Director, MWDSC and MWDOC Eddy Beltran, Partner, Kidman Law LLP Torn Lindsey, Mayor Pro Tem, City of Yorba Linda Dee Dee Friedrich, President, Yorba Linda Country Riders Rosemarie Sauer, Resident Alan Smith, Member, California Pool & Spa Association Brett Gereau, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 1 2015-088 5. PUBLIC COMMENTS Mr. Brett Barbre, Director for MWDSC and MWDOC, addressed the Board and reported that MWD's Board of Directors had recently voted to increase funding by $350M for the agency's turf removal rebate program. He indicated that due to demand, these funds may be depleted by the end of August. Ms. Rosemarie Sauer, resident, addressed the Board and requested clarification regarding the meter reading schedule as related to the effective date of the proposed drought penalties. Mr. Marcantonio responded. Ms. Sauer also commented on the City's proposed moratorium on issuing building permits for the construction of new pools and outdoor spas. 6. SPECIAL RECOGNITION 6.1. Introduce Matt Woolsey, Newly Hired Maintenance Worker I Mr. Mendum introduced Mr. Woolsey and provided the Board with an overview of his background and work experience. The Board welcomed Mr. Woolsey to the District. Director Barbre, Mr. Mendum and Mr. Woolsey left the meeting at this time. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Collett) • Minutes of the meeting held May 18, 2015 at 8:00 a.m. were provided in the agenda packet. Mr. Mole addressed the Board and provided a report regarding matters discussed during the meeting including an overview of the most recent budget workshop and the institution of Stage 3 water conservation measures. He also noted that Ms. Cheryl Spencer- Borden and Mr. Bill Guse were not present at the meeting and that the minutes would need to be corrected. • Next meeting is scheduled to be held June 22, 2015 at 8:30 a.m. 8. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 8.1. Minutes of the Board of Directors Regular Meeting held March 25, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 2 2015-089 8.2. Minutes of the Board of Directors Workshop Meeting held March 31, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,165,516.58. 8.4. Final Progress Payment No. 2 and Request to File Notice of Completion for the Richfield Campus Spoils Project Recommendation: That the Board of Directors approve Final Progress Payment No. 2 in the net amount of $93,585.45 to The Stone Collector and 5% retention of $7,317.80; authorize staff to file the Notice of Completion and release the retention thirty-five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for construction of the Richfield Campus Spoils Project, Job No. 2014-13S. 8.5. Declaration of Restrictive Covenants with Mr. Rodney Farley, 3993 Sage Ridge Drive and Mr. Denis Ernandes, 3983 Sage Ridge Drive Recommendation: That the Board of Directors authorize the President and Board Secretary to execute the Declaration of Restrictive Covenants, one each, with Mr. Rodney Farley and Mr. Denis Ernandes. 8.6. Agreement with Switch for a Nevada Colocation Site to Implement Phase 4 (Disaster Recovery) of the Storage Solution and Recovery Plan Recommendation: That the Board of Directors authorize the General Manager to execute the Colocation Facilities Agreement with Switch in the amount of$500 a month, subject to final approval by legal counsel. 9. ACTION CALENDAR 9.1. Proposed Establishment of Water Use Restrictions and Imposition of Drought Penalties to Comply with State of California Mandate Mr. Marcantonio explained that this Ordinance had been developed in response to Governor Brown's executive order calling for a statewide reduction in potable water use, and the subsequent emergency drought regulations adopted by the State Water Resources Control Board (SWRCB), in which a conservation mandate of 36% comparative to 2013 consumption was set for the District. Water purveyors who fail to meet their established conservation mandates may be subject to penalties of up to $10,000 per day. In order to address this mandate, staff has prepared 3 2015-090 an Ordinance to establish water use restrictions and impose administrative penalties upon customers who exceed them. The collection of these penalties will not be used to recover the cost of providing water service. Mr. Marcantonio further indicated that while the Board had discretion regarding the penalty amounts, he would suggest that no single penalty exceed $1,000 in order to align with current legislation. This change would only affect the proposed penalty amount associated with Block 6 for Irrigation. Staff and legal counsel then responded to questions from the Board. Mr. Mole addressed the Board and indicated that a residential customer in Block 3 could reduce their consumption by more than 36% and still be penalized. He noted that the ordinance did not address customers who may be experiencing a hardship or those that may be penalized on a regular basis. The Board and staff then responded to Mr. Mole's concerns and explained the calculations utilized to determine the penalty blocks. Ms. Rosemarie Sauer, resident, addressed the Board and asked for clarification regarding the penalty blocks and associated units. Mr. Allen Smith, member, California Pool & Spa Association, addressed the Board and ,commented on enforcement as related to the proposed ordinance and customer education associated with pool/spa maintenance and water conservation. He also provided an overview of various alternatives available for the initial filling and refilling of pools and outdoor spas. Ms. Dee Dee Friedrich, President, Yorba Linda Country Riders, addressed the Board and asked when the horse trail near Highland Reservoir was going to be reopened. The Board requested staff to look into the matter. Ms. Friedrich left the meeting at this time. Director Beverage made a motion, seconded by Director Kiley, to adopt Ordinance No. 15-01 as amended Instituting Drought Penalties to Comply with the State of California Mandate. Motion carried 5-0 on a Roll Call vote. Mr. Mole left the meeting at this time. 10. DISCUSSION ITEMS 10.1. Potential Amendments to Ordinance No. 09-01 Instituting Water Conservation Measures, Prohibition Against Water Waste and Water Shortage Supply Contingencies Mr. Marcantonio explained that this matter was placed on the agenda in order for the Board to discuss any potential revisions. 4 2015-091 Mr. Allen Smith, member, California Pool & Spa Association, addressed the Board and commented on the potential moratorium on issuing building permits for the construction of pools and outdoor spas. He also cited some statistics regarding water consumption for pools/spas as compared to landscape. Mr. Smith then responded to questions from the Board. Ms. Rosemarie Sauer, resident, addressed the Board and commented on the likelihood of homeowners covering their pools on a daily basis. Mr. Brett Gereau, resident, California addressed the Board and commented on the number of pools in the City of Yorba Linda that may be in the process of being constructed or remodeled. He requested that the Board consider moving the prohibition against the initial filling and refilling of pools and outdoor spas more than 1' to Stage 4 versus Stage 3 of the District's water conservation ordinance. And furthermore, that Stage 3 require the use of pool covers. Mayor Pro Tem Lindsey addressed the Board and requested that YLWD provide regular reports to the City Council regarding the drought and the District's related activities. Following further discussion, the Board determined to schedule a workshop at some point in the future to address potential revisions to Ordinance No. 09-01. 10.2. Draft FY 2015/16 Operating Budget (Materials to be provided at the meeting.) This matter was not discussed during the meeting. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. President's Report President Collett reported on his attendance at the OC Water Summit. 11.2. Directors' Reports Directors Melton, Beverage, Kiley and Hawkins reported on their attendance at the following events. • Drought Response Grant Program Workshop — May 14, 2015 • OC Water Summit — May 15, 2015 • Tour of Mesa Water District Facility — May 18, 2015 5 2015-092 11.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager in attendance (or their designee) to provide a report regarding activities within their respective departments. 11.4. General Counsel's Report Mr. Beltran commented in issues facing the Coachella Valley Water District related to the state's mandated conservation percentage. 11.5. Future Agenda Items and Staff Tasks Director Beverage requested that staff look into potential water losses due to contractors connecting directly to fire hydrants (i.e. street sweepers) to refill their equipment and the possibility of constructing a pay meter filling station for this purpose. 12. COMMITTEE REPORTS CONTINUED 12.1. Investment Ad Hoc Committee (Hawkins / Beverage) • Next meeting is yet to be scheduled. 122. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) • Next meeting was scheduled to be held June 16, 2015 at 9:00 a.m. but is in the process of being rescheduled. 12.3. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held May 19, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. 12.4. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) • Minutes of the meeting held May 2.6, 2015 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held July 28, 2015 at 4:00 p.m. • 6 2015-093 13. INTERGOVERNMENTAL MEETINGS Directors Melton, Collett, Kiley, Hawkins and Beverage reported on their attendance at the following meetings. 13.1. YL Planning Commission - May 13, 2015 (Melton) 13.4. MWDOC Board - May 20, 2015 (Melton) 13.2. OCWD Board - May 14, 2015 (Collett) 13.3. YL City Council - May 19, 2015 (Collett) 13.5. OCWD Board - May 20, 2015 (Kiley) 13.6. YL Planning Commission - May 27, 2015 (Hawkins) 13.7. OCSD - May 27, 2015 (Kiley/Beverage) 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from May 29, 2015 — June 30, 2015 The Board reviewed the activity calendar. Director Collett stated that he was unable to attend the OCWD Board meeting on June 3, 2015. Director Melton offered to attend in his place. 15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 15.1. Groundwater Replenishment System Initial Expansion Dedication - June 26, 2015 Director Hawkins made a motion, seconded by Director Beverage, to authorize Director attendance at this event if desired. Motion carried 5-0. 16. ADJOURNMENT 16.1. The meeting was adjourned at 11 :24 a.m. The next Regular Board of Directors Meeting will be held Thursday, June 11, 2015 at 8:30 a.m. _ nnie Alexander Assistant Board Secretary 7