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Home My WebLink About2000-03-23 - Board of Directors Meeting MinutesPage 3945 March 23, 2000 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 23, 2000 The March 23, 2000, regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 am. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Mark Abramowitz Brett R. Barbre Arthur C. Korn Directors Absent at Roll Call: None Staff present: William J. Robertson, General Manager Arthur Kidman, General Counsel Lee Cory, Operation Superintendent Raquel Lazo, Secretary to the Gen. Manager Pati Medina, Customer Service Clerk III Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Visitors Present: Mr. Ken Witt, Director, Municipal Water District of Orange County INTRODUCTION OF VISITIORS AND PUBLIC PARTICIPATION Mr. Witt reported on the Diamond Valley Lake dedication. SPECIAL RECOGNITION Item 1. Recognition of Pati Medina upon her promotion to Customer Service Clerk III. The Board of Directors recognized Pati Medina on the occasion of her promotion to Customer Service Clerk III. Ms. Medina left after this item. CONSENT CALENDAR Item No. 2, 4 and 7 were removed from the Consent Calendar. On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors voted 5-0 to approve the following Consent Calendar Items: Item 3. Authorization for directors to leave the State of California prior to the next meeting. Item 5. Approve the property insurance premium to ACWA/Joint Powers Insurance Authority in the amount of $8,534 for policy year April 1, 2000 through March 31, 2001. Page 3946 March 23, 2000 Item 6. Approve Progress Payment No. 10 to F.T. Ziebarth in the amount of $25,958.94, less 10% retention of $2,595.89, for a net payment of $23,363.05 for construction of the Sodium Hypochlorite Generators, Job No. 9517. ACTION CALENDAR Item 2. Minutes of regular meeting March 9, 2000. Discussion about the minutes and taping Board meetings. On a motion by Director Korn, seconded by Director Barbre, the Board of Directors voted 4-1, Director Abramowitz voted no, to approve the minutes of the March 9, meeting as submitted. Item 4. Approve disbursements in the amount of $406,515.04. Director Abramowitz asked questions about two disbursements: KTS Services and the purchase of a Palm Pilot. Discussion. On a motion by Director Barbre, seconded by Director Korn, the Board of Directors voted 5-0 to approve disbursements in the amount of $406,515.04. Item 7. Approve Terms and Conditions for Water and Sewer Service with Compass Homes for Tract No. 15735, located west of Lakeview Avenue and north of Piper Place, Job No. 0005. On a motion by Director Barbre, seconded by Director Korn, the Board of Directors voted 4-1, Director Abramowitz voted no, to approve Terms and Conditions for Water and Sewer Service with Compass Homes for Tract No. 15735, located west of Lakeview Avenue and north of Piper Place, Job No. 0005. Item 8. Consider approval to select a new bank. Ms. Meza reported she reviewed proposals from Union Bank and Wells Fargo Bank. Both banks offer similar services at competitive prices. Since the District already has an account at Wells Fargo Bank, Ms. Meza recommended moving from Bank of Yorba Linda to Wells Fargo Bank. General Manager Robertson presented two Resolutions and a draft agreement with Wells Fargo Bank for Board review and approval. Discussion. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0, on a roll call vote, to approve the following: 1) Resolution No. 00-02, Resolution of The Board of Directors of The Yorba Linda Water District Authorizing Individuals To Sign District Checks, Adopting A Policy For The Use Of An Automated Check Signing Machine, And Rescinding Resolution No. 98-14; and 2) Resolution 00-03, Resolution of The Board of Directors of The Yorba Linda Water District Authorizing Individuals To Transfer Funds Via The Federal Wire System, And Rescind Resolution No. 98-15; and Page 3947 March 23, 2000 3) Authorized the President and Secretary to sign an agreement with Wells Fargo Bank subject to review and approval as to form by General Counsel. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments: a. Report by General Counsel. Mr. Kidman reported that, based on current information, President Beverage must disqualify himself from participating on the City golf course water rate discussion and voting. In addition, Mr. Kidman reported that water rates are not subject to the requirements of Proposition 218 and discussed the District's general authority and guidelines for setting water rates. b. Health and Safety Fair, Yorba Linda Community Center, April 9. Mike Robinson reported the District will have its emergency trailer at the event. c. CSDA Government Affairs Day, April 10. Raquel Lazo asked if any Board members were going to attend this event? No. d. ACWA Spring Conference, Monterey, May 10-12. Secretary Lazo asked if any Board members were going to attend this event. Directors Abramowitz, Armstrong and Barbre will attend. e. District activities. Mr. Robertson reported that Secretary to the General Manager Raquel Lazo submitted her resignation effective on September 8; the Sodium Hypochlorite Generator is now operating at the Highland Reservoir facility so the chlorine gas can be removed; the staff will schedule a tour of the Highland facility to follow the April 13, Board meeting; samples of the District's web page were distributed; and staff telephoned Gary McGuire, NOCCCD, regarding the Fairmont facility but he has not returned the call. COMMITTEE REPORTS Item 10. The Executive Committee met on March 7, and discussed the City golf course water rate (President Beverage declared a conflict of interest and did not participate in this discussion), Placentia sewer maintenance (President Beverage declared a conflict of interest and did not participate in this discussion), organization structure and General Manager's review process. The Committee scheduled a meeting for April 5, at 9:00 am. The preliminary Agenda is a status report on the JUSA discussions, discussion of the Secretary to the General Manager position and the General Manager's review process. Item 11. The Finance Committee met on March 16, to discuss the bankruptcy accounting and a status report on finding a new bank. Another Committee meeting was scheduled for March 29, at 9:00 am to continue discussions of the bankruptcy accounting. Item 12. The Personnel-Risk Management Committee scheduled a meeting for March 30, at 9:00 am. The preliminary agenda is the salary compensation and classification study, and status report on risk management activities. Page 3948 March 23, 2000 Item 13. The Planning-Engineering-Operations Committee scheduled a meeting for March 28, at 4 p.m. The preliminary agenda is golf course water rate, Placentia sewer service, deposits for Bastanchury improvements, Casino Ridge development, facility design agreement with Shell/Toll and reimbursement for transmission facilities in the western service area. Item 14. The Public Information Committee met on March 14, to discuss the District video, web site, newspaper articles and a status report on public information activities. Item 15. Orange County Water District Ad Hoc Committee met on March 6, to discuss the Huntington Beach case and a proposed two-tier Replenishment Assessment rate. The Committee set a meeting for April 3, at 4:00 pm to continue discussion of the Huntington Beach issue. INTERGOVERMENTAL MEETINGS Item 16. OCWD meeting, March 15. Director Barbre reported on OCWD's Board meeting. Item 17. Yorba Linda Planning Commission, March 15. President Beverage did not attend. Item 18. Yorba Linda City Council, March 21. Director Kom reported the meeting was adjourned due to lack of a quorum. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Barbre discussed radio read meters installed by the District in locations that were hazardous and/or hard to read. Director Abramowitz recommended that staff attend the MWDOC Water Conservation meetings. Director Armstrong asked if the District were planning Water Awareness Month activities. Mike Robinson responded that the District will have an open house on Saturday, May 6. President Beverage declared a recess beginning at 9:28 am. The meeting reconvened at 9:37 am in Closed Session with all Directors, General Counsel Kidman, General Manager Robertson and Assistant General Manager Payne present. CLOSED SESSION: Item 19. Discussion of litigation to which the District is a party, Section 54956.9 (a), Orange County Superior Court, Case No. OOCC00768, City of Yorba Linda vs. Yorba Linda Water District. Assistant General Manager Payne departed after discussion of this item. Item 20. Discussion of litigation to which the District is a party, Section 54956.9 (a), Orange County Central Justice Center, Case No. 815921 and 818852, Huntington Beach and Fountain Valley vs. OCWD respectively. Page 3949 March 23, 2000 The Board came out of Closed Session at 10:25 am. ADJOURNMENT On a motion by Director Korn, seconded by Director Barbre, the Board of Directors voted 5-0 to adjourn the meeting at 10:25 am. The next Regular meeting is scheduled for Thursday, April 13, 2000, at 8:30 a.m. in the District Boardroom. W . Robertson Secretary/General Manager