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HomeMy WebLinkAbout2015-06-11 - Board of Directors Meeting Minutes 2015-094 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, June 11, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The June 11, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Robert R. Kiley Ken Mendum, Water Maintenance Superintendent Phil Hawkins Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Alex Thomas, Water Quality Engineer ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Eddy Beltran, Partner, Kidman Law LLP Tom Lindsey, Mayor Pro Tern, City of Yorba Linda Christy Parker, Resident Nancy Stevens, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mr. Brett Barbre, Director for MWDSC and MWDOC, addressed the Board and reported on the status of available funding for MWDOC's turf removal rebate program and the Governor's attendance at a recent MWDSC Board meeting. 1 2015-095 Ms. Christy Parker, resident, addressed the Board and distributed a handout containing her ideas regarding positively empowering and incentivizing District customers to save water. She also provided suggestions for the District's website, billing statement, meter reading schedule and billing periods. Ms. Nancy Stevens, resident, addressed the Board and commented on her recent water consumption history. She also asked for clarification regarding potential drought penalties for a park with only one water meter. Director Beverage responded. 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 6.1. Minutes of the Board of Directors Regular Meeting held April 9, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held April 14, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Regular Meeting held April 23, 2.015 Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Special Meeting held April 30, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.5. Minutes of the Board of Directors Regular Meeting held May 11 , 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.6. Minutes of the Board of Directors Special Meeting held May 18, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 2 2015-096 6.7. Minutes of the Board of Directors Workshop Meeting held May 21, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.8. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$403,787.19. 7. ACTION CALENDAR 7.1. Mitigated Negative Declaration for the Well 21 Equipping and Richfield Road Pipeline Projects Mr. Marcantonio stated that staff's recommendation regarding this matter would need to be revised per advice received from legal counsel. A copy of the amended recommendation was distributed to the Board and made available to members of the public. Mr. Marcantonio then provided a summary of the declaration and. Staff responded to questions from the Board. Director Kiley made a motion, seconded by Director Hawkins, to (1) adopt the proposed mitigated negative declaration, finding that on the basis of the whole record before it (including the IES and comments received), that there is no substantial evidence that the project will have a significant effect on the environment and that the mitigated negative declaration reflects the Board of Directors' independent judgment and analysis; (2) approve the proposed project and adopt the Mitigation and Monitoring Program; and authorize staff to file a Notice of Determination for the Project; and (3) that the Board Secretary is the custodian of the documents and materials which constitute the record of proceedings upon which the Board's decision is based and such documents and materials will be at the District's headquarters. Motion carried 5-0. Mr. Thomas left the meeting at this time. 7.2. Adopting a Patient Protection and Affordable Care Act Policy Mrs. Knight stated that the policy had been revised per advice received from legal counsel. A copy of the amended document was distributed to the Board and made available to members of the public. Mrs. Knight then described the purpose of the policy and responded to questions from the Board. Director Beverage made a motion, seconded by Director Kiley, to adopt Resolution No. 15-10 Adopting a Patient Protection and Affordable Care Act Policy as amended. Motion carried 5-0 on a Roll Call vote. 3 2015-097 7.3. Proposed Budgeted Positions for FY 2015/2016 Mr. Marcantonio stated that a revised copy of the agenda report had been distributed to the Board and made available to the public. Mrs. Knight then summarized the proposed budgeted positions for the next fiscal year and responded to questions from the Board. Director Melton made a motion, seconded by Director Beverage, to adopt Resolution No. 1541 Approving the Budgeted Positions for Fiscal Year 2015/2016 and Rescinding Resolution No. 14-13. Director Beverage suggested that the Board consider classifying future full-time positions as limited term. Motion carried 5-0 on a Roll Call vote. 7.4. Appropriations Limit for FY 2015/16 Mr. Marcantonio explained the purpose of the appropriations limit. Mrs. Lugo then responded to questions from the Board. Director Kiley made a motion, seconded by Director Hawkins, to adopt Resolution No. 15-12 Adopting the Appropriations Limit for Fiscal Year 2015/16. Motion carried 5-0 on a Roll Call vote. 7.5. Adopting a Public Investment Policy Mr. Marcantonio explained the purpose of the public investment policy and noted that staff was recommending no changes at this time. Director Hawkins made a motion, seconded by Director Kiley, to adopt Resolution No. 15-13 Setting Forth a Public Funds Investment Policy and Rescinding Resolution No. 14-05. Motion carried 5-0 on a Roll Call vote. 7.6. Financial Reserves Policy for FY 2015/2016 Mr. Marcantonio explained the purpose of the financial reserves policy and noted that staff was not recommendation any major changes at this time. Mrs. Lugo noted that the Board could choose to amend the policy following the budget process if desired. Director Kiley made a motion, seconded by Director Melton, to adopt Resolution No. 15-14 Adopting the Financial Reserves Policy for Fiscal Year 2015/2016 and Rescinding Resolution No. 14-06. Motion carried 5-0 on a Roll Call vote. 4 2015-098 8. DISCUSSION ITEMS 8.1. Draft FY 2015/2016 Operating Budget This matter was not discussed during the meeting. Director Collett requested that staff report on the District's bond ratings at the next Board of Directors' workshop meeting. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports Each of the Directors reported on their attendance at the following events. • Drought Tolerant Landscaping Workshop — June 3, 2015 • Save Water Expo — June 6, 2015 • AWWA ACE15 Conference — June 7-10, 2015 9.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager in attendance to provide a report regarding activities within their respective departments. 9.4. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held May 26, 2015 at 4:00 p.m. • Next meeting is scheduled July 28, 2015 at 4:00 p.m. 10.2. Joint Agency Committee with City of Placentia (Melton / Kiley) • Next meeting is scheduled June 16, 2015 at 9:00 a.m. and will be held at Placentia City Hall. 5 2015-099 10.3. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held May 19, 2015 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled June 23, 2015 at 10:00 a.m. and will be held at Yorba Linda City Hall. 10.4. Citizens Advisory Committee (Collett) • Next meeting is scheduled June 22, 2015 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. 11.1. YL LMCAC - May 28, 2015 (Beverage - As Needed) 11.2. MWDOC Board - June 3, 2015 (Melton) 11.3. OCSD Operations Committee - June 3, 2015 (Kiley/Beverage) 11.4. OCWD Board - June 3, 2015 (None) 11.5. YL City Council - June 4, 2015 (Beverage) Mayor Pro Tem Lindsey addressed the Board and commented on the potential use of recycled water for the filling of pools and the public's perception of the District's drought penalty ordinance. The Directors then continued their reports on their attendance at the following meetings. 11.6. WACO - June 5, 2015 (Hawkins/Kiley) 11.7. YL Planning Commission - June 10, 2015 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from June 12, 2015 — July 31, 2015 The Board reviewed the activity calendar and made no changes. 6 2015-100 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Save Water Expo — June 6, 2015 CASA Annual Conference —August 19-21, 2015 UWI Annual Conference —August 26-28, 2015 Director Hawkins made a motion, seconded by Director Kiley, to authorize and/or ratify Director attendance at these events if desired. Motion carried 5-0. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:45 a.m. All Directors were present. Also present were Mr. Marcantonio and Mr. Beltran. 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Successor Agency to the Yorba Linda Redevelopment Agency vs. State of California, et al. (Sacramento County Superior Court - Case No. 34-2015-80002091) The Board reconvened in Open Session at 11 :05 a.m. President Collett stated that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 11:05 a.m. A Board of Directors Workshop Meeting has been scheduled for Thursday, June 18, 2015 at 1:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, June 25, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 7