HomeMy WebLinkAbout2015-08-13 - Board of Directors Meeting Minutes 2015-133
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 13, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The August 13, 2015 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 8:30 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT. STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources/Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Art Vega, Information Technology Manager
Gary T. Melton Annie Alexander, Executive Secretary
Kelly McCann Senior Accountant
Rachel Padilla, Customer Service Supervisor
Malissa Tern, Public Affairs Specialist
ALSO PRESENT
Eddy Beltran, Partner, Kidman Law LLP
Brett Barbre, Director, MWDSC and MWDOC
Tom Lindsey, Mayor Pro Tem, City of Yorba Linda
Ed Gunderson, Resident
Eddy Jackson, Resident
Rosemarie Sauer, Resident
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4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Marcantonio requested that Item No. 6.1. be deferred to the next regular
meeting as the honoree was unable to be present.
5. PUBLIC COMMENTS
Mr. Ed Gunderson, resident, addressed the Board and commented on the
District's FY 2015/16 budget.
President Collett responded and provided an overview of the District's limitations
related to the delivery of groundwater to certain parts of YLWD's service area.
Mr. Eddy Jackson, resident, addressed the Board and asked for clarification as to
what portion of the District was considered the east end.
Mr. DeCriscio responded and provided a summary of the District's groundwater
and import water distribution capabilities and the financial impact of customer
demands.
Mr. Gunderson continued his comments regarding the District's FY 2015/16
budget and drought penalties.
The Board and staff then responded and explained the purpose of the drought
penalties and the conservation related activities they support.
Mr. Jackson addressed the Board and stated objections regarding the handling
of one of his requests for records, the Proposition 218 mailing process, certain e-
mails, and a video appearing on the District's website.
The Board and staff responded and explained the mailing process for the
Proposition 218 notices and indicated that the video had been promptly removed
from the District's website. Mr. Beltran then explained the process for inspecting
and requesting public records.
Ms. Rosemarie Sauer, resident, addressed the Board and commented on the
Proposition 218 process, the proposed water rates and variable billing cycle, and
the possibility of refinancing the District's bonds.
The Board and staff responded and explained the potential financial impact on
the District should the proposed water and sewer rate increase not go through.
Staff is currently working with the District's bond counsel and financial advisors to
schedule a related presentation to the Board at a future meeting.
Minutes of the YLWD Board of Directors Regular Meeting Held August 13, 2015 at 8:30 a.m. 2
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Director Beverage noted that the District had refinanced the 2003 bonds resulting
in a cost savings of approximately .5 million dollars. He also explained the
calculation associated with the drought penalty blocks and considerations made
for the variable billing cycle.
Mr. Marcantonio then commented on the impact of the State's conservation
mandates on the District.
The following item was removed from the agenda.
6. SPECIAL RECOGNTION
6.1. Recognize Ruben Gonzales, Facilities Maintenance, for 36 Years of
Service to the District
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Collett)
• Minutes of the meeting held July 27, 2015 at 8:30 a.m. were
provided in the agenda packet.
President Collett provided an overview of matters discussed during
the meeting including the water/sewer rate study, Proposition 218
notice, FY 2015/16 Budget, and the community's conservation
efforts.
• Next meeting is scheduled to be held August 24, 2015 at 8:30 a.m.
8. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Hawkins, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Melton being absent.
8.1. Minutes of the Board of Directors Workshop Meeting held July 8, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
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8.2. Minutes of the Board of Directors Regular Meeting held July 9, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
8.3. Minutes of the Board of Directors Special Meeting held July 16, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
8.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$3,218,717.72.
8.5. Unaudited Financial Statements for the Period Ending June 30, 2015
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Period Ending June 30, 2015.
8.6. Investment Report for Period Ending June 30, 2015
Recommendation: That the Board of Directors receive and file the
Investment Reports for the Period Ending June 30, 2015.
8.7. Directors and General Manager Fees and Expenses Report for Fourth
Quarter FY 2014/15
Recommendation: That the Board of Directors receive and file the
Directors and General Manager Fees and Expenses Report for Fourth
Quarter FY 2014/15.
8.8. Declaration of Restrictive Covenants with Christian and Claudia Spaulding
Recommendation: That the Board of Directors authorize the President and
Secretary to execute the Declaration of Restrictive Covenants with
Christian and Claudia Spaulding.
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9. ACTION CALENDAR
9.1. Construction Contract Award for the Well No. 21 Wellhead Equipping
Project
Mr. Conklin explained that the District had solicited bids for the
construction of a high-efficiency vertical-turbine well pump. This facility is
part of the District's long-term plan to utilize the District's full allocation of
lower cost groundwater. This project will also further the District's mission
of having two redundant water sources. Twelve contractors submitted
bids for this project and following review, staff is recommending award to
the lowest bidder, Pascal & Ludwig Constructors. Staff then responded to
questions from the Board regarding the District's existing wells, their
associated production, and the budget for the total project.
Mr. Eddy Jackson addressed the Board and commented on the District's
distribution system and funding for the proposed construction of this well.
The Board responded and commented on the benefits to be provided by
the proposed well and the associated funding sources.
Mr. Jackson addressed the Board and commented on the City of
Anaheim's water rates.
Director Hawkins made a motion, seconded by Director Kiley, to award the
Construction Contract for the Well No. 21 Wellhead Equipping Project to
Pascal & Ludwig Constructors, Inc. for $910,487.00, Job. No. 2009-22
#21. Motion carried 4-0-0-1 with Director Melton being absent.
9.2. ACWA Committee Appointment Nominees for 2016-2017 Term
Mr. Marcantonio explained that ACWA has requested nominations for
upcoming committee appointments for the 2016-2017 term and that Mr.
Art Kidman has requested nomination to ACWA's State Legislative
Committee.
Director Hawkins made a motion, seconded by Director Kiley, to nominate
Mr. Art Kidman to serve on the ACWA State Legislative Committee for the
2016-2017 term. Motion carried 4-0-0-1 with Director Melton being
absent.
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9.3. ACWA Region 10 Election of Officers and Board Members for 2016-2017
Term
Mr. Marcantonio explained that the District was entitled to cast one vote
for each of the ACWA Region 10 positions (Chair, Vice Chair and five
members of the Board). The provided ballot includes a slate of individuals
recommended by the Region 10 Nominating Committee or an option to
select individual candidates for these seats.
Director Beverage made a motion, seconded by Director Hawkins, to vote
for the Nominating Committee's recommended slate of candidates in the
ACWA Region 10 Election. Motion carried 4-0-0-1 with Director Melton
being absent.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
None.
10.2. Directors' Reports
Each of the Directors reported on their attendance at the following events.
• MWDOC Water Policy Forum — July 29, 2015
• ISDOC Emergency Response Training —August 11, 2015
• Drought Tolerant Landscaping Workshop — August 11, 2015
10.3. General Manager's Report
Mr. Marcantonio asked each manager (or their designee) in attendance to
provide a report regarding activities within their respective departments.
He then provided the Board with an overview of his activities and meeting
attendance.
10.4. General Counsel's Report
Mr. Beltran indicated that the Closed Session on the agenda would not be
necessary.
10.5. Future Agenda Items and Staff Tasks
The Board discussed the possibility of scheduling a special meeting for
the purposes of community outreach and the need for moving the next
regular Board meeting from August 27, 2015 to August 31, 2015.
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11. COMMITTEE REPORTS CONTINUED
11.1. Interagency Committee with MWDOC and OCWD
(Collett / Melton)
• Minutes of the meeting held July 28, 2015 at 4:00 p.m. were
provided in the agenda packet.
• Next meeting is scheduled to be held September 22, 2015 at 4:00
p.m.
11.2. Interagency Meeting with City of Placentia and Golden State Water
(Melton / Kiley)
• Minutes of the meeting held July 27, 2015 at 2:00 p.m. will be
provided at the next regular Board meeting.
• Next meeting is scheduled to be held September 29, 2015 at 2:00
p.m. at YLWD.
11.3. Joint Agency Committee with City of Yorba Linda
(Collett / Beverage)
• Minutes of the meeting held July 22, 2015 at 10:00 a.m. will be
provided at the next regular Board meeting.
• Next meeting is scheduled to be held August 26, 2015 at 10:00
a.m. at YL City Hall.
12. INTERGOVERNMENTAL MEETINGS
Each of the Directors reported on their attendance at the following meetings.
12.1. YL Planning Commission - July 29, 2015 ( )
12.2. ISDOC - July 30, 2015 (Kiley)
12.3. YL City Council - August 4, 2015 (Beverage)
12.4. MWDOC Board - August 5, 2015 ( )
12.5. OCWD Board - August 5, 2015 (Collett)
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12.6. WACO - August 7, 2015 (Kiley)
12.7. YL Planning Commission - August 12, 2015 ( )
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from August 14, 2015 — September 30, 2015
The Board reviewed the activity calendar and made no changes.
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
14.1. YLWD Drought Tolerant Landscaping Workshop - August 11, 2015
ISDOC Elected Officials Emergency Response Training - August 11 and
26, 2015
YL State of the City Address - October 14, 2015
CSDA Annual Conference - September 21-24, 2015
ACWA/JPIA Fall Conference - November 30 - December 1, 2015
ACWA Fall Conference - December 1-4, 2015
Director Kiley made a motion, seconded by Director Hawkins, to authorize
and/or ratify Director attendance at these events if desired. Motion carried
4-0-0-1 with Director Melton being absent.
The following Closed Session was not held.
15. CLOSED SESSION
15.1. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Number of Potential Cases: Unknown
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16. ADJOURNMENT
16.1. The meeting was adjourned at 10:16 a.m. The next Regular Board of
Directors Meeting will be held Monday, August 31, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
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