HomeMy WebLinkAbout2000-05-25 - Board of Directors Meeting MinutesPage 3959
May 25, 2000
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
May 25, 2000
The May 25, 2000, regular meeting of the Yorba Linda Water District Board of Directors was
called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at roll call:
President Michael J. Beverage
Vice President Paul R. Armstrong
Mark Abramowitz
Brett R. Barbre
Arthur C. Korn
Directors absent at roll call:
None
Staff present:
William J. Robertson, General Manager
Arthur Kidman, General Counsel
Lee Cory, Operation Superintendent
Michael Payne, Assistant General Manager
Ken Vecchiarelli, Engineering Manager
Visitors present:
Mr. Ken Witt, Municipal Water District of Orange County
PUBLIC PARTICIPATION
Mr. Ken Witt thanked the Board for the card and flowers regarding his granddaughter's passing.
Ile also discussed Metropolitan Water District issues.
CONSENT CALENDAR
The General Manager requested tabling Item No. 7 to a future Board meeting. Items 4 and 5
were removed for further discussion. On a motion by Vice President Armstrong, seconded by
Director Barbre, the Board of Directors voted 5-0 to approve the Consent Calendar as follows:
Item 1. Minutes of the regular meeting of May 8, 2000.
Item 2. Authorization for directors to leave the State of California prior to the next meeting.
Item 3. Approve disbursements in the amount of $480,095.68.
Item 6. Approve Change Order No. 2, in the amount of $12,892.67, and a 9 day contract
extension for F. T. Ziebarth Company, for construction of the Well No. I1 Rehabilitation
Project, Job No. 9620.
Item 8. Authorize staff to solicit proposals for a two-year paving contract.
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May 25, 2000
ACTION CALENDAR
Item 4. Consider Consultant agreement with ADS in the amount of $14,900 for sewer flow
monitoring and reporting. The Board questioned the scope of work and consistency with the
purchasing policy. Mr. Vecchiarelli discussed the scope of work and Mr. Robertson replied the
selection of ADS complied with the purchasing policy.
On a motion by President Beverage, seconded by Director Barbre, the Board of Directors voted
5-0 to authorize the General Manager to sign a consultant agreement with ADS in the amount of
$14,900 for sewer flow monitoring and reporting.
Item 5. Change Order No. 5 to F. T. Ziebarth Company. Discussion about the five percent
retention. Mr. Vecchiarelli reported that Well 15 and Highland were complete so it was
appropriate to reduce retention to five percent.
On a motion by Director Abramowitz, seconded by Vice President Armstrong, the Board of
Directors voted 5-0 to approve Change Order No. 5 for F. T. Ziebarth Company in the amount of
$11, 772.70, and reduce retention to 5% for construction of the Sodium Hypochlorite Generators,
Job No. 9517.
Item 9. Consider facility finance, design and construction agreements for the Shell-Toll
development. President Beverage and Director Korn declared a conflict of interest and departed
the room. Ken Vecchiarelli, Engineering Manager, reviewed details of the four Shell-Toll
agreements and facilities. Lengthy discussion.
On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors
voted 3-0-2, with President Beverage and Director Korn absent, to authorize the President and
Secretary to execute the Facility Finance, Design and Construction Agreements, subject to
review and approval as to form by General Counsel, and authorize the transfer of funds from the
Unappropriated Capital Improvement Fund Balance, from the Western Service Area,
Improvement District No. 1 and Improvement District No. 2.
Vice President Armstrong declared a break a 9:20 a.m. The meeting reconvened at 9:30 a.m.
with all Directors present and Beverly Meza, Business Manager, joined the meeting.
Item 10. Consider Financial Statements for the eight months ended February 29, 2000. Ms.
Meza reviewed the financial statements.
On a motion by Vice President Armstrong, seconded by Director Abramowitz, the Board of
Directors voted 5-0 to receive and file the Financial Statements for the eight months ended
February 29, 2000. Ms. Meza departed the meeting after this item.
Item 11. Consider Independent Special District vacancy on the Local Agency Formation
Commission. Discussion. No interest by the Board.
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May 25, 2000
Item 12. Consider Public Advisory Committee - California Water Plan Update. Director
Abramowitz expressed interest. Discussion. The Board asked Director Abramowitz to directly
contact the Department of Water Resources to put his name in nomination.
DISCUSSION CALENDAR
Item 13. Report on District's Internet web site. Art Vega joined the meeting to give a visual
presentation of the District's web site. The Board offered advice on several components. This
item was for discussion only, no action was taken. Art Vega departed the meeting after this item.
GENERAL MANAGER'S REPORT
Item 14. General Managers report.
a. Mr. Kidman reported that the City's Eminent Domain litigation against the District has been
dropped.
b. Mr. Robertson distributed his review materials.
c. The Main Street Arts and Craft Faire is scheduled for Sunday, June 11.
d. The Yorba Linda RACES group will conduct their annual field tests on June 24-25.
e. Nothing further to report.
COMMITTEE REPORTS
Item 15. The Executive Committee. Noting to report and no meeting was scheduled.
Item 16. Finance Committee. The Committee scheduled a meeting for June 29, at 9:00 a.m. to
review the budget.
Item 17. The Personnel-Risk Management Committee. Nothing to report and no meeting was
scheduled.
Item 18. The Planning-Engineering-Operations Committee scheduled a'meeting for June 7, to
discuss Imperial Highway, Water and Sewer hydraulic model, pre-stressed reinforced concrete
reservoirs and Hacienda Lane project.
Item 19. The Public Information Committee met on May 16, to discuss the Little Hoover
Commission Report, Consumer Confidence Report, web site and video script.
Item 20. Orange County Water District Ad Hoc Committee met on May 15, to discuss the
Huntington Beach policy issues.
INTERGOVERMENTAL MEETINGS
Item 21. ACWA 2000 Spring Conference. Directors Abramowitz and Armstrong reported on the
ACWA Spring Conference.
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May 25, 2000
Item 22. Yorba Linda Planning Commission meeting, May 10. President Beverage did not
attend.
Item 23. Yorba Linda City Council meeting. May 16. Director Korn reported that nothing vital
to the District's interest were discussed.
Item 24. OCWD meeting, May 17. Director Barbre reported on the OCWD meeting.
Item 25. MWDOC meeting, May 24. Director Abramowitz reported on the meeting.
Item 26. Yorba Linda Planning Commission, May 24. Director Armstrong reported on the
meeting.
BOARD MEMBER COMMENTSIITEMS FOR FUTURE CONSIDERATION
Director Beverage requested an agenda item to review low pressure areas, homeowner solutions,
costs and a Board policy on minimum pressure. The matter was referred to the Executive
Committee. Other Board members concurred.
Discussion about the June 1, Workshop. Plans were made to continue the Workshop to June 15,
if necessary. The General Manager's Review was moved to the June 22, Board of Directors
meeting and the Board Tour was changed from June 22, to the June 8. Board meeting.
CLOSED SESSION
The Board of Directors went into Closed Session at 11:10 a.m.
Item 27. Discussion of litigation to which the District is a party, Section 54956.9 (a), Orange
County Central Justice Center, Case No. 815921 and 818852, Huntington Beach and Fountain
Valley vs. OCWD respectively.
The Board came out of Closed Session at 11:43 a.m. No action was taken in Closed Session.
ADJOURNMENT
On a motion by Director Barbre, seconded by Director Korn, the Board of Directors voted 5-0 to
adjourn the meeting at 11:43 a.m. to a workshop scheduled for Thursday, June 1, 2000, at 8:30
a.m. at the District Headquarters.
Michael A. Payne
Assistant Secretary/Assistant General Manager