HomeMy WebLinkAbout2000-08-24 - Board of Directors Meeting MinutesPage 3989
August 24, 2000
MINUTES OF THE
YORBA LINDA WATER DIS'T'RICT
BOARD OF DIRECTORS REGULAR MEETING
August 24, 2000
The August 24, 2000 regular meeting of theYorba Linda Water District Board of Directors was
called to order by Vice President Paul R. Armstrong at 8:30 a.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at roll call:
Vice President Paul R. Armstrong
Mark Abramowitz
Brett R. Barbre
Arthur C. Korn
Directors absent at roll call:
President Michael J. Beverage
Staff present:
William J. Robertson, General Manager
Michael A. Payne, Assistant General Manager
Arthur Kidman, District General Counsel
David Boyer, District General Counsel
Beverly Meza, Business Manager
Lee Cory, Operations Superintendent
Ken Vecchiarelli, Engineering Manager
Michael Robinson, Assistant Administrator
Amelia Cloonan, Secretary to the General Manager
Jeanne Miller, Accounting Clerk I
Helen Whitman, Accounting Clerk II
Visitors present: Hank Wedaa, Councilman, City of Yorba Linda
PUBLIC PARTICIPATION : None
SPECIAL RECOGNITION
Item 1. Promoted employee Jeanne Miller was introduced.
Item 2. A proclamation was presented to Helen Whitman on the occasion of her retirement.
Vice President Armstrong expressed his appreciation for her service to the District.
Michael Robinson, Jeanne Miller and Helen Whitman departed the meeting at 8:35 a.m.
CONSENT CALENDAR
On a motion by Vice President Armstrong, seconded by Director Abramowitz the Board of
Directors voted 4-0 to approve the Consent Calendar as follows:
Item 3. Minutes of regular meeting, August 10, 2000.
Item 4. Minutes of adjourned meeting, August 17, 2000.
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August 24, 2000
Item 5. Authorize directors to leave the State of California prior to next meeting.
Item 6. Corrected balance of disbursements from $231,537.51 to $231,506.17. Director Barbre
moved for a correction, Vice President Armstrong seconded the Board of Directors voted 4-0 to
approve the corrected balance.
Item 7. Authorize the General Manager to sign a two-year paving contract with Hood
Corporation and authorize the General Manager to execute the agreement. Correction noted:
Staff reported the bid figure stated at $6.30 per sq. ft. in the Agenda Report for Beach Paving
was incorrect. The figure should be $8.75 per sq. ft. There is no affect on the bid outcome.
Item 8. Approve the purchase of one Backhoe Loader from the lowest responsive bidder, Coast
Line Equipment, in the amount of $58,445.00, and 2. the purchase of three trucks from the
lowest responsive bidder, Reynolds GMC Buick, in the amount of $59,846.51.
Item 9. Approve the Progress Payment No. 7 to F.T. Ziebarth in the amount of $3,600.00, less
10% retention of $360.00, for a net payment of $3,240.00 for construction of the Well No. 11
- Rehabilitation Project, Job No. 9620.
Item 10. Reject and Refer the claim filed by Jeffrey John Leiter to R.J. Noble Company and the
City of Yorba Linda.
ACTION CALENDAR
Item 11. Consider Sewer Maintenance Charge for Fiscal year 2000-01 and Resolution No. 00-07
to collect Locke Ranch Sewer Maintenance Charges. William Robertson, General Manager,
reviewed the Sewer Maintenance Charge Report and recommended leaving the current rate
structure in effect for fiscal year 2000-01. Discussion.
On motion by Director Barbre, seconded by Vice President Armstrong, the Board of Directors
voted 4-0-1, with President Beverage absent, on a roll call vote, to:
(1) Accept the "Yorba Linda Water District Sewer Maintenance Charge Report Fiscal
Year 2000-01" and,
(2) Adopt Resolution No. 00-07 "Adopting Locke Ranch Sewer Maintenance Charges
and Rescind Resolution No. 99-01."
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August 24, 2000
Item 12. Consider Workers' Compensation Insurance. Mike Payne, Assistant General Manager,
recommended the District switch to ACWA/JPIA beginning in January 2001. Discussion.
On a motion by Director Korn, seconded by Director Abramowitz, the Board of Directors voted
4-0-1, with President Beverage absent, on a roll call vote, to adopt Resolution No. 00-08
Consenting to Enter the Joint Protection Programs of the Association of California Water
Agencies/Joint Powers Insurance Authority.
On a motion by Director Korn, seconded by Director Barbre, the Board of Directors voted 4-0-1,
with President Beverage absent, on a roll call vote to:
(1) Adopt Resolution No. 00-09 Authorizing Application to the Director of Industrial
Relations, State of California for a Certificate of Consent to Self-Insure Workers
Compensations Liabilities; and
(2) Authorize the General Manager to file an application with ACWA/JPIA for
Workers Compensation Insurance with an effective date of January 1, 2001.
Item 13. Consider Liability Insurance Premiums. Mike Payne, Assistant General Manager,
reported the Fiscal Year 2000-01 premium is affected by recent litigation. Discussion.
On motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted
4-0 to authorize the General Manager to approve payment in the amount of $139,920 for General
Liability Insurance deposit premium to JPIA for the policy year of October 1, 2000 through
September 30, 2001 and authorize the transfer of $64,920 from the unappropriated fund.
Item 14. Consider Investment Portfolio Report for June 2000. Beverly Meza, Business
Manager, reviewed the investment portfolio. Discussion.
On motion by Director Barbre, seconded by Vice President Armstrong, the Board of Directors
voted 4-0 to authorize the General Manager to receive and file the Investment Portfolio for June
2000.
Item 15. Consider District video script.
Michael Robinson rejoined the meeting at 9:05 a.m.
After lengthy discussion, Director Barbre withdrew his motion to approve the script, which was
referred back to the Public Information Committee. The script is to be reworked with the changes
discussed and a copy of the new script submitted in advance to the members of the Board for
their comments. At the meeting of the Board of Directors scheduled for September 14, this item
will be reconsidered.
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August 24, 2000
Vice President Armstrong declared a recess beginning at 9:59 a.m.
Hank Wedaa and Michael Robinson left the meeting.
The meeting reconvened at 10:08 a.m.
GENERAL MANAGER'S REPORT
Item 16. General Manager reported on the following:
a. General Counsel Mr. Kidman reported on new ratings of insurance companies and the
California Cities Conference to be held next month in Anaheim. The semi-final
legislative report for the year has been put in the mail. The District should have an
understanding of AB2838, which thoroughly revamps LAFCO and the statues governing
annexations and reorganizations.
b. ACWA Mini Conference, October 6-7, San Marcos, CA. Mark Abramowitz may attend.
C. ACWA Fall Conference, November 8-10, Anaheim, CA. Members of the Board need to
submit their paperwork.
d. The District facilities tour will take place on September 16. Director Dorn reported that
an announcement appeared in The Orange County Register under City View. Director
Abramowitz stated he would attend if President Beverage did not.
e. District activities:
(1) Helen Whitman's retirement dinner is coming up on August 31. Director
Abramowitz will attend. Director Dorn will not attend.
(2) Raquel Lazo's luncheon is scheduled for September 7 from 11:30 a.m. to 1:30
p.m. and will be held in the District's Board room.
(3) The Santiago booster pump is in the ground, the pipe is hooked up, and a
debugging on controls is taking place.
COMMITTEE REPORTS
Item 17. Executive-Administration Committee scheduled a meeting for August 30, 2000 at
4:00 p.m. to discuss water pressure policy.
Item 18. Finance-Accounting Committee met on August 16 to discuss the sewer maintenance
charge. The Committee scheduled a meeting for Tuesday, August 29 at 10:00 a.m. to
discuss Customer Service fees and an update on auditors and energy costs.
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August 24, 2000
Item 19. Personnel-Risk Management Committee met on August 14 to discuss workers
compensation insurance, liability insurance, status report on recruitment and risk
management activities.
Item 20. Planning-Engineering-Operations Committee scheduled a meeting for Wednesday,
September 7 at 2:00 p.m. to discuss Wells 16 & 17, Bastanchury sewer agreement,
water and sewer service to club house, Richfield Road Transmission Main, Well 11
improvements.
Item 21. Public Information Committee met on August 15 to discuss the video script, web site,
newspaper articles and status of public information activities. In addition, the
Committee scheduled a meeting for Tuesday, September 6 at 9:00 a.m. to discuss the
video script.
Item 22. Orange County Water District Ad Hoc Committee scheduled a meeting for September
5, 2000 at 4:00 p.m. to discuss the Huntington Beach lawsuit and annexation issues.
INTERGOVERNMENTAL MEETINGS
Item 23.OCWD Special Meeting, August 11, Director Barbre stated the meeting did not occur.
Item 24. Yorba Linda City Council meeting, August 15, Director Korn reported on the meeting.
Item 25. Joint MWDOC/CMWD Meeting, August 16, Director Abramowitz attended and
reported on a presentation by Poseidon Resources.
Item 26. OCWD Meeting August 16, Director Barbre attended.
Item 27. Yorba Linda Planning Commission, August 23, Director Armstrong attended and
reported that the workshop on Pulte Development was of concern to this District.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Abramowitz reported Lee Day indicated to him that as a result of Director Kom's
explanation, she is very happy with fees and what the District has been doing. She wants to
know why she cannot vote for the Board although the District provides sewer service to her.
Water service is provided by another entity. Discussion. Future consideration: annexation of
Locke Ranch for sewer service only.
Vice President Armstrong asked the General Manager to recover Locke Ranch documents so
research of these documents may be assigned to a board member.
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August 24, 2000
On a motion by Vice President Armstrong, seconded by Director Barbre, the Board of Directors
voted 4-0 to go into closed session at 11:07 a.m. with all Directors and General Counsel present.
CLOSED SESSION
Item 28. Discussion of pending litigation to which the District is a party, (Subsection (a) of
Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, Section
54956.9), County of Orange, Central Justice Center, Case No. 815921, before the Superior Court
of the State of California.
The Board of Directors came out of Closed Session at 11:55 a.m. No action was taken.
ADJOURNMENT
On a motion by Vice President Armstrong, seconded by Director Korn, the Board of Directors
voted 4-0 to adjourn the meeting at 11:56 a.m. The next meeting of the Board of Directors is
schedule for Thursday, September 14, 2000, at 8:30 a.m. at the District Headquarters.
91 A-i 7~- ~
Wi am J. bertson
Secretary/General Manager