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HomeMy WebLinkAbout2000-10-12 - Board of Directors Meeting MinutesPage 4005 October 12, 2000 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 12, 2000 The October 12, 2000 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Michael J. Beverage Mark Abramowitz Arthur C. Korn Directors absent at roll call: Vice President Paul Armstrong Brett Barbre Staff rfp esent: William J. Robertson, General Manager Arthur Kidman, District General Counsel Michael A. Payne, Assistant General Manager Beverly Meza, Business Manager Mike Robinson, Assistant Administrator Amelia Cloonan, Secretary to the General Manager Visitors present: Linda Bauenneister, Barber & Bauermeister, participating with respect to Closed Session Items No. 26 and 27. PUBLIC PARTICIPATION : None On a motion by Director Korn, seconded by Director Abramowitz, the Directors voted 3-0 to go into closed session at 8:33 a.m. Amelia Cloonan, Beverly Meza, and Michael Robinson left the meeting. CLOSED SESSION 27. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. 27. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 802446 Ron H. Muranaka and Dianna S. Muranaka vs. YLWD, and Case No. 813026 Shirley Lynch vs. YLVATD, and Case No. 813027 Leonard H. Dreyer and Grace V. Dreyer and Richard Wineland and Virginia Wineland vs. YLWD before the Superior Court of the State of California. 27. Discussion of pending litigation to which the District is a party, Section 54956.9(a), Orange County Superior Court, Case No. OOCC00768, City of Yorba Linda vs.YLWD. The Board of Directors came out of Closed Session at 8:55 a.m. No action was taken. Linda Bauenneister departed the meeting. Page 4006 October 12, 2000 President Beverage declared a recess beginning at 8:55 a.m. The meeting reconvened at 9:00 a.m. with all directors present. Lee Cory, Beverly Meza, Michael Robinson, Kenneth Vecchiarelli and Amelia Cloonan joined the meeting. Lori Gennusa, visitor representing William C. McIlvene, joined the meeting. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Korn, the Directors voted 3-0 to approve Consent Calendar items 2, 3, and 4. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $1,268,285.65. 4. Approve Declaration of Surplus Equipment and Authorize Disposal in Accordance with Adopted Procedures. ACTION CALENDAR I. Approve minutes of regular meeting, September 28, 2000. Director Abramowitz wished to insert a comment with respect to the Draft Minutes of the Board meeting of September 28. The minutes reflected there was a lengthy discussion of his request to add an item on the next agenda regarding recording board meetings. He commented that "discussion ensued" was a more appropriate note of what occurred. On a motion by Director Korn, seconded by Director Abramowitz, the Board of Directors voted 3-0 to approve the minutes as amended. 5. Approve Terms and Conditions for Water and Sewer Service with William C. McIlvene (Parcel Map No. 90-390) - Job No. 0033. Lori Gennusa representing William C. McIlvene posed questions regarding Items 24, 26, 32 and 33 in the Terms and Conditions for Water and Sewer Service. These questions were referred by President Beverage to William Robertson, General Manager, and Ken Vecchiarelli, Engineering Manager, who addressed Ms. Gennusa's concerns satisfactorily. Condition No. 24 was deleted. Condition 49 was added reflecting a requirement that the applicant provide survey stakes for all of the new water facilities. On a motion by Director Korn, seconded by Director Abramowitz, the Board of Directors voted 3-0 to approve Terms and Conditions for Water and Sewer Service with William C. McIlvene (Parcel Map No. 90-390) - Job No. 0033. Page 4007 October 12, 2000 6. Approve Progress Payment No. 4 and Change Order No. 2 for Construction of the Richfield Transmission Main Project. Director Abramowitz commented on the item. On a motion by Director Abramowitz, seconded by President Beverage, the Board of Directors voted 3-0 to approve Progress Payment No. 4 and Change Order No. 2 for Construction of the Richfield Transmission Main Project. 7. Approve Authorization of a Consultants Agreement with ASL Consulting Engineers for the Hidden Hills Reservoir Siting Study. Director Abramowitz opposed this item saying the Engineering Department is understaffed, and he is uncomfortable sending out all our work to consultants. President Beverage continued this item to the next board meeting. 8. Consider Acceptance of the Financial Statements for one month ended July 31, 2000. Beverly Meza, Business Manager, presented the first financial statements for the year and commented on them. Discussion. On a motion by Director Korn, seconded by Director Abramowitz, the Board of Directors voted 3-0 to accept the Financial Reports for the one month ended July 31, 2000. 9. Consider Conflict of Interest Code. William Robertson, General Manager, outlined an analysis of the Conflict of Interest Code. Discussion. On a motion by Director Korn, seconded by Director Abramowitz, the Board of Directors voted 3-0 to authorize the General Manager to file the "2000 Local Agency Biennial Notice". 10. Consider Approval for the General Manager to proceed with evaluation of facilities to serve lower pressure areas in Improvement District No. 1. William Robertson, General Manager, presented a report on this issue that had been reviewed by the Executive Committee. This approval is for authorization to continue the investigation so more precise action may be taken in the future. Discussion. On a motion by Director Abramowitz, seconded by Director Korn, the Board of Directors voted 3-0 to authorize the General Manager to proceed with technical evaluation of options to improve some low-pressure areas. 11. Consider Text for the 2000-2001 Annual Report. Michael Robinson, Assistant Administrator, had presented the text for review prior to the meeting. Discussion. President Beverage said there is an inclusion necessary for his bio regarding membership in the Yorba Linda Rotary Club. Director Korn noted that he also needed to have this item included in his bio. On a motion by Director Abramowitz, seconded by Director Korn, the Board of Directors voted 3-0 to approve the text and publication of the 2000-2001 Yorba Linda Water District Annual Report with the inclusions to the bios as noted. Page 4008 October 12, 2000 DISCUSSION CALENDAR 12. Report on Energy Issues. This item was continued to the first board meeting in November. 13. Report on Upcoming Sewer Regulations and Water Operator Certification. This item was continued to the first board meeting in November. GENERAL MANAGER'S REPORT 14. General Manager's oral report and comments. a) Report by General Counsel. General Counsel Kidman reported on the Laguna Beach Water District's consolidation into the City of Laguna Beach scheduled for the end of the year. b) October Parades. Mike Robinson, Assistant Administrator noted the Placentia Heritage Parade takes place Saturday, October 14, commencing at 10:00 a.m. and should end by 11:30 a.m. Director Abramowitz indicated he would ride on the float. c) District activities. Michael Payne, Assistant General Manager, reminded all present that flu shots will be given for employees at YLWD in the board room on October 17 at 2:00 p.m. Michael Payne reported that the District was contacted by a Los Angeles law firm regarding a potential claim. William Robertson, General Manager, discussed the conflict between the rescheduling of the December board meetings, the Reorganization meeting usually scheduled for the first board meeting in December, and the taking of the oath of office by the new directors, which should take place at the first meeting in December. Art Kidman will check whether there is a problem holding the Reorganization meeting at the board meeting on December 21. Mike Robinson left the meeting at 9:45 a.m. COMMITTEE REPORTS 15. Executive-Administration Committee (Beverage/Kom) President Beverage reported the Committee discussed the minimum water pressure policy. 16. Finance-Accounting Committee (Kom/Abramowitz) Schedule a meeting for October 19 at 9:00 a.m. to discuss Investment Policy, Auditor request for proposals and Development Fees. 17. Personnel-Risk Management Committee (Korn/Abramowitz) 18. Planning-Engineering-Operations Committee (Armstrong/Barbre) Page 4009 October 12, 2000 19. Public Information Committee (BeverageBarbre) President Beverage reported on the meeting held October 9. The script for the annual report and the parades were discussed. 20. Orange County Water District Ad Hoc Committee (Korn/Barbre) INTERGOVERNMENTAL MEETINGS 21. Yorba Linda City Council meeting, October 3, 6:30 p.m. Director Korn attended. There was nothing relevant to report. 22. OCWD meeting, October 4, 6:00 p.m. Director Barbre attended the meeting. President Beverage read his report. Discussion of the conjunctive use agreement was the only item of importance to the District. 23. WACO meeting, October 6, 7:30 a.m. Director Abramowitz was unable to attend. 24. Yorba Linda Planning Commission, October 11, 7:30 p.m. President Beverage was unable to attend. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Abramowitz reported he had to do some repairs to his sprinkler system. He could not locate the water key right away and called the District, without identifying himself. He was extremely impressed by the response he received right from the initial contact. He requested the appropriate people be advised of how impressed he was all down the line. ADJOURNMENT On a motion by Director Abramowitz, seconded by Director Korn, the Board voted 3-0 to adjourn the meeting at 9:55 a.m. William J. Ro-bertson Secretary/General Manager