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HomeMy WebLinkAbout2001-03-08 - Board of Directors Meeting MinutesPage 4061 March 8, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 8, 2001 The March 8, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Paul R. Armstrong Vice President Arthur C. Korn Michael J. Beverage John W. Summerfield Directors absent at roll call: Mark Abramowitz Staff present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael A. Payne, Assistant General Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Executive Secretary Visitors present: Art Newsham and Jerry Nichols Tom Dawes, OCWD President Armstrong noted that Mr. Newsham and Mr. Nichols were present. William Robertson, General Manager stated Mr. Newsham wished to discuss easements and a sewer line as presented in the agenda packet for March 8, 2001. There was a discussion, and questions were asked. William Robertson stated the District will revise the easements, have General Counsel review them, and present them to Mr. Newsham. CONSENT CALENDAR President Armstrong pulled item 3, with the request that Item 12 of the minutes reflect Mr. Cory's reference to the AQMD Rules 1191 and 1196. 6. Minutes of regular meeting, February 22, 2001. 6. Authorize directors to leave the State of California prior to next meeting. 6. Approve disbursements of $275,386.61. 6. Approve Payments of Invoices for Work Associated with the Plumosa office restoration in the amount of $2,973.50. Page 4062 March 8, 2001 7. Approve Proposed Terms and Conditions for Water and Sewer Service with Shea Homes for Tract No. 16026, Job No. 0113. 8. Approve Easement Quitclaim within Tract Map No. 15983, Job No. 0017. On a motion by Director Beverage, seconded by Vice President Korn, the Directors voted 4-0, with Director Abramowitz absent, to approve the Consent Calendar with the correction to Item 3 noted. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board actions. 9. Consider Resolution 01-01 to Adopt Check Signing Procedure to Add Newly Appointed Director Summerfield. Beverly Meza, Business Manager, presented the report. Some questions were asked, and a discussion took place. On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 4-0 on a roll call vote, with Director Abramowitz absent, to adopt Resolution No. 01-01 Authorizing Individuals to Sign District checks, Adopting a Policy for the Use of an Automated Check Signing Machine, and Rescind Resolution No. 00-02. 10. Consider Approving a Five-Year Lease Agreement with Automobile Club of Southern California for the purpose of maintaining a radio antenna and appurtenant equipment at the Fairmont Booster Station. Michael A. Payne, Assistant General Manager, presented the report. Some questions were asked, and a discussion took place. On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 4-0, with Director Abramowitz absent, to authorize the President and Secretary to execute a Lease Agreement with the Automobile Club of Southern California, subject to review as to form by General Counsel. Beverly Meza left the meeting at 9:00 a.m. GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a. Report by General Counsel. General Counsel Kidman had nothing to report. b. Review topics for Goals Workshop, March 15, 2001, 8:30 a.m. William Robertson mentioned the Directors had received material in their mail packet. Some responses were still needed. Page 4063 March 8, 2001 c. Toilet giveaway. Michael Robinson, Assistant Administrator, reported the toilet giveaway is scheduled for March 17, 2001 from 9:00 a.m. to 3:00 p.m. The Placentia/Yorba Linda School District has donated parking lot space for this purpose. People presenting their water bill and a photo ID are able to obtain a maximum of three toilets. Michael Robinson reported there is a message on the District's water bills. There were some questions and some discussion. d. District activities. Michael Robinson reported on the bus tour held February 24. There were 33 participants including Director Beverage. Arturo Vega, Network Systems Administrator, joined the meeting at 9:00 a.m. President Armstrong invited Mr. Tom Dawes, Orange County Water District (OCWD), to begin his presentation regarding the Groundwater Replenishment System, which is jointly sponsored by OCWD and the Orange County Sanitary District. Questions were posed to Mr. Dawes, and he responded. Tom Dawes, Lee Cory and Arturo Vega left the meeting at 9:50 a.m. President Armstrong declared a recess. The meeting reconvened with four Directors present at 10:00 a.m. COMMITTEE REPORTS 13. Executive-Administration Committee (Armstrong/Korn) Report of meeting held March 1, 2001, 9:00 a.m. Vice President Korn stated the Pulte annexation was discussed. A meeting is scheduled for March 23, 2001 at 9:00 a.m. 14. Finance-Accounting Committee (Korn/Summerfield) Schedule meeting for March 21, 2001, 9:00 a.m. 15. Personnel-Risk Management Committee (Abramowitz/Armstrong) Report of meeting held March 7, 2001, 9:00 a.m. President Armstrong reported the discussion included: a. Salary ranges and steps. Staff is in the process of organizing some suggestions. b. Consultants to solve engineering staffing problems. c. Annual status report on the Employee Assistance Program. I The General Manager's evaluation, its timing and the responsible committee, Executive or Personnel Risk Management. President Armstrong asked that the Personnel-Risk Management Committee come up with a first-cut suggestion before any more work is Page 4064 March 8, 2001 done. Director Beverage said the reason the Executive Committee handles the General Manager's evaluation is because the General Manager reports directly to the Board of Directors. Michael Robinson left the meeting at 10:10 a.m. 16. Planning-Engineering-Operations Committee (Beverage/Summerfield) 17. Public Information Committee (Beverage/Abramowitz) 18. Orange County Water District Ad Hoc Committee (Kom/Beverage) Report of meeting held March 5, 2001, 4:00 p.m. Director Beverage reported two items were discussed: the Groundwater Replenishment System- and the Huntington Beach issue. Vice President Korn reported that Director Kramer appreciates the informal format of the OCWD Ad Hoc Committee meetings. Michael Payne left the meeting at 10:16 a.m. INTERGOVERNMENTAL MEETINGS 19. WACO, March 2,2001,7:30 a.m. (Abramowitz) Director Abramowitz was not present to give his report. 20. Yorba Linda City Council, March 6, 2001, 6:30 p.m. (Korn) Vice President Korn urged a meeting between Bill Mills, Councilman John Gullixson and Director Beverage regarding the Groundwater Replenishment System. Another item of discussion was the SARI line and problems of the Sanitation District with some government agencies, the Army Corps of Engineers and the Fish and Wildlife Services. There was some discussion. 21. OCWD, March 7,2001,6:00 p.m. (Korn) Vice President Korn stated he had already reported on items covered at the OCWD meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR Vice President Korn requested the General Manager prepare the necessary resolution to implement amendments concerning the timely filing of Director Activity and Expense Reports. There was a consensus of three Directors to place this item on the agenda for the next regular meeting of the Board of Directors. Page 4065 March 8, 2001 The Board of Directors discussed the Independent Special Districts of Orange County (ISDOC) selection committee meeting of March 29 to fill the Special District seat, which is vacant. The Special District seat is on the Local Agency Formation Commission (LAFCO). The General Manager reported he will have an agenda report on this subject in the agenda for the March 22, 2001 meeting of the Board of Directors. Michael Payne returned to the meeting at 10:35 a.m. The Board went into Closed Session at 10:35 a.m. with all Directors present, except Director Abramowitz. Also present were the General Manager, General Counsel, and the Assistant General Manager. CLOSED SESSION 22. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 802446 Ron H. Muranaka and Dianna S. Muranaka vs. YLWD, Case No. 802446 Jack and Martha Raichart vs. YLWD, Case No. 813026 Shirley Lynch vs. YLWD, Case No. 813027 Leonard H. Dreyer and Grace V. Dreyer and Richard Wineland and Virgina Wineland vs. YLWD before the Superior Court of the State of California. The Board of Directors came out of Closed Session at 10:40 a.m. DISCUSSION CALENDAR 11. Board Orientation by General Counsel. General Counsel Kidman gave a presentation to the Members of the Board of Directors. The presentation covered four major areas: responsibilities of Board Members and authority, conflict of interest law, public meeting requirements, and the Public Records Act. There was discussion, and questions were posed. No Board action was required on this item. ADJOURNMENT The Board of Dire s adjourned at 11:40 a.m. to a special meeting scheduled for Thursday, March 15, at 8:30 a )m., at the District Headquarters. Secretary/General Manager