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Home My WebLink About2001-04-26 - Board of Directors Meeting MinutesPage 4077 April 26, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 26, 2001 The April 26, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Michael J. Beverage John W. Summerfield Directors Absent at Roll Call: Mark Abramowitz Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Leon de los Reyes, Project Manager Visitors present: John T. Cantwell, President, California Select Mortgate Corporation Jon R. Head, Project Manager, Woodbridge Development CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 4-0, with Director Abramowitz absent, to approve the Consent Calendar. 1. Approve minutes of regular meeting, April 12, 2001. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $415,893.85. 4. Approve Terms and Conditions for Water Service with Kinder-Care Learning Centers, Inc. and Wienerschnitzel for proposed improvements located at the Imperial-Rose Shopping Center. 5. Approve Terms and Conditions for Water Service with Woodbridge Development for Tract Nos. 15501 and 16186. 6. Approve Progress Payment No. 10, in the amount of $157,070.00, and Change Order No. 4 to Albert W. Davies, Inc. for construction of the Richfield Main Transmission Pipeline Project. Page 4078 April 26, 2001 DISCUSSION CALENDAR 7. Review the preliminary District video and provide comments. Assistant Administrator Michael Robinson presented a report. The video was played. Questions were asked. There was a lengthy discussion about minor changes prior to release. The video will be made available to local TV for their usage, to service clubs for presentation, for public events, and to replace the slide show now in use for District bus tours. Fifteen videos will be produced. Vice President Korn asked about the possibility of presenting the video at a City Council meeting. On a motion by Vice President Korn, seconded by President Armstrong, the Board of Directors voted 4-0, with Director Abramowitz absent, to authorize staff to distribute the video after minor changes are made. President Armstrong declared a recess at 9:05 a.m. The meeting reconvened with four Directors present, and Director Abramowitz absent, at 9:11 a.m. Nemesciano Ochoa, Senior Project Manager, and Ray Hahn, Consultant, joined the meeting. GENERAL MANAGER'S REPORT 8. General Manager's oral report and comments. a) The tape of the Highland Reservoir cleaning was presented. Lee Cory, Operations Manager, and Kenneth Vecchiarelli, Engineering Manager, commented. Questions were asked, and a discussion was held. Nemesciano Ochoa and Ray Hahn left the meeting at 9:30 a.m. b) Report by General Counsel. General Counsel Kidman reported on efforts to resolve the Huntington Beach lawsuit. Despite efforts, there are difficulties with the Huntington Beach City Attorney to establish a mutually agreeable meeting date. General Counsel Kidman reported Directors do not have to state a reason if they abstain from voting. General Counsel was asked to prepare a memo on this matter. At the request of President Armstrong, General Counsel Kidman gave an update on the Keith Ranby Saul lawsuit. c) Lunch at ACWA, Wednesday noon. Ash Dingra of Montgomery Engineers invited the members of the board to lunch on Wednesday at noon. Director Beverage asked if staff would contact Mr. Dingra to ascertain if Tuesday dinner would be acceptable. Page 4079 April 26, 2001 d) District activities. 1. A memo outlining the outcome of the Board Goals Workshop was distributed with the Directors' mail packets. 2. The District is ordering jackets with the YLWD logo. 3. There will be a shutdown for the Richfield Road pipeline cut-in. William Robertson, Ken Vecchiarelli, Lee Cory and Leon de los Reyes reported. Questions were asked and a discussion was held. Leon de los Reyes, Michael Robinson and Kenneth Vecchiarelli left the meeting at 10:10 a.m. COMMITTEE REPORTS 9. Executive-Administration Committee (Armstrong/Korn) No meeting is scheduled. 10. Finance-Accounting Committee (Korn/Summerfield) Vice President Korn reported on the meeting held April 24, 2001, 3:30 p.m. The committee discussed: a. The energy situation was discussed. b. The preliminary budget was briefly reviewed. c. Payment options were reviewed. Staff will focus on automatic withdrawal from customers' bank accounts. It is suggested the District retain credit card payments. 11. Personnel-Risk Management Committee (Abramowitz/Armstrong) No meeting is scheduled. 12. Planning-Engineering-Operations Committee (Beverage/Summerfield) Meeting scheduled for May 4, 2001, 8:30 a.m. to discuss water pressure issues, roof at Highland Reservoir, groundwater projects, and hydroelectric feasibility study. Director Beverage gave a report of the meeting held April 18, 2001, 3:30 p.m. The committee discussed: a. The hydraulic model study and GIS program. b. The District may want to upgrade the Shell well, which was part of their development agreement, to pump greater capacity. c. Low pressure areas: The Committee wants this to be brought up under the future budget to be included for discussion and voting by the Board. 13. Public Information Committee (Beverage/Abramowitz) Director Beverage gave a report of the meeting held April 17, 2001, 3:30 p.m. The District video was one of the items discussed. The customer survey and reworking of the customer response cards was also discussed. 14. Orange County Water District Ad Hoc Committee (Kom/Beverage) Schedule meeting for May 21, 2001 at 4:00 p.m. Page 4080 April 26, 2001 15. MWDOC Ad Hoc Committee (Abramowitz/Kom) Meeting scheduled for May 4, 2001, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 16. Yorba Linda City Council, April 17, 6:30 p.m. (Korn) Vice President Korn was unable to attend. 17. MWDOC, April 18, 9:00 a.m. (Abramowitz) Director Abramowitz was not present to report. 18. OCWD, April 18, 6:00 p.m. (Korn) Vice President Korn was unable to attend. 19. MWDOC Strategic Planning Interviews, April 19, 2001, 3:00 p.m. (Abramowitz) Director Abramowitz was not present to report. 20. Yorba Linda Planning Commission, April 25, 7:30 p.m. (Beverage) President Armstrong attended. a. Pulte was not discussed. Planning Commission staff had received material from Pulte, which had not yet been reviewed, so staff requested a continuance. b. Approval was granted for the new real estate office at the NE corner of Lemon and Main. C. There will be some construction at John Paul Polish Center on the corner of Rose and Golden. BOARD OF DIRECTORS ACTIVITY CALENDAR Director Summerfield is not planning to attend the Board of Directors' meeting on May 7 unless something critical comes up. William Robertson noted that at the second meeting in May and the two June meetings important five year plan and budget issues will be covered. Director Beverage will be out of town from May 8 returning May 20. President Armstrong is eligible for jury duty the week of May 14 through 19. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Vice President Korn mentioned Montgomery Engineers recommended anodes not be installed in the Highland Reservoir. They represented they had found a way to coat so anodes were not needed. There seems to be a coating failure or maintenance problem. Director Summerfield said it does not matter what the coating is, if there is a pinhole, the coating degrades. Questions were asked, and a discussion was held. Page 4081 April 26, 2001 No Closed Session was held. ADJOURNMENT On a motion by President Armstrong, seconded by Vice President Korn, the Board of Directors voted 4-0, with Director Abramowitz absent, to adjourn at 11:02 a.m. A special igeeting, 4oard of Directors is scheduled for May 7, 2001, at 8:30 a.m. at the Wil W J. RWertson Secretary/General Manager