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HomeMy WebLinkAbout2001-06-14 - Board of Directors Meeting MinutesPage 4092 June 14, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 14, 2001 The June 14, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Paul R. Armstrong Vice President Arthur C. Korn Mark Abramowitz Michael J. Beverage John Summerfield Visitors present: None PUBLIC PARTICIPATION None. Staff present: William J. Robertson, General Manager Ed Bertrand, General Counsel Lee Cory, Operations Manager Ken Vecchiarelli, Engineering Manager Beverly Meza, Business Manager Michael A. Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR Director Abramowitz asked to remove Agenda Item No. 1 from the Consent Calendar for discussion. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to approve the following Consent Calendar items: Item 2. Authorization for directors to leave the State of California prior to the next meeting. Item 3. Disbursements in the amount of $747,029.65. Item 4. Declaration of the vehicles and miscellaneous equipment identified in the staff report as surplus, and authorize the staff to dispose of them in accordance with District policy. ACTION CALENDAR Item 1. Approve minutes of regular meeting, May 24, 2001. Director Abramowitz requested two corrections to the minutes. The first is to change wording on page 2 from "Director Abramowitz requested that the minutes of the May 7..." to "The General Manager requested that the minutes of the May 7...". In addition, Director Abramowitz said that the minutes about the five year plan are not precise as to which matters were discussed at the Board meeting. There was a lengthy discussion on this matter. Page 4093 June 14, 2001 On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 4-1, with Director Abramowitz voting no, to approve the minutes of the regular meeting of May 24, 2001 as amended to change "Director Abramowitz" to "The General Manager" on page 2 and no other changes. Item 5. Consider Five Year Plan. President Armstrong said he had some comments but wanted the other Directors to provide their comments first. Director Abramowitz reviewed his concerns with the plan. Lengthy discussion ensued. The Board concurred with the following changes: Page 4, Item 16, remove the word "computer"; page 8, change the last sentence of first paragraph under Budget Process from "...planning process..." to "...plan..."; page 44, bottom of page, insert the word "nominal" in reference to the District's current water rate; page 46, second paragraph, insert the word "nominal" in reference to the District's current sewer rate; page 59, Item 23, correct a misspelled word; page 74, bottom of page, change the word "meter" to "connection" when referring to size of interconnection. The Board discussed a sewer bond issue to complete the sewer system but did not want it added to the plan. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to accept the 2001-2006 Five Year Plan, as amended. President Armstrong declared a recess beginning at 9:48 a.m. The meeting reconvened at 9:56 a.m. with all Directors present. j President Armstrong asked about adding a comment in the five year plan on the General Manager's evaluation, and updating the radio communication system and the risk management plan. Discussion. None of these items were added to the plan. Item 6. Consider construction of the Richfield Plant renovation project, phase II. Mr. Vecchiarelli discussed the process to solicit proposals, staff's evaluation of the proposals, and the recommendation. On a motion by Director Abramowitz, seconded by President Armstrong, the Board of Directors voted 5-0 to approve consultant agreements with Osborn Architects for architectural/engineering and construction management/inspection services, and Geo-Environmental, Inc. for geotechnical and materials testing services, and to approve the construction budget for construction of the Richfield Plant renovation project, phase II. Item 7. Consider financial statements for the ten months ended April 30, 2001. Beverly Meza, Business Manager, reviewed the reports. Questions were asked, and a discussion took place. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to accept the financial reports for the ten months ended April 30, 2001. Page 4094 June 14, 2001 Item 8. Consider the investment report for April 2001. Beverly Meza, Business Manager, reviewed the report. Questions were asked, and a discussion took place. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to accept the investment report for April 2001. Item 9. Consider call for nomination to the California Special District Association Board of Directors. The Board was not interested. No action was taken. DISCUSSION CALENDAR Item 10. Discussion of the preliminary two year budget for fiscal years 2001-02 and 2002-03. William Robertson, General Manager, handed out a revised summary of proposed expenditures that reflected the result of the meet and confer process (even though it is not yet approved by the Board) and the cost to add three new employees - two Maintenance I positions and one geographical information system specialist. A lengthy discussion ensued to clarify some of the planned expenditures, the District's budgeting philosophy compared to how other government agencies develop their budgets, justification for some of the proposed capital outlay expenditures, consistent use of such definitions as "fuel and power for pumping" and "developer fees," and clarifying which activities specified in the budget were not specifically mentioned in the five year plan. This item was for discussion only. The Board will act on the budget at the June 28, 2001 Board of Directors meeting. President Armstrong declared a recess beginning at 11:31 a.m. The meeting reconvened at 11:37 a.m. with all Directors present. General Counsel Bertrand departed during the recess. GENERAL MANAGER'S REPORT Item 11. General Manager reports. a. General Counsel. Not present. b. Main Street, Sunday, June 10, 2001. Mr. Robinson reported on the event. c. Rose Drive School End-of-Year Carnival. Mr. Robinson reported on the event. d. District activities. Mr. Robertson reported there is a pot-luck luncheon at the Richfield Plant on Thursday, June 21, at noon. In addition, Mr. Robertson reported there is a vendor who will bottle the District's water and provide a custom label for about $0.28 per bottle. Discussion. No action was taken. COMMITTEE REPORTS Item 12. Report on the Executive Committee meeting held on June 5, 2001. The Committee discussed the proposed Pulte project water and sewer master plans, and preannexation agreement. Page 4095 June 14, 2001 Item 13. The Finance Accounting Committee scheduled a meeting for June 20, at 3:30 p.m. to discuss the proposed 2001-02/2002-03 budget. Item 14. Report on the Personnel-Risk Management Committee meeting held on May 30, 2001. The Committee discussed the claims policy, risk management activities, status of personnel recruitments, and the salary survey. The status report on the items assigned to the Committee was deferred to a future Committee meeting. Item 15. The Planning-Engineering-Operations Committee scheduled a meeting for June 19, at 3:30 p.m. to discuss the Richfield Road pipeline project, abandoning an easement on Denver Street, status report on the hydraulic analysis model, and status report on the Lomas de Yorba West slope issue. Item 16. The Public Information Committee scheduled a meeting for June 21, at 9:00 a.m. to discuss the 2001 Consumer Confident Report and 2001 Public Health Goals report. Item 17. The Orange County Water District Ad Hoc Committee scheduled a meeting for July 23, at 4:00 p.m., to discuss the Huntington Beach litigation and annexation issues. Item 18. The MWDOC Ad Hoc Committee scheduled a meeting for June 18, at 4:00 p.m. INTERGOVERMENTAL MEETINGS Item 19. ACWA Spring Conference 2001. Director Abramowitz asked to carry this over to the June 28, Agenda. Item 20. WACO, June 1, 2001. Director Abramowitz reported that WACO discussed the El Toro Reservoir and a presentation on the south county water reliability study. Item 21. Yorba Linda City Council, June 5. Vice President Korn reported the City did not discuss anything that affected the District. Director Abramowitz asked about service to the SABA property and a discussion took place. Item 22. MWDOC/MWD, June 6. Director Abramowitz did not attend this meeting. Item 23. OCWD, June 6. Vice President Korn did not attend this meeting. Item 24. Yorba Linda Planning Commission, June 13. Director Beverage did not attend this meeting. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Summerfield reported he will be out of town for the July 26 Board of Directors meeting. Page 4096 June 14, 2001 President Armstrong reported he is leaving town for the weekend of June 15 but will return on Monday, June 18. President Armstrong declared a recess beginning at 12:05 a.m. The meeting reconvened at 12:10 p.m. with all Directors present. General Manager Robertson reported that Agenda Item 25, Huntington Beach litigation, will not be discussed in Closed Session. The Board went into Closed Session at 12:11 a.m. CLOSED SESSION Item 26. Conference with Labor Negotiator. Discussion with Labor Negotiator Michael Payne regarding the meet and confer process, terms and conditions of employment, and personnel. Justification for Closed Session is Government Code Section 54957.6. On a motion by Director Abramowitz, seconded by Director Summerfield, the Board of Directors voted 5-0 to accept the proposal submitted by the Labor Negotiator. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to come out of closed session at 12:55 p.m. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to adjourn at 12:57 p.m. The next meeting of the Board of Directors is scheduled for Thursday, June 28, 2001 at 8:30 a.m. at the District Headquarters. i William J. Robertson Secretary/General Manager