HomeMy WebLinkAbout2001-06-28 - Board of Directors Meeting MinutesPage 4097
June 28, 2001
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
JUNE 28, 2001
The June 28, 2001 regular meeting of the Yorba Linda Water District Board of Directors was
called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors Present at Roll Call
Paul R. Armstrong, President
Arthur C. Korn, Vice President
Mark Abramowitz
Michael J. Beverage
John W. Sur merfield
Staff Present:
William J. Robertson, General Manager
Arthur G. Kidman, District General Counsel
Lee Cory, Operations Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Kenneth Vecchiarelli, Engineering Manager
Amelia Cloonan, Executive Secretary
Charles Gray, ROC Group, Consultant
Visitors present: Brett Barbre, MWDOC Board Member
Scott Wright, Pulte Home Corporation
Ed Bertrand, McCormick, Kidman & Behrens
CONSENT CALENDAR
Director Beverage requested Item 4 be pulled from the Consent Calendar.
On a motion by Director Abramowitz, seconded by President Armstrong, the Board of Directors
voted 5-0 to approve the Consent Calendar items 1, 2, 3 and 5.
Approve minutes of regular meeting, June 14, 2001.
2. Authorize directors to leave the State of California prior to next meeting.
3. Approve disbursements of $440,185.74.
5. Approve Progress Payment No. 12 in the net amount of $36,393.30 to Albert W. Davies,
Inc. for construction of the Richfield Main Transmission Pipeline Project.
4. Approve rejecting the claim of Ann Marie Kaumo and referring it to ACWA/JPIA.
Director Beverage queried if the claim in Item 4 occurred while the District was working on the
reservoir. Questions were asked, and a discussion was held.
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June 28, 2001
On a motion by Director Beverage, seconded by Director Abramowitz, the Board of Directors
voted 5-0 to approve Item 4 of the Consent Calendar.
President Armstrong introduced the visitors present. Brett Barbre, MWDOC Director, gave an
update on what is happening at MWDOC.
Brett Barbre left the meeting at 8:40 a.m.
ACTION CALENDAR
President Armstrong reported staff requested item 8 be moved to the first item of the Action
Calendar.
Kenneth Vecchiarelli left the meeting at 8:45 a.m.
8. Consider Pulte Home Corporation Project. Charles Gray, ROC Group, Consultant to the
Engineering Department, reported. Questions were asked, and a lengthy discussion was
held about the terms of the agreement. Discussion items included: LAFCO annexation
issue, design and annexation issues with respect to both Pulte Home Corporation and S&S,
pressure to the development, allocation/reimbursement of the costs of upsizing, calculation
of safety factors, fire protection, recreational facility use of reservoir roof/parking
problems, sewer hookups, surface water/drainage patterns in the area.
Chuck Gray thanked Art Kidman and Ed Bertrand for their help in the effort to get a good
deal for the district. Scott Wright, Pulte Home Corporation, thanked Messrs. Kidman and
Bertrand and the staff of the Yorba Linda Water District.
On a motion by Director Abramowitz, seconded by President Armstrong, the Board of
Directors voted 5-0 to approve the Pulte Water and Sewer Master Plans and authorize the
President and Secretary to execute the Preannexation Agreement for the Pulte Home
Corporation Property.
Zahera Wahid, Yorba Linda Star, joined the meeting at 8:53 a.m.
President Armstrong declared a recess at 9:35 a.m. Chuck Gray, Ed Bertrand and Scott Wright
left the meeting. The meeting reconvened at 9:44 a.m. with all Directors present.
6. Consider Memorandum of Understanding with the Yorba Linda Water District Employees'
Association and the Employee Compensation Letter with the Management, Supervisory
and Confidential Employees for the period July 1, 2001 through June 30, 2003. Michael
Payne, Assistant General Manager, presented the report. He outlined some minor
corrections that would be made in the Memorandum of Understanding (MOU). Questions
were asked, and a discussion was held. The Board of Directors directed that the term
Employees Association be used consistently throughout the Memorandum of
Understanding with the Yorba Linda Water District Employees Association and the term
Bargaining Unit be removed.
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June 28, 2001
On a motion by Director Beverage, seconded by Director Abramowitz, the Board of
Directors voted 5-0 on a roll call vote to adopt Resolution 01-06 approving the 2001-2003
Memorandum of Understanding with the Employees Association.
On a motion by Director Beverage, seconded by Director Abramowitz, the Board of
Directors voted 5-0 on a roll call vote to adopt Resolution 01-07 authorizing the General
Manager to execute the Pay Plan for the Management, Supervisory and Confidential
employees, which, as noted by Mr. Payne, will include several sections to be added to the
agreement to match the terms in the MOU.
Michael Payne was thanked by William Robertson and the Board of Directors for his
efforts in finalizing the Memorandum of Understanding and the Employee Compensation
Letter.
Zahera Wahid left the meeting at 10:15 a.m.
7. Consider Budget Resolutions for Fiscal years 2001-02 and 2002-03. William Robertson,
General Manager, presented some corrections to the Two-Year Budget. These changes
will be incorporated in the final bound document.
a) Page 3, "Capital Improvements and Replacements" section.
b) Pages 10 and 11, Organization Charts.
C) Page 15, discussion about reserves.
d) Pages 69 and 70, discussion about Exhibits A and B.
Questions were asked, and a discussion was held.
On a motion by Director Beverage, seconded by Director Summerfield, the Board of
Directors voted:
4-1 on a roll call vote, with Director Abramowitz voting No, to adopt:
1) Resolution No. 01-08 Adopting the Budget for Fiscal Years 2001-02 and 2002-03
4-1 on a roll call vote, with Vice President Korn voting No, to adopt:
2) Resolution No. 01-09 Approving the Number of Authorized Positions for Fiscal
Years 2001-02 and 2002-03 and Rescinding Resolution No. 99-04 and 00-11.
5-0 on a roll call vote to adopt:
3) Resolution No. 01-10 Adopting Fiscal Year 2001-02 Debt Service Requirement
for Improvement District No. 1 Series "1993" Refunding Bonds.
5-0 on a roll call vote to adopt:
4) Resolution No. 01-11 Adopting Fiscal Year 2001-02 Debt Service Requirement
for Improvement District No. 2 Series "1998" Refunding Bonds.
William Robertson thanked Department Managers Meza, Payne, Vecchiarelli, Cory and staff for
their work on completing the budget. The Board of Directors expressed their appreciation for
the efforts of staff.
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June 28, 2001
President Armstrong declared a recess at 10:44 a.m. The meeting reconvened at 10:53 a.m. with
all Directors present.
9. Review of the 2001 Consumer Confidence Report. Michael Robinson, Assistant
Administrator presented the report. Questions were asked, and a discussion took place.
The Board of Directors requested:
a) the word "recently" be removed from line two of the section "Flouride" on page 4,
b) In the table on page 5, "Range Detected" should be substituted for "Range of
Detection",
c) On page 7, in the section on Radon, change the fourth sentence to read "Radon is
commonly found in Southern California."
d) On page 8, if MET data included a test for Chromium, include the results in the table.
On a motion by Director Beverage, seconded by President Armstrong, the Board of
Directors voted 5-0 to approve the text and publication of the 2001 Consumer Confidence
Report.
GENERAL MANAGER'S REPORT
10. General Manager's oral report and comments.
a) Report by General Counsel. General Counsel Kidman gave an outline of a report he
ordered from ACWA. This report gave a historical perspective on the state legislature.
Mr. Kidman predicted a large volume of legislation would be passed at the last moment of
the session because of the energy crisis. The analysis of this legislation will take some
time. Mr. Kidman also reported that the Montrose Chemical case has been settled, and the
judge in the Huntington Beach lawsuit issued a statement of the contentions of the two
sides.
b) California Form 470, Officeholder and Candidate Campaign Statement
William Robertson reminded the Board members they need to turn in the Form 470's for
filing.
c) Bastanchury Reservoir cleaning. Lee Cory commented both reservoirs were inspected
some time ago. There are sand deposits on the floors of the reservoirs and some paint
deterioration on the walls. Cleaning of the sand is in process at a cost of approximately
$4,000 for both tanks.
d) General Manager's Vacation, June 28 to July 23, 2001. William Robertson reported he
may return July 16.
e) District activities. The computer plan was included with the Directors' mail packets.
Lee Cory left the meeting at 11:53 a.m.
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June 28, 2001
COMMITTEE REPORTS
11. Executive-Administration Committee (Armstrong/Kom)
Meeting scheduled for July 31, 2001 at 10:00 a.m. Review of the Board of Directors Rules
for Organization and Procedure.
12. Finance-Accounting Committee (Korn/Summerfield)
Report of meeting held June 20, 2001 was included with the agenda packet.
13. Personnel-Risk Management Committee (Abramowitz/Armstrong)
14. Planning-Engineering-Operations Committee (Beverage/Summerfield)
Report of meeting held June 19, 2001 was included with the agenda packet.
15. Public Information Committee (Beverage/Abramowitz)
Meeting of June 21, 2001 was cancelled.
16. Orange County Water District Ad Hoc Committee (Kom/Beverage)
17. MWDOC Ad Hoc Committee (Korn/Abramowitz) -
Report of meeting held June 18, 2001 was included with the agenda packet.
Meeting scheduled for August 13, 2001 at 4:00 p.m. Met water rate structure, status of
MWDOC strategic planning process.
INTERGOVERNMENTAL MEETINGS
18. Yorba Linda City Council, June 18, 2001, 6:30 p.m. Vice President Korn attended.
19. MWDOC, June 20, 2001, 7:30 a.m. Director Abramowitz was unable to attend.
20. OCWD, June 20, 2001, 6:00 p.m. Vice President Korn was unable to attend.
21. Yorba Linda Planning Commission, June 27, 2001, 7:30 p.m. President Armstrong
attended. He reported on a discussion of Brindlewood Estates and some city ordinances
regarding water. He asked staff to be aware of these ordinances.
BOARD OF DIRECTORS ACTIVITY CALENDAR There were no comments to report.
BOARD MEMBER COMMENTSIITEMS FOR FUTURE CONSIDERATION
Director Abramowitz reported he recently learned the new hotels in Las Vegas have small water
treatment plants in their basements to service their fountains with recycled water. Director
Summerfield spoke about the systems and their operation.
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June 28, 2001
Director Abramowitz noted the City of Yorba Linda included some Yorba Linda Water District
comments in its redevelopment plan regarding the Richfield Pipeline. Director Abramowitz
queried why the District did not pursue redevelopment funds for that project. Director Beverage
commented this was probably listed as something that occurred in the redevelopment area.
Director Abramowitz noted to the Board that the President laid out a significant plan for dealing
with some elements of the energy crisis including conservation and the issuance of an Executive
Order regarding purchases by agencies. Director Abramowitz suggested incorporating this into
any YLWD plans for purchases to include more energy efficient items.
Director Abramowitz queried why the District submitted an application for a black-out
exemption. William Robertson responded there was nothing adverse in submitting the
application.
CLOSED SESSION No closed session was held.
ADJOURNMENT
On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors
voted 5-0 to adjourn at 12:08 p.m.
A regular meeting of the Board of Directors is scheduled for July 12, 2001, at 8:30 a.m. at the
District Headquarters.
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Michael A. Payne
Assistant Secretary/Assistant General Manager