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HomeMy WebLinkAbout2001-08-23 - Board of Directors Meeting MinutesPage 4118 August 23, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING AUGUST 23, 2001 The August 23, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, Vice President Mark Abramowitz Michael J. Beverage John W. Summerfield Directors Absent at Roll Call Paul R. Armstrong, President Staff Present: William J. Robertson, General Manager David Boyer, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: Keith Coolidge, MWDOC, presented a check to the District for approximately $10,000 on a settlement of AMP sale. SPECIAL RECOGNITION 1. Lee Cory, Operations Manager, introduced three new employees, Brian Gallegos, Liborio Lopez, and Michael Montenegro, who have joined the Yorba Linda Water District as Maintenance I Workers. The three new employees left the meeting at 8:35 a.m. PUBLIC HEARING 2. Consider Resolution No. 01-12 to increase the Sewer Maintenance Charge for Fiscal Year 2001-02 and Resolution No. 01-13 to collect Locke Ranch Sewer Maintenance Charges. a) Vice President Arthur C. Korn opened the public hearing at 8:35 a.m.. b) Secretary William J. Robertson provided proof of public hearing notice. There was no correspondence or petitions. c) Testimony beginning with a report by General Manager. d) There was no testimony from the public. e) Vice President Korn closed the public hearing. f) There was a lengthy discussion by the Board of Directors. Director Abramowitz discussed reducing budget expenditures in certain area. Vice President Korn discussed the differences between fund accounting and enterprise accounting and District reserves. Page 4119 August 23, 2001 On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-1 on a roll call vote, with Director Abramowitz voting No, to: accept the "Yorba Linda Water District Sewer Maintenance Charge Report Fiscal Year 2001-02"; and to adopt Resolution No. 01-12 Adopting the Sewer Maintenance Charge for Fiscal Year 2001-02 and Rescinding Resolution 94-12. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-1 on a roll call vote, with Director Abramowitz voting No, to adopt Resolution No. 01-13 Adopting Locke Ranch Sewer Maintenance Charges and Rescinding Resolution No. 00-07. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 4-0 to approve the Consent Calendar. 3. Approve minutes of regular meeting, August 9, 2001. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $1,012,300.12. 6. Approve Declaration of Restrictive Covenants for 5891 Lakeview Avenue. 7. Authorize staff to solicit bids for replacement vehicles. Terry Wood and Tim Ballard, Osborne Architects, joined the meeting at 9:10 a.m. ACTION CALENDAR Director Beverage requested item 10 be considered as the first item on the Action Calendar because Mr. Coolidge was present to report. 10. Consider Position to Oppose Senate Bill 221 (Kuehl). William Robertson, General Manager, asked Keith Coolidge, Municipal Water District of Orange County to comment. Questions were asked of Keith Coolidge. A discussion was held. Director Abramowitz moved to receive and file the item. The motion failed for lack of a second. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-1 on a roll call voted, with Director Abramowitz voting No, to instruct the District's Legislative Advocate to oppose Senate Bill 221. Page 4120 August 23, 2001 Keith Coolidge left the meeting at 9:10 a.m. 8. Consider Appropriations Limit for Fiscal Year 2001-2002. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 4-0 on a roll call vote to adopt Resolution 01-14 adopting the District's appropriations limit for fiscal year 2001-2002. Beverly Meza left the meeting at 9:14 a.m. 9. Consider Construction of the Richfield Transmission Main, Job No. 9414. Ken Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 4-0 to approve Progress Payment No. 13 in the net amount of $162,072 to Albert W. Davies, Inc. and approve Change Order No. 6 in the amount of $99,720 for construction of the Richfield Main Transmission Pipeline Project. Ray Hahn, consultant, and John Cobbe, inspector, joined the meeting at 9:15 a.m. DISCUSSION CALENDAR 11. Report on Richfield Road Plant building renovation. Ken Vecchiarelli, Engineering Manager, presented an oral report stating that when renovation of the brick pump building started, it was found the building does not meet current code. The options discussed ranged from redesign of the existing pump building and continuing the project to stopping work on this contract and redesigning the entire project to move all District operations into a new facility at the Richfield plant. A lengthy discussion was held. Staff recommended the option to demolish and redesign the pump building and continue with the project. The subject of what to do with the Plumosa Avenue office and future plans to be in one location was referred to the Executive Committee and a future Board workshop. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 4-0 to redesign the pump building and continue with the renovation project. Vice President Korn called a recess at 9:50 a.m. Kenneth Vecchiarelli, Michael Robinson, Ray Hahn, John Cobbe, Terry Wood and Tim Ballard, left the meeting. The meeting reconvened at 10:02 a.m. with all Directors present. Page 4121 August 23, 2001 GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel David Boyer addressed the Huntington Beach lawsuit settlement and what remains to be done. b) Report on Bryant crossfeeder leak repair. Lee Cory, Operations Manager, reported that notification was received about three weeks ago on seepage on Paseo de Toronto and Elizabeth right in front of the school. Staff conducted an investigation and determined there was a leak in the 24" line. A contractor was hired, because the job was too large for District personnel to handle. William Robertson thanked Jeff Coplen for locating the leak and Paulus Construction for correcting the problem on short notice. c) District Picnic, September 8, Carbon Canyon. William Robertson gave a reminder about the picnic. d) District activities. William Robertson reported: 1) A District bus tour is scheduled for September 22. 2) The Investment report was transmitted to the Board by memorandum. The law requires the District submit quarterly investment reports at minimum. Comments were made by the members of the Board. Formal action cannot be taken unless the Board of Directors adds an item to the agenda. The Finance Committee will look into the situation. COMMITTEE REPORTS 13. Executive-Administration Committee (Armstrong/Kom) No meeting was held. 14. Finance-Accounting Committee (Kom/Beverage) A meeting was held August 22, 2001, 9:00 a.m. Vice President Korn reported that water rates were discussed. The Committee was not ready to discuss development fees or customer service fees. The Committee brainstormed new fees. 15. Personnel-Risk Management Committee (Abramowitz/Armstrong) No meeting was held. 16. Planning-Engineering-Operations Committee (Beverage/Summerfield) A meeting was held August 21, 2001, 4:00 p.m. Director Beverage reported. Items discussed were: terms and conditions for Pulte, Oriente sewer, Palm Avenue booster station, A.W. Davies contract, Richfield Plant Phase 2 problems, Hidden Hills Reservoir. 17. Public Information Committee (Abramowitz/Summerfield) No meeting was held. Page 4122 August 23, 2001 18. Orange County Water District Ad Hoc Committee (Kom/Beverage) Meeting scheduled for September 17, 2001, 4:00 p.m. 19. MWDOC Ad Hoc Committee (Abramowitz/Kom) A report of the meeting held August 13, 2001, 4:00 p.m., was included in the Agenda. Director Abramowitz was unable to attend. INTERGOVERNMENTAL MEETINGS 20. MWDOC, August 15, 8:30 a.m. Director Abramowitz stated he would report on both item 20 and 22. There was discussion regarding the Diamond Valley Lake and the issue of the use of combustion engines on the lake, which will come up before the Metropolitan Water District Board (MET). MET is looking into purchasing thousands of gallons of water in Palo Verde. 21. OCWD, August 15, 6:00 p.m. Director Korn was unable to attend. 22. MWDOC/MWD, August 16, 9:00 a.m. Director Abramowitz reported there was discussion regarding the Chino Basin storage. The deadline for submitting a letter of interest is the 26th or 31St. Staff may wish to consider this as a possible storage location to give some longer term reliability. 23. Yorba Linda City Council, August 21, 6:30 p.m. Director Korn reported that: 1) a local plumber expressed concern about grease in the system. The Yorba Linda Water District responded to the Grand Jury on this issue as previously discussed. 2) The Council considered putting a moratorium on change orders. Staff was attempting to get looser controls. 24. MWDOC Board, August 21, 6:00 p.m. Director Abramowitz did not attend. He suggested the Board should put together some comments to submit regarding their strategic plan. BOARD OF DIRECTORS ACTIVITY CALENDAR Director Abramowitz reported that the MWDOC/MET meetings have been changed to 9:00 a.m. The dates may also change. BOARD MEMBER COMMENTSIITEMS FOR FUTURE CONSIDERATION There were no comments. Page 4123 August 23, 2001 CLOSED SESSION No Closed Session was held. 25. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. ADJOURNMENT On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 4-0 to adjourn at 10:50 a.m. A regular meeting of the Board of Directors is scheduled for September 13, 2001, at 8:30 a.m. at the District Headauarters. Secretary/General Manager