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HomeMy WebLinkAbout2001-09-25 - Board of Directors Meeting MinutesPage 4130 September 25, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING SEPTEMBER 25, 2001 The September 25, 2001 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz Michael J. Beverage John W. Summerfield Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: Brett Barbre, MWDOC Director Janet Morningstar, Counsel Scott Wright, Pulte Home Corporation On a motion by President Paul Armstrong, seconded by Director Beverage, Item 9 of the Agenda was moved to the front of the Calendar. 9. Consider letter requesting Governor Davis to veto Senate Bill 221. Brett Barbre, MWDOC Director, urged veto of Bill 221 and requested the support of the Board of Directors. Questions were asked, and a lengthy discussion was held regarding whether the Bill would affect the District, whether the veto letter should be sent, and what the content of the letter should be. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 4-0-1, with Director Abramowitz voting No, to authorize the President to sign a letter, with additions chosen by the President, requesting that Governor Davis veto Senate Bill 221. Brett Barbre departed the meeting at 8:50 a.m. -1- Page 4131 September 25, 2001 CONSENT CALENDAR On a motion by Director Beverage, seconded by President Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar, with Director Abramowitz abstaining on Item 1. 1. Approve minutes of regular meeting, September 13, 2001. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $407,719.94. 4. Approve purchase of vehicles in the amount of $102,193.93 from Reynolds GMC Buick in Covina. ACTION CALENDAR 5. Consider Pulte Home Corporation annexation process. William Robertson, General Manager, presented the report and stated Janet Morningstar, Counsel, had assisted in preparing documents and was present to comment and field any questions. Questions were asked, and a discussion was held. Scott Wright, Pulte Home Corporation, spoke about the City Council and Planning Commission process. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to authorize staff to mail the notice of intent to adopt a Resolution initiating annexation of land to affected public agencies. Janet Morningstar, Kenneth Vecchiarelli and Scott Wright left the meeting at 9:07 a.m. 6. Consider the draft text of the 2001-2002 Annual Report. Mike Robinson, Assistant Administrator, presented the report, which had not yet been presented in committee. President Armstrong stated there should be some words in the report addressing the District's security efforts. The issue of the level of importance attached to water quality was discussed as was the distribution of the report. On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to approve publication of the 2001-2002 Yorba Linda Water District Annual Report, subject to final review by the Public Information Committee. Michael Robinson left the meeting at 9:22 a.m. -2- Page 4132 September 25, 2001 7. Consider accepting the Financial Statements for one month ended July 31, 2001. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to accept the Financial Reports for the one month ended July 31, 2001. 8. Consider a Lease Agreement with the Amateur Radio Group of Yorba Linda, Yorba Linda RACES. Michael Payne, Assistant General Manager, presented the report. Questions were asked, and a discussion was held. General Counsel Kidman stated the District needs to make sure the agreement is signed by someone with whom and agreement can be enforced. Vice President Korn asked the item be continued to the next meeting of the Board. On a motion by Director Beverage seconded by Director Summerfield, the Board of Directors voted 5-0 to continue this item. GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) General Counsel Kidman responded to a question at a previous Board meeting regarding qualifications for the office of director and whether a person needs to be a rate payer as well as a resident of the district. The answer is no. As long as the director retains a residence, that director would be permitted to be a director. A director is required to be a voter in the district. If a director moves to a residence outside the district, there is a special provision that states within 180 days the director must reestablish residence in the district. The District should have received the next to the last legislative report. Unfortunately it comes after AB 36 passed, which requires legislative analyst to prepare a report on whether special district water suppliers do a better job then cities or other types of suppliers. President Armstrong asked William Robertson to provide more detail on this item. b) Automated Payment Signups by Customers. Beverly Meza reported that 121 people accepted enrollment in this program through 9/24/01 in one cycle sent out. At this point the District hopes to lower credit card payment numbers, and those who change from credit card payment to automated payment will be tracked. Page 4133 September 25, 2001 c) Risk Management activities status report. William Robertson stated this item is about security measures put in last week. Michael Payne commented these measures were taken because of concerns brought up by staff. On a suggestion made by Rick Walkemeyer, the District removed maps of its facilities from the website. Key management staff remained in the area over the weekend, and Leon de los Reyes was asked to stay in town. Patrols at reservoir facilities were increased. Any intrusions were to be reported to the Brea Police Department immediately. The measures were implemented on Thursday. Late Friday afternoon the District received notice from ACWA regarding security measures. No notice was received from the FBI. The District tour was cancelled. William Robertson reported the District is considering what to do about the tours. Michael Payne will talk to the people at MET security about what they are doing with their tours. President Armstrong believed the current situation should not alter the District's process, and Vice President Korn agreed. There was further discussion about the tours, rescheduling, and altered venue. Michael Payne reported staff would meet with the police and fire departments to find out what type of credentials they would need in case of an emergency. d) District activities. No reports were presented. COMMITTEE REPORTS 11. Executive-Administration Committee (Armstrong/Kom) 12. Finance-Accounting Committee (Kom/Beverage) A meeting was scheduled for October 3, 2001, 9:00 a.m. Audit review, water rates, developer fees, customer service fees, other fees. 13. Personnel-Risk Management Committee (Abramowitz/Armstrong) 14. Planning Engineering-Operations Committee (Beverage/Summerfield) Report of meeting held September 19, 2001, 4:00 p.m. FFDCA's with Shell/Toll, FFDCA Pulte, GIS status report, hydrant J&J Lane, other. Director Beverage commented on Item 7 of the Agenda report regarding overrange and underrange penalties at the golf course. He stated that the one of the videotapes mentioned in item 6 of the PEO Committee meeting report ranged over the period August 2000 to August 2001 and showed the reservoir and development going up while the golf course was under construction. 15. Public Information Committee (Abramowitz/Summerfield) A meeting was scheduled for October 4, 4:00 p.m. Annual Report, District survey, Fiesta Days, Heritage Days. -4- Page 4134 September 25, 2001 16. Orange County Water District Ad Hoc Committee (Korn/Beverage) Report of meeting held September 17, 2001, 4:00 p.m. Vice President Korn was unable to attend. Director Beverage reported the discussion included: Huntington Beach litigation, Basin cleaning operations, a print out of a presentation on ground water management update strategies. 17. MWDOC Ad Hoc Committee (Abramowitz/Kom) INTERGOVERNMENTAL MEETINGS 18. Yorba Linda City Council, September 18, 6:30 p.m. (Korn) Vice President Korn did not attend due to illness. 19. MWDOC, September 19, 9:00 a.m. (Abramowitz) Director Abramowitz did not attend due to illness. 20. OCWD, September 19,6:00 p.m. (Korn) Vice President Korn did not attend due to illness. 21. Yorba Linda Planning Commission, September 26,7:30 p.m. (Armstrong) This meeting did not take place during the reporting period for this Agenda. BOARD OF DIRECTORS ACTIVITY CALENDAR President Armstrong asked about the dates for the Colorado River Water Users Association (CRWUA) conference. These dates are December 12, 13 and 14. Director Abramowitz questioned the usefulness of attending this conference and asked that the Board meeting remain scheduled for the 13th of December. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION President Armstrong reported that during the last Commission meeting the members discussed work being performed on the SARI line. All the manhole covers are being raised above the flood level. The line is not being moved or enlarged. Director Abramowitz could not attend the last board meeting due to illness. He was going to share a proposal presented for MWD water rates. The alternate proposal seems to have some very good elements. It illustrates ways for agencies to cut costs and encourages conservation. -5- Page 4135 September 25, 2001 Director Abramowitz was approached by Kenneth Witt, so he could report to the Board. Mr. Witt expressed his extreme upset and disappointment at being requested to apply for an open Water Board seat and receiving support from the General Manager and Director Beverage only to realize when interviewing that it was clear he was not under serious consideration. He felt it was a waste of his time and the Board's time. Director Beverage responded that when Mr. Witt applied he stated he only wanted the appointment for two years, and this was unacceptable. Director Abramowitz commented on the draft of a staff report regarding water rate proposals. He would like to see some additional options for the Board to look at including options where the Board does not raise the rates as well as options to have a rate structure that IRWD has done. CLOSED SESSION 26. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. No closed session was held. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to adjourn at 10:47 a.m. A regular meeting of the Board of Directors is scheduled for October 11, 2001, at 8:30 a.m. at the District Headquarters. Secretary/General Manager -6-