HomeMy WebLinkAbout1998-03-26 - Board of Directors Meeting MinutesPage 3724
March 26, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
March 26,1998
The March 26, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Directors absent at roll call
none
Visitors
Richard Freeman
Staff mesent:
William J. Robertson, General Manager
Lee Cory, Operations Superintendent
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Janet Morningstar, General Counsel
Michael Payne, Assistant General Manager
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Kom, the Board of Directors voted 5-
0 to approve the Consent Calendar.
Item 1. Approve minutes of regular meeting, March 12, 1998.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse checks and wire transfers totaling $266,528.39
Item 4. Approve terms and conditions for water and sewer service with Ram6n Lamelas,
Carmen Lamelas, Raul Espinosa, and Maria Elena Aguirre; and release bonds totaling $750 to
Fullerton Savings and Loan Association, for property located at the end of Highland Avenue,
north of Buena Vista, Job 9806.
Item 5. Reject and refer the claim filed by California Compensation Insurance Company to
Joint Powers Insurance Authority.
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March 26, 1998
ACTION CALENDAR
Item 6. Consider financial statements for the six months ended December 31, 1997. Business
Manager Beverly Meza reported that the Water Fund showed a net income of $506,628 and the
Sewer Fund a net loss of $39,787 for the six months ended December 31, 1997. ID 1 showed a
net income of $440,056, and ID 2 a net income $697,304 for the same period. Total assets of
$96,675,419 exceed total liabilities of $20,537,513 for a fund equity of $76,137,906.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 5-0 to accept the financial statements for the six months ended December 31, 1997.
Item 7. Consider investment portfolio report for December 1997. Business Manager Beverly
Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C
General Obligation bond funds, was 5.68 percent.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 5-0 to receive and file the investment portfolio report for December 1997.
Item 8. Consider Alder Avenue and Dorinda Road pipeline replacement. Engineering
Manager Chuck Gray reported that the Board of Directors approved a design for the replacement
of distribution pipelines serving this area, and that staff has completed a review of the project and
prepared a Notice of Exemption in conformance with State Guidelines for the California
Environmental Quality Act (CEQA). The District is the lead agency and will meet CEQA
requirements by adopting a Notice of Exemption for the construction of the replacement
distribution main serving Alder Avenue and Dorinda Road.
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 5-0 to adopt the notice of Exemption for the Alder Avenue and Dorinda Road pipeline
project, authorize staff to file a Notice of Exemption with the Orange County Clerk's office and
authorize staff to solicit bids for construction of the project.
Item 9. Consider County of Orange Agreement D98-009 for Overlay 1997-98. Engineering
Manager Chuck Gray reported that Orange County's Public Facilities and Resources Department
has presented the District with an agreement in conjunction with the County's 1997-98 street
resurfacing program. The work includes adjusting to grade District water valve cans and sewer
manhole covers that are within the limits of the County's proposed asphalt street improvement
program.
On a motion by Vice President Scanlin, seconded by Director Korn, the Board of Directors voted
5-0 to execute and agreement with the County of Orange and deposit the estimated sum of
$15,275 with the County of Orange Public Facilities Resources Department.
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March 26, 1998
Item 10. Consider authorizing the General Manager to execute a license agreement with the
Burlington Northern and Santa Fe Railway Company submit the processing fee in the amount of
$2,750, and submit insurance documents for the Richfield Road transmission pipeline crossing
the railroad tracks at Orangethorpe Avenue, Job 9814. Director Korn declared a conflict of
interest and departed the meeting. Engineering Manager Chuck Gray reported that this pipeline
crosses beneath the railroad tracks at Orangethorpe Avenue, and the Burlington Northern and
Santa Fe Railway Company has processed a license agreement authorizing the construction and
maintenance of this pipeline inside the railroad's right of way.
On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 4-0
to authorize the General Manager to execute the license agreement with the Burlington Northern
and Santa Fe Railway Company, submit the processing fee in the amount of $2,750 and pay
$1,000 for insurance documents, for the Richfield Road transmission pipeline crossing the
railroad tracks at Orangethorpe Avenue, Job 9414.
Director Korn returned to the meeting.
Item 11. Consider nomination of Regular and Alternate Special District LAFCO
Representative. General Manager William Robertson reported that two LAFCO special district
seats - one regular and one alternate - are open, and that the board, should they wish to
nominate a candidate for either of these vacant seats must return nomination forms to LAFCO by
the close of business on April 9, 1998.
On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors
voted 5-0 to decline to nominate anyone.
GENERAL MANAGER'S REPORT
Item 12. General Manager's oral report and comments:
a) Report by General Counsel. General Counsel Janet Morningstar reported on the
MWDOC/Coastal consolidation.
b) MWD Eastside Reservoir tour, April 8
c) District activities: General Manager William Robertson reported that stairs at Springview
Reservoir are under construction; the settlement conference concerning the lawsuit against
JW was not held because the Judge was sick so now the matter will go to appeal; and the Cox
Communications tower at Highland Reservoir is under construction. In addition, Mike Payne
reported on the Friday, March 13, sewer spill at the gymnasium on Casa Loma.
President Fox declared a recess at 9:30 a.m. The meeting reconvened at 9:40 a.m. with all Board
members present.
COMMITTEE REPORTS
Item 13. Executive-Administration Committee. No report.
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March 26, 1998
Item 14. Finance-Accounting Committee. No report.
Item 15. Legislative Ad-Hoc Committee. No report.
Item 16. Orange County Water District Ad Hoc Committee.
a) The Committee met March 19, 1998. Attending were Directors Korn and Scanlin, and staff
members Robertson and Payne. The Committee discussed issues related to OCWD in
preparation for the Committee's upcoming meeting with OCWD representatives.
b) Directors Korn and Scanlin reported on the March 23, meeting with representatives of Orange
County Water District.
c) The Committee set another meeting with Orange County Water District representatives for
Monday, April 20, 1998, at 3:30 p.m. at the District headquarters.
Item 17. Personnel-Risk Management Committee The Committee met March 18, 1998
Attending were Directors Beverage and Scanlin, and staff members Robertson and Payne. Mike
Payne reported on a sewer spill at the City of Yorba Linda gymnasium, and the Committee
discussed the management compensation study.
Item 18. Planning-Engineering-Operations Committee. No report.
Item 19. Public Information Committee. The March 31, Committee meeting was deferred. A
new date will be selected at the first Board meeting in April.
Item 20. Shell Ad-Hoc Committee.
INTERGOVERNMENTAL MEETINGS
Item 21. Yorba Linda City Council meeting, March 17 (Korn): Director Korn reported the Ag.
Water rate structure was discussed at the Council meeting.
Item 22. OCWD meeting, March 18 (Scanlin): Director Scanlin reported the OCWD reviewed
the preliminary budget and discussed the basin groundwater conditions.
Item 23. MWDOC meeting, March 18 (Fox). Director Fox did not attend this meeting.
Item 24. Yorba Linda Planning Commission meeting, March 25 (Armstrong): Nothing of
concern to the District transpired.
Item 25. LAFCO Advisory meeting, March 19 (Fox). In lieu of attending the LAFCO
Advisory meeting, Director Fox reported on the Bay-Delta meeting in Burbank.
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March 26, 1998
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
None
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0,
at 10:49 a.m., to adjourn. The next regular meeting is scheduled for Thursday, April 9, 1998 at
8:30 a.m. in the District Boardroom.
Pat
-4 a
William J. Robertson
Secretary/General Manager